Total 102 information technology job vacancies in Administrative / Clerical category in Malaysia

Responsibilities:

• Involve in day-to-day accounting operations including invoicing, payments, banking transactions, and other accounting & admin / HR work
• Update & monitor cash flow, customer & supplier outstanding.
• Bank reconciliation, employees claim & petty cash.
• Assist in general office admin and operations
• Maintain documentation related to all products.
• Dealing with email enquiries
• Diary management and arranging appointments, booking meeting rooms and conference facilitiesM
• Maintaining the company social media accounts
• Assist colleagues whenever necessary
• Record minutes and take detailed notes during meetings

Requirements:

• Candidate must possess at least a SPM/Professional Certificate/Diploma majoring in Business Studies/Administration/Management or equivalent
• An analytical mind, with a sharp eye for detail and efficient computer skills.
• Excellent written and verbal communication skills
• At least 1 Year(s) of working experience in the related field is required
• Excellent time management skills and ability to multi-task and prioritize work.
• Good Team player
• High proficient in SQL, Autocount, Microsoft Word, Excel, Powerpoint,
• Knowledge in tax & accounts is an advantage.

Company Benefits

• Epf
• Socso
• Medical Leave

I. PRODUCTION

a. Having a safety-first mindset and enforcing safety requirements in the workplace. Maintain compliance with safety guidelines and company regulations.

b. Conduct investigations and write incident / accident reports, including the implementation of effective countermeasures.

c. Develop and execute monthly production plans and also manage day-to-day work activities to ensure the smooth operation of production work and the production of quality products.

d. Provide strong leadership to the workforce, motivating them to achieve the company's goals and objectives.

e. Capable of managing and controlling people, including training, mentoring, and disciplining within the company's guidelines and expectations.

f. ISO 9000 QMS (Quality Management System) experience with the ability to develop and improve procedures and work processes, including data collection for analysis. Ensure that all production activities adhere to the organization's quality standards.

g. Prepare and submit production reports as directed by the department head. Keep accurate production records and documents.

h. Follow up on and monitor production workers' attendance, OT, and leave application processes.

i. To communicate with the HR department of production workers' issues.

j. To compile a monthly production worker attendance list.

k. To facilitate communication between local production workers and expatriates.

l. To assist in the verbal and written translation of Mandarin to English, Bahasa Malaysia, or vice versa during production meetings.

m. Participate in regular meetings with the management team to review progress and identify areas for improvement.

n. To assist with other administrative tasks and to support day-to-day operations.

II. WAREHOUSE

a. Performance and verification Check incoming and outgoing shipment activities to ensure information matches bills of lading, invoices, orders, and other records.

b. Verify customer orders, shipping orders, or requisitions to determine which items will be moved, gathered, or distributed.

c. Unpack and examine incoming shipments, reject damaged items, document shortages, and communicate with shippers to resolve damages and shortages.

d. Keep track of shipment data, including weight, measurements, and charges.

e. Pack shipping containers, create shipping labels, and prepare shipping documents.

f. The loading and unloading of goods.

g. Create and keep accurate shipping / receiving documents.

h. Any anomalies observed during weighbridge operations should be reported promptly. Ensure that the information on the delivery documentation is correct, accurate, and tallied. Updating daily records on the computer system and generating daily delivery performance reports. To handle goods, accept all incoming materials.

i. Any other duties

EXPERIENCE / SKILL REQUIRED

1. Preferably 2 years related working experience in a manufacturing environment.

2. Good language skills: Chinese, English, and Malay.

3. Ability to write and manage standard documents.

4. Experience in reporting on key production metrics.

5. Excellent organization and communication skills. Leadership Skills. Problem-solving skills.

6. Ability to manage time and improve efficiency.

7. Ability to execute multiple tasks simultaneously.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Medical insurance
• Personal leave
• Personal development opportunities
• Paid training and development

Company Overview

Böttcher Headquarter is located in Germany has developed for more than 299 years, today still a private company, which has expanded and established itself on the global economy. Guarantors of our success are over 2,000 employees, who pursue two goals with equal dedication. First, we want to completely understand the subject with which we are occupied, and secondly, everything we do has to directly contribute to the benefit of our customers. World largest printing roller manufacturer with 27 factories worldwide and a wide range of printing consumables to offer is now seeking for Temporary Purchasing & Administration Executive.

