Total 33 administrative clerical job vacancies in San Diego, California

If selected, you will provide general office support to one or more professional, program, or technical staff members in the United States Attorney's Office, Southern District of California. You will receive formal and/or on-the-job training as needed. Duties include:

• Answering telephones and referring callers to staff members or taking messages as appropriate;
• Operating a copy machine;
• Collating and stapling materials;
• Sorting and arranging material for filing in alphabetical, numerical, or chronological order;
• Locating and retrieving materials;
• Stocking forms and other office supplies; and
• Making recurring and special messenger trips as necessary.

• You will serve as the full time EEO Specialist assigned to the EEO Office and may be involved in all aspects of the NAVWAR EEO Program.
• You will serve as the senior functional expert in the area of EEO Complaints Processing and Management, providing case management services for NAVWAR in compliance with EEOC and DON requirements.
• You will use internal and external databases and spreadsheets to monitor, track, analyze and report on both informal and formal complaints of discrimination processing throughout the NAVWAR enterprise.
• You will process informal and formal EEO complaints to include, but not limited to, conducting EEO counseling, drafting correspondence, coordinating investigating, reviewing documents, and preparing and forwarding case files for final dispositions.
• You will serve as the senior functional expert in the area of Alternative Dispute Resolution (ADR) for use in the EEO complaint process.
• You will ensure compliance with directives from the DON ADR Program and coordinate ADR sessions for service commands.
• You will assist in the review and analysis of proposed Equal Employment Opportunity Commission (EEOC) and DON EEO complaint directives and determine impact on the Command's EEO Program.
• You will assist in the preparation for EEO Program inspections of filed activities.

• You will administer and oversee multiple Echelon 2 level military and/or civilian programs within OJAG/NLSC and provides subject matter expertise to program leads within the Department of Navy DESCP.
• You will assist with gathering the input required to update and maintain all administrative program requirements.
• You will be responsible for managing the mail program across the DoN DESCP.
• You will serve as DESCP Records Manager/Division Liaison responsible for insuring record keeping creation, retention and archiving of DESCP Privacy Act compliance and permanent records.

• You will serve as the Facility Organization Property Administrator (OPA).
• You will manage the Transportation Hub Tool, monitor mileage report submissions from vehicle users, and submit monthly mileage report to NAVFAC Transportation Liaison.
• You will manage QR code/fuel key reprogramming and card replacements. Reviews and validates new FY estimates for long-term and ST vehicles, maintenance and bulk fuel.
• You will coordinate vehicle purchase requests (PRs) between Budget Financial Managers (BFMs) and NAVFAC.
• You will manage replacement license plates, corrective and preventative maintenance (CM and PM) for smog checks and oil changes, and vehicle turn in or trades.
• You will track and report on government furnished property.

• You will serve as an Equal Employment Opportunity (EEO) Specialist.
• You will ensure that command-wide programs are conducted in accordance with the requirements of law and regulations.
• You will participate in the development and oversight of policies, programs, procedures, and actions to ensure equal opportunity for over 10,000 civilian personnel.
• You will work to monitor progress in achieving annual plan goals and objectives throughout the year.
• You will provide guidance and feedback, evaluate submissions, and analyze data from various field activities.
• You will assist in the dissemination of Department of Navy and EEO policies, procedures, interpretations, guidelines and reporting requirements to implement and comply with governing laws ad regulation.
• You will recommend long-range plans, goals, and objectives as well as any necessary corrective action of program changes.

• You will work on a team managing the Defense Travel System (DTS) for Naval Information Warfare Center (NIWC) Pacific personnel.
• You will collaborate with colleagues to resolve moderately complex tasks that necessitate effective internal coordination and teamwork.
• You will ensure compliance with the Joint Travel Regulations (JTR) and seek management guidance as needed.
• You will review travel requests and offering reliable guidance to employee’s routine travel matters.
• You will audit and verify all travel vouchers for accuracy, entitlements, completeness and compliance with travel regulations.
• You will ensure that tickets, rental car reservations, and itineraries issued by the contracted travel service office align with authorized travel.

• You will work collaboratively with the Product Line Director, Technical Director, IPT leadership, and other senior leaders within NAWCWD as required
• You will work with the IPT Leads and various Competency managers to determine strategic personnel alignment to best support the programs
• You will advise command investment strategies for talent management and expertise development.
• You will work with the L1A BFM to determine the funds acceptance process and priorities across the AWII funding portfolio.
• You will provide contract management support across multiple IPT's.
• You will be responsible for building business processes and ensuring they are consistently followed throughout the Product Line.

