Total 37 Administrative / Clerical job vacancies in SWANSEA, SA7 0AQ

An exciting opportunity has arisen for an experienced Legal Secretary to join an established and reputable legal firm. This permanent role can be full time or part time offering excellent benefits and a salary range of £23,000 - £23,500.

As a Legal Secretary, you will provide administrative and secretarial support to fee earners, ensuring smooth day-to-day operations.

You will be responsible for:

- Managing client appointments and maintaining appointment diaries for court and office schedules.

- Audio and copy typing for legal documents.

- Handling incoming queries via phone and in person to address straightforward matters.

- Filing, photocopying, and scanning documents accurately and efficiently.

- Submitting and administering claims through the online claims portal.

- Organising incoming mail and ensuring it is assigned to files.

- Assisting fee earners with case file management, ensuring deadlines are met.

What we are looking for:

- Previously worked as a Legal Secretary, Legal Administrator, Legal Assistant, Legal Clerk or similar role.

- Possess at least 1 year of experience.

- Skilled in Microsoft Office and web-based applications, including claims portals.

- Strong typing skills with accuracy and speed.

- Knowledge of document and case management systems.

What's On Offer:

- Competitive salary.

- Company pension scheme.

- Health and wellbeing programme.

- Private medical insurance.

- Life insurance.

- On-site parking facilities.

This is an excellent opportunity for a Legal Secretary to join a dynamic organisation and advance your career.

Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.

Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.

Your new company

A leading local firm of Chartered Accountants and Tax Specialists looking for either a Fully Qualified or Part Qualified Accountant looking to specialise within personal tax.

This is an excellent opportunity for someone who is AAT, QBE or part ACA/ACCA/CTA qualified looking to specialise. They are open to candidates from a variety of experience backgrounds.


Your new role

• Taking responsibility for the day-to-day handling of client relationships, including being their main point of contact;
• Review & Finalise Self Assessment Tax returns
• Ensuring clients are kept up to date on compliance and business obligations, as well as legislative changes;
• Reviewing tax returns and computations;
• Taking responsibility for elements of risk management compliance procedures;

What you'll need to succeed

• 2+ years working within either a tax or general Accounts Function
• Part Qualified or Fully qualified (Salary / Workload will depend on this)

What you'll get in return

• Competitive Salary dependant on level
• Opportunity to grow and manage a tax function
• Holidays - 25 plus Bank
• Christmas Shutdown paid
• Study Support (If needed)

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Brook Street have an exciting new Opportunity!

We are recruiting Administration Officers for the Ministry of Justice Courts and Tribunal Service, based in Swansea

Do you like impacting and making a difference in people's lives? Do you have a keen eye for detail? Do you enjoy communicating with a wide range of people? If you answered 'Yes,' we would love to hear from you.

The Role:

We are recruiting for Administration Officers for the Ministry of Justice Courts and Tribunal Service. This is an excellent opportunity to work within the Public Sector and develop your career by providing advice and assistance to the admin support function of MOJ - HMCTS

Person Specification

• 
  Strong administration experience along with good customer skills.
  * Continuous improvement in the workplace.
  * Understanding and use of IT systems such as Microsoft Office 2016. Experience in other systems is desirable.
  * Experience in working in a team is essential.

Key Responsibilities:

• 
  Preparing papers and files, including documents for court, tribunals, hearings, and meetings.
  * Creating and Updating records on the in-house system, including collecting information.
  * Booking, preparing, and organising meeting rooms and court hearings.
  * Processing casework such as court orders, claims, and fines.
  * Clerking Civil and Family Courts.
  * Handling counter (face to face) and answering telephone calls.
  * Communicating with Judiciary, Magistracy and other court staff to provide excellent.
  customer service.
  * Working under pressure and delivering a "right first time" service to all.

• Skills and Qualifications:
  * 5 GCSE passes (or equivalent) grades A*-C, or NVQ Business Administration Level 2 or administrative experience.
  * Relevant computer skills to undertake the level of work required.

Benefits

In return for your work and commitment, working for this organisation can offer you some fantastic benefits: -

• Working From Home
• Full on the job training
• Work with a leading Public Sector Organisation that promotes diversity and inclusiveness
• Competitive rates of pay - £11.59 per hour
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back-office support and mentoring

A Basic DBS check will be completed at the point of Onboarding

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group

Apply

If you would like to apply for this role, email your CV via the `Apply` link.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply. You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Your new company
Your new company is a very well-established and respected organisation, based in the heart of Swansea. My client is seeking an organised and proactive individual who is capable of performing within a varied and busy environment.

