Total 38 administrative clerical job vacancies in Legal / Public / Security category in Australia

We are looking for Fresh Graduates to join our firm and to engage in our varied portfolio of interesting and challenging Personal Commercial and Corporate Banking Departments. We provide training and have some of the brightest and most talented individuals who are our most valuable assets. We offer good pay, prospects and exciting work with social values our people relate to and respect. We recognize and appreciate the work of our lawyers and staffs and are constantly looking out for ways to improve our working environment.

Fresh Grad welcome to apply

We focus in today's challenging business environment and offer effective service to clients, efficient knowledge management and reliable information systems.

- Leadership qualities, an enthusiastic and positive attitude

- Good communication and interpersonal skills

-Candidate must be resourceful and pro-active with good attitude.

-The Candidates should have the following characteristics: -

- Be well-organized, responsible and able to multitask.

- Must possess good written & verbal communication skills in both English &

Bahasa Malaysi & Mandarin.

- Good work discipline;

- Training will be provided for those without experience.

- Those with experience are welcome to apply, and must be able to work independently and diligently,

Key Responsibilities:

• Serve as the point of contact between the MD and internal/external clients (especially China/Hong Kong counterparts and bankers).
• Screen, collate, and distribute legal documents.
• Handle requests and queries.
• Manage the MD’s diary, schedule meetings, and appointments.
• Arrange travel plans.
• Take dictation and minutes.
• Produce reports, presentations, and briefs.

Requirements:

• No experience needed (training provided).
• Proficiency in MS Office and Mandarin is required.
• Must be able to speak English and Chinese
• Strong organizational and time management skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality.
• Mandarin speaking

How to Apply:

Email, us your resume (a passport size photograph, copies of your certificates including SPM /STPM/ A Level’s/University transcripts) to the HR Manager, Attention: Ms.Soo, Messrs Kington Tan Dzul. su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

Benefits:

• Starting salary: RM2,800 for fresh graduates.
• Medical,
• Special allowance,
• Dinner allowance included.
• Open Culture
• Personal development opportunities
• EPF / Socso

How to Apply:

Email your resume (include certificates, transcripts, expected salary, and a passport-sized photo) to the HR Manager, Ms. Soo: su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

Legal Administrative Assistant

RCN London UK HQ/Birmingham Office, 21 months FTC

2 x 35 hours per week
1 x 24.5 per week (0.7FTE)

£25,629- £28,068 pro rata* plus London weighting if applicable


There may be further flexibility to the locations advertised. Please contact the recruiting manager to discuss if alternative office locations are available.

At the Royal College of Nursing we’re an optimistic organisation. And we’ve got good reason to be. We all share the same voice when it comes to changing the shape of the health policies of the future. And as the largest trade union of nursing staff and students in the UK – with over half a million members – all we can see are the infinite possibilities for a brighter future. Join us and you will too.

We're accredited with Investors in People Silver Standard. Our people are our greatest asset, and we want people who can contribute to our purpose in line with our values.

As a Legal Administrative Assistant to the Regulatory legal team you will use your positive attitude, organisational skills and your ability to deliver top quality customer service to provide administrative support to a busy team of Legal Officers representing RCN members in relation to regulatory and employment law matters.

It's a job full of possibilities as you could get involved in anything from arranging meetings with members to liaising with barristers’ chambers and preparing documents. We'll look to you to help plan diaries and organise and keep files up to date. It's a great way to build your knowledge of our work and develop your potential.

As a Legal Administrative Assistant you will have hands on involvement in supporting our members and direct contact on a daily basis, utilising your customer service skills and passion for our services.

To join us you’ll need good organisation skills and, ideally, a background in a relevant area such as working in an administrative role, preferably within a legal team.

Whatever your background, you'll be efficient, accurate and show a real customer focus in all you do.

To succeed at the Royal College of Nursing all you need to do is think bigger, better and brighter. And with an attitude like that, anything’s possible.

What we offer you

We expect you to look after our members and we expect you to be rewarded for it. We offer an impressive range of benefits, a broad range of learning development opportunities and an award-winning health and wellbeing programme. We offer annual leave up to 32 days plus bank holidays and three additional days for the Christmas break plus generous maternity, adoption, paternity, and shared parental leave packages.

*We offer a competitive pay structure with annual pay progression until you reach the top of the salary scale. We normally offer new employees the first point of the salary range, although you may be able to negotiate a higher starting salary depending on your skills, experience and current salary.