• Responsible for planning, managing, coordinating and executing a variety of administrative programs and procedures to facilitate accomplishment of Range Division’s operations.
• Apply a well-founded knowledge of administrative plans, programs, policies, and procedures during the conduct of all assigned duties and responsibilities.
• Manage and performs a wide variety of administrative support services.
• Serve as the central Point of Contact for all Range Division administrative matters.
• Provide advice and assistance to all division personnel regarding the proper application of administrative policies, procedures, and Department of Army regulations.
• Exercise responsibility for the efficient and effective operation of the Range Division administrative function.

Serves as the Chief of the Administrative Division and administrative advisor to the U.S. Attorney for planning and managing the United States Attorney's Office resources. Typical duties include, but are not limited to:

• Planning and managing a comprehensive administrative support program that includes the spectrum of administrative support services, e.g., budget, administration, personnel, space management, purchasing, information technology management, internal controls, mail, records, acquisitions, communication services and supplies.
• Supervising a subordinate staff of administrative, technical and clerical personnel. Setting goals and priorities. Preparing schedules for completion of work.
• Analyzing management issues for the District, developing short- and long-range plans to ensure office operations are conducted efficiently and effectively and meet mission requirements.
• As a Designated Operating Plan district, exercising significant autonomy for short- and long-range budget administration. On behalf of the U.S. Attorney, serves as the primary financial manager for the District; responsible for budget formulation, presentation to EOUSA and execution.
• Developing and managing a comprehensive district-level personnel program exercising final authority for personnel planning and management activities to meet the short- and long-range needs of the office.
• Plans and provides for all management services and office support functions in the district which include printing, publications, automation, selection of furniture and equipment, property management and supplies.
• Oversees the purchasing program to ensure purchases are within delegated authority and comply with all associated policies, procedures and guidelines.
• Manages the information technology program for the district ensuring employees have hardware and software needs to meet mission requirements.
• Projects and analyzes space needs based on proposed initiatives, staff changes and technology improvements. Designs office layouts, schedules alterations and repairs, oversees building renovation and directs the relocation of personnel to new space.

• You will serve as Operations Officer and will report to the NAVWAR 4.0 Deputy Director and be responsible for the business operations of the assigned organization in support of all management and program effectiveness matters of the mission.
• You will support the Logistics Program Director across various Enterprise initiatives and efforts to include development, revision, publication, guidance, Wartime Acquisition Response Plan, and Supply Chain Risk Mitigation for the 4.0 community.
• You will perform special projects directly and indirectly related to the above duties.
• You will be innovative in developing procedures for specific tasks assigned. Assignments may require in-depth analysis and investigation to promptly detect problem situations.
• You will participate in program reviews to better understand program requirements and recommend alignment with end strength requirements.
• You will understand program requirements to help defend end strength during budget reviews and POM build. You will provide analysis of and inputs to POM submissions.
• You will analyze and evaluate substantive program operations, organizational effectiveness, efficiency, and productivity, and monitors all administrative and technical activities.
• You will establish and sustain processes to manage the development of the Directorate's workforce. Incumbent will assist the Director/Deputy Director and/or Chief of Staff in organizational, personnel resourcing, and budget matters.
• You will function as the central operations person and performs a wide variety of administrative management activities.

• Responsible for planning, managing, coordinating and executing a variety of administrative programs and procedures to facilitate accomplishment of organizational operations.
• Applies a well-founded knowledge of administrative plans, programs, policies, and procedures during the conduct of all assigned duties and responsibilities.
• Manages and performs a wide variety of administrative support services.
• Provides advice and assistance to all division personnel regarding the proper application of administrative policies, procedures, and Department of Army regulations.
• Utilizes knowledge of established procedures and formats when reviewing and preparing official correspondence.
• Serves as the Organizational Defense Travel Administrator (ODTA) for the Defense Travel System (DTS) and point of contact for the government travel card program.
• Prepares official travel documentation such as authorizations and settlement vouchers in accordance with established policies and procedures.
• Receives, reviews, and authorizes requests for the purchase of organization supplies, services and training.

• You will serve as the senior advisor for Navigation Warfare (NAVWAR) manpower programs, plans, and execution and interfaces with the Executive Director, National Competency Leads, Program Executive Officers, Resource Sponsors, and DON Staffs.
• You will exercise delegated authority to manage the Command's Civilian, Military, and other workforce requirements and monitor the execution of workforce related resources.
• You will will participate in workforce planning and execution reviews and provide specific actionable recommendations regarding analysis, strategic intent, and plans of action to meet NAVWAR leadership goals.
• You will act as contributor in the development of the NAVWAR longrange corporate and strategic plans, revised manpower policies, and the ongoing assessment of health of the NAVWAR Total Force.
• You will provide oversight and subject matter expertise for military manpower/billet management, civilian authorization management and execution, organization, staffing plan execution and reporting, and Intelligent Workbook.
• You will collaborate with higher level headquarters, other Navy and Marine Corps Commands.
• You will oversee and assist in the development of metrics and measures to identify command level trends, gaps, and areas of concern.
• You will coordinate and prepare command briefs, presentations, and communications for internal and external audiences.
• You will participate in continuous process improvement assessments and recommendations for manpower and total workforce initiatives.
• You will collaborate with the Strategic Manpower Lead for long-range planning requirements and provide input into the NAVWAR manpower strategy.

