Total 140 Manager administrative clerical job vacancies in Australia

A Vacancy at University Hospitals Coventry and Warwickshire NHS Trust.


Responsible for managing and coordinating the invoicing and administrative staff functions to provide a comprehensive, effective and efficient administrative and clerical service (A&C).

Liaising and working closely with the Procurement Manager and other team members to ensure queries are dealt in a timely manner and all administrative duties are kept up to date.

Expected to work autonomously, using own initiative and able to work unsupervised when undertaking specific work identified. Must be able to plan and manage a range of duties, organise own work to meet deadlines and respond professionally to enquiries both internal and external to the organisation.



**Interviews for this post are due to take place 11th and 12th July 2024***
• Excellent interpersonal skills and able to communicate with staff, service users and responding to enquiries via telephone or email.
• Provide effective problem solving, potentially working with the Trust finance team.
• Attend procurement huddles / departmental meetings and contribute to building effective teamwork in exchanging views and ideas and communicating effectively.
• Communicate work procedures, motivating departmental staff to achieve objectives.
• Plan, prioritise and schedule own and other staff workload on a daily basis to meet the needs of the service and achieve set timescales.
• Support creation and implementation of Standard Operating Procedures (SOPs) as and when agreed with the Pharmacy Procurement Manager.
• Work collaboratively as part of an integrated team.
• Provide appropriate assistance to Pharmacy Procurement Manager or other team members.
• Work within and keep up to date with National and Trust legislation, guidelines, policies, procedures, protocols and code of conduct relating to own role.

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence® designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
1. Responsible for the effective and efficient delivery of a comprehensive administrative support service.
2. Responsible for the supervision of Band 2 and Admin Apprentice Support staff.
3. Establish and maintain agreed systems for effective record keeping including collation and submission of timely statistics.
4. Provide flexible administrative and clerical cover as required across the department.

For further details please see the attached job description.


This advert closes on Wednesday 26 Jun 2024

Responsible for the effective and efficient delivery of a comprehensive administrative support service. Responsible for the supervision of Band 2 and Admin Apprentice Support staff. Establish and maintain agreed systems for effective record keeping including collation and submission of timely statistics. Provide flexible administrative and clerical cover as required across the department. For further details please see the attached job description.

Job Advert

36 Hours per week, 52.14 Weeks per year, Fixed term until 31 March 2025

(Information for Internal Staff - Secondment opportunities must be discussed with your current line manager prior to submitting an application for this post).

We are keen to employ a diverse workforce that reflects the people of Scotland. We welcome applications from all backgrounds and particularly from groups currently under-represented, including people with disabilities, those from minority ethnic communities or from socio-economically disadvantaged.

An opportunity has arisen to join the Head of Service support team. You will work closely with the Head of Housing Customer & Building Services, providing comprehensive administrative support and will provide cover to other Head of Services during periods of leave.

You will be the first point of contact for a wide range of enquiries from both internal and external customers, resolving and responding to these on behalf of the Head of Service. You will be also be responsible for maintaining relevant filing systems, provision of management information, correspondence, reports and other documentation as required by the Head of Service.

Experience of in similar role is essential. As you will be expected to exercise high levels of initiative and flexibility in responding to the demands of the role. You require excellent written and interpersonal skills, and must be able to work to challenging deadlines in a confidential environment.

West Lothian Council are committed to far reaching changes to the way we deliver our Education Services. These changes include giving you the support and environment that you need to get on with your job and develop your abilities. Our dedication is demonstrated by the whole council achievement of the Investors in People Standard and always aiming a little higher in our service delivery and improvements.

Proud member of the Disability Confident employer scheme

For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.

Our client is a well-established MNC, market leader in the manufacturing industry. They are looking for a Administrative Assistant Manager to assist their team for the next phase of their business. They are located in the West – easily accessible.

Responsibilities:

• To oversea and lead a team of Administrative officers
• To improve and enhance administrative strategies and structures to streamline strategies along with internal departments.
• To analyse and prepare weekly/monthly reports
• To improve SOP for a better and smoother work process
• To improve admin fillings system and data organisation in computer
• All other adhoc duties as assigned

Requirements

• Minimum Diploma in Business Administration or other relevant field of studies
• Minimum 5 years of relevant working experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

RecruitPedia Pte Ltd

EA License No: 19C9682

EA Personnel No: R23115674 (Chong Jia Jia)

Please see the attached Job Description and Person Specification within the Job application for further information.

