Total 21 job vacancies by Rsm Stone Forest Accountserve Pte. Ltd.

Job Details

Neptune Pacific Direct Line (NPDL) is experiencing a period of significant transformation. Formed in 2020, Neptune Pacific Line acquired Pacific Direct Line, bringing together two of the South Pacific’s top shipping and logistics companies to support the full supply chain of our customers in the region. NPDL is part of The Wonderful Company headquartered in Los Angeles, CA. Its other companies include FIJI Water, Justin and Landmark Vineyards, Vintage Nurseries, Wonderful Citrus, Wonderful Pistachios, Teleflora, POM Wonderful and Suterra.

The role:

NPDL’s Ship Management Team is responsible for ensuring the safe, reliable and compliant operation of our fleet of container, general cargo and other managed vessels operating primarily in the Asia Pacific region, including New Zealand and Australia. We strive to continuously improve our ship management activities, with an overarching goal of being a “best in class” ship manager. Working in a complex, ever-changing environment we work hard to stay ahead of the pack.

To help us achieve this, we are looking for a Deputy Fleet Manager who will play a crucial role in supporting the General Manager, Technical & Marine, by overseeing the efficient operation and maintenance of our marine fleet. You will be coordinating fleet activities, managing maintenance schedules, ensuring compliance with safety and regulatory standards, and leading the marine team. In addition, you will enhance fleet performance, optimize resources, and support the strategic objectives of the fleet management department.

Here’s what you’ll do:

Fleet Operations Management

• Manage daily marine fleet operations, including vessel scheduling, deployment, operational efficiency, and preventative maintenance plans to ensure vessel reliability.

• Monitor fleet performance metrics and implement improvements.

• Ensure compliance with regulatory requirements, including waste disposal, emissions reductions, hull biosecurity, and cyber security.

• Communicate planned downtime for surveys, maintenance, or crew changes, and notify management of risks related to vessel condition, crew competency, safety, and schedule delays.

• Assist in procurement tasks, including spare part purchasing, negotiating big-ticket items, docking, bunker contracts, and new build programs.

• Coordinate with port authorities, contractors, and service providers to ensure seamless operations.

Maintenance and Safety

• Oversee and ensure timely execution of routine and emergency vessel maintenance.

• Implement and enforce safety protocols and procedures in compliance with regulations.

• Conduct regular inspections and audits of vessels and equipment.

• Ensure full implementation of the Safety Management System (SMS) and monitor its performance, making necessary adjustments.

• Allocate resources for effective SMS functioning.

• Conduct internal audits and participate in SMS review meetings.

• Promote ownership of SMS and other systems among personnel.

• Act as a role model for safe working practices.

• Ensure measures are in place for effective emergency response.

Budget and Resource Management

• Assist in preparing and managing the fleet budget, forecasting expenses, and optimizing resource allocation.

• Monitor and control expenditures related to maintenance, repairs, and operational costs.

• Negotiate cost-effective contracts with suppliers and service providers.

• Assist with monthly budget performance reporting to executive management.

• Prepare budgets and Capex requests for major repair items such as dockings.

Team Leadership and Development

• Supervise and provide guidance to marine personnel, including engineers, crew members, and support staff.

• Facilitate training and development programs to enhance team skills and performance, including reviewing and approving training plans for shipboard personnel.

• Address personnel issues and foster a positive and productive work environment.

• Ensure the Ship Management Team is appropriately staffed with suitable personnel to meet the company’s and ISM Code requirements.

• Provide clear direction, motivation, recruitment, development opportunities, and coaching.

• Ensure systems are in place to have qualified and high-quality seagoing personnel available.

• Monitor and manage the conditions of employment for seagoing personnel, ensuring compliance with all relevant international regulations and norms.

Regulatory Compliance

• Ensure all fleet operations comply with relevant national and international maritime regulations.

• Stay informed of changes in maritime laws and standards, implementing necessary updates to procedures.

Strategic Planning

• Collaborate with the General Manager, Technical & Marine to develop and implement strategic plans for fleet expansion, modernization, and efficiency.

