Total 16 logistic coordinator job vacancies in Administrative / Clerical category in West London, London

To be responsible for ensuring the data on the required electronic patient care record or Local Authority systems, if required, is accurate and up to date. The post holder will review the Trust dashboard or extract routine data for the Trust and/or team members. To address and alert teams to errors and problems as they arise. To support team members in being able to access basic information held on My Dashboards and Pulse To ensure that all service users patients and visitors are received in a courteous and efficient manner. AFC approved 26.11.14. Clustered with CAJE 0658 Page 2 of 7 To be responsible for ensuring referrals to the teams are processed efficiently. Responding to urgent referrals when necessary and making sure they are passed on to the duty team To facilitate effective communication within the team by providing team members with messages and information To ensure that all telephone enquiries to the team are handled politely andsympathetically, ensuring that all messages are passed on to the appropriate person in a timely and accurate manner which may often involve dealing with difficult and distressed patients on the phone or in person. To support the administration of multi-agency meetings, panels, Safeguarding Meetings and forums as required to attend, including the preparation/distribution of agendas and associated papers, formal minute taking and follow up actions and distribute these as appropriate. Ensure that Admin related Trust KPIs are addressed through regular reports provided by the Team Manager. Co-ordinate all the support services provided to the team including domestic, catering, security, estates and to be the contact for maintenance issues. To be responsible for the ordering and purchasing of stationery and office supplies for staff as well as monitor and ensure that adequate levels of stationery supplies are maintained and distributed accordingly liaising with the Procurement Team regarding any problems.

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description. Come and be a part of the best NHS trust in England to work for, according to our staff* UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust *In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the second year in a row. UCLH top trust to work at in England for the second year running! University College London Hospitals NHS Foundation Trust. Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.

Sodexo is seeking an innovative Operations Coordinator to join our team and deliver exceptional operational support for our Soft Services at the prestigious UCL Bloomsbury Campus. In this dynamic role, you will ensure the UCL clients receive services of the highest quality, while working closely with and reporting directly to the Head of Operations. If you are passionate about excellence, thrive in a fast-paced environment, and have a proactive approach to coordination and problem-solving, we’d love to hear from you!

What you’ll do:

• Provide a comprehensive, proactive, and timely administration support service to the Main campus Head of Operations.
• Present a professional, welcoming first contact to all clients, sub-contractors, staff, etc. – by phone, in person, and email.
• Act as first point of contact for dealing with general cleaning team enquiries.
• Deal with customers enquiries daily. Pass on queries or requests by email or by phone to the relevant people (managers, senior management, admin team)
• Make sure that customer complaints are addressed and resolved appropriately.
• Assist with meeting set up e.g. booking rooms, ensuring that all attendees have the meeting details, sending out invitations and arrange catering if necessary.
• Liaising with suppliers, report issues, chase and update head of operations accordingly
• Ensure that all documentation is store and filed in line with Sodexo policies.
• Provide cover of other colleagues in busy periods or when staff are on annual or sick leave.

What you bring:

• Ability to speak Portuguese and/or Spanish and excellent verbal and written English - Essential to the role.
• Track record of success in a similar role.
• Ability to multitask.
• Attention to detail.
• Ability to prioritise, work to tight deadlines, both prescribed and self-imposed
• Ability to establish and maintain good working relationships at all levels.
• Competent and able to use a range of IT and technologically applications and systems, i.e. MS Office, Electronic Staff Management systems.

What we offer:

Working with Sodexo is more than a job; it’s a chance to be part of something greater.You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:

• Enhanced contributory pension scheme of up to 16%
• 27 days holiday + Bank holidays + an additional 6 closure days.
• Life assurance
• Volunteering days via our charity partner STOP HUNGER
• Numerous voluntary benefits, including dental care, gym discounts, retail / hospitality, and many more.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.

Job description

Our client are a boutique construction firm specialising in fitout and refurbishment projects, as well as industrial developments. 
As our Bid Coordinator/Office Administrator, you will play a crucial role in the success of our project bids and submissions. You will be responsible for the front-end management of bids, ensuring that all submissions are not only accurate but also compelling. Your creativity and organisational skills will shine as you collaborate across various projects in the fit-out, refurbishment, and industrial sectors. This role is based in Alexandria, 5 days per week. 
Key Responsibilities:

Bid Management: Lead the front-end process for bids and submissions, ensuring all deadlines are met and documents are complete.
Bid Writing: Craft clear, persuasive, and tailored bid responses that align with client requirements and showcase our expertise.
Curation: Curate and organise bid materials, including case studies, project portfolios, and team qualifications.