Perform the following duties and responsibilities:

• Monitor and track obligations, expenditures for base/mission support functions throughout the execution phase of the annual operating budget.
• Identify potential resource needs, facilitate acquisition of additional resources, and establishes criteria to evaluate effectiveness of additional resources.
• Provide administrative planning, oversight for a variety of special and/or continuing programs such as the Savings Bonds, Combined Federal Campaigns, the Freedom of Information Act, and the Privacy Act.
• Responsible for coordination and facilitating the function of all services, clinical and administrative, which interface with the service.
• Oversee a variety of functions that includes incoming/outgoing correspondence, records management, publications/forms management, administrative standard operating procedures, administrative internal controls, and organizational files management.
• Assure those internal systems and/or procedures for carrying out the clinical service organization's administrative functions meet the requirements of balancing costs, benefits, productivity, and effectiveness.
• Conduct studies, surveys, and interviews to gather information necessary to formulate policies, procedures, and strategies.
• Responsible for the service's governance procedures guaranteeing minutes of councils and committees are properly documented.
• Analyze information to make quantitative and/or qualitative evaluations for the preparation of narrative and statistical reports of findings.
• Prepare presentations/executive correspondence for Director and/or completes fully documented studies for review of health care system committees and top management.
• Provide advice and/or assistance to management in such areas as; recruitment initiatives to replace loss of skilled employees, requirement, hire lag problems, mission or workload expansion, change or decrease, merit promotion requirements/procedures, requirements, procedures to determine employee placements to affect a variety of placement actions such as reassignments, reduction-in-force, realignments, noncompetitive promotions, and details.
• Provide advice to management and/or staff on contracting, procurement policies and issues.

• You will manage the Command's Fall Protection Program and will serve as a general Safety Specialist for a large, assigned geographic area.
• You will evaluate operations, facilities, materials, and equipment affecting fall protection.
• You will conduct fall hazard surveys and preparing survey reports, coordinating workplace and personal fall protection system inspections with the supporting competent person for fall protection.
• You will schedule, coordinate, and participate in semi-annual fall protection training courses.
• You will perform and document workplace safety inspections in a variety of work environments including administrative, industrial/semi-industrial, hazardous material use, and material handling locations.
• You will coordinate with the servicing Industrial Hygienist, identifying work areas, processes, or tasks that require respiratory protection.

Primary duties provide direction and oversight in the execution of administrative functions to include administration, human resources management, budget and finance, management and program analysis, office support services, document control, logistics and a variety of related administrative matters.

Duties include, but are not limited to:

• Provides full staff assistance on administrative matters affecting patient care and clinic policy.
• Collaborates with management staff within the Emergency and Inpatient Care Service as well as staff affected by the operations of the service.
• Maintains various aspects of the Service including budget and fiscal management, supply, personnel and workforce utilization, and space utilization.
• Reviews data supporting clinical in/outpatient performance measures and potential recommendations for improvement.
• Participates in the analysis and interpretation of workload and other data used in resource planning.
• Coordinates the internal gathering of data to ensure that all providers in the Service are meeting performance standards, completing mandatory annual training, and completing workload in a timely manner.
• Responds to difficult patient and staff issues including issues requiring preparation of appropriate written responses and recommendations.
• Maintaining records and documentation required for the Joint Commission (JC) and Veteran Emergency and Inpatient Care Service (VHA) regulation.
• Provides full administration of reporting, evaluation, and fee requirements associated with the Accreditation of the organization and performs audits necessary for continued accreditation.
• Ensures required licensure of staff are current, initiates purchase orders for payment of annual fees for accreditation and participates in annual site inspection.
• Leads in administering programs concerning such matters as equal opportunity, merit promotion, labor management relations, and position management.
• Develops, interprets, applies, and integrates objective criteria and acceptable standards for use in monitoring activities.
• Ensures administrative support staff are updated on administrative issues affecting the delivery of care/assistance to patients and providers.
• Responsible for administrative oversight of the Service budget including fund control points, overtime, and personal service dollars, keeping the Chief informed and working with personnel responsible for maintaining fiscal solvency.
• Gathers and analyzes budget needs of the Medical Center and supervises all phases of budgeting within administrative requirements.
• Develops monthly and quarterly cost ceilings while maintaining running control of funds to ensure that accounts are within authorized levels.