Total 9 job vacancies by Polaris Community

POLARIS

Sales Ledger & Billing Officer

Location: Head Office - Bromsgrove

Salary: Total Reward up to £25,000 Per Annum Dependent Upon Experience

Benefits: 30 days' Annual Leave increasing to 35 days' with length of service + Bank Holidays, Company Pension Scheme, Life Insurance x 2, Employee Discount Scheme & Free On-Site Parking

About Us

We are Polaris, one of the UK's largest leading communities of children's service providers.

Within the community, we have independent fostering and adoption agencies who have been passionately improving the lives of young people for over 30 years, as well as Leaving Care services, Residential, Education and bespoke children's services contracts. Our nurturing community works collectively to support the very best outcomes for each and every child in our care. We're ambitious for our children and young people, families and staff and believe in their futures.

We are currently recruiting for an experienced Sales Ledger and Billing Officer who will play a key role within our established finance team at our Head Office in Bromsgrove.

The successful candidate will play a key role in ensuring the Group achieves cash collection targets and minimises debts of concern. This will be achieved by the of robust management of the sales ledger and billing function on a set area of the sales ledger, as well as providing support to the Credit Control Manager.

Key responsibilities

• Raising sales invoices in line with customer invoicing terms to pre agreed systemised billing set up
• Raising free text invoices for one off re-chargeable costs
• Chase local authority accounts for payment of invoices and deal with queries
• Allocate cash received against ledger
• Manage queries with regions and customers. To work closely with Polaris region/home when invoicing customers and have proactive query resolution skills.
• Reduce current debtor days on ledger to agreed target, per customer, per region
• To be effectively and efficiently organised and maintain concise communication records.
• To ensure that we are invoicing for all services delivered on region / home managed.

Requirements

The ideal candidate must have the following skills and experience:

• Excellent interpersonal and communication skills with the ability to network at all levels
• Proven proficiency using Microsoft Word packages
• The ability to meet strict deadlines on time, every time
• Experience within a similar role and chasing Local Authorities for payments
• Experience of using Access or similar integrated system

If you're interested in this role, please apply and we'll be in touch.

The successful candidate will be required to complete a standard DBS Check, cost of which will be met by Polaris

Polaris is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates.

Polaris is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment

POLARIS

Project Coordinator - Education

Location: Head Office - Bromsgrove with a Hybrid Approach to Working. Occasional travel to sites nationwide will be required

Salary: Up to £24,000 Per Annum Dependent Upon Experience

Benefits: 30 days' Annual Leave increasing to 35 days' with length of service + Bank Holidays, Company Pension Scheme, Life Insurance x 2, Employee Discount Scheme & On-Site Free Parking

About Us

We are Polaris, one of the UK's largest leading communities of children's service providers.

Within the community, we have independent fostering and adoption agencies who have been passionately improving the lives of young people for over 30 years, as well as Leaving Care services, Residential, Education and bespoke children's services contracts. Our nurturing community works collectively to support the very best outcomes for each and every child in our care. We're ambitious for our children and young people, families and staff and believe in their futures.

Due to the success of the expansion and continued growth of our schools we are looking for a Project Co-Ordinator who can; support the Projects Team function and drive the delivery of our growth strategy by working collaboratively with the wider Community in delivering outstanding services to young people.

Key Responsibilities

• Build and maintain strong collaborative working relationships with external agents, surveyors and developers
• Work alongside external parties to establish a strong pipeline of suitable properties
• Perform administrative duties associated with growth projects including processing quotations, invoices and preparing business cases
• Support the Project Manager to obtain comparative quotes for procurement purposes.
• Schedule key milestones, ensure timelines are met & manage project schedules.
• Facilitate meetings between the team and stakeholders.
• Maintain accurate records and documentation for projects & tenders.
• Support the implementation and tracking of compliance schedules.
• Facilitate communication between team members, clients, and stakeholders.
• Identify and mitigate project risks and issues in collaboration with the project manager.
• Assist in tracking project expenses and ensure adherence to budget constraints.
• Coordinate tasks and support allocation of resources effectively to meet project deadlines
• Act as a point of contact for project queries and information.
• Stay updated with the latest industry trends and technologies
• Foster cross-team collaboration to complete tasks and deliverables.
• Maintain accurate project documentation, including plans, progress reports and compliance documentation
• Support the project team with site visits

Requirements

The ideal candidate must have the following skills and experience:

• Experience working as a Project Coordinator or similar role
• Excellent organisational and multitasking skills
• Strong communication and interpersonal abilities
• Proficiency in project management software/systems and Microsoft Office
• Ability to work effectively in a fast-paced environment and adapt to changing priorities
• Strong problem-solving skills and attention to detail
• Ability to work both independently and as part of a team
• Ability to prioritise workload to achieve project timescales

For more information about this exciting new role, please call Loren Cahill - Head of New Organic Growth on 0776 608 1721.

