Total 631 business management project planning job vacancies in Fort Knox, Kentucky

• Performing administrative duties in such fields as civilian and military personnel, resource management, and logistics.
• Applying knowledge of laws, regulations, and policies in the accomplishment of program goals and objectives.
• Evaluating programs for deficiencies and making recommendations for improvement.
• Applying rules and regulations to develop internal methods of operations or procedures to accomplish program objectives.
• Plan and organize work to be done including defining assignments and deadlines for completion.
• Collaborate with others within and outside the agency to accomplish program objectives.
• Managing medical products, projects and systems throughout the acquisition life cycle.
• Managing the introduction of developmental and non-developmental items into the organization.

• Responsible for overseeing the complete project development and execution process.
• Coordinates with subject matter experts and other stakeholders to investigate, plan, develop scopes, and design documents of assigned projects.
• Execution of this work requires the application of various engineering disciplines including civil, mechanical, electrical, petroleum, architectural, environmental, structural, and Industrial.
• Establishes and leads integrated product team (IPT); conducts briefings and oversight related to project scope, costs, schedule and performance.
• Determines engineering feasibility and constructability of projects and programs for construction, repair, replacement, and maintenance of real property facilities.

• Serve as a Management Analyst in a headquarters command performing functions related to researching, developing and evaluating assigned or designated missions and functions.
• Formulate management and/or program evaluation plans for improvement on processes such as cost effectiveness, program efficiency, and direction of programs.
• Analyze and evaluate major organizational aspects of substantive, mission-oriented programs. Work results serve as the basis for new organizational systems, regulations or programs.
• Recommend adjustments and/or change to management as a part of organizational improvement strategy.
• Administer cost benefit and/or budget analysis of assigned programs.
• Contact others as necessary, both within and outside the activity, in order to accomplish objectives.
• Apply basic budgetary/financial management principles and techniques to long range planning.

This job opportunity announcement (JOA) will be used to fill one (1) full-time and permanent Management Analyst (Medical Administration Process Improvement) vacancy at the Louisville, KY Veteran Affairs Medical Center, with Business Office Service.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

The Management Analyst functions as the Program Specialist (Medical Administration Process Improvement) for the BO, reporting directly to the Chief of the BO.

The Program Specialist (Medical Administration Process Improvement), GS-343-09 target 11 is located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Veterans Integrated Services Network 9 (VISN 9), at the Robley Rex Department of Veterans Affairs Medical Center (VAMC) in Louisville, Kentucky, within the Business Office (BO).

This position is primarily responsible for the implementation of streamlined processes & procedures that will systematically improve processes both within the BO and associated processes throughout the VAMC, including Community Clinics, for which the BO has staff. Process improvement will be accomplished through implementation of a variety of system redesign tools and principles such as process improvement workshops and flow mapping, development and execution of training materials, courses, and standard operating procedures and standardization of workflows. Areas of improvement work will include but not limited to: the use of VistA, the use of VS GUI (formally known as VistA Scheduling Enhancement), appointment scheduling, Return to Clinic orders, VAR, consult management, encounter management reporting, clinic setup procedures, the Electronic Wait List (EWL) or related reports, insurance collection, eligibility and enrollment criteria/procedures, means testing, Ward Administration, Switchboard Operations, Beneficiary Travel, Veterans Transportation management, Decedent Affairs, Release of Information, medical record scanning, as well as new initiatives and pertinent directives and processes.

Major duties will include but are not limited to:

• Develops training programs for delivery through a variety of teaching methods to maximize learning potential with employees.
• Preforms education and training activities, administrative concepts, principles and practices, VA policies, regulations, and directives sufficient to perform independently the administrative and instructional duties and responsibilities.
• Communicates training opportunities to ensure contacts have necessary tools to succeed in their current positions and promote employee development.
• Oversees regular maintenance of training materials so the most current directives and policies are incorporated and taught in training programs.
• Ensures that all training modules comply with National, VISN, and local policies.
• Participates on committees and workgroups.
• Communicates with managerial contacts to relay information associated with monitor and audit completion.
• Maintains open lines of communication with contacts to remain abreast of training needs and solicit participation in training programs.
• Distributes data to supervisors to communicate service's status and assist in achieving training completion compliance.
• Performs work involving the collection, analyzing, tracking of data.
• Plans, reviews, and reports data/statistical results and establishes protocols for incoming data, organizing and retrieving computerized data.
• Identifies trends and problems areas and develops initiates action plans to address deficiencies.
• Performs basic data analysis of the data and generates a variety of reports, to include balanced scorecards and any other regularly reported elements.
• Completes monitors and audits accurately and timely.
• Coordinates data collection, probe scheduling audits and monitor completion to ensure timely submission of final deliverables.
• Other duties as assigned.