... Click here to view more detail / apply for Bid Coordinator/ Office Admin

Responsibility for Administration The postholder will proactively support and work with the team admin manager (s) to oversee the teams work and ensure work/tasks are shared, distributed and completed to standard and to deadline. The post holders duty will encompass regular liaison regarding the maintenance of the appointments diary, typing of letters and reports, taking and transcribing minutes at meetings as necessary, organise meetings as requested, including preparation of agendas, telephone liaison as necessary with external agencies and making appointments at the request of the service. The post holder will assist in the maintenance of records, collation photocopying and any duties essential to the comprehensive administrative/ secretarial support service you will provide. To receive information/referrals, both verbally and in writing from patients, GPs, trusted referrers, carers, and staff which require tact and sensitivity. To ensure all messages given verbally, in writing or by telephone are passed on to the correct discipline within reasonable/an agreed timescale. To receive incoming post and emails, collating with previous correspondence before passing to the team. To deal with correspondence on behalf of the team. Photocopying and collating documents as required. To take minutes of meetings, e.g., clinical governance, business meeting etc. To process office stationery and procurement orders/invoices. To maintain accurate records for service users. To undertake any other duties as may reasonably be required of you by the service.

Please see attached Job Description for full details of Duties and Responsibilities. Main Duties Be the first point of call for all patient access queries for your speciality within the Trust. On receipt of all new referral letters make sure that the vetting process has been followed in line with departmental guidelines. Arranging of appointments according to clinical urgency and length of wait in accordance with departmental procedures and Trust Policies. Discuss with patients before their hospital visit to ensure that a convenient date and time is agreed. Make sure patients are reminded of their appointments. This may include sending reminder letters or contacting patients by telephone in line with departmental protocols. Provide a polite and efficient point of contact for patients both face to face and over the telephone. Ensure that each patient is treated as an individual and their individual needs are met (ie: any needed support is in place for their appointment, such as interpreting support).

Key Responsibilities Supporting the LTC consultant and clinical coordinator with the gathering of information Case management, including organisation of regular case discussions between the LTC team and PCN representatives Regular contact with teams across Trusts and a range of GP practices will also be required Effective follow-up and monitoring of outcomes An understanding of how we support patient and public involvement in our work A commitment to equity, diversity and inclusion and an understanding of how these principles apply to this role.

Admin SO1 - Social Work Coordinator (SO1)

Description
We are seeking a dedicated and dynamic individual for the role of Admin SO1 - Social Work Coordinator (SO1). This position is crucial in ensuring the effective delivery of social work services within our organization. The Social Work Coordinator will play a vital role in coordinating various social services, leading programs, and working collaboratively with other healthcare professionals, government agencies, and community organizations. This role involves assessing the needs of clients, developing service plans, and advocating for necessary resources to support individuals and families facing challenges in their lives. A successful coordinator will demonstrate strong leadership abilities, effective communication skills, and a profound understanding of social work practices. Responsibilities will include managing a team of social workers, overseeing case management processes, ensuring compliance with regulations, and developing policies that enhance service delivery. Our ideal candidate will have a passion for helping others, a commitment to teamwork, and a proactive approach to addressing social issues in the community. If you are looking to make a meaningful impact in the field of social work and contribute to the well-being of individuals in need, we encourage you to apply for this rewarding opportunity.

Responsibilities
Coordinate and oversee social work services and programs.
Manage and supervise a team of social workers in their daily activities.
Conduct assessments of clients' needs and develop individualized service plans.
Facilitate meetings and workshops to promote best practices in social work.
Ensure compliance with state and federal regulations pertaining to social work.
Collaborate with healthcare professionals, community organizations, and local agencies to provide comprehensive services.
Monitor and evaluate the effectiveness of social work programs and make necessary adjustments.
Requirements
Bachelor's degree in Social Work, Psychology, or a related field; Master's degree preferred.
Minimum of 3 years of experience in a social work or related capacity.
Strong leadership skills and experience managing a team.
Excellent communication and interpersonal skills.
Ability to work collaboratively with diverse clients and stakeholders.
Knowledge of social work ethics, regulations, and best practices.
Proficient in using technology for case management and reporting.

Hours Per Week: 35.00
Start Time: 09:00
End Time: 17:30
Pay Per Hour: £20.59
Location: Islington, North London

Should you wish to apply for this job opportunity, please, send an up to date CV.

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

Are you great with people, very organised, and passionate about patient care? Our Oncology Service is looking for a motivated friendly and confident individual with experience of working within a very busy and fast-paced patient facing environment to come and join our team.

Imperial College Healthcare NHS Trust is an Academic Health Science Centre (AHSC) and one of the largest Trusts in the country. Our mission is to provide world class healthcare for our patients, through excellence in research, education and training.