Your new role
Your new role as a Business Support Admin is a varied role. Your responsibilities will include but not be limited to:

• Arranging client meetings and ensuring all required papers are ready beforehand
• Diary management for partners
• Handling travel and accomodation arrangements
• Onboarding new clients
• Occasional reception cover
• Undertaking general administration duties

What you'll need to succeed
The successful candidate will be an experienced Administrator who is a proactive and motivated individual. You will be highly organised and possess effective time management skills. This role is a varied role and so the successful candidate will be an individual who can perform within a varied environment. Experience within a professional service environment is preferable, but is not essential.

What you'll get in return
In return, you will receive a competitive salary of £25,000. This is a permanent role with 37.5 hours per week, Monday-Friday. The holiday allowance is 25 days' holiday plus bank holidays and the organisation offers free on-site parking.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

The Recruitment Co. is urgently recruiting an Import/Export Clerk to join our clients team based in the Gorseinon area.


Hours of work: Full time Monday to Friday 9am-5pm
Salary: Up to £30,000p.a depending on experience
Contract: Permanent


Main responsibilities:

• Liaising with clients once new shipments requests are received in a timely manner
• Checking systems to obtain correct transport dimensions & weights
• Requesting quotations from hauliers, agents & carriers
• Forwarding official quotations to clients for approval
• Booking shipments with hauliers, agents & carriers ensuring the correct client information and paperwork is created and adhered to
• Liaising with collection and delivery contacts, including hauliers, on a daily basis
• Obtaining invoices & proof of delivery
• Updating & invoicing jobs to clients dealing with internal & external account queries
• Obtain all the required documentation & information from clients
• Be responsible for the accurate preparation & completion of Import & Export Customs Declaration & Delivery documentation via third party bespoke software or Government Portal
• Communicating / emailing various documentation to clients, hauliers, agents & carriers
• Develop and maintain strong working relationships with clients, hauliers, agents and carriers
• Prompt communication of problems, in particular emergency situations in accordance with established Emergency

Candidate requirements:

• Ideally you will have relevant experience working in a similar role
• Communication/ customer service skills: able to deal with clients and suppliers
• Account management skills
• Computer literate & strong administration skills
• Good attention to detail

If you feel you are the right candidate for this role then please submit your CV for immediate response.
CPSwansea

Please note this is not a Swansea city council job. You will be working with a private client who received direct payments.

A little about myself:
I am a teenage boy living in Swansea. I have autism and learning disabilities. I am looking for a second PA to come out with me and my existing PA. I love going out but sometimes need encouragement. I need to stick to strict routines. I enjoy swimming, listening to music and going to McDonalds.

Hours of work
6 hours per week during school term (Usually a Monday and Tuesday after school but this can be discussed and changed if needed)
10 hours per week in school holiday

You will be working with my other PA.

Rate of pay: £11.55.

Tasks involved.
• Accompany me and my PA to my chosen activity.
• Support my PA.

Type of person required.

• A person who respects and understands the importance of privacy and confidentiality.
• Someone who is confident, mature and has patience.
• A person who is dependable and arrives on time.
• A person with a friendly, easy-going manner.
• Someone who is adaptable and flexible is essential.
• Someone who could provide extra hours on occasions.
• Someone who will be able to support me but not take over.
• Able to work Independently and on their own initiative to previously agreed criteria.
• Someone who can work to instruction.
• Someone trustworthy, reliable, and punctual.
• Someone with a caring and responsible attitude.
• Be willing to undertake any training identified as relating to the post e.g. Manual Handling Course, Basic First Aid.

Concerning the position

You will be formally employed by the Direct Payment Client which requires a National Insurance number to be submitted. A trial period will be necessary in the first instance in the form of a six-month probationary period. Salary will be paid monthly (Annual leave is calculated on a pro rata basis). A DBS MUST be processed prior to any commencement of employment. Costs of DBS will be met by Swansea council where applicant is eligible.

