Total 47 Administrative / Clerical job vacancies in Atlantic City, New Jersey

• You will serve as the Subject Matter Expert for the Contracting Officer’s Representative (COR) program.
• You will oversee the management, implementation of, and continued compliance of COR policy, guidance, and instructions related to NSWC PCD.
• You will conduct and track COR training and certification status and provide COR retraining as required.
• You will perform data analysis, collection, interpretation, and evaluation to develop data-driven solutions that address COR program challenges.
• You will support Command Audits to include, but not limited to the Inspector General and the Procurement Surveillance Program (PSP).
• You will meet all requirements to become a NAVSEA Certified COR Trainer.

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

• Coordinates all personnel action requests with Operations Project Manager (OPM) and/or Deputy Operations Project Manager (DOPM), site managers, and Civilian Personnel Office.
• Compiles training needs, develops and submits training plan for approval.
• Provides administrative oversight and liaison with multiple site supervisors and administrative and technical support staff at geographically dispersed project office locations.
• Coordinates budget development and execution and administers internal controls for compliance with policies and regulations.
• Prepares organizational charts, fact sheets, and other information for in-house and official briefings.
• Keeps individual project administrative personnel informed of current changes in regulations, forms, and administrative requirements.

1. Processes applications and issues identification cards controlled and restricted area badges, vehicle registration, and temporary passes to eligible personnel.
2. Maintains controlled forms.
3. Carries out routine, miscellaneous clerical tasks.
4. Provides general customer service.

Major duties and responsibilities include:

• Oversees and facilitates the administrative management for Nutrition & Food Service.
• Independently develops, plans, issues and implements procedures to comply with directives concerning administrative matters.
• Analyzes and evaluates problems, makes recommendations, and devises solutions to systems administration, training management, publication management and data management within the division.
• Participates in regular meetings with leadership and other senior members to address administrative management issues, resolve problems and provide recommendations for correcting or improving processes and programs.
• Compiles information prepares administrative reports for management briefing and sharing with work groups.
• Serves as the department Automated Data Processing Application Coordinator (ADPAC).
• Manages, monitors, coordinates and provides regulatory guidance on all personnel actions, organizational structures and position management for the Service.
• Reviews, interprets and provides recommendations for the revision of regulatory guidelines, policies and standing operating procedures pertinent to personnel administration and all Service operations.
• Participates in the planning for budgeting needs and financial management for Nutrition & Food Service.
• Attends budget calls, reviewing guidelines and instructions in order to brief managers of schedules and data requirements.
• Coordinate with Assistant Chief, N&FS/Food Production Manager to control purchasing and use of supplies.
• Reviews office needs in order to plan and develop budget data and justification for review and approval.
• Performs other related duties as assigned.

WHAT IS THETAXPAYER SERVICES (TS) DIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas:
Taxpayer Services Service Centers Kansas City Submission Processing

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

As a Front Line Manager you will:

• Plan work to be accomplished by subordinates, sets and adjusts short-term priorities and prepares schedules for completion of work.
• Assign work to subordinates based on priorities, selective consideration of the difficulty and requirements of assignments, and the capabilities of employees.
• Evaluate work performance of subordinates and makes recommendations for outstanding performance recognition and/or disciplinary action.
• Give advice, counsel or instruction to employees on work and administrative matters.
• Interview candidates for positions within the organization/unit and recommend appointment, promotion or reassignment to such positions.
• Hear and resolve complaints from employees, refer group grievances and/or more serious unresolved complaints as appropriate.
• Effect minor disciplinary measures, such as warnings and reprimands, recommend other actions in more serious cases.
• Identify developmental and training needs of employees, providing or arranging for needed development and training.
• Initiate ways to improve production, work processes and/or to increase the quality of the work directed.

The selectee will report to an assigned DOL office location on a regular basis and be eligible for telework as determined by agency policy. This is not a remote position. Offices are located in Washington DC; Atlanta, GA; Boston, MA; New York City, NY; Dallas, TX; Philadelphia, PA; San Francisco, CA. For specific locations, please see: DOL offices. Advertised salary reflects the pay range for the above locations. Upon selection, the salary will be set in accordance with the selectee's assigned duty location.

Click here for Telework Position Information This is not a remote work position. The selectee will report to an assigned DOL office location on a regular basis and is eligible for participation in telework as determined by management in accordance with DOL policy.

