Total 793 Administrative / Clerical job vacancies in New York City

Duties listed are at the full performance level of the position, duties will be developmental in nature when filled below the full performance level.

• Serves as the primary administrative point of contact and administrative services advisor for Aztec Ruins National Monument and Chaco Culture National Historical Park.
• Works with park managers to program, track, analyze, and manage budgets and expenditures of financial account.
• Performs a variety of administrative procedures, including payroll timekeeping, travel administration, procurement, purchasing, property management, record keeping, note taking, and document processing.

Duties include but not limited:

• Evaluate incoming mail correspondence against the corresponding routing symbol associated with the name and service location of the addressee.
• Prepare outgoing mail i.e. domestic and/or international destinations, ensuring adherence to processing requirements as set forth by the United States Postal Service and other small parcel carriers as established in Federal, State and/or Local Codes.
• Receive all facility mail from external sources i.e. USPS, UPS and FedEx as required.
• Provide customer service throughout the facility to both internal and external customers.
• Maintain up-to-date directory by name, room, telephone number, organization, and forwarding address for use in work assignment.

Selectee(s) will report to an assigned DOL office location on a regular basis and be eligible for telework as determined by agency policy. This is not a remote position. Offices are located in: Washington, DC; Dallas, TX; Boston, MA; New York, NY; Philadelphia, PA; Atlanta, GA; San Francisco, CA. For specific locations, see: DOL offices. Advertised salary reflects the pay range for the above locations. Upon selection, salary will be set in accordance with the selectee's assigned duty location.

Major duties include, but are not limited to:

• Prepare policy options based on OCIO's viewpoints, secure support for policy decisions, and recommend alternatives for action. Assist in implementing policies.
• Exercise managerial and supervisory authority for subordinate staff, including, but not limited to: assigning and reviewing work; establishing positions; selecting candidates for employment and promotion; establishing performance standards and appraising performance; recommending awards; resolving minor grievances and complaints; identifying training needs; approving leave requests; and supporting Equal Employment Opportunity (EEO) affirmative action plans and objectives.
• Plan and coordinate the OCIO strategic and operational planning process in accordance with DOL and OMB guidance.
• Develop and update long- and short-term budget and performance goals and objectives in coordination with OCIO Directors.
• Participate with senior managers in agency briefings to present and defend views and recommendations for changes in budget regulations and make contributions to the short and long range planning for the information resources program development, operating policy, and internal and external coordination
• Interpret and analyze prior and current year financial data and reports to establish requirements to assure efficient resource utilization, recommending revisions to funding levels during the fiscal year as appropriate.
• Review, monitor, and manage the financial operations for OCIO to ensure conformity with DOL policies and procedures on administrative control of funds. Maximize utilization of OCIO resources.
• Perform other duties as assigned.

Selectee(s) will report to an assigned DOL office location on a regular basis and be eligible for telework as determined by agency policy. This is not a remote position. Offices are located in: Washington, DC; Dallas, TX; Boston, MA; New York, NY; Philadelphia, PA; Atlanta, GA; San Francisco, CA. For specific locations, see: DOL offices. Advertised salary reflects the pay range for the above locations. Upon selection, salary will be set in accordance with the selectee's assigned duty location.

Major duties include, but are not limited to:

• Prepare policy options based on OCIO's viewpoints, secure support for policy decisions, and recommend alternatives for action. Assist in implementing policies.
• Exercise managerial and supervisory authority for subordinate staff, including, but not limited to: assigning and reviewing work; establishing positions; selecting candidates for employment and promotion; establishing performance standards and appraising performance; recommending awards; resolving minor grievances and complaints; identifying training needs; approving leave requests; and supporting Equal Employment Opportunity (EEO) affirmative action plans and objectives.
• Plan and coordinate the OCIO strategic and operational planning process in accordance with DOL and OMB guidance.
• Develop and update long- and short-term budget and performance goals and objectives in coordination with OCIO Directors.
• Participate with senior managers in agency briefings to present and defend views and recommendations for changes in budget regulations and make contributions to the short and long range planning for the information resources program development, operating policy, and internal and external coordination
• Interpret and analyze prior and current year financial data and reports to establish requirements to assure efficient resource utilization, recommending revisions to funding levels during the fiscal year as appropriate.
• Review, monitor, and manage the financial operations for OCIO to ensure conformity with DOL policies and procedures on administrative control of funds. Maximize utilization of OCIO resources.
• Perform other duties as assigned.

