Procurement Executive ( Facilities Management) and Events Ops

Roles & Responsibilities

Overview

Responsible for facilities management and procurement operations of the UFIT group. A Facilities Management / Procurement Executive ensures that all operation and procurement activities and processes meet quality standards and requirements set by the COO. The Executive also leads efforts in implementing the procurement processes by proposing sourcing strategies and suggesting improvement initiatives to enhance the organization’s ability to support the needs of the UFIT Hubs and UFIT Line Managers. The Executive should typically come from a facilities management and/or events background with procurement and/or contract work experience. Good interpersonal and communication skills are important for this role as the Executive has to interact frequently with vendors, internal and external parties. The Executive also needs to manage the master vendor management including vendor performance.

Reports to: UFIT COO

Responsibilities

• To carry out property management and procurement of property management services.
• To ensure building services meet the required standards and expenses kept within budget.
• Te ensure building safety and fire (SCDF) protocols are compliant
• To develop and establish good communication and relationships with tenants and vendors.
• To coordinate and carry out improvement and upgrading works to the facility or systems in response to management’s requirements.
• To prepare and collate information for monthly management reporting and provide analysis on variances of the expenses.
• Implement and provide suggestions and feedback on the appropriate policies, procedures and internal controls for procurement activities.
• Liaise with internal stakeholders on all procurement-related matters and ensure they are in compliance with procurement policy and procedures.
• Carry out tender administration such as timeline planning, prepare tender documents, review tender specifications, respond to tender queries, reviewing tender evaluation. (Projects Based if any)
• Lead contract negotiation and supplier management process to ensure quality, pricing and delivery objectives are met.
• Perform vendor screening, supply market research and analytical studies to identify and select potential suppliers to be added to the pre-approved vendor list.
• Maintain vendor list, price list and item list.
• Support category management and identify areas for cost consolidation.
• In charge of daily operational purchasing such as planning, issuing and following up on purchase orders, delivery and schedules.
• Monitor inventory for consumable and carry out purchase when required.
• Work with facilities management team members to perform any other duties assigned.

Events operations

Oversee all event operations task lists and handle inquiries. Set, communicate and maintain timelines, priorities, and operations templates on every project

• Research venues, suppliers & contractors;manage relationships
• Manage site map and placement of exhibitors, working closely and collaboratively with the marketing team to ensure client satisfaction with operational aspects
• Manage exhibitor portal and ensure its sales and marketing objectives (i.e., client-friendliness) are also met as well as operational objectives
• Identifying clients' requirements and expectations for each event
• Brainstorming and implementing event concepts and themes
• Preparing event budgets and processing invoices
• Organizing suppliers, caterers, staff, and entertainment
• Managing set-up, tear-down, and clean-up operations
• Procurement and recruitment of Operational contractors and staff
• Ad Hoc duties relating to event

Requirements

• Minimum Diploma in Facilities Management / Events with at least 5 years relevant experience. Candidates from the facilities and events industry with procurement and/or contract work experience will have an added advantage
• Class 3 licence
• Solid knowledge and understanding of procurement processes, policy, and systems
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel) or Google Suite
• Ability to negotiate, establish, and administer contracts
• Excellent verbal and written communication skills
• Ability to multitask, prioritize, and manage time efficiently
• Accurate and precise attention to detail
• Ability to work well with management and staff at all levels
• Goal-oriented, organized team player
• Resourceful team player who can work independently and display initiative

About Us

Established in 1972, Guardian Health & Beauty is Singapore’s Number 1 Health and Beauty retailer. With more than 126 stores nation-wide, it retails a comprehensive range of health & beauty products. Guardian has evolved from its pharmacy roots to a holistic one-stop solution for customers’ health and beauty needs. It continues to expand its products and service range to meet the redefinition of beauty by today’s customers – where health meets beauty.

With a strong health heritage, it has the largest network of award-winning pharmacists and a wide selection of health products. Professional services such as patient-care counselling, dispensary services, beauty and personal care solutions are offered at stores as a convenient one-stop for health and beauty. Guardian also operates its online store with more than 9,000 products available and offers the “Click & Collect” services. For more information, please visit www.guardian.com.sg. Follow Guardian Health & Beauty on Facebook, Instagram, Telegram, Youtube and TikTok.