The successful candidate will be required to complete a standard DBS Check, cost of which will be met by Polaris

Polaris is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates.

Polaris is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment

POLARIS

HR Administrator - Full-Time

Location: Head Office - Bromsgrove

Salary: Up to £22,375 dependent upon experience

Benefits: 30 days' Annual Leave increasing to 35 days' with length of service + Bank Holidays, Company Pension Scheme, Life Insurance x 2, Employee Discount Scheme & On-Site Parking

About Us

We are Polaris, one of the UK's largest leading communities of children's service providers.

Within the community, we have independent fostering and adoption agencies who have been passionately improving the lives of young people for over 30 years, as well as Leaving Care services, Residential, Education and bespoke children's services contracts. Our nurturing community works collectively to support the very best outcomes for each and every child in our care. We're ambitious for our children and young people, families and staff, and believe in their futures.

We are currently recruiting for a HR Administrator who has a passion for pursuing a career within HR.

This role will be an integral part of an established HR function and will provide an exciting and challenging role for someone who wants to join a fantastic team in a fast moving, progressive organisation.

For the successful candidate we offer limitless opportunities for you to develop and an attractive starting salary and benefits package.

Key responsibilities

• To provide full administrative support for all areas of the HR function.
• Maintain the HR Database and any other Company IT Systems/internal recording
• Respond to inbound telephone calls and manage HR central email accounts
• Ensure security and strict confidentiality of all records and work undertaken
• Process all employee documentation as required through the employee lifecycle including, recruitment, pre-employment checks, PDR and leaving processes.
• Ensure the HR Database and other company/internal systems are updated with any employment changes, and payroll are notified.
• Communicate effectively to all customers, internal and external to the Group
• Plan and prioritise workload to ensure Service Level Agreements are met.

Requirements

The ideal candidate must have the following skills and experience:

• Strong administration skills
• Ability to manage change and conflicting priorities effectively
• Excellent attention to detail
• Ability to manage own workload and work independently
• Excellent customer service skills
• Experience working with the full Microsoft Office suite
• Good organisational skills
• A genuine interest in developing a career in HR

The following attributes are desirable but not essential:

• Previous experience of working within a HR department
• CIPD qualified or willing to work towards it

If you're interested in this role, please apply and we'll be in touch.

The successful candidate will be required to complete a standard DBS Check, the cost of which will be met by Polaris.

Polaris is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates.

Polaris is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment

POLARIS

Project Coordinator - Education

Location: Head Office - Bromsgrove with a Hybrid Approach to Working. Occasional travel to sites nationwide will be required

Salary: Up to £24,000 Per Annum Dependent Upon Experience

Benefits: 30 days' Annual Leave increasing to 35 days' with length of service + Bank Holidays, Company Pension Scheme, Life Insurance x 2, Employee Discount Scheme & On-Site Free Parking

About Us

We are Polaris, one of the UK's largest leading communities of children's service providers.

Within the community, we have independent fostering and adoption agencies who have been passionately improving the lives of young people for over 30 years, as well as Leaving Care services, Residential, Education and bespoke children's services contracts. Our nurturing community works collectively to support the very best outcomes for each and every child in our care. We're ambitious for our children and young people, families and staff and believe in their futures.

Due to the success of the expansion and continued growth of our schools we are looking for a Project Co-Ordinator who can; support the Projects Team function and drive the delivery of our growth strategy by working collaboratively with the wider Community in delivering outstanding services to young people.

Key Responsibilities

• Build and maintain strong collaborative working relationships with external agents, surveyors and developers
• Work alongside external parties to establish a strong pipeline of suitable properties
• Perform administrative duties associated with growth projects including processing quotations, invoices and preparing business cases
• Support the Project Manager to obtain comparative quotes for procurement purposes.
• Schedule key milestones, ensure timelines are met & manage project schedules.
• Facilitate meetings between the team and stakeholders.
• Maintain accurate records and documentation for projects & tenders.
• Support the implementation and tracking of compliance schedules.
• Facilitate communication between team members, clients, and stakeholders.
• Identify and mitigate project risks and issues in collaboration with the project manager.
• Assist in tracking project expenses and ensure adherence to budget constraints.
• Coordinate tasks and support allocation of resources effectively to meet project deadlines
• Act as a point of contact for project queries and information.
• Stay updated with the latest industry trends and technologies
• Foster cross-team collaboration to complete tasks and deliverables.
• Maintain accurate project documentation, including plans, progress reports and compliance documentation
• Support the project team with site visits