Job Scope:

• Customer management; including complaints/ reject, tracking, monitoring and expediting customers' order base on forecasted demand.
• Supplier management; including understanding suppliers' capacity constraint to ensure assurance of supply, tracking and monitoring suppliers' performance.
• Periodic cost down and lead time reduction initiatives.
• Arranging and following up closely the air or sea freight with forwarder to ensure smooth custom clearance/shipment directly from suppliers to end customers globally; at the right quality/price/quantity/time.

Requirements:

• Diploma/ Degree in any discipline.
• Preferably with minimum 1 year related experience in purchasing.
• Proficiency in English is a MUST, while proficiency in Chinese/ Mandarin is highly preferable but not prerequisite.
• Good interpersonal and negotiation skills, with proven experience in corresponding and communicating with suppliers/ forwarders/ customers at international level.
• Multitasking, good sense of time management and able to handle stress and meet multiple deadlines
• Hands on with Microsoft Office package, especially Excel and Word
• Familiar with SAP system is an added advantage
• Prioritize for candidate able to work immediately

一、生產

一個。秉持著安全第一的心態，在工作場所執行安全要求。保持遵守安全準則和公司規定。

b.進行調查並撰寫事件/事故報告，包括實施有效的對策。

c.制定並執行每月生產計劃並管理日常工作活動，以確保生產工作順利進行和生產優質產品。

d.為員工提供強而有力的領導，激勵他們實現公司的目標。

e.能夠管理和控制人員，包括在公司的指導方針和期望範圍內進行培訓、指導和紀律。

f.擁有 ISO 9000 QMS（品質管理系統）經驗，能夠開發和改進程序和工作流程，包括收集分析資料。確保所有生產活動遵守組織的品質標準。

g。按照部門主管的指示準備並提交生產報告。保存準確的生產記錄和文件。

h.跟進並監控生產工人的出勤、加班和休假申請流程。

我。與人力資源部門溝通生產工人的問題。

j。編制每月生產工人出勤表。

k.促進當地生產工人與外籍人士之間的溝通。

湖在製作會議期間協助普通話和英語、馬來語的口頭和書面翻譯，反之亦然。

米。參加與管理團隊的定期會議，審查進度並確定需要改進的領域。

名詞協助其他行政任務並支援日常運作。

二.倉庫

一個。性能和驗證 檢查傳入和傳出的貨運活動，以確保資訊與提貨單、發票、訂單和其他記錄相符。

b.驗證客戶訂單、出貨訂單或請購單，以確定將移動、收集或分發哪些物品。

c.打開包裝並檢查收到的貨物，拒絕損壞的物品，記錄短缺情況，並與托運人溝通以解決損壞和短缺問題。

d.追蹤貨運數據，包括重量、尺寸和費用。

e.包裝運輸貨櫃、建立運輸標籤並準備運輸文件。

f.貨物的裝卸。

g。建立並保存準確的運輸/接收文件。

h.地磅操作期間觀察到的任何異常情況應立即報告。確保交貨文件上的資訊正確、準確且經過統計。更新電腦系統上的每日記錄並產生每日交付績效報告。為了處理貨物，接受所有進料。

我。任何其他職責

所需經驗/技能

1. 最好有2年製造環境相關工作經驗。

2. 良好的語言能力：華語、英語、馬來語。

3、具備標準文件的編寫和管理能力。

4. 具有報告關鍵生產指標的經驗。

5.優秀的組織和溝通能力。領導技能。解決問題的能力。

6. 能夠管理時間，提高效率。

7.能夠同時執行多項任務。

津貼和福利

• 津貼（旅費、交通費等）
• 休閒著裝要求
• 醫療保險
• 事假
• 個人發展機會
• 有薪培訓和發展

Responsibilities:

• To be the person handling all custom formalities with the customs and other authorities with regards to custom clearance.
• Plan and execute the renewal company custom licenses and others licenses relating the import raw material and tooling with Kastam Dept.
• Prepare custom form, monthly & yearly customs report and other documentation related custom procedures.

Requirements:

• Familiarity in LMW
• Knowledge of application with KASTAM Dept
• Excellent organizational and coordination abilities.
• Outstanding communication and interpersonal skills.
• Possess at least a Bachelor's Degree in Business Administration, Supply Chain Management or relevant field.