Guardian Health & Beauty is a Progressive Wage (PW) mark accredited company.

Responsibilities

• To create and develop Guardian store development programme. You will drive store design builds and effectively communicate and work closely with the team to develop, coordinate, and implement the design of stores from concept design to documentation, construction and handover, in accordance with Brand Standards.
• To own all intended scope of work, aligns with the budget, ensure licensing and code requirements are met and aligned to the design intent and Brand standards, and are reflected in drawings.
• Have a flair in design, be able to utilize design skills to effectively communicate concepts to develop store designs in accordance with Brand Standards.
• Be able to work independently with a high level of integrity. You will be responsible for planning, organizing, and directing project activities, workflow, and other day to day activities, to ensure goals and objectives of the project are accomplished within prescribed time frame and budget, and other performance targets.
• Report directly to and support the Head of Store Design on day-to-day operations.
• Be results oriented and passionate to deliver projects successfully. To deliver designs that are on budget and on time.
• Produce measured site surveys, and accurately draw and check the base plan, to develop an appropriate design for each site.
• Decide on appropriate furniture, fixtures, finishes and equipment that are appropriate for each site
• Draw custom construction details where necessary.
• Effectively communicate, collaborate and drive external consultants to deliver the project.
• Actively contribute in design reviews with senior management.
• Value support and cultivate cooperation amongst Team members.
• Drive and initiate cross functional team reviews and safeguard the Brand standards.

About You

• Minimum 3 years' experience in Health & Beauty Design
• Design experience in Singapore, other international markets, Asia a plus
• Professional qualification in Architecture, Interior Design and/or a related field of study
• Working knowledge of government submissions, building and health codes and compliance issues
• Strong presentation, communication, and interpersonal skills. English is a must.
• Able to work well in a fast-paced environment.
• Team player with a positive can-do attitude.
• Excellent eye for detail, proactive team player and able to make sound decisions based on good design judgement.
• Current knowledge of industry trends in retail store design including fixtures, furniture and finishes
• Excellent working knowledge of colour, materiality, and sound design principles
• Proficient in AutoCAD, Sketchup (or any other 3D visualization software), Photoshop and Powerpoint for presentations.

Benefits

• Team Member Discount
• Subsidized Medical and Dental Benefits
• Training Opportunities
• Career Advancement

Working Location: Tampines North

Job Responsibilities:

• Support the development of our new business ( Training Center) beauty industry
• Handle new outlet opening & operation requirement
• Manage the relationship with the suppliers and negotiate with them to get products on time (advancement or postponement)
• Coordinate and execute procurement plans to support the operational goals of the substation.
• Conduct regular market research to identify and evaluate potential suppliers, and stay informed about market prices and trends.
• Select, review, and manage supplier relationships, maintain long-term partnerships, and resolve supplier issues.
• Work with all departments as require and good communication.
• To undertake ad-hoc duties assigned by superior from time to time.

Job requirement

• Bachelor’s degree in Business Administration, Logistics, Science, or a related field
• Minimum of 2 years of experience in Supply Chain or Procurement preferred
• Proven experience in supply chain management with strong supplier relationship management skills
• Willing to take on new challenges and be adaptive to a fast-growing and dynamic start-up environment.
• Experience in beauty industry will be preferred
• Able to work in any locations in Singapore

Bridgepoint Health is a new, ambitious group of GP practices - family clinics - focusing on preventive and whole-of-person primary healthcare.

We reckon that GPs in Singapore don’t get the support they need for the frontline they hold against chronic and age-related diseases.

As admin and technical challenges build, the actual practice of medicine - taking time to communicate and journey with the patient – becomes even more difficult.

This changes with us.

About the Job

We are looking for a Procurement Executive to join us in our procurement team to support our GPs and clinic staff on the frontlines.

This is a full-time onsite role. If you’re a dynamic individual with a can-do attitude and a service-oriented mindset, we want you!

You will be responsible for day-to-day procurement of supply chain/ medical devices & services for Bridgepoint Health.