Requirements

The ideal candidate must have the following skills and experience:

• Experience working as a Project Coordinator or similar role
• Excellent organisational and multitasking skills
• Strong communication and interpersonal abilities
• Proficiency in project management software/systems and Microsoft Office
• Ability to work effectively in a fast-paced environment and adapt to changing priorities
• Strong problem-solving skills and attention to detail
• Ability to work both independently and as part of a team
• Ability to prioritise workload to achieve project timescales

For more information about this exciting new role, please call Loren Cahill - Head of New Organic Growth on 0776 608 1721.

The successful candidate will be required to complete a standard DBS Check, cost of which will be met by Polaris

Polaris is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates.

Polaris is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment

POLARIS

Project Manager - Education

Location: Homebased - Nationwide Travel is Essential to This Role

Salary: Up to £48,000 Per Annum Dependent Upon Experience

Benefits: 30 days' Annual Leave increasing to 35 days' with length of service + Bank Holidays, Company Pension Scheme, Life Insurance x 2, Employee Discount Scheme

About Us

We are Polaris, one of the UK's largest leading communities of children's service providers.

Within the community, we have independent fostering and adoption agencies who have been passionately improving the lives of young people for over 30 years, as well as Leaving Care services, Residential, Education and bespoke children's services contracts. Our nurturing community works collectively to support the very best outcomes for each and every child in our care. We're ambitious for our children and young people, families and staff and believe in their futures.

We are currently recruiting for an experienced Project Manager who will play a key role within our Organic Growth team by driving our plans to develop new schools to provide outstanding education to our young people across our Community.

The successful candidate will use their excellent Project Management skills and play a key role in working with all stakeholders across our community to ensure the new schools open on time, to budget and regulatory requirements are met. The post-holder will have excellent project management and inter-personal skills, highly-developed communication skills, experience in stakeholder management and budgets with a strong commitment to making a difference

Key Responsibilities

• Supporting the identification of potential new sites proactively and efficiency
• Managing the establishment of new schools from purchase through to opening
• To support the production of, and subsequently monitor planning applications
• Ensuring all construction and refurbishments are in accordance with the Building Safety Act
• Ensuring projects are managed to agreed timeframes and budgets
• Build and establish a suitable contractor base ensuring project downtime is minimised and well resourced
• Assess and procure all required works for new buildings with all relevant Health and Safety regulations, Building Safety Act and Independent Schools Standards
• Work closely with education specialists, ensuring all regulatory compliance (Ofsted, LA etc) is in place to ensure schools open within scheduled timescales
• To work alongside our Estates Team to develop site maintenance schedules
• Working with our Commercial team build relationships with LA commissioning teams to develop understanding of demand for schools and agree key commercial terms
• To work closely with our central functions to ensure resource is in place and Marketing are informed of timings

• Develop and maintain project plans and reporting documentation as necessary to ensure timely communication and successful delivery of assigned projects.

Requirements

The ideal candidate must have the following skills and experience:

• Have 1-5 years post Project Management qualification experience (all levels of post qualification experience will be considered).
• Maintain an up-to-date knowledge and understanding of RICS requirements and all relevant legislation
• Proven excellent project management and inter-personal skills
• Previous line management experience in a similar role
• Experience in stakeholder management and budgets
• Possess a full valid driving licence

For more information about this exciting new role, please call Loren Cahill - Head of New Organic Growth on 0776 608 1721.

The successful candidate will be required to complete a standard DBS Check, cost of which will be met by Polaris

Polaris is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates.

Polaris is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment

POLARIS

Sales Ledger & Billing Officer

Location: Head Office - Bromsgrove

Salary: Total Reward up to £25,000 Per Annum Dependent Upon Experience

Benefits: 30 days' Annual Leave increasing to 35 days' with length of service + Bank Holidays, Company Pension Scheme, Life Insurance x 2, Employee Discount Scheme & Free On-Site Parking

About Us

We are Polaris, one of the UK's largest leading communities of children's service providers.

Within the community, we have independent fostering and adoption agencies who have been passionately improving the lives of young people for over 30 years, as well as Leaving Care services, Residential, Education and bespoke children's services contracts. Our nurturing community works collectively to support the very best outcomes for each and every child in our care. We're ambitious for our children and young people, families and staff and believe in their futures.

We are currently recruiting for an experienced Sales Ledger and Billing Officer who will play a key role within our established finance team at our Head Office in Bromsgrove.

