Lancashire Renewables Ltd are seeking a skilled SHEQ Administrator to join our expanding SHEQ Team as the Company embarks on an e.....
Lancashire Renewables Ltd are seeking a skilled SHEQ Administrator to join our expanding SHEQ Team as the Company embarks on an exciting journey of growth and development.
As the SHEQ Administrator, you will play a crucial role in supporting various SHEQ functions, including health and safety, quality, compliance and environmental. We're looking for a strong administrator who thrives in a fast-paced environment, pays meticulous attention to detail, and is proactive in their approach.
If you believe your skills are a match for this role, we'd love to hear from you. In return for your dedication and contribution, we offer a range of benefits designed to support and reward our employees:
• Personal training and development plan
• Company contributory pension scheme
• Death in Service cover – 4 x salary
• Company sick pay scheme – up to 20 weeks depending on length of service
• 26 days annual leave + statutory holidays
• Additional annual leave entitlement for long service - up to 31 days + statutory holidays
• Cycle to work scheme
• Wellbeing support for mental health
To apply please provide a covering letter that describes how your skills, knowledge and experience match the requirements of this role with an up-to-date CV by 23rd May 2024.
Please note the Job Description and Person Specification below will be used for shortlisting purposes.
Job Summary:
Key Responsibilities:
Administrative Support
• Provide timely administrative support to the SHEQ department, including documentation management, procure to pay processes, data entry, scheduling, record-keeping, and minute taking.
• Assist in organising and co-ordinating internal and external meetings, Safe Starts, and audit related SHEQ initiatives.
• Liaise with external stakeholders, regulatory agencies, and suppliers on SHEQ related matters, ensuring accurate and timely submissions as required.
• Assist in gathering documentation requested by auditors and participate in audit walkthroughs to provide context as necessary.
Documentation Management
• Maintain accurate and up-to-date documentation related to SHEQ departmental needs.
• Maintain organised electronic and physical filing system for all documents, ensuring accessibility for audits and general reference.
Data Analysis and Reporting
• Compile and analyse SHEQ data to identify trends, areas for improvement, and opportunities for risk mitigation.
• Prepare reports and presentations on SHEQ performance metrics for management review.
• Generate reports related to SHEQ using business systems to support and track expenditures on initiatives to aid budget planning.
Business Systems Utilisation
• Effectively utilise company business systems (e.g., CODA, SharePoint, EPRAIS) to streamline processes and maintain data integrity.
Policies and Procedures Compliance
• Ensure compliance with Company Safety, Health, Environmental and Quality policies, regulations, and standards.
• Monitor and update as directed organisational policies and procedures to align with regulatory requirements.
Incident Reporting and Investigation
• Support the reporting and investigation of safety incidents, near misses, and environmental incidents.
• Assist in conducting root cause analysis and implementing corrective and preventive actions.
Project Assistance
• Support the delivery of project-related activities within the SHEQ department.
Person Specification:
Education & Training:
• GCSE / Level 2 Qualification in Maths and English (Essential)
• NVQ Level 3 in Business Administration or relevant work experience (Desirable)
• Qualification or experience in Project Management (E.g. Prince2_) (Desirable)
• IOSH / NEBOSH (Desirable)
Work Experience:
• Relevant experience in administrative role (Essential)
• Planning and scheduling of work activities (Essential)
• Organisational skills with an ability to prioritise tasks manage multiple projects simultaneously and meet deadlines (Essential)
• Managing Budgets and maintaining accurate records for audit purposes (Essential)
• QMS/Document Control (Desirable)
• Knowledge of Occupational Health (Desirable)
• Knowledge of PPE requirements (Desirable)
• MSDS/COSHH (Desirable)
Skills and knowledge:
• Proficient in the use of Microsoft office; Microsoft Excel, Word (Essential)
• Communication skills both written and verbal with the ability to interact professionally (Essential)
• Attention to detail and accuracy in documentation management and data entry (Essential)
• Solution focused with the ability to implement correct and preventative actions (Essential)
• Understanding the role of SHEQ in a waste management environment (Desirable)
• Knowledge of Business Systems (Desirable)
• Practical application of SHEQ management software or systems (Desirable)
• Awareness of industry specific legislation and compliance standards (Desirable)
• Knowledge of procure to pay processes (Desirable)
Personal Attributes:
• Able to build effective relationships with stakeholders
• Solution focussed with the ability to present a range of resolutions
• Strong attention to detail and accuracy
• Confidentiality and discretion
• High ethical standards and integrity
• Resilience and adaptability