Perks & Benefits

• Casual dress code
• Personal leave
• medical

公司概況

Böttcher 總部位於德國，已發展超過 299 年，至今仍是一家私人公司，在全球經濟中不斷成長。我們成功的保證是 2,000 多名員工，他們以同等的奉獻精神追求兩個目標。首先，我們要完全理解我們所從事的主題，其次，我們所做的一切都必須直接為客戶的利益做出貢獻。全球最大的印刷滾筒製造商在全球擁有 27 家工廠，提供各種印刷耗材，現在正在尋找臨時採購和管理主管。

工作範圍：

• 客戶管理；包括根據預測需求進行投訴/拒絕、追蹤、監控和加快客戶訂單。
• 供應商管理；包括了解供應商的產能限制以確保供應、追蹤和監控供應商的績效。
• 定期降低成本和縮短交貨時間的措施。
• 與貨運代理安排並密切跟進空運或海運，以確保從供應商直接順利清關/裝運至全球最終客戶；以正確的品質/價格/數量/時間。

要求：

• 任何學科的文憑/學位。
• 最好具有至少 1 年相關採購經驗。
• 精通英語是必須的，而精通中文/普通話是非常可取的，但不是先決條件。
• 良好的人際溝通和談判能力，具有與國際供應商/貨運代理/客戶進行溝通和溝通的豐富經驗。
• 多工處理，良好的時間管理意識，能夠處理壓力並滿足多個截止日期
• 實際操作 Microsoft Office 軟體包，尤其是 Excel 和 Word
• 熟悉SAP系統者優先
• 優先考慮能夠立即工作的候選人

職責：

• 負責與海關和其他有關清關的機構辦理所有海關手續的人。
• 與 Kastam 部門計劃並執行續訂公司定制許可證和與進口原材料和工具相關的其他許可證。
• 準備海關表格、月度和年度海關報告以及其他與海關程序相關的文件。

要求：

• LMW 的熟悉程度
• KASTAM 部門的應用知識
• 優秀的組織協調能力。
• 優秀的溝通和人際交往能力。
• 至少擁有工商管理、供應鏈管理或相關領域的學士學位。

津貼和福利

• 休閒著裝要求
• 事假
• 醫療的

About the company

CGS International Securities Pte. Ltd. (CGS International) is an award-winning and market leading integrated financial services provider, ranked among the top securities houses in Asia.

CGS International taps on our wealth of global and ASEAN insights to offer equities trading, leveraged products, wealth management, investment banking, equities research, Shariah-compliant financing, fixed income, currency and commodities, structured products and prime brokerage services in over 15 countries and regions.

Along with its parent organisation China Galaxy Securities, a leading securities house in China, CGS International is trusted by more than 15 million customers globally.

Job Description

1) Process Support:

- Keep up to date with latest procedures, forms and templates

- Assist to raise requests, complete forms, obtain approvals, etc. as required by process

- Track timeline and actions according to plan

- Coordinate and follow up to meet timelines

- Organize and file documents

2) Department Asset Inventory Management:

- Document purchases

- Regularly report expiries in advance and expenses against budget

3) Department Budget Record:

- Populate budget items

- Document submitted and approved budget

- Document allocation method and allocation

4) Department Initiative/Program/Project Tracking:

- Document all initiatives, programs, projects

- Record status in regular department meetings

5) Department Visitor Management:

- Manage access and refreshment if required

- Receive and bring visitors to meeting area

6) Department Communication Management:

- Regularly check department mailboxes, emails, tickets to ensure timely response

- Coordinate and schedule department meetings

- Manage and distribute Work From Home/Office schedule

7) Department Reporting:

- Assist in compiling committee and board reports

- Note and remind presenters of reporting schedules

8) Process Improvement:

Constantly look to enhance current process with better tools or methods

Job Requirement

• Proficiency in MS Office (Word, Excel, PowerPoint) and other office software
• Strong written and verbal communication skills
• Good time management and prioritization skills
• Preferably has experience working with cross-geographical teams
• Proven experience as an administrative assistant or similar role
• Diploma or equivalent
• Proactive
• Keen to learn
• Has an eye for detail
• Willing to share and collaborate

Industry: Technology Industry

Location: East area

Schedule: 5-day work week

Skills: Administration, Senior Management Support

The company is an established Global Singapore Business with a multi-faceted business strong in Engineering, Technology and Industrial Sector.