The Role

• Support the development of purchasing procedures, policies and documentation system for medical devices in accordance with industry and regulatory standards (e.g. ISO, GDPMDS etc.)
• Conduct all supply chain activities for all goods and services in accordance with policies and procedures (e.g. vendor sourcing, purchasing, distribution, inventory management etc.)
• Maintain the warehouse in accordance with industry and regulatory standards
• Assist in general housekeeping and perform data entry
• Ad hoc duties (including cross-functional support, facilities management, quality improvement initiatives, etc.)

The Person

• Diploma in Business, Engineering, Life Sciences and related disciplines, with minimum 3 years of relevant working experience or
  Degree in Business, Engineering, Life Sciences and related disciplines with minimum 1 year of relevant working experience
• Experience in clinical and medical materials, capital equipment, servicing and maintenance is preferred
• Team player with excellent analytical and organisational skills

Job description

Administrative Job Responsibilities

• Handling Point-Of Sales System. Administer, updating and maintaining the record by keying in the sales report, checking invoices, data entries on stocks, maintain inventory supply and etc.
• Carry out, compiling, collating, filling, maintaining and updating of on-going promotions details, forms and etc.
• Replenish office / outlet daily supply including sourcing of supply to ensure smooth operations in the company.
• Sourcing for products, compare prices and purchase according to specifications as provided.
• Coordinate and follow-up closely on outstanding make purchase orders, delivery schedule and supplier payments.
• Maintain accurate suppliers’ list, record of purchase and product prices
• Inspect all new products receivable, perform quality checks, report defective goods and follow up on product feedback.
• Liaise with suppliers and internal staff on procurement and related matters.
• Perform stock taking to all outlets including HQ on a monthly basis.
• Receiving, unpacking, packing and labelling of products and arranging for weekly deliveries.
• Provide clerical and administrative duties to management which includes managing of work calendar, preparation of letters and other correspondences.
• Any other ad hoc duties or administration matters assigned.

Admin - 50% and Inventory – 50%

Job Requirements:

• At least 2 years of experience in admin or related functions
• Applicant who is well-versed with e-commence platforms like Taobao, Shopee, EZbuy or Q10 will have an added advantage
• Proficient in Microsoft office
• Meticulous and good in communication skill
• Good negotiation skill
• Applicant with Class 3 driving licence will have an added advantage

Company Benefit:

• Medical Benefit
• Product Voucher
• Birthday Leave
• Performance Bonus

Job Purpose

To lead and support the supplier sourcing selection, commercial contract negotiations and performance management of suppliers to deliver commercially beneficial and industry leading solutions and service to the Group.

Key Responsibilities

-Lead and support Tender Exercises - researching, selecting and contracting with the correct supplier for the business.

-Building relationships with suppliers and negotiating with them for the best price, quantities and delivery timescales

-Understanding the target market and analysing trends in order to make informed buying decisions

- Identifying and delivering procurement opportunities, increasing quality and value for money.

-Promote, develop and implement strategic sourcing for category, responsible for contract, implementation, performance and risk management.

-Supplier Relationship Management

-Stakeholder Management

-Production of professional category plans

-Work continually to improve the efficiency and effectiveness of the procurement department

-Use robust project management techniques to ensure changes are implemented smoothly

-Contribution to the technical expertise of the procurement department and exemplary service to internal stakeholders

-Develop strong relationships with internal customers and external consultants and suppliers

-Develop reporting and analysis to track savings and performance.

-Budgetary responsibility related to rebates.

The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the job.

PERSON SPECIFICATION

-Excellent written and oral communication skills

-Superb listening and interpersonal skills

-Strong customer service background

-Keen attention to detail and limiting mistakes & errors

-Self-motivated and ability to work under own guidance to manage workload

-Experience working in a team-oriented, collaborative environment

-Management experience and able to maintain professional relationships with internal and external stakeholders

-Ability to prioritise and work high stress environment when needed

-Personality to have challenging conversations with stakeholders when circumstances arise

-Interest and motivation to pursue a career in Procurement/Supply Chain

-Ability to travel when needed

Job Characteristics

Experience

-Fast paced working environment

-Working in a Procurement function

-Head Office role, multiple stakeholders

-Strong Analytical Skills

-Challenging suppliers to improve poor performance

-Circulation of reports to all levels of an organisation

-Project Management Skills

Qualifications & Accreditations

-Educated to degree level

-CIPS Qualifications/ Currently undertaking CIPS Qualifications

At HCSC, we consider our employees the cornerstone of our business and the foundation to our success. We enable employees to craft their career with curated development plans that set their learning path to a rewarding and fulfilling career.