The post holder will provide an expert administration service to the clinical specialty and its associated work streams. The post holder will support the consultants, junior medical staff and other health professionals with the creation of best practice and processes, supporting diary management, co-ordination of workload and of appointments and admission related information for patients and carers. The post holder will lead and contribute to the effective application of administration skills in their area of work with a high degree of technical proficiency and will ensure that the speciality maintains an efficient throughput of work. The post holder will ensure all administration duties relating to the patient pathway are adhered to and will co-ordinate and maintain arrangements to facilitate the patient's progression along a defined pathway, using understanding of work procedures own experiences and practices. Using own knowledge and experience the post holder will maintain and improve the office organisation and will delegate and monitor the workload related to the administration team The post holder will monitor and review patient forms /details and items pending further action, to ensure that outstanding responses and information are finalised. Collect and collate information relevant to the patient and the service, for example waiting times, RTT, DNA/CNA statistics, backlog and length of stays as well as delayed transfers of care and will report on statistics as directed by the line manager. Reflect and evaluate practice and make suggestions to improve working practices to enhance service delivery. Improve own performance and teams' performance by supporting change to procedures and service developments. The post holder will be responsible for reviewing the standard operating procedures and will implement and support colleagues on these, making judgements requiring a number of options, using experience from in depth knowledge of the role and broad skill base related to their practice. Responsible for capturing and transmitting information using electronic communication media, working to agreed protocols and standard operating procedures within each speciality working autonomously. The post holder will process documents accurately and efficiently using digital dictation, analogue dictation and as directed by the clinician and will demonstrate self-directed development and practice of patient administrative systems, whilst undertaking tasks that will require the individual to exercise judgement and expertise. Responsible for informing and updating the team with relevant information, making self and others aware of data related to tasks and activity. Will plan own time to ensure that patient pathway administration is a priority ensuring the patient pathway is followed through to completion. Monitor, share and coordinate workload for the team as necessary with the aim to reduce delays and backlogs when appropriate. Provide support and guidance to medical secretaries and support in accurate data entry in the Patient Administration Systems. When required arrange meetings and associated paperwork, taking and transcribing minutes, distributing agendas, paperwork and approved minutes effectively in a timely manner. Performing, administrative tasks the post holder will have the responsibility for safe use of equipment and resources used by self or others (e.g. will report any defects in equipment through the IT Helpdesk Service) Communication Customer Service Skills The post holder will have excellent communication skills and will be empowered to make decisions in line with service level agreements, policies and key performance indicators. The post holder will act with an efficient, professional and friendly manner to ensure that the patient, relative, colleague receives an effective and efficient service, advising on access to and use of services. The post holder will accurately produce statistical reports for example clinic/theatre/waiting lists, and ratio of new to review patients, as required and ensure quality of data throughout. The post holder will have the ability to prioritise and manage a number of conflicting requirements and to work autonomously with significant discretion within a defined set of parameters. Making own decisions on how best to achieve expected results to meet key performance indicators and service level agreements. The post holder will develop, promote and sustain productive working relationships with patients, relatives and health professional colleagues Be proactive and use initiative to ensure that speciality work streams endeavour to adhere to the agreed standard operating procedures /service level agreements and key performance indicators as set by the line manager. The post holder will monitor workloads and supervise and support the medical secretaries' team to ensure that all patient related enquiries are dealt with efficiently and accurately within the responsibility and remit of the role. Escalating any unanswered queries to the relevant person with the appropriate degree of urgency on a day-to-day basis. You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click "Apply Now" to view in Trac. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

At the Healthcare Management Trust (HMT), we are committed to delivering the highest quality healthcare and understand that our well-trained, passionate team of employees lie at the heart of delivering the service our patients and residents expect. Our team of employees share our vision to provide world class healthcare, and we continuously improve the skills within our workforce to ensure we maintain our position within the healthcare sector. We know our team have a wealth of knowledge and experience, and by working together we develop an exciting and innovative workplace.

The Recruitment Co. is urgently recruiting for a an Executive Administrative Assistant to join our clients growing team working in the manufacturing industry based in the Swansea area. Immediate start available!!


Hours of work: Full time, Monday to Friday 30 - 40 hours per week (site based between the hours 8:30am to 5pm)
Salary: £28,000 (pro rata depending on hours required)
Contract: Temp to perm


Responsibilities:


The Assistant will be required to intrinsically support the EA. This is a responsible role and as such portraying a favourable and highly professional impression to all stakeholders is paramount. The assistant will need to support the EPA and their division with efficiency and professionalism. Discretion is absolute. Tasks and responsibilities will be governed by the EPA and may include diary management, complex travel arrangements and expenses, managing correspondence, as well as significant general administration.


Skills Required:

• Excellent written and verbal communication skills. A tactful, assertive, and articulate voice able to interact effectively with a wide range of people from a variety of cultural backgrounds and levels of seniority.
• Business experience preferred.
• Excellent attention to detail and takes pride in working to a high standard in routine activities, as much as special projects.
• Numeracy skills.
• Planning, prioritisation, and time management skills.
• Ability to work to deadlines by setting priorities and managing work loads.
• Excellent logistical skills - complex diary management.
• Enthusiasm, creativity, and a proactive problem-solving approach.
• Excellent interpersonal skills, dealing with people at senior levels professionally and with appropriate confidentiality.
• An exceptional working knowledge and skills of Microsoft applications (Word, Access, Excel, PowerPoint, and Outlook).
• Practical experience of using databases & spreadsheets.
• Understanding of financial spreadsheets EXCEL
• Discretion in dealing with confidential and sensitive information.
• A confident approach, able to remain calm and handle competing demands under pressure.
• The need for confidentiality is paramount.