We are currently looking to recruit a organised and dedicated team member to join our chemotherapy team to provide full administrative support. The post holder will be expected to be responsible and coordinate administrative workload and work closely with clinical colleagues and admin managers in order to ensure the continuity of good service for our patients at all times.

This is a great opportunity for an excellent administrator to develop and learn within a complex, fast-paced environment. You will have excellent team working, interpersonal and communication skills with the vision and enthusiasm to continually develop both yourself and the service. The organisation is committed to developing its’ staff and is able to provide the right candidate with excellent educational opportunities and professional development.

This post is offered on a full time basis 9-5 37.5 hours Monday to Friday.

Provide a comprehensive and quality administration service to the designated department and manage and prioritise their workload liaising closely with the other administration staff and management in the Department. Provide administrative support to the wider multidisciplinaryteam,including Consultants.

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care. Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You’ll get an experience like no other and will fast forward your career.

Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.

For both overviews please view the Job Description attachment with the job advert.


This advert closes on Monday 12 Aug 2024

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description. Come and be a part of the best NHS trust in England to work for, according to our staff* UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust *In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the second year in a row. UCLH top trust to work at in England for the second year running! University College London Hospitals NHS Foundation Trust. Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.

University College London Hospitals NHS Foundation Trust (UCLH), situated in the West End of London, is one of the largest NHS trusts in the United Kingdom and provides first class acute and specialist services both locally and to patients from throughout the UK and abroad.

The Trust has an international reputation and a tradition of innovation. Our excellence in research and development was recognised in December 2006 when it was announced that, in partnership with University College London (UCL), we would be one of the country’s five comprehensive biomedical research centres.

The Division of GI Services includes the medical and surgical specialities of hepatopancreatobiliary (HPB), colorectal, upper GI cancer, obesity, nutrition and vascular services. The Division is responsible for a 50 bedded ward, Endoscopy Unit and a GI Physiology Unit. We perform around 600 endoscopy procedures per week. Our administration team are vital to the smooth running of these services.

The Admin Co-ordinator role is an exciting opportunity to join our administration team in the Endoscopy Unit which provides first class administration and reception services to the Division. As part of our Patient Pathway team, you will be responsible tracking patients through their care pathways, organising patient appointments and processing clinical correspondence in a timely manner. You will act as a key point of support to the Clinical Nurse Endoscopists through assisting with administrative tasks.

Successful candidates will have previous administration experience and either experience of working in an NHS organisation or a desire to work within a healthcare organisation. They will be able to communicate with a range of patients and colleagues and possess excellent team working, negotiation and organisation skills. Above all they will be committed to helping us deliver excellent patient care.

We offer excellent development opportunities for administration staff both within the Division and across the organisation.

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.  


We provide first-class acute and specialist services across eight sites:  

• University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
• National Hospital for Neurology and Neurosurgery
• Royal National ENT and Eastman Dental Hospitals
• University College Hospital Grafton Way Building
• Royal London Hospital for Integrated Medicine
• University College Hospital Macmillan Cancer Centre
• The Hospital for Tropical Diseases
• University College Hospital at Westmoreland Street


We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological,gastrointestinaland oral disease. It has world class support services including critical care, imaging, nuclearmedicineand pathology. 


We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.


For the full Person Specification and more informationregardingthe main responsibilities of this role, please refer to the attached Job Description.


Come and bea part of the best NHS trust in England to work for, according to our staff*


UCLH top trust to work at in England – for the second year running! : University College London Hospitals NHS Foundation Trust


*In the most recentNHS staff surveyUCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the second year in a row.


UCLH top trust to work at in England – for the second yearrunning!University College London Hospitals NHS Foundation Trust.


Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.






This advert closes on Wednesday 17 Jul 2024

Proud member of the Disability Confident employer scheme

EDT are currently recruiting for a Work Related Learning Adviser and would be interested in talking to experienced Young Person Coordinators and School Coordinators.

Location: West London (Hillingdon, Hounslow & surrounding areas these roles are hybrid so a mixture of travel across London and working from home.

Salary: £28,329.00 per annum FTE (Including London Weighting)

These are full time, fixed term contracts until 31 March 2025 with potential to extend.

The role includes delivering work-related learning sessions in schools, and organising work experience placements' for students. Our Work-Related Learning (WRL) department are responsible for commercial contracts delivering employer related services to educational establishments. The WRL Adviser will work with the Operations Manager to administer, carry out and develop work related learning services including the project management and delivery of individual contracts, marketing development, contributing to the development of operational plans.

You will have the following:

Knowledge Essential:

Minimum of 5 GCSE Grade C or above (or equivalent) - including English and Maths
Understanding of school curriculum
Understanding of project management tools and techniques
Desirable:

IAG qualification
IOSH qualification
Understanding of employment legislation for young people and qualification routes
Experience Essential:

Working in a client facing role
Managing small scale projects
Experience of working on multiple projects and tasks
Desirable:

Experience working with either school or employer engagement activities.
Working with databases and producing reports.