Come join us and be part of a purpose driven company who is  invested in your future!

Job Summary

This Position Is Responsible for Identifying, Developing And Executing Procurement / Sourcing Strategies For The Most Cost Effective Pricing And Best Services with vendors for Professional Services category: (Management Consulting, Human Resources, Finance, Legal, Travel, Audit, Information Security, Research). Senior Analyst will also be responsible for building relationships with key stakeholders, managing escalations, understanding Business pipeline and forecast and providing a strategic plan for streamlining vendors while becoming a Subject Matter Expert for the appointed category. Training And Mentoring Junior Team Members and Implementing the Identified Opportunities Directly Alongside Senior Management
Analyst is responsible for leading and supporting the design and implementation of strategic sourcing activities (RFPs, RFIs, Market Scans, Category Management) for appointed category; participating in the strategic sourcing process by partnering with Business stakeholders to define specifications and requirements, leading, conducting internal and external data & pricing analysis, and providing recommendations based on analysis. Senior Analyst should be able to independently analyze Industry Markets And assess risk, gather intelligence on fundamental conditions, and technical Information that affects the category. Senior Analyst will also be responsible for contract negotiations and contract compliance. Senior Analyst are expected to have excellent project management, organization, and time efficiency skills as they will be managing several sourcing projects and contracts at a given time along with multiple vendors and internal stakeholders. Senior Analyst should be able to identify and develop cost reduction opportunities while maximizing benefit to the business.

Senior Analyst should be comfortable speaking and delivering PowerPoint presentations to internal business teams for projects / RFx’s as well as having excellent business acumen.
As a Senior Analyst you will gain a vast knowledge of the inner workings and operations for one of the largest healthcare plans in North America. Successful candidates should have a strong desire of learning about the healthcare industry.

Sourcing:
 Leads the design and implementation of strategic sourcing activities by partnering with internal users to define requirements and conducting external market analysis, assessing risk, gathering intelligence on fundamental conditions and technical information that affects the product/service.
 Leads the RFP process including (the bid process, negotiation process, analyzing supplier responses etc).
 Leads the negotiation process by analyzing and assessing supplier responses. Makes recommendations on supplier negotiation strategy.
 Research fact-based inquiries during the sourcing strategy development process.
 Contributes recommendations to sourcing strategy development.
 Develops, scores portions, and assesses responses from RFPs
Contracting:
 Serves as a lead in the contract and award process, negotiating the contract to completion with all applicable and necessary terms.
 Serves as the lead in the implementation and transition process of new agreements. Develop and lead portions of work/implementation project plans.
 Reviews contracts, pricing, purchase orders, and service levels agreements.
 Maintain web-based procurement tool Contracting Process.
 Manage the review and approval of contracts in accordance with Execution of Instruments Policy and other corporate policies.

Category Management / Analytics:
 Prepares reports, performs analysis and tracks benchmarking of category spend.
 Serves as a lead to collect and analyze data from disparate sources, draws conclusions, and makes recommendations to management on aspects of the sourcing strategy process.
 Independently gathers and synthesized third party (secondary) research.
 Creates and maintains category spending and pricing databases.
 Performs value analysis and total cost of ownership analytical activities.

Communication / Professionalism / Other Projects:
 Communicate and interact effectively (oral and written) and professionally with co-workers, management, suppliers, customers, etc.
 Maintain communication with management regarding development within areas of assigned responsibilities and perform special projects as required or requested.
 Serves as support in the continuous improvement in the procurement organization and in the other areas of the organization related to procurement.
 Serves as the support for the development and documentation of strategic sourcing policies and procedures.
 Leads strategic projects as necessary that add value to the organization
 Serves as a leader for new hires within Procurement and helps train them