• Contribute to long-term objectives aimed at improving fleet performance and sustainability.

Reporting and Documentation

• Maintain comprehensive records of fleet operations, maintenance activities, and incidents.

• Prepare and present detailed reports on fleet performance, budget status, and compliance to the General Manager, Technical & Marine.

Here’s what you’ll bring to the table:

• Relevant seagoing Certificate of Competency, preferably COC1 qualification.

• Bachelor’s degree in marine engineering or equivalent job experience is essential.

• Minimum of five years of relevant seagoing experience as well as significant senior-level experience in merchant-marine ship management.

• Proven track record in managing seagoing and shore-based personnel.

• Experience in managing marine budgets and delivering to plan.

• In-depth knowledge of regulatory and compliance regimes in shipping.

• Proven ability to manage relationships with marine regulators.

• Successfully delivered large marine projects (dockings, constructions, modifications).

• Effective response and management of unplanned or emergency marine events.

• Leadership in fostering a culture of problem-solving and innovative solutions.

• Expertise in modern ship management with a knack for identifying and developing opportunities.

• Strong commitment to 100% compliance.

• Thorough knowledge of marine regulatory frameworks.

• Highly developed interpersonal, verbal, and written communication skills.

• International mindset with the ability to work across multiple cultures.

• Excellent conceptual, logical, and strategic thinking.

• Strong stakeholder management, influence, and networking skills.

• Outstanding integrity and work ethics.

• Flexibility to be able to work after hours, weekends, and public holidays as required.

• Frequent International travel.

Our NPDL Contribution:

• Competitive salary and bonus.

• Hybrid working model.

• Opportunity for development and internal mobility.

• Wonderful Giving - allows you to donate company money to causes of your choice.

• Wonderful Neighbour - spend a day in the community helping with various service projects.

• Company focused on wellness and health.

Become a part of Neptune Pacific Direct Line (NPDL) and contribute to our mission of delivering exceptional maritime services. We look forward to welcoming a dedicated and talented Deputy Fleet Manager to our team.

Customers start coming in thick and fast. One asks you for a changed WiFi code. Another wants to know if his important package has arrived. A woman needs directions to her meeting room… and can you help her set up the projector and take an order for drinks?

The mail arrives. You sort through it while dealing with a whole host of other customer requests, remembering to email the customer from earlier to let him know his package is waiting for him in his mailbox. And that’s lunch.

Early afternoon, you sit down with the Community Manager to discuss the organisation of next week’s networking event. You plan and write the invites to customers, then create, print and put up posters on the noticeboards around the centre.

The day is coming to a close. Time to gently ask the large group in meeting room 3 to start wrapping up. You direct them to the nice restaurant you know around the corner, so they can grab a bite and continue their discussion. Once the last person has left the building and everything’s nice and tidy, it’s time to head home.

You Will:

• Receive, process, sort, and organize all mail.
• Locate and issue post via the regional system to members upon request.
• Keep the mailroom organized and clean.
• Return to Sender' for unidentified mail and former member mail after 30 days of no-pick up.
• Ensure courier parcels have all the correct details for scheduled pick-ups.
• Investigate, escalate, and resolve 'lost' packages.
• Know and explain IWG policies and procedures around mail and mailroom.
• Track, audit, and organize keys collected and distributed.
• Manage keycard stock and request new inventory as needed.
• Collect keys and key cards upon move-out.
• Review location and how to use each piece of Emergency Equipment.
• Provide support for an automated coffee machine for guests and members.
• Ensure building-specific operational requirements are met for each event
• Input ideas for event planning
• Anticipate member and guest needs before they arise using relevant information collected about members to enhance and personalize their experience.
• Ensure building Specific forms are up to date including PTW, event requests, meeting room requests, etc.
• Keep the front desk clean and organized.
• Notify members of any food deliveries and couriers.
• Answer any questions from members and guests related to the building including way-finding, policies and procedures, community etiquette

We’re looking for someone who knows how to manage multiple tasks while providing customers with the best possible service.

