Total 18 Administrative / Clerical job vacancies in Kunia, Hawaii

• Coaches, facilitates, solves work problems, and participates in the work of the MEPS Testing Element.
• Provides input to supervisor on performance, progress, and training needs of employees, and on disciplinary problems.
• Conducts aptitude and qualification examinations at the MEPS and Military Entrance Test (MET) sites.
• Signs for inventory and receipt of, transfer of, and destruction of accountable test materials.

• Coaches, facilitates, solves work problems, and participates in the work of the MEPS Testing Element.
• Provides input to supervisor on performance, progress, and training needs of employees, and on disciplinary problems.
• Conducts aptitude and qualification examinations at the MEPS and Military Entrance Test (MET) sites.
• Signs for inventory and receipt of, transfer of, and destruction of accountable test materials.

• You will receive and review incoming correspondence and determines items that are of a routine nature.
• You will assign technical subject-matter numeric file classification to incoming correspondence.
• You will determine which documents may exist based on whatever information requester has supplied and on the history of the organization's recordkeeping procedures for the time period involved.
• You will assist with the assignment and training of section mail orderlies.
• You will edit correspondence to ensure proper format in accordance with regulations, procedures and policy.

NOTE: This is not a remote position. This position requires the employee to physically report to work at the office designated by the vacancy announcement. Periodic telework may be approved.

As an Administrative Officer in a U.S. Geological Survey Science Center, some of your specific duties will include:

• Advise Science Center Management on a variety of administrative and financial issues.
• Ensure compliance with budget/financial management laws, regulations, policies, standards or procedures.
• Monitor and track obligations and expenditures throughout the budget execution phase.
• Assist in the development of reimbursable funding agreements to facilitate cooperation with external organizations,
• Plan and conduct complex analytical studies of organizational elements to identify problems, approve resource utilization, and improve administrative support and management effectiveness.
• Oversee recruitment, selection, promotion, awards, and training activities to ensure compatibility with staffing plans, personnel ceilings, and funding levels.
• Direct, advise, and train employees engaged in providing administrative support and office services for the organization's activities involving supply and property management, mail and file services, travel, records and reports, equipment maintenance, vehicle management, and related services.

• Organize programs to support operational requirements.
• Monitor projects for administrative errors.
• Enforce organizational practices.
• Review correspondence prior to submission.
• Provide technical guidance on administrative activities.
• Assemble resources for organizational training events.
• Update policies applicable to the organization.
• Utilize various automation programs simultaneously.

• Organize programs to support operational requirements.
• Monitor projects for administrative errors.
• Enforce organizational practices.
• Review correspondence prior to submission.
• Provide technical guidance on administrative activities.
• Assemble resources for organizational training events.
• Update policies applicable to the organization.
• Utilize various automation programs simultaneously.

• Perform a wide variety of filing and records keeping, updating manuals on policy and directives, reporting and informational duties.
• Provide information and guidance to staff on procedures, forms, and documentation required to support budget estimates and requests.
• Serve as Administrative Coordinator for internal Civilian Personnel Actions.
• Use basic and advanced office automation program functions to perform management and/or program support assignments.
• Review all incoming and outgoing mail for the organization, sorting, distributing and ensuring completing and timeframe.

• Plans, organizes, and executes mission support activities for 13th Field Investigations Squadron. Serves as the consultant to the squadron commander on all administrative management activities.
• Performs systems, local area network (LAN), and computer system administration duties. Manages all Squadron communications process, computers, and information system programs in direct support of all squadron personnel in four geographically separated units.
• Serves as the AFOSI squadrons Financial Resource Advisor. Coordinates with the AFOSI Region Financial Manager with the status and availability of unit funds.
• Serves as the Squadron liaison for personnel, equipment/supply control, and vehicles. Maintain an accurate inventory of vehicles, mobility gear, and equipment used by Squadron personnel.

As an Administrative Support Assistant (OA), you will perform the following duties:

• Provide quality control screening of all supervisor's incoming and outgoing correspondence.
• Act as a liaison with the National Weather Service (NWS) and National Oceanic and Atmospheric Administration (NOAA) Administrative Support Offices on all administrative matters.
• Provide administrative support to staff and supervisors, including overseeing time and attendance, personal actions, travel, and personal property. Schedule appointments and arrange for time, participants, and locations of meetings in accordance with instructions from supervisor or other higher graded personnel.
• Initiate and monitor processing of purchase orders for recurring and nonrecurring service contracts, equipment, and supplies; and advise supervisor of budgetary discrepancies or impending shortfalls; maintain budget record, monitoring commitments, obligations, and funding requirements.