Major duties include but are not limited to:

• Leads, coordinates, communicates, integrates, and is accountable for the overall success of the Division of Client Engagement, ensuring alignment with critical priorities.
• Ensures work efforts achieve expected outcomes, including those in relevant strategic, life cycle management, and capital IT investment plans.
• Formalizes and introduces change management and continuous process improvement to subordinates.
• Delivers or ensures the delivery of outputs, products, and services associated with the business and technical processes for the program/organization.
• Develops short- and long-range goals and objectives that integrate organization and program objectives essential to OCIO operations.
• Establishes policies and procedures for the accomplishment of assigned program areas.
• Defines the technical IT products and deliverables for each operation function.
• Prepares and implements a program level Client Engagement management plan that aligns with organizational objectives and considers various stakeholders.
• Provides direction and management support in the assessment of information technology needs of agency programs.
• Ensures that OCIO works with agencies to identify possible applications of information technology.
• Reviews program requirements for similarities in terms of feasibility and cost effectiveness.
• Develops and disseminates strategic communications through multiple channels to clients to engage them in enterprise-wide change initiatives and training resources.
• Makes recommendations to agencies that leverage the agency's current IT investments, assists in resolving conflicts between IT/application initiatives.
• Develops and recommends solutions for improvement or performance optimization including business process re-engineering.

The selectee will report to an assigned DOL office location on a regular basis and be eligible for telework as determined by agency policy. This is not a remote position. Offices are located in Washington DC; Atlanta, GA; Boston, MA; New York City, NY; Dallas, TX; Philadelphia, PA; San Francisco, CA. For specific locations, please see: DOL offices. Advertised salary reflects the pay range for the above locations. Upon selection, the salary will be set in accordance with the selectee's assigned duty location.

Click here for Telework Position Information This is not a remote work position. The selectee will report to an assigned DOL office location on a regular basis and is eligible for participation in telework as determined by management in accordance with DOL policy.

Major duties include but are not limited to:

• Leads, coordinates, communicates, integrates, and is accountable for the overall success of the Division of Client Engagement, ensuring alignment with critical priorities.
• Ensures work efforts achieve expected outcomes, including those in relevant strategic, life cycle management, and capital IT investment plans.
• Formalizes and introduces change management and continuous process improvement to subordinates.
• Delivers or ensures the delivery of outputs, products, and services associated with the business and technical processes for the program/organization.
• Develops short- and long-range goals and objectives that integrate organization and program objectives essential to OCIO operations.
• Establishes policies and procedures for the accomplishment of assigned program areas.
• Defines the technical IT products and deliverables for each operation function.
• Prepares and implements a program level Client Engagement management plan that aligns with organizational objectives and considers various stakeholders.
• Provides direction and management support in the assessment of information technology needs of agency programs.
• Ensures that OCIO works with agencies to identify possible applications of information technology.
• Reviews program requirements for similarities in terms of feasibility and cost effectiveness.
• Develops and disseminates strategic communications through multiple channels to clients to engage them in enterprise-wide change initiatives and training resources.
• Makes recommendations to agencies that leverage the agency's current IT investments, assists in resolving conflicts between IT/application initiatives.
• Develops and recommends solutions for improvement or performance optimization including business process re-engineering.

• Review project costs incurred to ensure all expenditures are appropriately documented and remain within the department's established operating budget.
• Prepare and review a variety of procurement documentation, funding documents, administrative reports, and similar documents required to support program funding and procurement actions.
• Coordinate the organization's hand receipts to properly account for high-value items, lab and/or durable equipment in support of operations.
• Assist in coordinating organization events which include but are not limited to: cadet summer internships, project competitions, conferences and other events sponsored or attended by the organization's staff.
• Maintain Approving Official's (AO) budget by loading funding targets into the Defense Travel System (DTS) budget module, updating as required.
• Assist in the preparation, consolidation and completion of a variety of management and research reports.
• Maintain calendars for organization and its leadership.
• Serve as the point of contact for information on policies, procedures, and requirements on matters pertaining to administrative functions.

• Review project costs incurred to ensure all expenditures are appropriately documented and remain within the department's established operating budget.
• Prepare and review a variety of procurement documentation, funding documents, administrative reports, and similar documents required to support program funding and procurement actions.
• Coordinate the organization's hand receipts to properly account for high-value items, lab and/or durable equipment in support of operations.
• Assist in coordinating organization events which include but are not limited to: cadet summer internships, project competitions, conferences and other events sponsored or attended by the organization's staff.
• Maintain Approving Official's (AO) budget by loading funding targets into the Defense Travel System (DTS) budget module, updating as required.
• Assist in the preparation, consolidation and completion of a variety of management and research reports.
• Maintain calendars for organization and its leadership.
• Serve as the point of contact for information on policies, procedures, and requirements on matters pertaining to administrative functions.

The selectee will report to an assigned DOL office location on a regular basis and be eligible for telework as determined by agency policy. This is not a remote position. Offices are located in Washington DC; Atlanta, GA; Boston, MA; New York City, NY; Dallas, TX; Philadelphia, PA; San Francisco, CA. For specific locations, please see: DOL offices. Advertised salary reflects the pay range for the above locations. Upon selection, the salary will be set in accordance with the selectee's assigned duty location.