You also need to be:

• A good communicator, with the ability to build strong professional relationships and empathise with people’s needs
• Happy taking ownership of problems and finding ways to solve them
• Positive, enthusiastic and able to adapt to fast-changing situations
• Confident using MS Office and other basic IT packages

Job Description

As a Community Sales Manager, you’ll be responsible for the smooth running of your Regus centre while finding ways to increase sales and revenue, helping more and more people enjoy the benefits of flexible working. You’ll motivate your team to create a great working environment to ensure customer satisfaction and retention.

Requirements

We’re looking for someone who has the experience and aptitude to manage a smooth running operation. You’ll need to be an accomplished multitasker, able to pre-empt issues before they become problems, and keep a team motivated and focused on service excellence. You also need to be:

• A good communicator, used to dealing with customers – ideally in the hospitality or events industry

• Confident, approachable and able to build strong relationships with customers

• A great manager, who leads by example and knows how to motivate and inspire a team

• Happy taking ownership of problems and finding ways to solve them

• Positive, enthusiastic and able to adapt to fast-changing situations

• Confident using MS Office and other basic IT packages

In addition, you will:

• Manage the day to day running of the centre, focusing on exceptional customer service

• Inspire your team of associates, developing their skills to get the best from each team member

• Promote your centre to new customers and show them how flexible workspace could enhance their business

• Generate leads by delivering engaging networking events within your community

On top of a competitive salary package you’ll enjoy:

A bright and inspiring work environment

Training and development opportunities

Customers start coming in thick and fast. One asks you for a changed WiFi code. Another wants to know if his important package has arrived. A woman needs directions to her meeting room… and can you help her set up the projector and take an order for drinks?

The mail arrives. You sort through it while dealing with a whole host of other customer requests, remembering to email the customer from earlier to let him know his package is waiting for him in his mailbox. And that’s lunch.

Early afternoon, you sit down with the Community Manager to discuss the organisation of next week’s networking event. You plan and write the invites to customers, then create, print and put up posters on the noticeboards around the centre.

The day is coming to a close. Time to gently ask the large group in meeting room 3 to start wrapping up. You direct them to the nice restaurant you know around the corner, so they can grab a bite and continue their discussion. Once the last person has left the building and everything’s nice and tidy, it’s time to head home.

You Will:

• Receive, process, sort, and organize all mail.
• Locate and issue post via the regional system to members upon request.
• Keep the mailroom organized and clean.
• Return to Sender' for unidentified mail and former member mail after 30 days of no-pick up.
• Ensure courier parcels have all the correct details for scheduled pick-ups.
• Investigate, escalate, and resolve 'lost' packages.
• Know and explain IWG policies and procedures around mail and mailroom.
• Track, audit, and organize keys collected and distributed.
• Manage keycard stock and request new inventory as needed.
• Collect keys and key cards upon move-out.
• Review location and how to use each piece of Emergency Equipment.
• Provide support for an automated coffee machine for guests and members.
• Ensure building-specific operational requirements are met for each event
• Input ideas for event planning
• Anticipate member and guest needs before they arise using relevant information collected about members to enhance and personalize their experience.
• Ensure building Specific forms are up to date including PTW, event requests, meeting room requests, etc.
• Keep the front desk clean and organized.
• Notify members of any food deliveries and couriers.
• Answer any questions from members and guests related to the building including way-finding, policies and procedures, community etiquette

We’re looking for someone who knows how to manage multiple tasks while providing customers with the best possible service.

You also need to be:

• A good communicator, with the ability to build strong professional relationships and empathise with people’s needs
• Happy taking ownership of problems and finding ways to solve them
• Positive, enthusiastic and able to adapt to fast-changing situations
• Confident using MS Office and other basic IT packages

