Total 187 Manager executive assistant job vacancies in Construction / Property category in Australia

Reports to the Centre Manager with specific responsibilities for the efficient and smooth operation of all matters relating to the maintenance, security and management of the Building.

Responsibilities:

• General administration of all building works/service contracts, carpark management, security and fire protection system.
• Oversee all aspects of common areas defects, repairs & maintenance matters, plumbing, sanitary, carpark and fire & security matters.
• Planning and implementation of building maintenance programmes such as preventive, corrective maintenance, inspection schedules and programmes relating to security.
• Prepare cost estimates, work specifications, invite quotations and follow up on various repairs and maintenance work in the Building.
• Supervise building works carried out by maintenance staff and service contractors, ensure that all works comply with specifications and statutory requirement, and initiate actions against defaulting contractors when needed.
• Conduct regular inspections of all common areas, public walkways, building surrounding facade, etc. and institute remedial action including following up on outstanding works.
• Build and maintain relationships tenants and occupiers, attend to their feedbacks and complaints.
• Liaison with government authorities/ statutory boards, architects, engineers and other divisions on matters relating to management, security and maintenance of the Building.
• Assist in preparation of budget forecast, meeting materials, minutes of meeting, various reports timely and accurately.
• Check all safety equipment, work method and procedures regularly; ensure proper control/record of keys movement and take necessary action to rectify any unsafe situations, and enhance the security in the Building.
• Attend to emergencies in Building and any other duties assigned to you from time to time.

Job Requirements:

• Diploma or Degree in Building / Facilities / Property Management / Engineering or relevant discipline.
• Minimum 2-3 years’ (for Senior Executive) / 3-5 years' (for Assistant Manager) experience in similar role.
• Strong verbal and written communication skills to front and manage all levels of tenants or landlord.
• Dynamic, resourceful, self-motivated, able to work independently as well as in a team.
• Commercial / Retail / Industrial building experience will be a strong advantage
• Candidates with more years of relevant experience may be considered for Senior Executive position.
• Open to work 5.5 day.

Interested candidates, please submit your application with resume including the following information:

1. Last drawn/ Current salary
2. Expected salary
3. Notice Period

My client is seeking a dedicated Estates and Property Manager to join our team, working closely with the Head of Estates and Estate Manager. This role involves the daily management of operations and facilities at our strategic development sites, primarily focusing on residential areas.
Key Responsibilities:

• Collaborate with various teams to develop and support estate management standards and strategies.
• Manage property assets and infrastructure, including leases, renewals, disposals, and fit-out works.
• Assist in stakeholder management, including third-party landowners and Joint Venture partners.
• Monitor property-related compliance issues and manage early on-site community facilities.
• Oversee security, landscape, cleaning, and maintenance teams.
• Maintain databases and records for all properties.
• Manage financial budgets for estate services and building charges.
• Ensure compliance with Health and Safety policies and procedures.
• Liaise with insurers and ensure adequate insurance coverage.
• Establish and maintain relationships with suppliers.
• Promote energy efficiency and environmental sustainability across the estate.

Qualifications and Experience:

• Previous exposure to property management and agency is desirable.
• Post A-level/BTEC qualification required; degree education preferable.
• Full driving license.
• Positive attitude with strong problem-solving skills.
• Exceptional stakeholder management and communication skills.
• Proficient in Microsoft Office and time management.

If you are organised, proactive, and have a passion for estate management, we would love to hear from you!

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
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Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Assistant Property Manager

Onsite 5 days a week

£38,000 - £43,000 plus benefits

A residential customer facing role taking responsibility for delivering residential and property management services for a global Property Management firm.. You will provide excellent quality and value within the residential environment for a wide mix of residents, Commercial Units, occupiers and visitors by supporting the Property Manager (PM) Reporting to the Head of Residential on a flagship site and you will act as the Managing Agent interface for residents and lease compliance for this unique mixed use property.

Property Management

* Responsible for effective and efficient residential leasehold management including all internal communication with the Property Manager, supply partners and residents

* Develop and maintain a professional understanding of resident representatives including any Owner's Associations, encouraging frequent and open communication and information flows on relevant building and estate issues.

* Support site wide communications across the residential app with newsletters, operational updates and sporidic updates.

* Form strong relationships with key stakeholders.

* Assist with manage all contracted services for the Concierge.

* Ensure that all queries that reach the Concierge, the communal email inbox or the app are responded to and dealt with correctly and in a timely and courteous manner.