Work Schedule: Monday - Friday, 8:00 a.m. - 4:30 p.m.
Virtual: This is not a virtual position.
Position Description/PD#: Management Analyst/PD40320A and PD40319A
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required.

• Serves as Management and Program Analyst responsible for providing management and technical support for CoS Portfolio
• Develops and coordinates all functions/actions required to develop, test, export, and maintain the system applications, ensuring continuity of mission at all the various sites within the Agency.
• Conducts diverse business processes, projects, and studies involving extremely complex and sensitive sustainment and planning issues.
• Develops and monitors strategic metrics and integrating DLA strategic performance goals and objectives into operational-level plans and initiatives that align with DLA’s strategies, plans, and policies.

• Serves as a point of contact for all administrative and support policies and procedures communicated to Installation Support Management.
• Provides direct assistance to the Executive Officer on a variety of administrative programs and organizational studies.
• Participates in the analysis and recommendations for improvement in efficiency, timeliness, quality for administrative and support policy and procedures.
• Develops and conducts studies to improve overall support practices and initiatives as well as propose new approaches to collect, measure, and assess information to support report findings.
• Communicates guidance on current plans and continuing organizational actions to advise and assist with approaches and solutions to problems.
• Administers the Task Management Tracking (TMT) system, a web-based application used to assign tasks to staff members, track documents, document workloads, and coordinate staff preparedness for enterprise-wide executive level working groups.

• Responsible for planning, coordinating, implementing, and monitoring plans, policies, procedures, and guidance to assist with programs such as Installation Status Reports, etc.
• Manages the Directorate's management support agreements, i.e., Memorandum of Understanding, Memorandum of Agreement, and Interservice Support Agreement pertaining to the Directorate's common levels of support.
• Implements and executes the Directorate’s internal Management Control Plan (MCP), which is used to identify required checklist evaluations.
• Manages the Directorate's internal and external customer feedback initiatives and systems to document and evaluate results of productivity and quality management programs and installation improvement activities.

• Review Table of Distribution and Allowances (TDA)/Table of Organizational Elements (TOE)/Modification Table of Organizational Elements (MTOE) changes.
• Manage allocation of full-time authorizations.
• Provide recommendations on commands management programs.
• Recommend force structure action for implementation of unit activations, inactivations, reorganizations, and relocations.
• Inform command staff on recommended changes and solutions.
• Apply an in-depth knowledge of Army manpower management policies, procedures and regulations.
• Develop optional force structure actions for resolving mission shortfalls.
• Conduct in progress reports of existing force structure to ensure mission accomplishment.
• Complete review and analyzation of previously accepted standards.

The incumbent performs a variety of substantive analytical, planning, training, evaluative, budgetary, and advisory work.
In the position, the duties include but are not limited to:

• Performs a variety of complex analytical activities to evaluate, develop, advise, and promote improvement in station managerial and personnel policies, practices, methods, procedures, and organizational structures. Researches, provides interpretation, information, and advice on policies and procedures to the VSCM and AVSCM. Analyzes and evaluates administrative internal control systems to assess compliance with agency directives and effectiveness in identifying possible fraud, waste, or mismanagement.
• Participates in discussions, meetings, conferences and conference calls with agency administrators, senior subject matter and technical personnel, and other federal agency officials to secure and provide information, to investigate facts; present conclusions, recommendations, and alternatives; obtain concurrence; develop alternate courses of actions; and mutually resolve problems.
• Advises management of unique conditions and issues which affect administrative activities and provides guidance on interpretation and implementation of new and revised legislation, policies, regulations, and procedures.
• Serves as a liaison between VBA District Offices and the RO, coordinating and facilitating initiatives that require team cooperation and action.
• Handles correspondence and is privy to sensitive employee and labor relations issues such as local negotiations, grievance responses, and disciplinary/performance action drafts and files. Acts with extreme confidentiality and discretion when dealing with highly sensitive employee and labor relation matters for example, disciplinary actions and management strategy in negotiations with labor.
• Provides local advice and prepares memos for the VSMC regarding labor management issues, master agreement discrepancies and management's position on such issues such as changes in working conditions or conditions of employment within the Regional Office. Keeps all records and timetables concerning Master Agreement matters for the Veteran Service Center.
• Regularly apprises the VSCM and AVSCM(s) of initiative status and recommends when intervention is necessary, providing sound advice and guidance to station management in achieving the RO's objectives.
• Studies areas requiring new or substantially modified work methods, procedures and systems necessitated by changes in mission, staffing levels to improve productivity, quality, and timeliness. Incumbent must have knowledge of all aspects of Regional Office (RO) management, enough to advise the VSCM, AVSCMs, and other station leadership on operations and serves as a consultant. Coordinates and prepares responses to Central Office requests for Field Station input such as workload projections, equipment requirements, staffing needs, and suggested improvements to procedures.
• Assists with plans and schedules for ongoing production-oriented work on a quarterly and annual basis and directs assignments of similar duration. Adjusts staffing levels or work procedures within the organizational unit to accommodate resource allocation decisions made at higher echelons. Justifies the purchase of supplies and new equipment. Improves work methods and procedures used to produce work products. Oversees the development of technical data, estimates, statistics, suggestions, and other information useful to higher level managers in determining which goals and objectives to emphasize. Decides the methodologies to use in achieving work goals and objectives, and in determining other management strategies.
• Develops local policy statements implementing VBA directives in such areas as training and systemic analyses of operations. In addition, monitors, interprets, and analyzes data available through management information systems to validate correct reporting to uncover problem areas and to recommend improvements in managerial effectiveness. Analyzes projected workloads to ensure consideration of program assumptions, consistency with local conditions and realistic conversion into staffing requirements. Manages the administrative operations of the VSC front office. Program oversight supports the RO's mission and customer service goals through well-developed programs and includes all functional areas such as: VSC corporate mailbox and VSC front office communications; VSC front office logistics; workload data analysis; VSC emergency preparedness; VSC directives; VSC systematic analyses of operations.
• Performs other duties as assigned.

As an MANAGEMENT ANALYST, GS-0343-9, you will:

• Prepare audit lead sheets to identify potential weaknesses in internal controls.
• Report to the Adjutant General and USPFO on the status of corrective actions taken by functional activities.
• Prepare working papers and file to document management studies.
• Conduct or participate in the discussion of findings with activity personnel.

• Oversees the simulation support, logistical support, and information management functions of the Operations Group (OPSGRP) and activities requiring concurrence/approval and involvement of the Chief EXCON, Operations Group.
• Assists in the operation of OPSGRP Archive System, website, and development/publication/distribution of Products and Services Directory.
• Incumbent plays a significant role in assisting operational-level headquarters in training design at exercise Concept Development Conferences and other Joint Exercise Life Cycle meetings.
• Reviews directive material prepared by various agencies that affect organizational matters and conformance with overall policies.

• Supports managers and supervisors by providing fact based and regulatory supported guidance on modifying or writing position descriptions.
• Analyzes and Recommends Solutions to Manpower and Force Structure Issues, and Collects and Submits Workforce Planning Documentation/Data.
• Analyzes personnel action requests to determine impact on manpower resources and civilian space allocations.
• Incumbent serves as the Directorate DTS Reviewer and travel Subject Matter Expert (SME) on official business travel guidance, DTS support, and serves as a Pre-Audit official, approving or rejecting travel authorizations and vouchers.
• Analyzes, develops, monitors, and projects the Directorate’s civilian staffing requirements essential to funding forecasts up to three years.