Roles & Responsibilities

PERFORMANCE

• Independently manages certification projects concurrently ensuring compliance with all applicable safety requirements achieving completion within time frames and cost deadlines. Evaluates products against requirements of the national / international standards and precedent decisions.
• Handles a wide spectrum of projects including those that are complex generating high revenue levels
• Delivers assigned projects / tests within agreed timescales the majority of the time
• Demonstrates the ability to accurately manage project costs within the agreed budget
• Able to maintain good productivity in line with company expectations
• Demonstrates technical competence to review the work of others per divisional quality documents
• Demonstrates technical competence to perform witness testing per divisional quality documents.
• Demonstrates technical competence in 2 or more product qualification competencies
• Reviews test data and reports and authorizes application of the CSA Mark. Prepares and / or signs Certification Reports and Certificates of Compliance.
• Provides client with assistance in solving problems / failures without divulging proprietary information.
• Keeps the Product Group Manager or Team Leader or Assistant Operations Manager informed of project status as required, pointing out major problems and non-compliance.
• Performs other duties as assigned by the Product Group Manager or Team Leader or Assistant Operation Manager.
• Evaluates and qualifies companies in the administration of Certification Programs. Reviews customer test methods and systems; reviews new / old product designs and all applicable documentation. Ensures all test equipment and quality procedures are within guidelines. Provides technical briefings on new and existing requirements. Authorizes application and / or removal of the CSA Mark.
• The qualified Certifier is accountable for including the Technical Advisor or Certification Specialist in product / technical discussions that are unique to CSA or to the experience of the individual. This aids the Technical Advisor and Certification Specialist to further advance consistency of practices and to provide guidance at the front-end of the process.
• Provides technical information service to external and internal customers including those forwarded by the Client Service Center. Liaises with customer in design stage to ensure requirements of national / international standards are met without compromising confidentiality.

CUSTOMER

• Works with sales to support current clients and develop new client opportunities to support growth
• Prepares project quotations for cost and time. Classifies product by use, environment and function. Determines applicable requirements / test / standards. Determines sample requirements and method / location for testing / evaluation best suited to customers’ needs.
• Provides client feedback to Managers, Team Leader or Sales representatives, as appropriate.
• Explains the different product certifications programs available to clients and the requirements for control of production.

TESTING

• Performs within established DQD guidelines.
• Prepares Test Lab Work Orders and Special Testing Documentation that includes details regarding applicable sections of relevant standards, test sample plan, data collection methods and tables, Job Hazard Analysis, and any other instructions.
• Provides necessary guidance to Lab Technicians to ensure proper application of requirements and data collections methods are in line.
• Able to demonstrate experience of performing common testing within CSA laboratories
• Makes field trips and witnesses test work at manufacturer's facilities as required.
• Has a good knowledge of the clauses and tests within the standards they support and can demonstrate application across multiple product types.
• Demonstrates the ability to compile evaluation record, data and summary test results into forms, templates and checklists without the need for supervision.
• Demonstrates the ability to correctly interpret the results from the tests with only minimal guidance and supervision

SELF DEVELOPMENT

• The Certifier II is subject to internal audits for compliance and competence.
• Participates in CSA Group Continuous Improvement and Innovation projects.
• Makes recommendations on new programs / equipment to expand core capabilities.
• Generates ideas to improve laboratory safety.
• Becomes fully knowledgeable in all national / international standards through research of standards, documentation, bulletins and technical articles in area of specialty. Recommends revisions to ensure technical consistency to resolve issues of pertinent practices, processes and precedents.
• Can explain to others the standards they are competent in
• Performs other duties as assigned by the PGM, Team Leader, or Manager

Skill & Competencies

• Certified Engineering Technologist, Journeyman Electrician or equivalent industry experience with likely 3 years of related experience
• Knowledge of CSA, UL and IEC Standards
• Variety of testing procedures
• Knowledge of CSA programs and services
• Demonstrate the ability to confidently and clearly communicate, explain findings, test results and technical decisions to others, including customers and other engineers.
• High level of interpersonal and communication skills; customer service skills
• Strong problem-solving ability; detail oriented
• Strong organizational, time and project management skills
• Able to work unsupervised, in a team-based work environment
• Computer proficiency (Microsoft Office)
• Technical report writing

Key Responsibilities:

Payroll Processing & Financial Management

• Process monthly payroll for HQ staff and subsidiaries, including sending out payslips to leavers
• Manage the full payroll cycle, including preparing reports, publishing bank files, payslips, GL and submitting CPF
• Create manual bank files for HQ and Overseas Centres' payroll
• Reconcile payroll GLs and prepare payroll related journal entries where needed
• Prepare and manage secondment billings and payments
• Perform monthly bank reconciliation for Payroll bank accounts
• Manage CPF refunds and yearly pension account top-ups
• Assist in year-end accruals and reports as well as annual tax filing processes

Payroll Verification & Reporting

• Assist in tax filing processes and IR21 filing when required
• Compile payroll data for reports and audits as required
• Assist in employees’ payment related verification and reports where needed

Claims Processing & Checks

• Download payslips for Work Injury Claims and Medical Leave Wages computations
• Respond to employees’ queries on claims matters and assist in claims submission in Workday
• Conduct post-payment audits of HR claims and liaise with system consultants and employees on the rectifications required

System & Process Support

• Assist with system troubleshooting and UAT for Workday enhancements

Other HR Administrative Duties [For one of the Executive headcounts]

• Assist in the scheduling of interviews and collation of documents for the interview panel

Required Qualifications and Skills:

• Diploma or Degree in Accounting, Finance, Human Resource or related field
• 2-4 years of payroll/claims processing experience (For Executive level)
• 5+ years of payroll processing experience (For Asst Team Lead level)
• Knowledge of Singapore payroll regulations, CPF, and tax laws
• Proficiency in MS Excel, Workday or similar HRIS/payroll systems
• Strong attention to detail and high level of accuracy
• Good analytical and problem-solving skills
• Ability to maintain confidentiality of sensitive information
• Good communication and interpersonal skills

Responsibilities

• Assist with daily cash management and loan administration
• Assist with cash flow forecasts and reports for Management
• Manage the Group's bank accounts including internet banking platforms
• Support Treasury reporting and any other operational duties as assigned
• Assist with bookkeeping, month-end closing of entities assigned
• Liaise with service providers to obtain month end reports and upload to GL
• Any other duties assigned

Requirements

• Minimum Diploma in Accountancy or equivalent
• Minimum 2 to 3 years of relevant working experience in hospitality industry
• Treasury experience is preferred
• Good communication and interpersonal skills
• Hands on experience in accounting systems such as Oracle
• Proficient in Microsoft Office
• Good knowledge and understanding of Singapore Tax Regulations and GST standards

Key Responsibilities:

Payroll Processing & Financial Management

• Process monthly payroll for HQ staff and subsidiaries, including sending out payslips to leavers
• Manage the full payroll cycle, including preparing reports, publishing bank files, payslips, GL and submitting CPF
• Create manual bank files for HQ and Overseas Centres' payroll
• Reconcile payroll GLs and prepare payroll related journal entries where needed
• Prepare and manage secondment billings and payments
• Perform monthly bank reconciliation for Payroll bank accounts
• Manage CPF refunds and yearly pension account top-ups
• Assist in year-end accruals and reports as well as annual tax filing processes

Payroll Verification & Reporting

• Assist in tax filing processes and IR21 filing when required
• Compile payroll data for reports and audits as required
• Assist in employees’ payment related verification and reports where needed

Claims Processing & Checks

• Download payslips for Work Injury Claims and Medical Leave Wages computations
• Respond to employees’ queries on claims matters and assist in claims submission in Workday
• Conduct post-payment audits of HR claims and liaise with system consultants and employees on the rectifications required

System & Process Support

• Assist with system troubleshooting and UAT for Workday enhancements

Other HR Administrative Duties [For one of the Executive headcounts]

• Assist in the scheduling of interviews and collation of documents for the interview panel

Required Qualifications and Skills:

• Diploma or Degree in Accounting, Finance, Human Resource or related field
• 2-4 years of payroll/claims processing experience (For Executive level)
• 5+ years of payroll processing experience (For Asst Team Lead level)
• Knowledge of Singapore payroll regulations, CPF, and tax laws
• Proficiency in MS Excel, Workday or similar HRIS/payroll systems
• Strong attention to detail and high level of accuracy
• Good analytical and problem-solving skills
• Ability to maintain confidentiality of sensitive information
• Good communication and interpersonal skills