* Review monthly expenditure and open commitments. Ensure open commitments are closed where no longer applicable.

* Actively review budget vs actual on a monthly basis

* Manage and update all insurance claims with the broker and report monthly claims updates.

* Update residential procedures and policies ensuring messages are on brand and are clear and concise and in accordance with the lease.

* Ensure that all procedures and policies are communicated with residents, that information published in hard copy or on the resident's portal is maintained as 'current' at all times and that relevant testing of procedures is carried out and documented.

* Be a point for escalation for leaseholder queries and day to day management issues

Residential Management

* In conjunction with Property Manager, Implement S20 consultations from start to finish and explain the principals and steps clearly to all stakeholders. Answer observations in a pragmatic manner.

* Record and report on leasehold management queries

* Develop and deliver excellent customer services.

* Encourage frequent and open communication and information flows on relevant building and estate issues with the Owners Association and leaseholders.

* Take notes for PM during meetings with OA or stakeholders

* To work in conjunction with all internal departments and lead on internal processes to deliver client KPI s.

* Support with administration of insurance claims

Requirements

* Must have Proven experience in a junior residential property management role (minimum 2 years

* Must have Leasehold experience

* Excellent communicator written and verbal

* Excellent communicator written and verbal

* People collaboration and communication skills

* Proven experience in a junior residential property management role (minimum 2 years)

* Understanding of residential leases

* Understanding of statutory regulations including requirements under Landlord and Tenant Act

* Understanding of corporate structure and Client involvement

* Discretion and sensitivity in dealing with confidential matters

* Detailed understanding of RICS Service Charge Codes, Professional Statement, and regulations

* Strong IT Skills

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Roles & Responsibilities:

• Lead the quantity surveying team in contract administration to ensure quality and timely delivery of assigned tasks.
• Lead contract negotiations with clients and subcontractors to achieve favorable terms.
• Participate in the project tender process, leading the team in tabulating quantities and pricing.
• Draft, review, and negotiate contracts, subcontracts, and amendments.
• Prepare and monitor project cost budgets; track changes in design and construction work; manage variations; and adjust budget projections accordingly.
• Administer progress claims, back-charges, variation orders, indemnity warranties, final accounts, and collections.
• Provide management reporting.

Requirements:

• Bachelor’s Degree or Diploma in Quantity Surveying / Building Construction / Civil Engineering.
• Minimum of 8 years of experience in quantity surveying or contract administration in a similar role within the construction industry, with at least 4 years working for a main contractor being advantageous.
• Strong understanding of construction contracts and have good knowledge of relevant laws, regulations, and industry standards.
• Ability to manage multiple contracts and projects simultaneously.
• Proficiency in AutoCAD is a plus.
• Meticulous and analytical, with excellent negotiation, communication, and leadership skills.

• Leading building management company
• Headquartered in Singapore with 12 overseas offices
• Attractive Remuneration Package

Responsibilities:

• Assist in guiding the team of Property Officers for all the estate management matters of a Division to effectively carry out the functions and duties of the Town Council.
• Involve in inspection of horticultural works, upgrading building projects and building maintenance issues.
• Liaising with contractors and attending to improvement works and feedback from the customers.
• Establish close partnership with relevant agencies and grassroots organizations to achieve the vision and mission of the Town Council.
• Reporting to the Property Manager.

Requirements:

• Diploma or Degree in Real Estate for Business / Facilities Management for Business / Intelligent Building Technology / Green Building & Sustainability / Building Services / Civil / Structural / Mechanical / Electrical Engineering
• No experience needed! (Training will be provided)
• Good communication, interpersonal and organization skills

Salary: $2,800 - $4,000

Working hours : 5.25 days work week (8.30am - 5.30pm) Alt half day Saturday (8.30am-12.30pm)

To apply, please submit your detailed CV with the following details for faster processing:

• Reason for leaving
• Expected salary
• Earliest availability date

We regret that only short-listed candidates will be contacted shortly.