The successful candidate will play a key role in ensuring the Group achieves cash collection targets and minimises debts of concern. This will be achieved by the of robust management of the sales ledger and billing function on a set area of the sales ledger, as well as providing support to the Credit Control Manager.

Key responsibilities

• Raising sales invoices in line with customer invoicing terms to pre agreed systemised billing set up
• Raising free text invoices for one off re-chargeable costs
• Chase local authority accounts for payment of invoices and deal with queries
• Allocate cash received against ledger
• Manage queries with regions and customers. To work closely with Polaris region/home when invoicing customers and have proactive query resolution skills.
• Reduce current debtor days on ledger to agreed target, per customer, per region
• To be effectively and efficiently organised and maintain concise communication records.
• To ensure that we are invoicing for all services delivered on region / home managed.

Requirements

The ideal candidate must have the following skills and experience:

• Excellent interpersonal and communication skills with the ability to network at all levels
• Proven proficiency using Microsoft Word packages
• The ability to meet strict deadlines on time, every time
• Experience within a similar role and chasing Local Authorities for payments
• Experience of using Access or similar integrated system

If you're interested in this role, please apply and we'll be in touch.

The successful candidate will be required to complete a standard DBS Check, cost of which will be met by Polaris

Polaris is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates.

Polaris is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment

POLARIS COMMUNITY

Role: Business Admin Apprentice

Salary: Starting £230 per week with clear progression through apprenticeship to £330 per week at qualification

Hours: Monday - Friday 9am - 5pm - 35hrs

Location: Bromsgrove

Contract Type: Fixed Term 18months

Course Information: Business Administration Level 3 - You will be allocated the time required during the working week to attend learning that supports your apprenticeship course.

Benefits: 30 days' Annual Leave increasing to 35 days' with length of service + Bank Holidays, Company Pension Scheme, Life Insurance x 2, Employee Discount Scheme, Paid training with a view to obtaining a recognised qualification within Administration, Completion of Functional Skills Level 2 in Maths and English alongside your qualification & On-Site Free Parking

About Us

We are Polaris, one of the UK's largest leading communities of children's service providers.

Within the community, we have independent fostering and adoption agencies who have been passionately improving the lives of young people for over 30 years, as well as Leaving Care services, Residential, Education and bespoke children's services contracts. Our nurturing community works collectively to support the very best outcomes for each and every child in our care. We're ambitious for our children and young people, families and staff, and believe in their future.

We are currently recruiting for a number of apprentices within our Foster Parent Pay department.

These apprenticeships will provide an exciting role for someone who wants to join a fantastic team in a fast moving, progressive organisation

Key responsibilities

• To provide administrative support relevant to your department
• Maintain the departments Database and any other Company IT Systems/internal recording
• Respond to inbound telephone calls and manage outgoing and incoming mail.
• Ensure security and strict confidentiality
• Communicate effectively to all customers, internal and external to the Group.
• Comply with Equal Opportunities Policy and Procedure in all employment practices.

The ideal candidate must have the following skills and experience:

• Basic administration skills
• GCSE/equivalent in Maths and English - This can be completed alongside your qualification if not already obtained.
• Ability to manage own workload and work independently
• Excellent customer service skills
• An understanding of the use of IT and electronic communications including Microsoft Office (eg Word, Excel and Outlook)
• Good organisational skills
• Be open to direction, using initiative to seek advice where necessary

If this sounds like it could be you, we would like to hear from you.

To find out more about this exciting opportunity, please contact Rachael Jenkins, Foster Parent Pay Manager on 01527 556480.

The successful candidate will be required to complete a standard DBS check, the cost of which will be met by Polaris.

Polaris is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates.

Polaris is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults and expects all staff to share this commitment.

Basic Salary: £20,000 - £22,000 per annum dependent upon experience

Benefits: 30 days Annual Leave (rising to 35 days with length of service) + Bank Holidays, Company Pension, Life Assurance x2, Employee Discount Scheme & On-site Free Parking

Location: Office Based - Bromsgrove Head Office

About Us

We are Polaris, one of the UK's largest leading communities of children's service providers. Within the community, we have independent fostering and adoption agencies who have been passionately improving the lives of young people for over 30 years, as well as Leaving Care services, Education and bespoke children's services contracts. Our nurturing community works collectively to support the very best outcomes for each and every child in our care. We're ambitious for our children and young people, families and staff, and believe in their futures.

This role is based in our Bromsgrove, Worcestershire office in a vibrant team supporting the recruitment of foster parents for fostering agencies across the community.