Key Responsibilities:

Team Management

• Manage and supervise a team of payroll/ claims executives, providing guidance and training on day to day tasks

Payroll Processing

• Oversee the full payroll cycle for HQ, Subsidiary and OC payroll (including additional festive runs if required), ensuring compliance with local regulations and company policies.
• Oversee the annual IRAS tax submission process and adhering to stipulated deadline
• Review complex payroll calculations and seek clarifications from Enterprise Singapore Payroll team, where needed
• Review payroll reports and highlight discrepancies/ key observations when sending to the Enterprise Singapore Payroll team for verification and approval

Compliance, Data Integrity and Reporting

• Work with Enterprise Singapore Payroll team to ensure compliance in payroll policies, procedures, and practices
• Review payroll GLs and reconciliations prepared by Payroll Executive
• Ensure data integrity and maintain accurate payroll records and important documentation for audit and reporting purposes

Stakeholder Management

• Manage relationships with external stakeholders, including auditors, tax authorities, and system consultants
• Handle escalated payroll queries and resolve complex issues, in consultation with Enterprise Singapore Payroll team
• Collaborate with internal HR and Finance Departments to ensure accurate data flow and reporting

System & Process Improvement

• Lead payroll system enhancements and upgrades, including UAT processes
• Stay updated on changes in payroll legislation and implement necessary adjustments in the system and/or internal payroll procedures
• Propose changes in process flow, where applicable, for streamlining and process improvements

Required Qualifications and Skills:

• Bachelor's degree in Accounting, Finance, Human Resource or related field
• 7+ years of payroll experience, with at least 3 years in a supervisory role
• In-depth knowledge of Singapore payroll regulations, CPF, and tax laws
• Strong leadership and team management skills
• Proficiency in MS Excel and Workday or similar HRIS/payroll systems
• Strong problem-solving and analytical skills
• Good communication and interpersonal skills
• Ability to work effectively in a fast paced environment, managing multiple priorities and meet tight deadlines

Job Responsibilities

Your key roles are as follows:

• Inspect and Diagnose Issues: Perform detailed inspections to identify mechanical issues related to the vehicle's mid-life upgrade components, such as braking systems, propulsion systems, and structural elements.
• Component Overhaul: Assist in the disassembly, overhaul, and reassembly of key mechanical components like doors, suspensions, and HVAC systems as part of the upgrade process.
• Installation of Upgraded Parts: Install upgraded mechanical parts and ensure correct alignment, proper fitment, and compliance with technical specifications.
• Support Detrainment Door Upgrades: Contribute to the replacement and functional testing of detrainment doors to ensure reliability for the next 15 years, ensuring adherence to safety standards.
• Preventative Maintenance: Perform scheduled maintenance tasks to prevent failures during the upgrade process, following OEM recommendations and project-specific guidelines.
• Testing and Commissioning: Assist in testing upgraded systems and components, verifying operational functionality under load and ensuring they meet performance criteria.
• Documentation and Reporting: Maintain detailed records of all work completed, including parts used, tasks performed, and any identified issues.
• Collaborate with Engineering Teams: Work closely with engineers and project managers to ensure all mechanical aspects of the upgrade align with the overall project goals and timelines.
• Safety Compliance: Follow all safety protocols and wear appropriate PPE while working on vehicles and mechanical systems, particularly during high-risk tasks such as lifting heavy components.
• Troubleshooting and Problem Resolution: Quickly address mechanical issues that arise during the upgrade process, providing solutions to minimize project delays.
• Training and Knowledge Sharing: Stay updated on the latest upgrade procedures and technical requirements, sharing knowledge with other team members and apprentices as needed.
• Use of Specialized Tools: Operate specialized tools and diagnostic equipment necessary for mechanical work during the upgrade, ensuring all tools are properly maintained

Job Requirements

• Able to handle job in hand independently
• Positive working attitude, willingness to learn, and team spirit
• Strong organizational and time management skills, ability to multi-task and deliver under tight deadlines
• Good communication and written skills
• Excellent interpersonal skills with an ability to build effective working relationships easily.