Serves as the subject matter expert and administrator in the development and implementation of policy and program guidance governing knowledge management (KM) initiatives pertaining to the Army, Air, and State National Guard. Provides technical oversight and guidance to senior leadership in support of National Guard Bureau (NGB) and State objectives. Determines how content will be structured, shared, controlled, and made accessible to meet the organization's needs. Develops the organization's KM training and certification for Knowledge Management Representatives (KMRs). Serves as the KM working group Vice Chair to address policies, challenges and emerging requirements. Researches, coordinates, collaborates, and reviews annually updated documents published at the national level (NDAA, DoD Strategies) that can change or update KM guidance/framework, and responds to inquiries from higher level officials (Chief of Staff, TAG). Develops, prepares, and presents briefings requiring written analysis, charts, graphs, and reports to provide clarity on technical and operational issues. Develops pilot programs, and metrics for evaluating KM initiatives. Develops a Core Team and recommends appointment of KM representatives to resolve knowledge management issues. The core team forms the basis of the multi-functional knowledge management working group drawn from all staff sections. Provides technical guidance and assigns work priorities to the KM Core Team, working groups and representatives engaged in the KM activities. Plans and initiates KM meetings. Conducts continual KM assessments for increased organizational communication, efficiency, and effectiveness. Provides technical guidance for software developers in order to implement software solutions for dashboards, Common Operational Picture (COP), collaborative web-based initiatives, and communication tools. Develops the scope of work for contract submission. Serves as the organization's Site Collection Officer (SCO). Works unilaterally with other agencies (Department of Homeland security, Cybersecurity and Infrastructure Security Agency, Department of Emergency Management), and industries to standardize knowledge management practices. Provides consultation to the Adjutant General and key leaders in policy, training, strategic initiatives and procedures. Provides support and assistance in the development, design, setup, and maintenance of the KM network for dissemination to a broad and diverse audience. Provides deficiency reports to the commander's critical information requirements (CCIR) analysis. Focuses on essential elements of knowledge flow. Provides reports to higher headquarters to facilitate the KM initiative. Coordinates and integrates the creation and organization of the COP and appropriate dashboards for shared understanding. Develops knowledge maps for the organization's networks to track knowledge flow. Advocates utilization, design and information availability of online platforms (mobile app, social media, MS products). Establishes roles and responsibilities for supporting a KM environment. Maintains the continuous development of new organizational and online communities of practice. Institutes a change management program, acting as the Trusted Agent of change. Moves the organization toward a knowledge-centric culture. Employs the Assess, Design, Develop, Pilot, & Implement (ADDPI) methodology and framework to guide project management in all KM solutions. Initiates pilot projects using KM tools and techniques. Certifies content is compliant with all guidance, policy, and instruction from DoD, Army, Air Force, NGB, The Army Training and Doctrine Command (TRADOC) and State. Employs the latest Internet technologies to provide access and the ability to attain effective collaboration across all organizations. Applies enterprise processes and technologies to capture, store, organize, share, and control implied and direct knowledge. Maintains comprehensive knowledge and awareness of National Institute of Standards and Technology (NIST.SP 800-53 and 800-171), and DoD Risk Management Framework (RMF) DODI 8510.01. Provides training to internal (section and team members), higher (directorates), subordinate (teams or individuals), lateral (section and team members), joint (multi branch), inter-governmental (attached or employed state partners), and multinational mission partners (State Partnership Programs). Develops training programs for implementation by senior leadership for knowledge management practices using EIS with the purpose of encouraging KM. Appraises KM training programs and procedures to maintain the integrity of the program through Continuous Process Improvement (CPI). Develops and sustains virtual libraries, knowledge maps, and other material. Tracks projects and programs from conception-to-completion for KM related publication products, site content and media items. Performs other duties as assigned.

• Supervises a staff of Market Analysts, Program Analysts, Material/Industrial Engineers, and Economists.
• Places exceptional emphasis on implementing and administering regulations governing the safeguarding of classified information, assuring that subordinates are trained and fully comply with the provisions of security regulations.
• Provides leadership and management to a staff of highly technical professionals responsible for coordinating, developing, and maintaining plans for the operation of Defense Logistics Agency (DLA) Strategic Materials.
• Analyzes and modifies short-and-long-range plans, programs, and objectives, recommending major changes to ensure the best possible level of support to the customer, stakeholders, and organization.
• Serves as the primary focal point on numerous issues related to the identification of strategic and critical material requirements and major application areas, and development of cost effective and responsive risk mitigation plans.
• Works closely and collaborates with high level management/personnel from DLA, Military Services, Office of Secretary of Defense (OSD), Joint Staff, other Department of Defense (DoD) and federal entities, US and foreign industry and governments.
• Keeps the Administrator informed on marketing factors such as changes in supply/demand, production, consumption, imports/exports, prices and stock levels and their influence on markets for stockpile materials sales program.

• Develop and implement command policies for effective management of Information Systems.
• Provide organization with IT requirements determination/project management.
• Prepare/implement command policies and procedures.
• Provide organizational oversight of database configuration management.
• Serve as principal information systems staff advisor.