Major duties include but are not limited to:

• Develop and documents the infrastructure, including the business units and key processes, using modeling techniques. Oversees creation and maintenance of technical infrastructure roadmaps, reference architecture models, and standardized communication processes. Develops and maintains a repository of IT Architecture standards, templates, and processes.
• Identify opportunities to improve existing systems to support business processes and utilize emerging technologies. Conducts studies to identify improvements in the way IT architecture is applied to key business functions for the agency.
• Ensure rigorous application of information security/information assurance policies, principles, and practices to all components of the IT Architecture.
• Coordinate with various departments to ensure the seamless integration of AI technologies. Monitors the performance of AI systems to ensure they meet established goals and standards.
• Manage the planning and execution of complex AI projects from inception to completion. Oversees project teams, ensuring all members are aligned with project goals and timelines.
• Plan and manage programs that implement advanced technology governance and IT management principles and practices in order to be cost-effective and prevent redundancy, and ensure integration, agility, reuse, and standardization of IT infrastructure, hardware, software, etc.
• Manage vendor relationships and negotiate contracts to ensure the delivery of high-quality IT services and solutions.
• Evaluate vendor proposals and conduct cost-benefit analyses to select vendors that align with organizational needs and budget constraints. Ability to maintain ongoing communication with vendors addresses issues and ensures compliance with contract terms.

The selectee will report to an assigned DOL office location on a regular basis and be eligible for telework as determined by agency policy. This is not a remote position. Offices are located in Washington DC; Atlanta, GA; Boston, MA; New York City, NY; Dallas, TX; Philadelphia, PA; San Francisco, CA. For specific locations, please see: DOL offices. Advertised salary reflects the pay range for the above locations. Upon selection, the salary will be set in accordance with the selectee's assigned duty location.

Major duties include but are not limited to:

• Develop and documents the infrastructure, including the business units and key processes, using modeling techniques. Oversees creation and maintenance of technical infrastructure roadmaps, reference architecture models, and standardized communication processes. Develops and maintains a repository of IT Architecture standards, templates, and processes.
• Identify opportunities to improve existing systems to support business processes and utilize emerging technologies. Conducts studies to identify improvements in the way IT architecture is applied to key business functions for the agency.
• Ensure rigorous application of information security/information assurance policies, principles, and practices to all components of the IT Architecture.
• Coordinate with various departments to ensure the seamless integration of AI technologies. Monitors the performance of AI systems to ensure they meet established goals and standards.
• Manage the planning and execution of complex AI projects from inception to completion. Oversees project teams, ensuring all members are aligned with project goals and timelines.
• Plan and manage programs that implement advanced technology governance and IT management principles and practices in order to be cost-effective and prevent redundancy, and ensure integration, agility, reuse, and standardization of IT infrastructure, hardware, software, etc.
• Manage vendor relationships and negotiate contracts to ensure the delivery of high-quality IT services and solutions.
• Evaluate vendor proposals and conduct cost-benefit analyses to select vendors that align with organizational needs and budget constraints. Ability to maintain ongoing communication with vendors addresses issues and ensures compliance with contract terms.

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

• NOC Financial Aid & Awards - Collate applications and process submissions; schedule and host interviews; compile interview results; collate acceptance letters, process fund disbursements, collate and file post-program reports/letters to donors
• VIP Grants - Collate applications and process submissions; schedule and host interviews; compile interview results; collate acceptance letters, process fund disbursements, collate and file mid-term and final reports, recover unused funds
• NHouse - Collate and process residents’ applications; process subsidies/claims for student leaders/staff, coordinate interviews for student leader selection & staff appointments; coordinate logistics for in-house events (e.g. venue booking, procurement, event registration, etc.).
• Alumni Relations - Pre and post event support, including sending invitations and collating RSVPs, logistics coordination (e.g. venue booking, procurement, event registration, etc.).
• Data management - Maintain/assist in data entry for Alumni, Financial Aid and VIP grants (e.g. events registration lists, alumni contact updates, VIP project tracking, report generation and compilation).

This is an hourly rated position.

Qualifications

• Polytechnic diploma, “A’ levels or higher
• Proficient in MS Office suite
• Good communication skills and attention to detail
• Strong organization and planning ability
• Basic graphic design skills (e.g. for e-posters) is helpful but not a must
• Prior experience in administrative roles is preferred

Responsibilities:

• Accountable to maintain & monitor the schedule of equipment’s’ renewal as to fulfil the statutory requirements (e.g. Lifting gear)
• Responsible to raise the departmental purchase requisition for approval
• Handle and coordinates on the incoming and outgoing invoices and delivery orders
• Work with Logistic Assistant to cross check and confirm on the machinery movement for billing
• Perform data entry and ensure on the accuracy
• Maintain appropriate filling of documentations for easier retrieval
• Ensure the practices and procedures meet legal guidelines, and health and safety requirements
• Ensure safety practices and housekeeping are maintained to the highest standard
• Any other ad-hoc duties as and when assigned

Requirement:

• Diploma in Supply Chain Management / Business Administration or any other relevant field of studies
• 1 years relevant experience
• Computer skills and Microsoft Office

Other Information:

• Working hour: 5 days work week
• Company transport provided