Responsibilities

• Responsible for all shipping documentation functions within Supply Chain
• Ensure all shipments are processed and complete set of shipping documentations are provided to markets timely to facilitate customs clearance in market.
• Ensure all shipments are processed within the stipulated turnaround time and meeting KPIs
• Support markets on documentation issues upon importation, follow through and resolved in a timely manner
• Ensure all financial documents are generated in accordance to the guidelines for revenue recognition
• Letter of Credit:

1. Co-ordinate with 3rd party customer on LC issuance
2. Vetting of LC, ensuring conformance to LC
3. Applying Green Light Process with supplying site and 3rd party customer
4. Presentation of documents to Bank
5. Communication with bank on charges, proceeds, queries, etc

• Weekly review of Shipped Not billed report and follow up with shipping sites for any incomplete documentations or transactions.
• Work closely with stakeholders to identify and execute process improvements
• Generation of monthly reports
• Support internal & External Audit
• Any other duties that may be assigned.

Responsibilities

General

• Manage key day-to-day risk management operational work including matters such as:

- reviewing higher priority incidents

- responding to or following up on queries on insurance,

- monitoring risk indicators or risk developments in specific areas

- collecting data and analysing or collating information for reporting

Daily

• Assessing risk areas, identifying potential systemic risk trends, and working with stakeholders for more information to complete assessment.
• Managing Incidents. Review of higher priority incidents and assess incident investigation and outcomes to determine if root cause analysis has been appropriately applied to identify actionable areas for risk mitigation.
• Insurance. Works closely with stakeholders as liaison for insurance – both claims and renewals. Follow up on outstanding claims and all other insurance matters.

Quarterly/Bi-monthly

• Works closely with VP and stakeholders to prepare for periodic meetings – collect and review relevant data, analyses key information, and prepares reports/presentation materials.
• Attends relevant periodic meetings and prepares key notes/minutes/action items for follow up.
• Prioritises key action points from meetings and works with VP to execute each within expected timelines.
• Assess, review specific technology risk areas such as cybersecurity and other key topics such as:

- 3rd party / vendor & contract risk assessments

- Cloud security and enterprise architecture risks

- Technology risk standards (eg, ISO27001) / Data protection

- Crisis / Business Continuity Management

Annually

• Assists in the collection of data, analysis and review of the GRS team’s annual work plan including all matters relating to the preparation and publication of the Group’s Annual and Sustainability Reports

Ad-Hoc

• Assist with planning and execution of assigned risk and sustainability projects (to work on multiple projects and be resourceful in resolving issues)
• Liaise with key stakeholders to assist in executing the GRS team’s role in cascading a risk-focused culture including working with the Learning and Development team to conduct or cascade training.
• Work with auditors (internal & external) or other departments / external third parties (Aid in information gathering, document preparation or liaison).
• Assist in the review of key GRS policies / processes / standard operating procedures and work with VP in the documentation / drafting of these.
• Work with VP, GRS on the delivering, improving, or optimising the GRS target-operating-model to build out a scalable GRS function that is fit-for-purpose for FEOR business needs.
• Research, evaluate, and analyse the best practices/trends/recommendations that can be most applicable and impactful in ongoing initiatives and efforts.
• Engage key stakeholders in any other existing and future efforts.
• Deputises VP, GRS on all GRS team matters during periods of unavailability.
• Aids with any other GRS responsibility or administrative matters as or when tasked with.

Requirements

• Between 5 to 10 years of work experience
• Some relevant knowledge or have interest in risk management (either enterprise or any specific risk related work areas)
• Proficient in MS Office applications, specifically spreadsheets
• Numerate or possesses a quantitative / mathematical educational background.
• Comfortable working in a de-centralised team culture/environment
• Independent and resourceful when dealing with ambiguity.
• Prior experience or have a keen interest to develop knowledge in risk or sustainability areas: Enterprise Risk Management, Global Reporting Initiative (GRI), Greenhouse Gas (GHG) emissions, Cybersecurity (eg, ISO27001, NIST standards), Data Protection (eg, CSA / PDPA / GDPR standards), Workplace Health and Safety, Taskforce for Climate-related Financial Disclosures (TCFD), ISO31000, COSO framework, etc.