Qualifications/ Experience required:

• Minimum of 3 years experience within a senior admin or PA position.
• Driving licence essential.

If you feel you are the right candidate for this role then please submit your CV for immediate response.


CPSwansea

The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.

This role is posted on behalf of The Recruitment Co., a sister company of Blue Arrow.

Administrative Assistant at Estuary Group Practice Job Description Hours of duty: Part time (27.5 per week, Monday to Friday) Accountable to: Practice Manager JOB SUMMARY To act as medical administrator dealing with receiving patients, making appointments, and dealing with requests for visits and taking messages. Willing to work across all 3 sites. EXPERIENCE AND SKILLS Candidates should be educated to GCSE standard. Proof of qualifications will be required. Candidates should have a good telephone and reception manner, be able to use a computer and have good keyboard skills. Previous employment in a medical or clinic reception would be advantageous. Being aware of the rules of patient confidentiality is essential for this post. PRINICIPAL DUTIES Reception Receiving patients and booking appointments at the Reception Desk. Monitoring the waiting room and guiding patients to rooms. Dealing with queries from patients asking for repeat prescriptions. Sorting prescriptions into alphabetical order ready for collection by patients. Handling cash for private treatment/work. Administration Making appointments by telephone, handling requests for home visits and taking messages. Dealing with queries from patients asking for repeat or acute prescriptions. Processing patients change of address and have knowledge of the Practice area. Retrieve and file medical records ensuring strict alphabetical order is adhered to. Other Tasks When last to leave at the end of the day, ensure that the building is secured, alarm activated and that all electrical equipment is switched off. Use of Equipment Reception staff should be able to use general office equipment such as photocopier, fax and franking machine. Induction and Training Staff are initially employed for a 6 month probationary period, during which time induction and training would take place.

Legal Secretary - Commercial Property - Southampton

Our client a forward-thinking law firm that provides an exceptional service to their clients and who really value their staff are currently looking to recruit a legal secretary to join their commercial property team. This is a great opportunity for someone who is highly organised with excellent attention to detail to join a company that offers excellent company benefits. You will be providing high quality and professional support within their friendly commercial property department.

Role: Legal Secretary - Commercial Property Where: Southampton Salary: Up to £27,000pa dependant on experience

Responsibilities will include:

• Audio typing.
• File management.
• Client care.
• Document preparation.
• Diary management.

You will need:

• Previous experience within a similar role.
• Excellent communication skills.
• Ability to prioritise your workload and work to deadlines.
• Highly organised with excellent attention to detail.
• To take pride in your work.
• IT skills including MS Office.

If this role is of interest to you and you have the necessary skills and experience, please don't hesitate to APPLY.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

The Recruitment Co. is urgently recruiting for a an Executive Administrative Assistant to join our clients growing team working in the manufacturing industry based in the Swansea area. Immediate start available!!

Hours of work: Full time, Monday to Friday 30 - 40 hours per week (site based between the hours 8:30am to 5pm)
Salary: £28,000 (pro rata depending on hours required)
Contract: Temp to perm

Responsibilities:

The Assistant will be required to intrinsically support the EA. This is a responsible role and as such portraying a favourable and highly professional impression to all stakeholders is paramount. The assistant will need to support the EPA and their division with efficiency and professionalism. Discretion is absolute. Tasks and responsibilities will be governed by the EPA and may include diary management, complex travel arrangements and expenses, managing correspondence, as well as significant general administration.

Skills Required:

• Excellent written and verbal communication skills. A tactful, assertive, and articulate voice able to interact effectively with a wide range of people from a variety of cultural backgrounds and levels of seniority.
• Business experience preferred.
• Excellent attention to detail and takes pride in working to a high standard in routine activities, as much as special projects.
• Numeracy skills.
• Planning, prioritisation, and time management skills.
• Ability to work to deadlines by setting priorities and managing work loads.
• Excellent logistical skills - complex diary management.
• Enthusiasm, creativity, and a proactive problem-solving approach.
• Excellent interpersonal skills, dealing with people at senior levels professionally and with appropriate confidentiality.
• An exceptional working knowledge and skills of Microsoft applications (Word, Access, Excel, PowerPoint, and Outlook).
• Practical experience of using databases & spreadsheets.
• Understanding of financial spreadsheets EXCEL
• Discretion in dealing with confidential and sensitive information.
• A confident approach, able to remain calm and handle competing demands under pressure.
• The need for confidentiality is paramount.

Qualifications/ Experience required:

• Minimum of 3 years experience within a senior admin or PA position.
• Driving licence essential.

If you feel you are the right candidate for this role then please submit your CV for immediate response.

CPSwansea

The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.

This role is posted on behalf of The Recruitment Co., a sister company of Blue Arrow.