Job Description

To manage the Administrative Team within Legal and Democratic Services; to assist members of the LDS Teams to carry out their roles; to supervise associated staff within the Administrative Team and to provide a secretarial support service for the Head of Service as required

Responsibilities

• Management of the Administrative Team which provides administrative support for, legal, licensing, committee and elections functions.

• Administration, staffing, budgetary and supervisory duties in accordance with Moray Management Methods.

• Develop, maintain and review office procedures and systems.

• Provide organisational and meeting support to the Head of Service as required.

The Individual

Significant secretarial/clerical experience (including audio and minuting meetings)

Experience of using Microsoft Office software packages including creating databases, graphs, etc.

Local Government Experience

Experience of effectively managing staff

Recognised qualification for Secretarial Studies eg. RSAI, RSAII, SVQ3/HNC or demonstrable experience*

High level of accuracy in work.

Flexible approach to work and an ability to work under pressure whilst meeting deadlines

Ability to work on own initiative and take sensible and informed decisions

Ability to deliver a high level of customer care

Ability to communicate effectively, verbally and in writing at all levels

Ability to manage and prioritise own workload and that of others

Ability to use initiative in achieving solutions to problem solving situations.

Possession of excellent analytical, evaluative, creative and decision making skills

Ability to relate to chief officers, colleagues, staff, elected members and the public.

Ability to tackle issues with sensitivity, discretion and respect for confidentiality.

Approachable and helpful. Self confident and self motivated

Ability to work under pressure while meeting deadlines.

Appreciation, acceptance and commitment to the importance of confidentiality

Ability to adopt a hybrid working pattern in line with Council policy and the needs of the Service

Availability and willingness to work outside normal working hours on occasion to meet the demands of the service.

Secretarial/Clerical experience at senior level

Experience of dealing with Elected Members and members of the public

Knowledge of existing policies and procedures as well as how services operate.

Experience of effectively managing budgets Experience of Internet Research

Awareness of current issues affecting local government

Ability to motivate others and manage them to produce results

Closing date: 14 June 2024

Starting Salary: £32176.95

36.25 hours per week

Proud member of the Disability Confident employer scheme

Responsibilities will include:

• Managing a calendar for two principals, as well as joint management of a firmwide calendar along with an admin team.

• Providing administrative support to the executive team.

• Managing high volume inbox and shared inboxes.

• Planning travel arrangements, itineraries, and accommodations for the partners.

• Securing visas and passport updates for principals and tracking visa/passport expiration dates.

• Coordinating and organizing internal and external meetings and follow-up on action items.

• Overseeing the daily operations of our Singapore office, ensuring a well-organized and efficient work environment.

• Acting as the point of contact for office-related inquiries and issues.

• Greeting in-person guests.

• Coordinating dining reservations for investor and management meetings.

• Assisting with one-off and recurring projects and events as needed.

• Maintaining clear and accurate documentation of all administrative processes.

The full-time position will be based in Singapore, with a temporary contract running from 3-6 months. This role could be potentially converted to a full-time role.

Requirements/Qualifications:

• 2-3 years related experience.

• Superior communications skills, particularly in written communications.

• Keen attention to detail.

• Self-motivation, with demonstrated achievements in previous academic and work experience

• Comfort interacting with all levels of leadership.

• Ability to work both individually and collaboratively.

• Willingness to think critically, from first principles, and to change your mind based on evidence.

• Advanced knowledge of the Microsoft suite of products (Outlook, Word, Excel) and general technical acumen.

Office Administrative Manager | Kibworth, Southern Leicester | Full Time Hours - 08:45 – 17:00 | £27,000-£30,000 dependent on experience

Are you ready to be part of a thriving company with a rich history dating back to 2006?

Our client has established itself as a trusted name in the Retail Design and Supply industry, boasting a loyal customer base and stellar reputation. As they embark on their next phase of growth with the opening of their state-of-the-art office and warehouse in Kibworth, Southern Leicester, they're excited to welcome passionate individuals to join their team.