Requirements

• Preferably diploma in accountancy or Bachelor’s Degree in Accounting and/or related field or ACCA equivalent with 2-5 years of working experience
• Proficient in Ms Excel
• Experience with SAP S4, Oracle Hyperion Financial System and JD Edwards a plus.

Responsibilities

Account payables

1. Perform data entries of AP invoices into system
2. Prepare invoices for intercompany billings or as required
3. Prepare/upload payment related invoices/documents
4. Prepare non-recurring, adhoc payment and journal entry into system
5. Perform vendor balances reconciliation against statement of accounts
6. Organising documents such as invoices, payment vouchers, data entry supporting documents, bank statements, etc.

Monthly closing

1. Extract online bank statements and ensure completeness of transactions entry in system
2. Prepare schedules for journal entry of including but not limited to audit fee, tax fee, corporate secretarial fee, intercompany balances
3. Perform bank reconciliations as assigned
4. Prepare TB and supporting schedules
5. Assist in preparing reporting packs and quarterly cash flows
6. Perform intercompany check and reconciliations
7. Prepare non-routine journal entries (e.g. capital call, capital redemption, dividends, intercompany, etc)
8. Prepare SBF waiver request forms and survey forms from Department of Statistics
9. Other ad-hoc assignments

Reporting

1. Support finance team on quarterly and yearly reporting requirements
2. Prepare/review statutory financial statements of offshore entities

Requirements

• Preferably diploma in accountancy or Bachelor’s Degree in Accounting and/or related field or ACCA equivalent with 3-5 years of working experience
• Proficient in Ms Excel
• Experience with SAP S4, Oracle Hyperion Financial System and JD Edwards a plus.
• Ability to manage diverse and varied workload while ensuring accuracy, timeliness and attention to details in fast-paced environment.

Responsibilities

Monthly closing

1. Extract online bank statements and ensure completeness of transactions entry in system
2. Prepare schedules for journal entries of including but not limited to audit fee, tax fee, corporate secretarial fee, intercompany balances
3. Assist in review and posting of journal entries
4. Perform bank reconciliations as assigned
5. Prepare TB and supporting schedules
6. Assist in preparing reporting packs and quarterly cash flows
7. Perform intercompany check and reconciliations
8. Prepare non-routine journal entries (e.g. capital call, capital redemption, dividends, intercompany, etc)
9. Other ad-hoc assignments

Reporting

1. Prepare/review statutory financial statements of offshore entities
2. Provide supporting information and liaise with auditors, tax agent, company secretaries and designated service providers
3. Assist in drafting and preparation of consolidated financial statements
4. Assist in preparation of monthly, quarterly, half yearly and annual financial report, supporting schedules and analysis
5. Support finance team in preparation of group consolidation and reporting packages
6. Assist in review of reporting packages

As our Administrative Manager, you lead the administrative team, streamline processes, and ensure the smooth and efficient operation of the administrative department. You will play a crucial role in enhancing productivity, driving process innovation, and contributing to the overall success of our organization.

Key Responsibilities:

• Manage and inspire our administrative team across Singapore and Malaysia
• Oversee daily office functions
• Spearhead initiatives that enhance productivity and refine process / procedures.
• Maintain and manage the corporate calendar and execute events
• Plan and execute management and department meetings
• Collaborate with our internal programmers ensuring smooth operations for our systems.
• Manage content and communication channels, ensuring the department stays informed and connected.
• Approve purchases, monitor expenses, and implement cost-saving strategies in consultation with the stakeholders.
• Work closely with department admins and HQ, playing a key role in supporting company-wide initiatives.

Requirements:

• Experience in office administration, with at least 1 year in a supervisory role, including remote team.
• Dynamic and able to adapt to an ever-changing environment
• Excellent written and verbal communication skills.
• Ability to plan, manage, and organize tasks and projects effectively.
• Ability to build strong working relationships.
• Proficiency in office software and IT systems, with the ability to liaise with technical teams.