HR & Admin Executive plays a crucial role in supporting all aspects of HR and Admin operations, ensuring alignment with business objectives, and fostering a positive and productive work environment.

Roles & Responsibilities

Recruitment : Manage the recruitment process by working with hiring managers on job descriptions, advertising job ads on various platforms, screening resumes and arranging interviews.

Compensation and Benefits : Supporting in the administration of benefits administration.

Employee Onboarding and Employee Engagement : Handle staff onboarding/off-

boarding matters. Coordinate Teambuilding, office lunches etc.

HR Administration : Staff medical, Work Pass administration and Preparation of HR related documentations. Maintaining and updating employee records, leave

management.

Performance Management : Yearly appraisal exercise.

Office Management : Updating company organization chart, printing of business card and other office supplies. Liaison with office vendors.

CEO’s Office : Assisting and Organising/coordinating CEO’s overseas travel. Compile his expenses, reports and any other ad hoc administrative duties.

QUALIFICATIOS & SKILLS

-Experienced in HR, Office management and administration.

-Diploma/Degree in Business Administration or related field.

-Possess strong interpersonal and communication skills with the ability to work with

Cross-functional teams and handle multiple tasks.

-Good team player with a strong sense of responsibility and self-motivation to get tasks done.

We are representing a Family Office in Search for a Personal Assistant

Responsibilities:

• Assist in managing communication between the family and international schools for children, ensuring accurate and timely information flow.
• Coordinate and organize the children’s extracurricular activities and tutoring sessions, ensuring all academic and activity schedules are well-arranged.
• Oversee and coordinate the household staff, including tutors, drivers, and other domestic workers, to ensure smooth daily operations within the household.
• Handle the daily personal matters for the employer and family, including travel arrangements, flight and hotel bookings, and meal reservations.
• Ensure all details for travel and daily arrangements are organized, with relevant documentation and information prepared in advance.

Requirements:

• Strong organizational and communication skills, detail-oriented, and able to manage multiple tasks flexibly.
• High sense of responsibility and efficiency, capable of handling a fast-paced environment.
• Proficiency in coordinating with international schools and liaising with staff.

Regret to inform that only shortlisted candidates will be notified.

www.dadaconsultants.com

EA Registration Number: R1878287

Business Registration Number: 201735941W.

Licence Number: 18S9037

Leaving Care Personal Advisor

Duration: Initial 3 months
Hours: 36 hours per week
Rate: £26 per hour (umbrella) / £20 per hour (PAYE)

Southwark Council is seeking a Leaving Care Personal Advisor to join their team Looked After Children and Care Leavers Team

Key Responsibilities:

• Your primary goal will be to help the care leaver's transition to adulthood through practical and well-planned interventions
• Befriend, advise, assist, to enable care leavers to meet their goals by providing direct practical support, working within multidisciplinary networks within the statutory and non-profit sector

Requirements:

• Experience working with Care Leavers
• Experience of working directly with vulnerable children or young people, in a professional or voluntary capacity
• Experience of group work with young people and delivery of intervention programmes

If you're looking to make a meaningful impact in a dynamic and rewarding role, we encourage you to apply.

Summary

The HR & Admin Manager is responsible for overseeing and managing all aspects of the human resources function within an organization. This includes developing and implementing HR policies and procedures, managing employee relations, recruiting, and onboarding, performance management, training and development, compensation and benefits administration, and ensuring compliance with relevant labor laws and regulations. The HR & Admin Manager plays a crucial role in fostering a positive and productive work environment and supporting the organization's overall goals and objectives.

Job Duties

Human Resource

• Lead the recruitment and selection process, including sourcing candidates, conducting interviews, and making informed hiring decisions for normal or overseas hiring and BPO (*placement of staff at client location) recruitment.
• Oversee seamless onboarding and offboarding processes for employees, ensuring compliance with company policies and fostering a smooth transition.
• Develop and implement HR policies and procedures aligned with organizational objectives and goals.
• Identify, design, and execute training and development programs aimed at enhancing employee competencies and effectiveness.
• Manage compensation and benefits administration, encompassing salary reviews, bonus programs, employee benefits packages, and payroll processing.
• Offer guidance and support to managers and employees on various HR-related matters, including performance management, employee relations, and disciplinary actions.
• Address employee grievances and facilitate conflict resolution to cultivate a positive work environment.
• Maintain accurate employee records and HR information systems, ensuring utmost data confidentiality and integrity.
• Efficiently manage various forms of correspondence, including emails, letters, packages, and phone calls.
• Monitor office supplies inventory and replenish as needed to prevent disruptions in standard front office operations.
• Coordinate and schedule meeting rooms as per requests from different parties.
• Liasing with external client with regards to BPO (e.g. customer service for staff replacement)
• Task to explore set-up for a branch office in other countries (e.g., office location, registration, administrative process).
• Other tasks that may be assigned by supervisor or director.