You'll play a pivotal role in supporting the day-to-day operations across various departments. Your responsibilities will span across purchase management, sales support, and general administration, ensuring the smooth functioning of our office and warehouse operations.

Are you the right person for the job?

• Experience working in a B2B SME environment
• Proven track record covering administrative responsibilities for at least 15 years
• Proficiency in MS Office Suite
• Numerical and analytical skills
• Detail-oriented with strong planning and scheduling abilities
• Excellent time management and quick learning aptitude
• Strong verbal and written communication skills
• Bookkeeping and financial knowledge are a plus

Key Character Attributes:

• Flexible and can-do attitude
• Extremely organised
• Efficiency and multitasking skills
• Warm-hearted and easy-going demeanour

What will your role look like?

• Purchase Management (40%): Handle vendor onboarding, manage the purchase ledger, monitor stock levels, and assist with logistics coordination
• Sales Support (30%): Provide general customer service, maintain the showroom, manage databases, and assist the sales team as needed
• General Administration (30%): Oversee office supply and maintenance, greet visitors, manage switchboard calls, conduct research tasks, and provide PA support to the MD

What can you expect in return?

• The new office in Kibworth is easily accessible within a 30-minute commuting distance, ensuring a convenient and stress-free journey to work
• Workplace pension and extra insurance
• Holiday entitlement: 21 to 25 days (increasing by 1 day annually from the 3rd year)

What’s next? It’s easy! Click “APPLY” now! We can’t wait to hear from you!

Your data will be handled in line with GDPR.

Employer: Grace Orchard School

As the Administration Manager (AM), you will assist the school management in the general administration of the school. You will lead and supervise a small team of executive and corporate support staff to uphold service excellence and work in close collaboration with the teaching and allied professional staff to achieve the desired school strategic outcomes.

Responsibilities

You will support the school leaders and management in the following areas:

• Lead the front office team through promoting a culture of service excellence and growth.
• Lead and manage the front office team to ensure sound and efficient administrative processes with good corporate governance.
• Ensure the school admin operations, processes and execution comply with the prevailing legislative requirements, policies and guidelines.
• Manage the school’s general office administration and day-to-day operations, and ensure business continuity during sudden or gradual disruptions.
• Manage the procurement of goods and services for school administrative use, including the office equipment and telecommunication services.
• Manage and ensure timely renewal of the contracts and licenses of the school.
• Oversee the administration of the Financial Assistance Scheme for students in consultation with the school management and senior social worker.
• Oversee the administration of the Student Admission process in consultation with the school leaders and management.
• Plan and allocate resources to ensure optimisation and good stewardship.
• Harness the knowledge and use of IT to increase productivity and enhance the school administrative processes.

Requirements

• A motivated individual who is committed to continuous improvement and work excellence.
• Strong communication skills, with the ability to lead and work well in teams.
• Good organisational skills with the ability to multitask in a dynamic and fast-paced environment.
• Experience in general administration would be an advantage, preferably in a managerial role.

Accountabilities

The role will include administrative support, event management and communications, interfacing with colleagues within the Asia Hub - Bangkok office and in other global and regional locations.

• To provide effective administrative support for the Asia Hub - Bangkok Office
• To support Head of Asia for all administrative and business organizational works with confidentiality
• To support the smooth running of the office operations
• To ensure effective communications, using various collaboration tools including emails, Teams, Viva Engage
• To be responsible for coordination of supply activities for office consumables (stationery, cleaning supplies, kitchen supplies, etc.), follow up third party services and seeking for improvement on the services
• On request to arrange meetings and events, including booking venues, transport and catering, and keeping accurate records.
• To support with onboarding process for New Starters.
• To Raise accurate purchase orders, being aware of relevant information needed to create orders successfully for procurement process requirements on SAP and Ariba
• To support visitors from abroad for travel planning and organization
• Act as a contact point of Asia Hub – Bangkok office for any logistical matters

 

Job Advert

36 hours per week, 52.14 weeks per year, fixed term to 31 March 2025

The closing date for this post is provisionally set at 22 May 2024. West Lothian Council reserve the right to close this post early depending on applicant response levels

(Information for Internal Staff - Secondment opportunities must be discussed with your current line manager prior to submitting an application for this post).