This position will be joining a team in Administration primarily supporting Senior Management Leaders with their day-to-day functional and operational processes.

Position Responsibilities:

• This position will perform high level clerical and administrative support to Management.
• Will handle and maintain office upkeep such as (but not limited to) stationery supplies, office equipment maintenance, office cleanliness.
• Responsible for Senior Management calendar of activities, appointment and scheduling.
• The position will also prepare required reports to be used for presentation and evaluation of company / business performance / sales & profit etc.

Position Requirements:

• At least a Diploma holder in Management, Administrative or related field.
• At least 5 to 8-years of working experience in Administration, Secretarial and/or Office Management.
• Must have strong knowledge in MS Office applications (eg: Excel, Powerpoint, Word) and demonstrate a high proficiency in using electronic devices.
• Able to create Powerpoint presentations, Excel charting, macros, formulas.
• Strong ability in communication, crowd and events engagement.

We will look into all candidates but will prioritize those closest to the requirement.

Thank you!

Joseph Syho

Reg Number: R1108657

EA Licence No.: 18C9079

• Mon-Fri 10am – 7pm
• $4000 -$6000
• Location: Chinatown
• Attractive benefits

Job Description:

ULTRA TECHNOLOGY is seeking a dependable individual to fulfill the role of a Personal Assistant, offering personalized secretarial and administrative assistance in an efficient and timely manner. The successful candidate will work closely with a director, undertaking diverse tasks associated with their professional life and communication, maintaining an organized workflow.

Responsibilities:

• Serve as the primary liaison between Director and both internal and external clients
• Screen and redirect phone calls and distribute various forms of correspondence
• Handle requests and inquiries in a suitable manner
• Organize and manage the Director’s calendar, scheduling meetings and appointments
• Arrange travel plans and accommodations
• Take dictation and minutes during meetings
• Procure office supplies from appropriate sources
• Create reports, presentations, and briefs
• Develop and maintain an efficient filling system for office documents

Requirements

• Proven work experience as a Personal Assistant
• Proficiency in MS Office
• Knowledge of office management systems and procedures

We are looking for a responsible and organized Office Clerk to help manage our office operations and ensure smooth company functioning. The main duties include:

Job Description:

• Overseeing general office administration
• Assisting the manager with tasks such as logistic and document organization, etc,.
• Supporting daily office operations and handling routine tasks

Requirements:

• Proficiency in spoken English
• Strong sense of responsibility

This position offers a relaxed working environment.

Work Place:

BOON LAY WAY TRADEHUB

Job Description:

1. Provide support to manager on day-to-day work and operations

- Prepare, handle and maintain all sensitive and confidential information including meeting agenda, detailed minutes of meetings, documentation. (for statutory and non-statutory requirements), contracts and reports (financial and non-financial)

- Assist in reviewing and preparation of purchase order, quotations, invoicing and processing of payments weekly.

- Plan, organize, prepare for meetings and discussions – internal and external, online and offline.

- Ensure timely follow up on outstanding matters and with relevant parties for efficiency.

- Be point of contact for internal and external communications, coordination and correspondences with relevant parties.

2. Provide support in business processes

- Coordination, monitoring and communication of ongoing and new projects and tasks with relevant department, or external parties such as customers and suppliers.

- Administrative support on data entry and data-imaging for sorting, filings and/or retrieving of corporate records, business documents and/or reports.

3. Ad-hoc assignments – as and when assigned

Requirements:

1. Able to work independently and self-driven.

2. Professional proficiency level in verbal and written communication skills.

3. Good understanding on Teams / Zooms functions.

4. Good understanding on the entire MS Office.

Are you a recent graduate with a passion for organization and innovation? Do you have a background in human resources and are ready to kickstart your career? If so, we want you on our team!

**Key Responsibilities:**

- Assist in daily administrative tasks and office operations

- Support HR functions, including recruitment coordination, onboarding, and employee record management

- Organize and maintain files, documentation, and office supplies

- Coordinate meetings, appointments, and travel arrangements

- Support various projects and contribute innovative ideas to improve efficiency

- Assist in maintaining a clean and organized office environment

**Qualifications:**

- Director speaks Chinese, requires proficiency in both Chinese and English.