Required Job Qualifications:
* College Degree in Business or Finance, in leu of degree 4+ years of relevant experience
* Demonstrated thought leadership
* Ability to build strategic relationship with senior-level colleagues
* Experience with conducting wide-ranging research.
* Analytical skills to support and enhance procurement strategy and goals.
* Ability to function in ambiguous and/or time-sensitive situations.
* Clear, concise, and confident interpersonal, verbal and written communication skills.
* Knowledge and skills to participate and be effective in contract negotiations with industry suppliers.
* Strong multitasking capabilities
* Knowledge of strategic sourcing principles.
* Experience in project management and contract negotiation.
* Experience developing presentations and presenting to management and other internal groups.
* Effective Negotiating skills to reduce supplier base and to negotiate beneficial contracts
* Clear, concise, and confident interpersonal, verbal and written communication skills.
* Effective, proven negotiation skills, experience rationalizing supplier base and negotiating beneficial contracts.
* Knowledge of strategic sourcing best practices
* PC proficiency to include Word, Excel, PowerPoint

Preferred Job Qualifications:
* 3-6 years of analytical experience in a procurement, supply chain, or financial environment.
* Knowledge of HCSC organization.
* Knowledge of Professional Services categories
* Knowledge of Insurance industry

* Knowledge of Category Management

* Bachelor’s degree in supply chain management

* Experience in a procurement function, including with contract management activities

*Strong relationship management capabilities with internal and external stakeholders

*Strong Drive and interpersonal skills to manage multiple escalations internally/externally

* 3-6 years of experience with Indirect Procurement categories

* Can perform in a resourceful manner.

* Problem solver

#LI-DK

#LI-Hybrid

Are you being referred to one of our roles? If so, ask your connection at HCSC about our Employee Referral process!

HCSC Employment Statement:

HCSC is committed to diversity in the workplace and to providing equal opportunity and affirmative action to employees and applicants. We are an Equal Opportunity Employment / Affirmative Action employer dedicated to workforce diversity and a drug-free and smoke-free workplace. Drug screening and background investigation are required, as allowed by law. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Schedule: Mon-Fri, 8am–5pm or until the work is complete

• Receives inbound products from manufacturers and checks packing slips to ensure that the quantity of product matches the slips and the order placed. Enters and validates product data in the database and releases product for use in the facility.
• Develops forecasts of inventory based on customer demand, orders, and shipment speeds of various products and manufacturers.
• Places electronic orders based on inventory reporting and forecasting. Communicates with manufacturers as necessary to provide additional order information.
• Monitors inventory levels continually and runs reports from database to analyze slow-moving products, fast-moving products, and expiration date data.
• Evaluates quantity discrepancies and quality issues, such as damaged products and enters issues into database and contacts manufacturers to identify and resolve the issue and, as necessary, escalates the issue to the Manager, Warehouse Operations.
• Conducts regular cycle counts by developing count lists, providing lists and instruction to Warehouse Supervisor, Warehouse Associates and other staff, and collecting and validating the count data.
• Manages the storage and outbound logistics of product returns to manufacturers as well as quarantined products. Edits data in the system based on codes.

Qualifications

• 3-5 years of experience preferred
• High School Diploma or GED preferred
• Microsoft Office
• Infor, M3 experience preferred but not required
   

What is expected of you and others at this level

• Applies knowledge and company policies to complete a variety of tasks
• Demonstrates a working knowledge of jobs outside area of responsibility
• Maintains appropriate licenses, training and certifications
• Works on assignments that are moderately difficult requiring judgment in resolving issues
• May assist in recommendation of processes on new assignments
• Adheres to all quality guidelines
• Works with limited supervision
• Availability to work partial Saturday if emergency occurs
• Work occasionally involves review of output by work lead or supervisor
• May provide general guidance or technical assistance to less experienced team members
   

Anticipated hourly range: $20.59 per hour - $29.61 per hour

Bonus eligible: No

Benefits: Cardinal Health offers a wide variety of benefits and programs to support health and well-being.

• Medical, dental and vision coverage
• Paid time off plan
• Health savings account (HSA)
• 401k savings plan
• Access to wages before pay day with myFlexPay
• Flexible spending accounts (FSAs)
• Short- and long-term disability coverage
• Work-Life resources
• Paid parental leave
• Healthy lifestyle programs

Application window anticipated to close: 04/06/2024
*if interested in opportunity, please submit application as soon as possible.

Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply.

Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law.

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