We are keen to employ a diverse workforce that reflects the people of Scotland. We welcome applications from all backgrounds and particularly from groups currently under-represented, including people with disabilities, those from minority ethnic communities or from socio-economically disadvantaged.

An opportunity has arisen to join the Head of Service support team. You will work closely with the Head of Housing Customer & Building Services, providing comprehensive administrative support and will provide cover to other Head of Services during periods of leave.

You will be the first point of contact for a wide range of enquiries from both internal and external customers, resolving and responding to these on behalf of the Head of Service. You will be also be responsible for maintaining relevant filing systems, provision of management information, correspondence, reports and other documentation as required by the Head of Service.

Experience of in similar role is essential. As you will be expected to exercise high levels of initiative and flexibility in responding to the demands of the role. You require excellent written and interpersonal skills, and must be able to work to challenging deadlines in a confidential environment.

Proud member of the Disability Confident employer scheme

We are currently seeking a professional Administrative Manager to join our clients team in Croydon. This role is pivotal in maintaining the operational excellence of thecentre, supporting the staff, and ensuring a warm, welcoming environment for the families.
Job Responsibilities:

Provide professional front-of-house management, including meeting, greeting, and assisting visitors and families.
Conduct tours of the facility for prospective families, offering comprehensive insights into our services and facilities.
Manage all aspects of administrative tasks, including phone and email communications, filing, and paperwork with a keen eye for detail.
Ensure efficient processing of invoices, fees, and payments, maintaining accurate and up-to-date financial records.
Support the Centre Manager with administrative duties, working closely to facilitate smooth daily operations.
Uphold a solid understanding of computer software (Microsoft Office Suite: Word, PowerPoint, Excel, etc.) to produce documents, reports, and presentations as required.
Foster a
... Click here to view more detail / apply for Administrative Manager- Croydon

Principal Responsibilities: To be responsible for overseeing performance of all administration staff, including direct line management to maintain an efficient and dedicated service, ensuring information systems are updated and monitored to provide accurate data to feedback to the Consultant and Management teams. To liaise with the Senior Team with reference to strategic and operational requirements for all relevant patient pathways. Ensure information systems are updated and monitored to provide accurate feedback to the consultant and management teams. To manage and ensure validation of inpatient and outpatient PTLs on a day-to-day basis, ensuring targets are met and resources are effectively utilised to maximise efficiencies. Monitor performance by running daily reports which includes but isnt limited to Unappointed New and follow-up reports, PTL and other associated performance reports. Monitoring utilisation of clinics is a key part of this role Management: To ensure all appraisals of admin staff are up to date and take place in a timely manner. To ensure all mandatory and role specific training for admin staff is up to date and t0 maintain up to date records. Responsible for staff development and training including the setting of individual departmental targets for efficient ways of working. To provide managerial leadership, managing sickness and absence, and leading performance management issues within the admin team To be responsible for managing the recruitment and selection process for new staff within the admin team and to be pro-active in developing strategies to retain staff To ensure flexible working patterns are achieved to enable cross cover for leave within the admin team, ensuring bank and agency costs are minimised. To ensure excellent communication channels are maintained with all disciplines/departments both internal and external to the organisation, including staff, consultants, patients and visitors to the Trust To be responsible for the management of complaints in relation to the administration service, actively seeking to resolve any issues at the time of notification, acting within the Trust guidelines To take action to rectify deficiencies as and when appropriate, following HR Trust policies. Work with Senior Management with regards to resolving capacity issues. Manage service performance and compliance for the Board Performance and RTT compliance criteria To attend and actively participate in appropriate departmental and Trust meetings. Manage the RTT and audit and maintain choose and book issues and follow through breaches, pending breaches and other performance related issues. Undertake root cause analysis where appropriate. To endorse the Access Policy, ensuring all admin staff are fully aware of the waiting list guidance and that all other local policies and procedures are adhered to. To be able to interpret and analyse data using the Trusts computerised systems e.g. Camis, HIVE, Somerset etc. In the absence of the Directorate Manager or Assistant Directorate Manager, attend Performance meetings as required. Produce weekly reports for Directorate Manager and Assistant Directorate Manager in relation to the short-term capacity vs demand with plans in place. Escalating where required Education and Training: To develop and maintain a stimulating learning environment for staff. To facilitate training programmes for all staff in order to develop levels of competency for the workforce e.g. induction training. To maintain and extend existing knowledge base for continuing self-development. To comply with hospital and departmental policies in order to provide safe and effective working and patient environment for all staff and patients. To be responsible for receiving and managing incoming and outgoing correspondence and interdepartmental communications. General Tasks: To post holder will be expected to use computer systems where appropriate, including email system, the internet and intranet and other office systems in accordance with Trust policies. The post holder will be expected to communicate with all levels of staff, outside agencies and members of the public in a professional and effective manner. To ensure Trust wide standards are maintained to improve the quality of total care to all who come into contact with services undertaken by NGH. To be responsible for maintaining high data quality standards by ensuring that the data entered onto Trust systems is accurate, complete and up to date. To be responsible for undertaking general office duties and organisation. Other information: The post holder may be required to carry out other relevant duties as required. The post holder will adhere to the duties specified under the Staff Responsibilities of the NHS Constitution in their day-to-day work and behaviours. The post holder will be expected to aspire to the Values of the Trust in their day-to-day work and behaviours in order to support the Trust in achieving its Vision. The post holder will adhere to, at all times, any Professional, NHS Code of Conducts and legislation relevant for their area of work. The post holder will make themselves familiar with, and adhere to, at all times, the policies and procedures of the Trust, and their area of work. The post holder will be expected to work to any Corporate/Division/Directorate/Department objectives and standards in order to provide an acceptable level of service. The post holder will be expected to undertake training, including mandatory and role specific training, relevant to their role and ensure it is renewed as required.