We are shortlisting on a rolling basis. Please note, we reserve the right to close our vacancies early if sufficient applications are received

Interviews will be taking place over Microsoft teams.

How to apply:
To be considered for this vacancy, applicants are required to complete and submit a fully completed application form through our website.

At EDT we pride ourselves on creating an environment that supports a healthy work life balance for all our staff. We provide policies that encourage flexible working around individual needs. We offer a range of benefits including a generous holiday allowance (30 days plus bank holidays), company pension scheme and additional voluntary money saving benefits.

Education Development Trust is committed to safeguarding and promoting the welfare of children and adults whom we work with and come into contact with around the world. All applicants are subject to thorough screening and successful candidates are subject to the relevant level of criminal record checks with national police authorities or the UK’s Disclosure and Barring Service (DBS). This will be at minimum a basic DBS check.

At Education Development Trust, we strive to create a workplace where everyone feels valued, can be themselves and knows they can reach their full potential. We embrace and celebrate our differences through various initiatives and support colleagues through a number of staff networks. We’re committed to building a strong, diverse workforce and making Education Development Trust an inclusive place to work. If you have specific requirements or adjustments, please let us know if there is anything we can do to support your application. We are proud to be a member of the Disability Confident employer scheme.

Proud member of the Disability Confident employer scheme

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description. Come and be a part of the best NHS trust in England to work for, according to our staff* UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust *In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the second year in a row. UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust. Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.

To provide high-quality reception, front of house, clerical and administrative service to patients, service users, carers and anyone who access the Trust services.

The post holder will be responsible for ensuring the provision of an efficient, focused administrative service, supporting the achievement of the service and to organise and plan the work of administrative and secretarial services across the range of administrative functions that underpin the patient pathway.
1. KEY RESPONSIBILITIES

To provide a high-quality reception, administrative, clerical and secretarial service

The post holder must be comfortable working with varied professional groups.

An aptitude for continuous improvement and innovation is encouraged.

The post holder will be responsible for ensuring the provision of an efficient, focused administrative service and to organise and plan the work of administrative and secretarial services across the range of administrative functions that underpin the patient pathway.

The post holder will work closely with the Admin Managers and support them to oversee the team.

To co-ordinate the administrative function and duties within the teams to deliver an efficient and effective service that supports, complies and aligns with the Trust values, policies and the provision of a high-quality service and care.

Responsible for ensuring compliance with Trust policies and local protocols such as Data Protection, Data Quality and Record Keeping, Health and Safety, Security and Fire Safety within the administration team.

The post holder will be an active team member who supports and contributes to the effective operation of a multi-disciplinary team.



Confidentiality

The post holder must at all times maintain a complete confidentiality of the material and information that they handle. Any matters of a confidential nature, or in particular, information relating to diagnoses and treatment of patients and individual staff records must not, under any circumstances, be divulged or passed on to any unauthorised person or persons. The postholder must respect patient named confidentiality in keeping with “Caldicott principles”.

Code Of Conduct

North London Mental Health Partnership has a code of conduct for all non-registered staff in a direct care role. As an employee of the Partnership, you are expected to comply with this code at all times, and any breach of it whilst in practice will be investigated by the Trust.

Copies of the code of conduct can be obtained from the Human Resources Department and it is also available on the Camden and Islington NHS/Barnet Enfield and Harringay intranet.


• Responsibility for Administration

The postholder will proactively support and work with the team admin manager (s) to oversee the team’s work and ensure work/tasks are shared, distributed and completed to standard and to deadline.
• The post holder’s duty will encompass regular liaison regarding the maintenance of the appointment’s diary, typing of letters and reports, taking and transcribing minutes at meetings as necessary, organise meetings as requested, including preparation of agendas, telephone liaison as necessary with external agencies and making appointments at the request of the service.
• The post holder will assist in the maintenance of records, filing and photocopying and any duties essential to the comprehensive administrative/ secretarial support service you will provide.
• To receive information/referrals, both verbally and in writing from patients, GP’s, trusted referrers, carers, and staff which require tact and sensitivity.
• To ensure all messages given verbally, in writing or by telephone are passed on to the correct discipline within reasonable/an agreed timescale.
• To receive incoming post and emails, collating with previous correspondence before passing to the team.
• To deal with correspondence on behalf of the team.
• Photocopying and collating documents as required.
• To take minutes of meetings, e.g., clinical governance, business meeting etc.
• To process office stationery and procurement orders/invoices.
• To maintain accurate records for service users.
• To undertake any other duties as may reasonably be required of you by the service.


This advert closes on Wednesday 20 Mar 2024