Qualifications & Skills

• Bachelor's degree in Human Resources, Business Administration, or a related field is required.
• Demonstrated track record in HR management roles, with a minimum of 3 years of experience.
• Familiarity with MOM regulations and thorough understanding of the Employment Act and industry best practices is essential.
• Experience with labor laws in Malaysia, Philippines, or Indonesia is considered advantageous.
• Capable of working autonomously or collaboratively within a team environment, adept at managing multiple priorities and meeting deadlines.
• Excellent interpersonal and communication abilities are a must.
• Strong problem-solving and decision-making capabilities.
• Proficiency in MS Office Suite is required.
• Position open to Singaporean applicants.

Note: Proceeding to apply on this job post means you have read, understand and agreed to WPH DATA PROTECTION NOTICE FOR JOB APPLICANTS in the link below.

https://www.wphdigital.com/notices

Job Title: Billing Clerk
Location: Blk 24 Pasir Panjang Wholesale Centre #01-187, Singapore 110024
Company: Satoyu Trading Pte Ltd

About Us:
Satoyu Trading Pte Ltd is a reputable fruits trading company in Singapore, providing quality products to our clients with a commitment to excellence. We are looking for a detail-oriented and organized Billing Clerk to join our team. If you are passionate about numbers and enjoy working in a fast-paced environment, we encourage you to apply!

Job Responsibilities:

• Prepare and send out invoices to clients accurately and promptly
• Collect and process orders from call-in customers, ensuring order details are accurately recorded and communicated
• Monitor outstanding balances and follow up on short credit term customer.
• Assist with reconciling billing discrepancies and resolving issues.
• Maintain accurate records of billing transactions and update customer accounts.
• Collaborate with the accounting team to ensure smooth billing processes.
• Handle customer inquiries related to billing and orders.

ligibility:

• Singaporeans, PR, Malaysians (WP) are welcome.
• No agents required.

How to Apply:
Please send your resume and a brief cover letter to WhatsApp :Doreen Tan at 93801522. We look forward to meeting candidates who are enthusiastic about contributing to our team!

Responsibilities:

• Assist in managing communication between the family and international schools for children, ensuring accurate and timely information flow.
• Coordinate and organize the children’s extracurricular activities and tutoring sessions, ensuring all academic and activity schedules are well-arranged.
• Oversee and coordinate the household staff, including tutors, drivers, and other domestic workers, to ensure smooth daily operations within the household.
• Handle the daily personal matters for the employer and family, including travel arrangements, flight and hotel bookings, and meal reservations.
• Ensure all details for travel and daily arrangements are organized, with relevant documentation and information prepared in advance.
  

Requirements:

• Strong organizational and communication skills, detail-oriented, and able to manage multiple tasks flexibly.
• High sense of responsibility and efficiency, capable of handling a fast-paced environment.
• Proficiency in coordinating with international schools and liaising with staff.
• Candidates with experience in the education or study abroad consulting industry are preferred.

I regret to share that only shortlisted candidates will be notified. www.dadaconsultants.com

EA Registration Number: R23118961

Data provided is for recruitment purposes only Business

Registration Licence Number: 18S9037

This role provides administrative support for various tasks, such as preparation of reports, charts, and other presentation materials, inventory of office supplies, timekeeping duties and maintenance of files, databases and archives of relevant records to one or more managers in a department or group in an organization. This role works under general guidance and supervision.

• Provide support in general administrative tasks such as but not limited to filing, encoding, maintaining, and sorting files and documents.
• Prepares, generate, and maintain reports, spreadsheets, presentations, and other necessary documents as required, in response to and in anticipation of department’s needs.
• Prepares, reviews, submits, and tracks Stakeholder’s expense reports for reimbursements
• Enters, tracks and processes departmental invoices for payment.
• Processes timesheet approval, submission and Oracle Time Adjustments (OTA) (including approvals, transfers and cost center changes) for employees.
• Maintains and organizes documents in Sharepoint and Teams databases for stakeholders, including tasks such as saving, organizing, and creating folders for efficient document repository management.
• Process and submit ServiceNow IT ticketing.
• Process and purchase orders for office supplies, including IT hardware and software services. Conduct online research or other types of research for onshore partners.
• Reroute documents to other approvers when necessary.
• Perform other related functions, projects and duties as assigned.
• Maintain confidentiality and a high level of professionalism in all interactions and when handling sensitive information.
• Receives guidance and training on well-structured assignments relying on instructions and established procedures and may be relied on to solve routine problems/issues.
• Perform and accomplish the responsibilities listed above under the general guidance and supervision of an SME or Team