For more information on the Job Description and Responsibilities please click the link below. More detail about the role We are looking for an enthusiastic and motivated individual to work as part of our dedicated Administration Line Management Team in Trauma and Orthopaedics. The role is diverse and requires a self-motivated individual who will be able to adapt to the growth and challenges of the department. This opportunity is a great role for someone who likes to problem solve and work in a fast-past environment. This role is extremely beneficial to both the Clinical and the Administration teams. The successful candidate will need to demonstrate that they have strong communication and influencing skills as well as the ability to build excellent working relationships. You will be accountable for the line management, coaching and development of the divisional administrative and secretarial teams, and it is these teams who are dedicated to provide solid administration services within the Orthopaedic Division. The breadth of this role includes ensuring a duty of care and that administrative services function effectively on a day to day basis, supporting the needs of Service Lines and their patients. The successful candidate will be able to demonstrate that they have strong communication and influencing skills as well as the ability to build excellent working relationships; ideally you will have an NHS leadership background. As a key member of the management team, you will be adaptable and drive through positive change in an ever-changing climate of improvement. You will work collaboratively with the wider management team to promote a culture of inclusive and continuous improvement and share this knowledge across the Trust to improve efficiencies, whilst always ensuring you have excellent patient care in your line of sight. This is a hugely demanding but rewarding position that would best suit a self-driven and positive individual. So, if you have an interest in developing yourself and others, we strongly encourage you to come and visit the department and meet the teams; If interested please be in contact and you can meet the T&O family. Working Pattern: 37.5 hours per week, Monday to Friday, flexibility option of working a 9 day fortnight. Interview Date: Friday 24th May 2024. For further information please contact: Gemma Beer, Admin Services Manager, via email gemma.beer1@nhs.net or Mel Howland, Admin Line Manager on mhowland@nhs.net As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve. Preference will be given to staff with Priority and 'At Risk' status including NHS At Risk staff throughout Devon. The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received. The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust. Benefits We will work together to maintain a culture that develops and supports you and your team. This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we'll help you get there. Looking after you is important to us. We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies. If you're starting out in the NHS, you'll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays. You'll benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups. Salary is not the only financial benefit You'll have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers. You will also have access to other benefits including: National discount services such as the Blue Light Card and Health Service Discounts. Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter Car lease schemes. The NHS Pension scheme (one of the most generous and comprehensive in the UK). Cycle to work scheme These are just a few of the benefits available if the role is something you are interested in, we'd love to hear from you.