We are a diverse organisation and understand everyone has different needs and many of our employees enjoy flexible working enabling them to deliver results whilst having a good work life balance. Our hybrid working model allows for up to 60% of your working time to be carried out from home. At least 40% of your working time will be spent working in person.

Our selection process

Please click the ‘apply now’ button to submit a CV and answer the supporting questions online demonstrating how you meet the criteria for this role. You may not be shortlisted if you don’t. Please ensure your CV is in a simple format with minimal tables and sections. Any identifying information in your application will automatically be anonymised for shortlisting purposes.

We want your experience applying for a job with us to be the best it can be. We may hold our interviews and assessments in person or by video call. If you foresee any problems, please let us know.

Equal opportunities for everyone

Equity, diversity and inclusion are a priority for us and we aim to foster an inclusive environment so our people can bring their authentic selves to work. This is integral to our mission to enable you to support our members and ensure their voice is heard by all UK governments to get the best outcomes for them and their patients.

As a proud member of the Disability Confident employer scheme we actively encourage applications from people with disabilities.

Contact details

For more information or for an informal discussion about the role please contact Helen Duffield at helen.duffield@rcn.org.uk

For more information about the recruitment and selection process please contact recruit@rcn.org.uk

Opening date: 13 November 2024

Closing date: 27 November 2024

If we receive many applications after a week of advertising, this vacancy may close earlier.

Assessment & interview date: 11 December 2024

Proud member of the Disability Confident employer scheme

• Performs the administrative and personnel management functions relative to staff supervised. Establish guidelines and performance expectations for staff, which are clearly communicated through the formal employee performance management system. Observes workers' performance; demonstrates and conducts work performance critiques. Develops work improvement plans for the team, recommending personnel actions as necessary.
• Provides advice and counsel to employees related to work and administrative matters. Affects disciplinary measures as appropriate to the authority delegated. Reviews and approves or disapproves leave requests to maintain appropriate staffing levels for the division. Assures that subordinates are trained and fully comply with the provisions of all For Official Use Only 3 safety regulations. Hears and resolves complaints from employees engaging in ADR/mediation as needed.
• Builds and manages the workforce based on organizational goals, budget considerations and staffing needs. Recruits, selects, appraises and rewards staff; acts to address performance problems. The incumbent ensures performance plans for all assigned employees are properly created and utilized. Utilizes the division's employee recognition and award program.
• Mentors team employees, addresses individual learning needs and effectively offers feedback to identify and correct deficient areas. Provides or arranges technical training necessary for the accomplishment of individual and team tasks.
• Resolves personnel complaints or disciplinary problems with assistance from NCCM and human resources technical experts.
• Responds to calls transferred to the supervisory escalation queue or the Public Contact Representative (PCR) needs assistance in providing a response. Resolves calls received at this level by either answering the call immediately or by taking responsibility for "call back."
• Inspires, motivates, and guides others toward goal accomplishment, Coaches, mentors, and challenges subordinates; adapts leadership styles to a variety of situations; models high standards of honesty, integrity, trust, openness, and respect for the individual by applying these values to daily behaviors.

Starting at $74,441 Per Year (GS 12)

The Legal Administrative Specialist in the Appeals Policy and Operations Division (APOD) performs the following duties:

• Organizes Medicare adjudication case files for distribution.
• Prepares responses to appellants on adjudication results and processes.
• Identifies case processing challenges with pending appeals.
• Interprets data from appellants and/or appellant's representatives.
• Tracks case file development.

Starting at $59,966 Per Year (GS 9)

The following are the duties of this position at the GS-12. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties and will receive training to help you grow in this position.

As a Legal Administrative Analyst, you will:

• Be responsible for coordinating and collecting data to determine the method used to identify the impact of the data on the Judgment Fund work processes.
• Research, analyze and document all data relevant to the complex Judgment Fund processes. This documentation provides the necessary data used in the publishing of revised Treasury Financial Manual regulations.
• Analyze cases for irregularities and determine right of entitlement in accordance with established procedures. Must be able to take the initiative in the development of new procedures in complex cases.
• Analyze all cases for the Judgment Fund for amounts from $10.00 to more than $1billion, at each step in the payment certification process to determine the proper course of action.