WhatsApp: +65 90820021 (Kyler)

Email: kylergan.supreme@gmail.com

Basic: $4,000 - $6,000
Working Hours: 5 Days Mon-Fri (830am to 530pm)
Location: Jalan Kilang Timor, Redhill (Office)

Job Responsibilities

• As part of Tender/Contracts Team responsible in Pre/Post-Contracts administration
• Prepare and analyze cost comparison
• Obtaining quotations, liaising and negotiate with sub-contractors and suppliers
• Prepare Variation Orders, claims, final accounts, settlement and sub-contractor payments
• To assist in contract administration, prepare progress claim(s) and liaise with the Client’s representative.
• Review and preparing of response for claims and variation costs;
• To compile subcontractor quotations and submit for review and approval;
• To review and verify the Subcontractor’s / Supplier’s claims and prepare payment certificates and to obtain approval from various approving parties;
• Preparation of final accounts and variation submissions;
• Any other contracts management related job

Requirements:

• Degree / Diploma in Quantity Surveying / Building or equivalent from a recognized University.
• Minimum 5 years of related working experience in industrial projects.
• Good working knowledge in Mechanical and Electrical.
• Good knowledge of Singapore health and safety rules and regulations.
• Good knowledge of materials and works for site usage
• Good knowledge on local pricings

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

about the company

My client is an international brand that specialised in sportswear

about the job

• Assisting in the planning, reviewing, and implementation of trade mix, mall positioning, and leasing plans for retail spaces.
• Involved in lease negotiations and documentations for new leases and renewals.
• Preparing marketing materials, conducting site inspections for prospective tenants, and maintaining relationships with tenants and property consultants.
• Monitor market conditions and retail trends, prepare budgets, marketing progress and management reports.
• Support in the store planning of current and future ROP
• Review and record rent reductions and rent savings
• Work with system vendors, Finance department on arrears/GTO management, and with Facilities Management department on tenant support and management.

skills & experience required

• Degree / Diploma in Real Estate Management / Business Administration / Marketing
• Minimum 5 years of experience in leasing management & negotiations for retail / FMCG / F&B / Fashion / Sportswear
• Experience in managing P/L will be a plus
• Experience in leasing of outlets in prime location
• Able to travel regionally for work assignment (about 30%)

If you are interested in the position

Please include your availability, expected salary and reason for leaving current job

We regret that only shortlisted candidates will be contacted

EA: 94C3609 / Reg: R1325913

Are you looking to really kick start your career in the property industry?
Have you always wanted to work in Property management and have some relevant experience if so this could be the job for you?
Working as an Assistant Property Manager this will be a great opportunity to learn everything you need to know about progressing in Residential Property Management.

What you will be doing as an Assistant Property Manager?

• Supporting the Property Management team in the administration, management and delivery of property services to a portfolio of residential apartment block schemes in accordance with RICs and ARMA regulation
• You will be exposed to current Landlord and Tenant legislation, health and safety law, maintenance, procurement and commercial management
• Assist the Property Managers in delivering an excellent property management service in accordance with the management contract, the block lease and RICS codes of practice
• Assist in controlling and managing site budgets by reviewing and reporting actual expenditure against agreed block budgets
• Understand and be able to interrogate and become an expert in using our Property Management IT system
• Carry out regular block inspections - identifying building defects, highlighting maintenance requirements and health and safety concerns - reporting these to the Property Manager
• Liaise with the internal maintenance division to schedule repairs and maintenance
• Assist with the procurement of external contractors, preparing specifications, obtaining tenders
• Monitor service contracts
• Deal with pre-contract enquiries from solicitors
• Attend residents meetings with Property Managers and take and produce minutes
• Liaise directly with Leaseholders and residents regarding day-to-day management issues and have a high regard for customer service in dealing promptly with enquiries
• Have regard for safe working whilst maintaining the highest level of personal safety and of those around

What is required for the role of Assistant Property Manager?

• A keen interest in Property Management or Block management
• Some experience working in property potentially lettings negotiation
• May consider a graduate who is looking to start their career in this sector \
• String admin skills
• Good attention to detail
• Willingness to learn
• A full UK driving licence and your own vehicle would be preferred

What you will love about being an Assistant Property Manager?

• Salary up to 30k dependant on experience
• Working hours Monday-Friday 08:30 to 17:00
• Based in their central office in Manchester
• Great career development opportunities
• 25 days annual leave plus bank holidays
• Contributary pension scheme
• Employee life assurance
• Office lunches
• Birthday day off!
• Cycle to work scheme
• Discount scheme
• Casual fridays
• Length of service rewards and employee of the month
• Social events including Summer and Winter parties

Apply now by sending your CV. We aim to respond to all successful applications within 2 days. If you haven't been contacted within 2 days your application has been unsuccessful. Please check our website and apply directly for any other suitable positions you see. We apologise that we are unable to contact everyone in person and thank you for your interest. Jobwise Ltd is an employment agency and the details sent in your application may be stored on our secure database.