• Supervises a team of accountants responsible for account reconciliations such as matching open receivables to open payments, billing financial term exceptions, Indian over-recoupment exceptions, and late payment/overpayment interest exceptions.
• Analyzes work processes and coordinates activities to improve quality, timeliness, productivity and customer service.
• Provides advice on the interpretation of accounting and financial regulations and policies that impact decisions affecting program operations and improvements.

The primary function of this position is to perform administrative support, personal management, budget review and analysis, resource monitoring and data input for all correspondence and communication support for the Pharmacy Service.

Duties include but are not limited to:

• interpreting administrative policies defining administrative requirements.
• Providing advice to the Chief on related issues.
• Administratively supports pharmacy leadership and program coordinators.
• Timekeeping.
• Assisting in the procurement of office supplies.
• Helps with the management of the pharmacy reverse distribution process.
• TMS super-user and Shares drive/SharePoint updating.
• Data mining and analysis needed to support the Pharmacy.
• Service's emerging needs or patient care issues.
• Captures and collate all non-formulary review data.
• Assists with planning, reviewing, or revising policies and procedures that impact Pharmacy Service operations.
• Serves as the administrative resource and clearing point for personnel management activities.
• Drafts functional statements.
• Prepares position/function/organizational charts to ensure that they reflect the evolving program changes. Anticipates vacancies and prepares proposals for request for hiring authority.
• Reviews and analyzes statistical reports and budget requirement to include IPPS review and payment.
• Monitoring and controlling of budget allocations and expenditures.
• Analyzes status of equipment/funds and reviews justification for additional equipment/funds as well as the transfer of funds between control points.
• Responsible for conducting annual equipment inventory and advises leadership on the requirement and procedures for acquisition, repair, and disposal of equipment.
• Ensures equipment requests are adequate, appropriate, and required for service operation.

• This position is a NAGE Bargaining Unit position.
• May be required to attend conference at other facilities or other VA sites on occasion.
• Current and former Federal employees must submit copies of their most recent SF-50 (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held.
• This position is in the Competitive Service.
• Time-in-Grade Restriction: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. The grade may have been in any occupation but must have been held in the Federal service.
• Veterans' preference does not apply for other current permanent Federal agency employees.

We are seeking a highly organized and proactive Personal Assistant to support our CEO with both business and personal tasks. The ideal candidate will have exceptional attention to detail, excellent communication skills, and the ability to manage various tasks with discretion and efficiency. This role requires a dedicated individual who is comfortable handling a range of responsibilities, from personal errands to liaising with high-level professionals.

Key Responsibilities:

• Coordinating travel arrangement, including flights, accommodations and ground transportations for business trips.
• Providing end-to-end support in sourcing and securing property, negotiating optimal lease terms, and overseeing all related property management tasks.
• Handling expense reports, bill payments, and petty cash.
• Handling confidential information with discretion and maintaining file systems.
• Managing any dietary requirements or meal planning. Coordinate daily meal schedules, including placing orders and arranging reservations as needed.
• Handling personal tasks such as arranging dry cleaning, laundry, grocery shopping, gift purchase and run other errands as required.
• Assisting with special projects, tracking progress, and coordinating with relevant teams to ensure deadlines are met and following up with stakeholders as needed.
• Being available in case of emergencies or last-minute needs, providing real-time assistance when required.

• Bachelor's degree in business administration or a related field.
• 2+ years of experience as a personal assistant or in a similar role supporting senior executives.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills, with proficiency in both English and Mandarin.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to work independently, prioritize tasks, and manage multiple deadlines.
• High level of discretion and ability to handle confidential information.
• Proactive and solution-oriented mindset with a keen attention to detail.

• Celebrate your tenure with us! Receive generous milestone anniversary gifts that grow with each year of service.
• Prioritize your well-being! Access our Flexible Spending Account (FSA) for various health and wellness needs.
• Invest in your growth! Access annual training opportunities tailored to your role.