Starting at $59,966 Per Year (GS 9-12)

• Serve as the principal adviser to the Regional Defense Counsel (RDC) on all matters related to Law Office Management and Operations.
• Plan, program, and execute contracts in support of legal operations and special programs.
• Identify personnel strength requirements, develops funding requirements, monitors case assignments, and monitors travel and equipment need.
• Manage all aspects of personnel management, including continuing legal education, certification, administration, and readiness of civilian and military personnel in multiple geographic locations.
• Serve as security manager for the regional field offices.

Starting at $62,107 Per Year (GS 11-12)

• Oversees all adjudicative support and operations support functions and directs the activities of assigned staff responsible for case status tracking, the handling of public case inquiries.
• Make decisions and resolves problems involving interpretation of the law or unusual situations requiring interpretation and application of CIS policy to include resolution of complicated issues where decisions cannot be reached.
• Recommends changes, plans, goals, objectives, and milestones for substantive changes in the administration of case management with the potential for national implementation.
• Provides guidance and recommendations to a team of Legal Administrative Specialist responsible for responding to in-person, telephonic or written customer inquiries; make jurisdiction determinations by analyzing appropriate information and documents.
• Coordinates, plans, and adjusts work in collaboration with supervisors from other units to ensure that the work is accomplished in a consistent and timely manner to meet established priorities, goals.

Starting at $92,619 Per Year (GS 12)

If selected for this position, you will serve as a Legal Administrative Specialist in the Civil Division with the United States Attorney's Office, Middle District of Tennessee.

Duties will include, but are not limited to:

• Prepares various legal documents such as motions, briefs, affidavits, and pleadings; proofreads and cite-checks legal briefs and assembles tables of authorities and tables of contents for legal briefs.
• Assists in conducting factual research on individuals and companies using computerized databases and other sources.
• Completes administrative legal functions, organizes files, and manages electronic documents and evidence.
• Provides technical assistance to litigation teams on legal automation requirements and systems capabilities to develop and facilitate litigation decisions, trial preparation and trial presentation.
• Prepares and organizes evidence for production as discovery and for use in trial.
• Using various software applications to efficiently open cases, and organize, analyze, and present case materials for discovery.
• Prepare computerized trial exhibits and presentations using hardware such as printer, plotters, audio-visual devices, among others.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Starting at $49,025 Per Year (GS 7)

If selected for this position, you will serve as a Legal Administrative Specialist in the Civil Division with the United States Attorney's Office, Middle District of Tennessee.

Duties will include, but are not limited to:

• Prepares various legal documents such as motions, briefs, affidavits, and pleadings; proofreads and cite-checks legal briefs and assembles tables of authorities and tables of contents for legal briefs.
• Assists in conducting factual research on individuals and companies using computerized databases and other sources.
• Completes administrative legal functions, organizes files, and manages electronic documents and evidence.
• Provides technical assistance to litigation teams on legal automation requirements and systems capabilities to develop and facilitate litigation decisions, trial preparation and trial presentation.
• Prepares and organizes evidence for production as discovery and for use in trial.
• Using various software applications to efficiently open cases, and organize, analyze, and present case materials for discovery.
• Prepare computerized trial exhibits and presentations using hardware such as printer, plotters, audio-visual devices, among others.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Starting at $49,025 Per Year (GS 7)

Primary duties include but are not limited to the following:

• The National Contact Center (NCC) centralizes VBA's contact center activities and provides greater consistency and higher quality service by customer-facing employees.
• NCC employees may have contacts via telephone, email, video, or chat with the public for the purposes of (1) advising and providing information on benefits and rights; (2) explaining pertinent legal provisions, regulations, and related administrative practices and their application to specific cases; (3) assisting individuals regarding how best to provide needed documents and evidence required, and/or (4) initiating inquiries to resolve errors, delays, or other problems in obtaining benefits. The employees will also assist with the completion of claim and appeal related work.
• Assists the inquirer with determining the short-term and long-term circumstances that might influence a choice between various benefits. Programs include, but are not limited to, compensation and pension benefits, home loan eligibility, education, health care, life insurance, burial benefits, vocational rehabilitation services, fiduciary assistance, general Social Security Administration benefit programs, and other Federal, state, and local domestic relations and assistance programs.
• Explains the types of documents necessary to facilitate timely processing of claims and appeals and assists with obtaining and completing such documents and forms in accordance with the type of claim or appeal being submitted.
• Explains VBA rating decisions and provides explanations for the decisions using extensive knowledge of VA benefits and services, claim and appeal processing procedures, and all pertinent information available within the systems of record.
• Performs claim or appeal related work including, but not limited to, providing comprehensive claim or appeal status updates using mandatory scripting requirements, processing change of address requests, establishment of, or change to direct deposit banking information, burial allowance claims, dependency claim, etc.
• Appropriately responds to interactions where the customer wishes to speak/discuss to a "supervisor," by attempting to deescalate the interaction by immediately addressing the inquirer's needs prior to referral for a contact by a supervisor