These duties are described at the full performance level of the GS-08; the GS-07 is developmental leading to such performance.

As an Administrative Support Assistant (OA), you will perform the following duties:

• Provide quality control screening of all supervisor's incoming and outgoing correspondence.
• Act as a liaison with the National Weather Service (NWS) and National Oceanic and Atmospheric Administration (NOAA) Administrative Support Offices on all administrative matters.
• Provide administrative support to staff and supervisors, including overseeing time and attendance, personal actions, travel, and personal property. Schedule appointments and arrange for time, participants, and locations of meetings in accordance with instructions from supervisor or other higher graded personnel.
• Initiate and monitor processing of purchase orders for recurring and nonrecurring service contracts, equipment, and supplies; and advise supervisor of budgetary discrepancies or impending shortfalls; maintain budget record, monitoring commitments, obligations, and funding requirements.

As the Secretary (OA), you will:

• Maintain Business Office calendar and arrange appointments and conferences
• Act as coordinative administrative support concerning policy and procedural matters, day-to-day work-flow, and communication
• Provide clerical/administrative support to one individual, and in some cases the subordinate staff of that individual
• Ensure accurate, timely and consistent information is entered into the appropriate database
• Determine nature of call or business of visitors, then refers to appropriate staff and/or arranges time for call-back
• Respond to requests for information and/or develops one-of-a-kind reports covering organizational or technically oriented matters
• Draft replies to general non-technical inquiries to include assembling requested information or follow up to see that personnel submit requested information
• Develop methods for automating administrative reports considering the interrelationship of the reports and multiple uses of the data to provide monthly and/or quarterly reports on funds and obligations, training, travel, and staffing

• You will be responsible for providing customer service to all customers, including military member and their dependents, who require assistance with obtaining ID cards.
• You will be responsible for detecting and rectifying wide variety of problems and disputes and resolves them for uninterrupted medical coverage, exchange, and commissary privileges.
• You will check in/out personnel who are retiring, separating, or executing permanent change of station (PCS)/ permanent change of assignment (PCA)orders and verifies member has all necessary certificates.
• You will be responsible for control and security of ID card stock arid conducts inventories to ensure accountability.
• You will develop and maintains a system to order and maintain enough ID cards and CAC cards.

• Frequent walking, stooping, stretching, and bending involved and also recurrent carrying and lifting of moderately heavy (under 50 pounds) items and occasional lifting and carrying of heavier materials.
• Bundle mail according to US Postal Service regulations.
• Run mail through the sealing, metering and cancelling machines for accuracy.
• Use the mail meter to weigh parcels and mail to determine the correct postage.
• Provide data information to Records Manager for the semi-annual Positive Accountability Postage Administration System (PAPUS) cost reports.
• Monitor and receive large volume of official mail involving a variety of items and stressing the importance of the cost control program.
• Open, perforate, date stamp and read as necessary to determine routing by subject matter.
• Distribute mail to individually marked boxes in the distribution.
• Maintain and replenish the inventory of postage office supplies.

DUTIES:

• Procurement and property including tracking inventory, micro purchase, helicopter operations (task order, tracking, payment).
• Coordinates and track expenditures and finance functions by preparing program documents, records expenditures, transfers charges.
• Serves as the travel coordinator by preparing travel documents to include authorization and vouchers from traveler's receipts.
• Serves as timekeeper and is responsible for input into computer all time and attendance reports for employees.
• Uses computer and appropriate software for date collection, analysis and collating.

• Provide resource management, administrative and clerical support.
• Maintain cost records and continuously monitors expenditures in relation to funds allocated.
• Create, maintain, and continuously updates personnel and labor rate data.
• Monitor the status of funds and advises appropriate personnel of projected over expenditures or trends which indicate potential overuse of funds.
• Maintain logs, records and assembles and annotates documents for action or file insuring enclosures are properly labeled.
• Make arrangements for conferences, meetings and briefings; and prepares travel documents.
• Compare and reconcile project cost records, identifies and determines the reasons for deviations, and makes appropriate adjustments to bring records into agreement.