About Our Job
With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose — for you, and those who benefit from your passion, skills and expertise. Join our diverse, inclusive and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver.
What We Offer
The City and County of Denver offers a competitive salary commensurate with education and experience. We also offer generous benefits for full-time employees which include but are not limited to:
A guaranteed life-long monthly pension, once vested after 5 years of service
457B Retirement Plan
140 hours of PTO earned within first year + 11 paid holidays, 1 personal holiday and 1 volunteer day per year
Competitive medical, dental and vision plans effective within 1 month of start date
About Denver Human Services
Denver Human Services (DHS) provides support to one in three Denver residents. We envision a healthy community where people are connected, supported, safe, and well. Service and assistance programs include food, cash and medical benefits, child support and veteran services, work opportunities, and more. Protection & prevention services are provided, along with community-focused programming designed to strengthen families and prevent future occurrences of abuse or neglect. If you are committed to supporting the health and strength of our Denver community and want to be a part of an engaged workplace, we’d love to work with you!
DHS’s mission is “to partner with the community to protect those in harm’s way and help all people in need.” The DHS Financial Services Division (FSD) is a vital part of that mission as an active and supportive partner to our programs and direct service colleagues. In fulfilling this mission, we understand that the intersections of race and poverty have impacted the disproportionate representation of Black, Indigenous, and people of color (BIPOC) involvement and experience with our agency, the criminal justice system, homelessness, poverty, and poor health outcomes. We are committed to including in our work a strategic focus on equity, diversity, accessibility, and inclusion for all people.
Our Contract Administration unit is hiring a Contract Administrator to join our collaborative, dedicated team. We are seeking a team player with strong interpersonal skills, including written and verbal communication, who demonstrates an ability to effectively engage DHS internal partners, program professionals, and leaders to develop, negotiate, implement, and monitor contractual agreements, thereby ensuring effective procurement and delivery of goods and services. The Contract Administrator performs professionalwork, requiring strong analytic reasoning, and critical thinking skills. They facilitate their work in partnership with multiple City professionals/departments including the City Attorney’s Office. The successful candidate will be an engaged, detail-oriented contracting professional who can provide guidance and use contracting experience and skillsets to proactively organize a variety of service agreements, resulting in timely execution of various contracts and agreements pertaining to Human Services operations.
Contract Administrators are assigned to multiple department programs or service procurements at once. The successful candidate will be expected to cultivate subject matter expertise in your assigned programs and divisions while also having the desire and flexibility to take on new assignments and projects as needed. Collaborating with programs and vendors requires thoughtful engagement and critical thinking skills to discern optimal service delivery models in coordination and compliance with funding requirements as well as local, state, and federal guidance. Contract Administrators actively manage challenges and opportunities, ushering DHS contracts through all stages of their life cycle from conception to execution and archival statuses. Our ideal candidate will be practiced in active listening and working cooperatively.
Does this sound like you?
Tell us why you believe you’re the ideal fit for our Contract Administrator position in a personalized cover letter! Please see below for requested application submission materials.
Essential duties for the Contract Administrator include:
Develops requests for information, applications, proposals, and qualifications (collectively RF(x)).
Markets opportunities for contracting to provide professional services to the Citizens of the City and County of Denver, including moderating pre-proposal conferences; reviewing proposals and complex financial information from proposal submittals; and developing and overseeing evaluation parameters, including evaluation criteria, evaluation panel training, proposal scoring, vendor interviews and demonstrations, and best and final offers.
Tracks and responds to market changes, works with stakeholders and determines operational or other efficiencies for improving performance, prepares feasibility studies, which involves: researching and compiling statistics on demographic factors, various markets, and economic conditions; analyzing of revenue data; and preparing reports and recommendations for management.
Independently evaluates and reviews complex specifications for RF(x) opportunities to ensure consistency with local, state, and Federal guidance. Communicates the status to stakeholders and vendors throughout the contracting process.
Negotiates the final terms of contracts, assists with developing scopes of work and budgets, and manages executed contracts.
Provides technical guidance to staff and contractors throughout contract life cycle.
Acts as a liaison to the City Attorney’s Office, follows prospective contracts throughout the review, execution, amendment, and renewal process, and coordinates actions for breach of contract situations.
Maintains a tracking system of procurement and contract files throughout the term of the contract, archives all resource documents.
Cultivates, fosters, and maintains positive working relationships with managers, supervisors, employees, and other stakeholders to gain their cooperation and support.
Additionally, the Contract Administrator is responsible for:
Initiating agreements created and executed in accordance with policies, procedures and within established deadlines
Updating information in all databases accurately and timely; facilitating regular meetings with assigned program areas
Communicating and working collaboratively with all internal and external stakeholders to effectively facilitate and navigate through the entire contracting process while displaying a positive and professional demeanor
Creating descriptive ordinances and resolutions for presentation to City Council
Generating scopes of work accurately including budgets, reporting, services to be provided, applicable City, State, Federal, program rules/regulations and clearly defined outcome measures, participation in all team meetings, and mandatory training
Project management responsibility in generating templates and desk aides for all programs requiring multiple contract administrators to execute contracts
Researching local, state, and federal funding streams that may apply to contract budgets to ensure compliance of all Scopes of Work and Agreements created
Monitoring contracts for compliance
Participating in ongoing process improvement events aimed at addressing contracting issues, developing innovations and efficiencies within the contracting process, and addressing complications and issues related to the processing of contracts.
About You
Our ideal candidate will have/ be able to:
Contracting experience, to include public assistance programs and/or services
Experience working or collaborating with governmental agencies
Experience in writing clear scopes of work and analyzing budgets associated with public assistance contracts
Strong communication, negotiation, and customer service experience, with excellent interpersonal skills, including but not limited to written and verbal communication skills, relationship cultivation, and relationship management
High attention to detail and ability to manage competing priorities and multiple project timelines
Experience in data entry associated with Salesforce, Jaggaer, Bidnet and Workday or any comparable information management and/or contract processing/solicitation system
Critical thinking and reasoning skills with a solutions-focused approach to problem solving
A desire for continuous learning and willingness to challenge the status quo in our systems and forge new paths.
Proficiency in working with multiple computer applications, including Microsoft Teams, Microsoft Outlook, Word, Excel and PowerPoint
Given our commitment to bringing equity and accessibility to our solicitations, we prefer a candidate with interest in and commitment to equity, diversity, and inclusion (EDI) and social justice, and a passion for connecting with people of all backgrounds and abilities.
We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications:
Education: Baccalaureate Degree in Business Administration, Public Administration, Political Science, Management, or a related field.
Experience: Three (3) years of experience in contract negotiation, contract administration, or conducting research and analysis in an area such as budget, contract compliance, or accounting
Education/Experience Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements.
Requires a valid Driver's License at the time of application. Licenses and certifications must be kept current as a condition of employment.
NOTE: In addition to your resume, please include a cover letter with your application in the required attachment section addressing the following:
Why are you interested in this position?
Why are you interested in working at Denver Human Services?
The most relevant skills, experience, and training that qualify you for this position.
About Everything Else
Job Profile
CA0751 Contract Administrator
To view the full job profile including position specifications, physical demands, and probationary period, click here.
Position Type
Unlimited
Position Salary Range
$65,523.00 - $108,113.00
Starting Pay
The Hiring Range for this position is: $74,169-$84,536
Agency
Denver Human Services
The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.
Applicants for employment with the City and County of Denver must have valid work authorization that does not require sponsorship of a visa for employment authorization in the U.S.
For information about right to work, click here for English or here for Spanish.