Work Schedule: National Contact Operations are Monday through Friday, Office Operations Hours: 8:00 a.m. to 8:00 p.m. Alternate 8 hours work schedules are available and will be determined upon offer/hire.

Virtual: This is not a virtual position. This is a remote position.

Where You'll Work: This is a 100% remote position. Selectees will work 100% of the time in a non-VA-owned space (usually personal residence) outside of the local commuting area of a parent station. Successful candidates should expect to work Monday through Friday as part of a distributed team that services up to 35,000 Veteran callers each day between operational hours 8:00 a.m. to 8:00 p.m.

How You'll Work: The VBA will provide everything necessary to succeed remotely. The employee will be required to travel to the closest VA Regional Office, VA Medical Center, or other VA facility for issuance of equipment, and as needed for technical support. Government furnished equipment includes a computer/laptop, camera, monitor screens and headset. You will use a secure VPN to access Microsoft Office products and specific communications software including a soft phone to educate and connect Veterans with the benefits they have earned. Simply put, all new employee training, coaching, daily communications, and Veteran-focused operations will occur outside and away from the traditional office setting.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: National Contact Operations are Monday through Friday, Office Operations Hours: 8:00 a.m. to 8:00 p.m. Alternate 8 hours work schedules are available and will be determined upon offer/hire.
Telework: Not applicable, this is a remote position.
Position Description/PD#: Legal Administrative Specialist (Contact Representation)/ GS05 - 43032A , GS07- 23032A and GS09 - 03032A
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required
Bargaining Unit Position: Yes

Starting at $39,576 Per Year (GS 5-9)

• Counsels Veterans, their dependents, and their beneficiaries regarding all benefits available through the Department of Veterans Affairs, as well as non-VA benefits available through other agencies.
• Analyzes the claim and initiates action to obtain all required evidence to support the claim. Explains the types of documents necessary to facilitate timely processing of claims and provides assistance in obtaining and completing such documents and forms as required by the type of claim being submitted or services requested.
• Obtains the necessary information and completes claims while veteran and/or family member is present. In certain circumstances, may monitor the claim to eliminate unnecessary delays in receiving needed evidence and to assure the claim is fully developed.
• Acts as advocate for veterans and their beneficiaries in their dealings with other VA elements and organizations that affect their claims. Provides away from office counseling and as necessary provides in-home counseling to those who are geographically isolated or physically unable to go to VA facility due to physical or mental incapacity.
• Explains decisions made by the VA and communicates the reasons to the claimant for these decisions, orally or in writing. Advises on the right of appeals and assists claimants in making appeals. Presents benefits or claims appeals at personal hearings. Prepares technical correspondence to veterans and their dependents providing benefit information, representation rights and response to miscellaneous inquiries. Signs such correspondence for the Veterans Service Center Manager.
• Receives and responds to congressional and White House inquiries concerning VA benefits for veterans and other claimants. Analyzes inquiries, researches issues involved, consults with other federal, state and local agencies as necessary and prepares written replies or furnishes replies by telephone or other medium to congressional or White House staff members.
• Serves as an Outreach Coordinator (such as Women's Veterans Coordinator, Minority Veterans Coordinator, Homeless Veterans Coordinator, Aging Veteran Coordinator, Ex-Prisoners of War Coordinator, or Military Services Coordinator). Develops a network relationship with the state and private veterans organizations to broaden the scope of outreach and increase the community awareness of the role VA plays in being a resource to that community.
• Speaks to individuals or groups or otherwise represents the agency on media programs involving matters of interest to veterans and their dependents. Serves as a resource for the veteran community by participating in events and programs, such as military Transition Assistance Program, Armed Forces Day booths, Veterans Organizations seminars, etc. Conducts seminars, conferences and other information dissemination activities.
• Performs other duties as assigned.

