Total 2 corporate legal executive job vacancies in Administrative / Clerical category in Mumbai,

Rentokil Initial:

About Rentokil Initial Hygiene

Part of the Rentokil Initial group, Initial Hygiene operates in more than 90 countries and is the trusted hygiene solution provider globally. Together with 120 years of experience, with tailored solutions to meet customised business needs, assuring 100% peace of mind with our services.

Initial Hygiene offers the widest range of washroom hygiene services, including the provision and maintenance of products such as air fresheners, sanitisers, feminine hygiene units, hand dryers, soap dispensers, floor protection mats and scenting solutions.

We go further to protect and enhance the things that matter most to you. Since 1903, we have built a large network of core support services which allows us to deliver washroom services, floor care and scenting solutions. Driven by science and years of experience, our solutions are tailored to meet the exact needs of your business and delivered without interruption to your operations.

POSITION RESPONSIBILITIES / REQUIREMENTS:

• The incumbent will report to and will assist the Company Secretary & Legal Counsel.
• The incumbent will have to work as part of a multi-functional team and this involves collaboration with the internal team and external stakeholders.

GENERAL DUTIES & RESPONSIBILITIES

• Reviewing and negotiating customer contracts to ensure compliance with the Group contracting policy; general supplier/service provider terms and conditions for business areas such as procurement and IT; real estate contracts; confidentiality agreements.
• To carry out secretarial (including but limited to MCA/ROC, RBI) compliances To support finance dept and branches for opening of bank accounts;
• Assist and support the legal counsel on areas involving legal matters, IPR & legal MIS tracker;
• Coordinate with colleagues within the organisation as well as external lawyers;
• To act as authorised representatives in court of law, if required; and
• To do research and prepare notes on applicability of new acts, amendments, notifications and circulars. 
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KEY DELIVERABLES

• Reviewing customer templates and editing it to make it consistent with our requirements

• Trackers of legal cases, IPR and domestic complaints

• Timely compliance and filing of reports etc. with Govt dept. (including but not limited to ROC/ MCA, RBI.)

CORE COMPETENCIES, KNOWLEDGE, SKILLS & ABILITIES

• Basic understanding of Legal aspect: Analytical skills, has exposure of supporting lawyers on  legal issues, pragmatic, action-oriented advice.
• Proactive 
• Ability to think out of the box and creatively, to identify and resolve issues.
• Interest in understanding the business in depth
• Able to work well as a team member and build rapport and trust with both internal and external stakeholders. 
• Must possess a high level of integrity and professionalism. 
• Must be comfortable working independently

• Qualified Company Secretary with valid membership number
• LLB or LLM (Added advantage)
• CS Membership
• Experience : 2-3 years
• Excellent written/verbal communication skills. 
• Should have knowledge of Companies Act, Labour law, IPR, Legal Metrology, Data Protection Act, Contracts, Insecticides Act, etc. Labour laws etc.

• Annual Performance Based Bonus
• Group Mediclaim Insurance Policy
• Travel Reimbursement

Primary Responsibilities:

Office Management: 

• Greet visitors, answer phone calls, and respond to emails in a professional manner. 
• Maintain a clean and organized office environment. 
• Order and manage office supplies and equipment. 
• Data Entry and Documentation: 
• Input, update, and maintain records, databases, and spreadsheets. 
• Prepare and edit documents, reports, and presentations as needed. 

Scheduling and Calendar Management: 

• Schedule meetings, appointments, and conferences for staff members. 
• Manage executives' calendars and remind them of important events. 

Communication: 

• Act as a liaison between employees and management, relaying messages and information as necessary. 
• Handle incoming and outgoing mail and packages. 

Event Coordination: 

• Assist in planning and organizing company events, meetings, and conferences.

Recruitment:

• Connecting with different HR Agencies for any opening
• Performing Ads on the recruitment portals (Naukri & indeed)
• Social Media Post for Opening

Office Management: 

• Greet visitors, answer phone calls, and respond to emails in a professional manner. 
• Maintain a clean and organized office environment. 
• Order and manage office supplies and equipment. 
• Data Entry and Documentation: 
• Input, update, and maintain records, databases, and spreadsheets. 
• Prepare and edit documents, reports, and presentations as needed. 

Scheduling and Calendar Management: 

• Schedule meetings, appointments, and conferences for staff members. 
• Manage executives' calendars and remind them of important events. 

Communication: 

• Act as a liaison between employees and management, relaying messages and information as necessary. 
• Handle incoming and outgoing mail and packages. 

Event Coordination: 

• Assist in planning and organizing company events, meetings, and conferences.

Recruitment:

• Connecting with different HR Agencies for any opening
• Performing Ads on the recruitment portals (Naukri & indeed)
• Social Media Post for Opening

Filing and Record Keeping: 

• Maintain organized filing systems for physical and digital documents. 
• Ensure the confidentiality and security of sensitive information. 

Support for Teams: 

• Assist various departments with administrative tasks as required. 
• Collaborate with colleagues to improve office processes and efficiency. 
• Problem Solving
• Identify and resolve administrative issues proactively. 
• Escalate more complex issues to the appropriate parties.