Role Details

The Recruitment Support Officer will own the administrative process for the assessment of prospective foster parents. With direction they will guide and advise potential new applicants helping them through the assessment process, overseeing all of the administration of each applicant.

The role involves a range of administrative and customer service skills, seeking checks, references and closely following administrative processes. You will also need to build relationships with applicants and provide the point of contact to help them through their application.

The successful candidate will be accountable for administering information through the in house systems, running reports and collating recruitment information.

Role purpose

• To be the point of contact for fostering applicants once in assessment, building good relationships with each applicant.
• Responsible for the processing of all statutory checks from external agencies
• Efficient oversight of a number of concurrent applications
• Working to deadline to ensure applicants have a smooth experience through the process
• Ensuring that systems are updated with all administration tasks in a timely fashion.
• Close liaison with internal colleagues with the assessment teams as well as across the regional operational teams
• Managing all incoming phone, email and postal correspondence to the centre

Requirements

• Experience working within Office Administrator or Customer Service environment
• Friendly, confident telephone manner
• Enthusiasm and desire for engaging with customers
• Able to work & communicate as part of a team
• Ability to multi-task and prioritise work load in a fast-paced environment

• Strong IT Skills (Microsoft Word, Excel & Outlook)
• Maintaining our databases and electronic filing systems, confidential paperwork
• Time management & organisational skills
• Ability to work on their own & part of a large team
• Liaise, chase and communicate with external individuals, organisations, colleagues as part of fostering assessment
• Strong and clear communication skills in person, in writing (letters and email) and by telephone
• Well presented, punctual, highly organised and able to manage confidential information.
• Experience within a Children's services/Fostering organisation is advantageous but not essential
• Solid basic education to GCSE Grade C standard or above in English and Mathematics (or equivalent qualification) as a minimum

To be considered for this position, please do apply.

We are a family of independent fostering agencies, all with our own individual areas of expertise, but with one shared vision. We want to give children across the country who have had a difficult start in life, the support they need to build themselves a stronger and happier future. For our Foster Parents, we provide a close network of support that becomes like a second family.

No agencies please.

Polaris is an equal opportunities employer and has been awarded the disability confident employer by the jobcentre plus. The successful applicant will be subject to a DBS check at enhanced level if successful for the position.

Role: Payroll Officer - Full Time & Permanent

Salary: Up to £30,000 per annum dependent upon experience

Benefits: 30 days' Annual Leave, rising to 35 day's with length of service, + Bank Holidays, Life Assurance, Employee Discount Scheme & Medical Cash Plan.

Location: Head Office - Bromsgrove

ABOUT US

We are a leading children's services provider that is committed to improving the lives of children in our care and having high quality outcomes with strong social values as a core of the group. We are a private equity owned, dynamic business, with our talented Finance team playing a central role within our operations.

What we are looking for

We are seeking a competent payroll professional to support the payroll team in processing pay for the Polaris Community. The role will require the candidate to be able to support the payroll team in processing pay for the companies within our community.

The candidate will have a high level of understanding of UK legislation and be able to apply this to their work. It is desirable that the candidate has an understanding of pension administration for schemes such as LGPS, GPP, Teachers Pensions and salary sacrifice pension arrangements.

Key Responsibilities

• To assist in all aspects of the preparation and production of the monthly payrolls for the Polaris Community. Liaise with our business partners to ensure that pay records and absence records are maintained accurately.
• Maintain records relating to expenses and benefits, including regularly comparing car fleet records with payroll records and resolving any differences.
• To assist in the preparation of statutory year-end tax returns such as P35, P60, P14 and P11D's. Reconcile payroll records and record information relevant to year end on a monthly basis. Maintain information required for P11D - business miles, payments for medical health care etc.
• To keep updated with relevant changes in employment law, statutory legislation, Real Time Information, Auto Enrolment etc.
• Work to tight deadlines and respond in a flexible way to the changing demands of the business

• To support any process changes the company wishes to introduce.
• To research and familiarise oneself on changes in employment law, legislation, tax and national insurance regulations etc.

Key Requirements

• Payroll knowledge and understanding of UK payroll legislation.
• CIPP or equivalent qualification desirable
• Experience of process active payrolls
• Flexible in approach with strong organisational and prioritisation skills
• The ability to work to deadlines and deliver on time
• A team player with a positive attitude and the ability to be flexible yet have a disciplined approach
• Inquisitive mind with a logical approach to problem solving

For an informal chat about this new role, please contact Oliver Martin on 01527 556480

The successful candidate will be required to complete a standard DBS check, the cost of which will be met by Polaris.

Polaris is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates.

Polaris is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults and expects all staff to share this commitment