- Diploma in Human Resources, Business Administration, or a related field

- Recent graduates with strong organizational skills and innovative thinking are encouraged to apply

- Previous experience in a human resources role is a plus

- Excellent written and verbal communication skills,

- Proficiency in Microsoft Office Suite and familiarity with HR software

- Strong multitasking abilities and attention to detail

Capital College represents an innovative and dynamic tertiary institution, drawing in students

from regions like China, South Korea, Taiwan, India, and Southeast Asia. The College offers

an advanced, forward-thinking curriculum, preparing students with a Diploma, Bachelors, or

Masters degree to successfully transition into various dynamic industries.

Job Opportunity:

The Student Admissions Executive plays a vital role in managing the student journey from

initial inquiry through to successful enrollment. This position serves as the primary

touchpoint for prospective students, parents, and education partners, ensuring a smooth and

efficient admissions process while maintaining high service standards. The role combines

administrative expertise with student-facing responsibilities to support Capital Colleges

enrollment goals and student success initiatives.

Key Responsibilities:

Student Admissions and Enrollment

 Process new student applications from initial inquiry to enrollment confirmation

 Review and verify application documents according to admission criteria

 Prepare and issue offer letters to successful applicants

 Handle student pass applications for international students

 Conduct pre-enrollment briefings for new students

Documentation and Records

 Maintain accurate student records in the College database system

 Process student withdrawals and deferrals

 Generate enrollment reports and statistics

 Ensure compliance with document retention policies

 Update student information and status changes

Stakeholder Communication

 Respond to admission inquiries from prospective students and parents

 Coordinate with recruitment agents on application status updates

 Liaise with government authorities (ICA, SEAB, CMPB) for student matters

 Provide updates to relevant departments on enrollment status

Administrative Support

 Arrange student orientation programs

 Assist in planning recruitment activities and admission events

 Support document verification processes

 Prepare weekly status reports on application processing

 Handle administrative tasks related to student admissions

Student Support

 Guide applicants through the admission requirements and procedures

 Assist students with application-related documentation

 Provide information about course offerings and admission requirements

 Direct students to appropriate departments for specific inquiries

Key Focus Areas:

 Student Admissions Management

 Enrollment Services

 Stakeholder Communication

 Student Documentation

 Administrative Support

Essential Requirements:

 A Bachelor degree OR a Diploma with a minimum of 1 years experience in a

customer-facing role

 Fluency in English

 Strong documentation skills with attention to detail in managing student records and

applications

 Demonstrated proficiency in:

o Microsoft Office 365 (especially Excel for student data management)

o Google Workspace

o Database management systems

 Experience in handling confidential information with discretion

 Proven track record of meeting deadlines and handling multiple priorities

 Ability to work occasional extended hours during peak admission periods

Key Attributes for Success:

 Demonstrates natural ability to put students at ease and make them feel welcomed

 Shows patience and clarity when explaining complex procedures to students and

parents

 Adapts communication style effectively between different audiences (students,

parents, agents, authorities)

 Takes initiative to learn new systems and processes, especially during peak admission

periods

 Coordinates smoothly with other departments like Finance, Academic Affairs, and

Student Services

 Identifies potential issues in student applications early and proposes practical

solutions

 Maintains composure and provides clear guidance during high-volume periods

Only shortlisted candidates will be notified.

If you are notified, the candidates will be required to successfully complete a short

task to verify your skills and abilities.

Closing Date: December 30 2024, or until position is filled.



• Depends on Schedule
• Basic Salary up to $3800 - $4200
• Location: Chinatown
• Attractive benefits

Responsibilities:

• Pick up Director from the place and at the time they’ve requested, including business meetings, personal appointments, and social events.
• Collect payments and issue receipts
• Arrive at destinations on schedule
• Plan and optimize routes to ensure timely arrivals and departures, considering traffic conditions and potential roadblocks.
• Maintain confidentiality and discretion regarding the Managing Director/CEO's personal and professional affairs.
• Manage time effectively to accommodate the Managing Director/CEO's schedule and any changes or last-minute requests.

Requirements:

• Valid personal and commercial driver's licenses.
• Prior experience as a personal driver is advantageous.
• Thorough understanding of road regulations.
• Punctual and reliable.
• Ability to work during evenings and on weekends, as required.