Starting at $56,528 Per Year (GS 10)

This position is located in the U.S. Patent and Trademark Office, Office of the Chief Administrative Officer (OCAO), Office of Administrative Services (OAS), Public Records Division.

This role is the ideal journey to jump start your career if:

• You possess state-of-the-art telephone and computer system skills to create and update service requests and activities associated with customer inquiries by phone and email.
• You have expertise in troubleshooting and researching unusual inquiries involving complex legal issues and developing solutions to problems.
• You have experience advising customers regarding recording options, procedural, and statutory requirements.
• You enjoy providing technical support and guidance to both internal and external customers on the electronic features and capabilities of automated systems.
• You are proficient in creating a repository of standard responses and making recommendations for accurate changes to responses.

This position is eligible for fully remote work anywhere within the 50 United States, District of Columbia, and Puerto Rico. There is no reporting requirement. The duty station is the authorized telework location (typically your home address) and locality pay is adjusted appropriately.

If selected for an interview, applicants are encouraged to discuss telework options and eligibility specific to the position in which they applied with the hiring manager.

Starting at $68,405 Per Year (GS 9)

This position is located in the U.S. Patent and Trademark Office, Office of the Chief Administrative Officer (OCAO), Office of Administrative Services (OAS), Public Records Division.

This role is the ideal journey to jump start your career if:

• You possess state-of-the-art telephone and computer system skills to create and update service requests and activities associated with customer inquiries by phone and email.
• You have expertise in troubleshooting and researching unusual inquiries involving complex legal issues and developing solutions to problems.
• You have experience advising customers regarding recording options, procedural and statutory requirements.
• You enjoy providing technical support and guidance to both internal and external customers on the electronic features and capabilities of automated systems.
• You are proficient in creating a repository of standard responses and making recommendations for accurate changes to responses.

This position is eligible for fully remote work anywhere within the 50 United States, District of Columbia, and Puerto Rico. There is no reporting requirement. The duty station is the authorized telework location (typically your home address) and locality pay is adjusted appropriately.

If selected for an interview, applicants are encouraged to discuss telework options and eligibility specific to the position in which they applied with the hiring manager.

Starting at $68,405 Per Year (GS 9)

• The responsibilities described are for the full performance level. At developmental grade levels, assignments will be of more limited scope performed with less independence, and limited complexity.
• Perform preliminary review of immigration applications and databases, identifying information relevant to the performance of background and security checks.
• Assist Asylum Officers in the adjudication of benefit applications, petitions, and removal actions by compiling and evaluating data and preparing case decisions.
• Review case decision documentation against applicant file to ensure completeness, accuracy, and compliance with all applicable laws, regulations, and procedures.
• Interact with applicant, attorney or representative of record to deliver case decision, ensuring understanding of decision or next steps.
• Conduct face to face interviews with applicants and elicits sufficient information to determine eligibility for immigration benefits and prepare reports on suspected fraudulent intent by applicants.

Starting at $39,576 Per Year (GS 5-9)

• Provides legal assistance to, consults and interprets decisions with attorney advisors in the Bureau and administrative law judges in the Office of Hearing and Appeals.
• Interprets decisions of the administrative law judges and attorney advisors.
• Evaluates factual documents and other information to determine the level of legal complexity in probate cases.
• Provides guidance in estate planning in accordance with federal, states, and tribal inheritance codes to Indians who own trust or restricted lands and resources.
• Examines legal documents for the purpose of ascertaining ownership status of lands and resources held in trust or restricted status and to ensure the accuracy of legal descriptions.
• Assembles inventories, account ledgers and all legal documents, including heirship data, wills, and codicils into a probate case package.
• Researches land titles and prepares an inventory of real property in Indian estates; collects information regarding trust and restricted funds in Indian estate accounts.
• Prepares reports that set forth the principal and interest amounts of trust and restricted funds.
• Drafts and supervises the execution of wills, codicils, revocations of wills and other property disposition documents in accordance with the intent of Indian clients in compliance with federal statutes and regulations, and tribal and state laws.
• Performs legal research to assist the decision makers in resolving problems arising under federal, tribal, and state case law applicable to the testamentary disposition of property, title status, and genealogy and probate matters.
• At the close of probate proceedings, takes all actions necessary to effect new land and resources ownership data and payment of any trust and restricted funds in the estate account.

Starting at $39,576 Per Year (GS 5-9)