Total 17 Administrative / Clerical job vacancies in Orlando, Florida

• Provides accurate and reliable administrative functions for the unit. Demonstrates excellent communication skills. Works and communicates effectively with managers, supervisors, team members, coworkers, partners, and visitors to achieve goals. Prioritizes work assignments and deals with unforeseen interruptions.
• Serves as a contact and advisor on matters relating to human resources, administration and timekeeping for the unit. Serves as a timekeeper and tracks payroll. Assists with human resources tasks associated with the unit.
• Prepares formal and informal correspondence. Skilled in typing, word processing, email, spreadsheets, managing database, and travel programs.
• Reconciles and reallocate funds, completes and tracks credit card purchases and property.
• Serves as advisor on procedures for procurement, tracks unit acquisitions and prepares purchase requests.

• Provides accurate and reliable administrative functions for the unit. Demonstrates excellent communication skills. Works and communicates effectively with managers, supervisors, team members, coworkers, partners, and visitors to achieve goals. Prioritizes work assignments and deals with unforeseen interruptions.
• Serves as a contact and advisor on matters relating to human resources, administration and timekeeping for the unit. Serves as a timekeeper and tracks payroll. Assists with human resources tasks associated with the unit.
• Prepares formal and informal correspondence. Skilled in typing, word processing, email, spreadsheets, managing database, and travel programs.
• Reconciles and reallocate funds, completes and tracks credit card purchases and property.
• Serves as advisor on procedures for procurement, tracks unit acquisitions and prepares purchase requests.

• You will perform a variety of clerical assignments to support an organization.
• You will control and maintain installed administrative or information management systems; such as forms, records, official mail, directives, or publications management systems.
• You will review world-wide travel and transportation reservations.

• Receives telephone calls and visitors, referring to staff members and forwarding to the supervisor only those calls or visitors requiring their attention.
• Personally, handles many requests for information based on information in the files and personal knowledge of program activities.
• Maintains calendar of supervisor's activities such as conferences, meetings, or other functions in which they are to participate, anticipating information and data needed, obtaining it and preparing in desired form
• Receive various telephone calls and relays information of a routine and non-technical nature in connection with supervisor's activities.
• Receives all mail and correspondence for the signature of the Division Chief.
• Reviews correspondence for proper staffing, grammar, punctuation, typographical errors, enclosures, and otherwise to assure mail is ready for signature.
• Receives personal mail addressed to the Division and Chief and obtains information necessary in preparing reply before presenting for review and/or signature.
• Coordinates documents, files, surveys, maintains records/files of various tasks, action, and other requirements.
• Acts as liaison between supervisor, subordinates, and counterparts in district by relaying messages and oral and written instructions.

• The responsibilities described are for the full performance level. At developmental grade levels, assignments will be of more limited scope performed with less independence, and limited complexity.
• Perform preliminary review of immigration applications and databases, identifying information relevant to the performance of background and security checks.
• Assist Asylum Officers in the adjudication of benefit applications, petitions, and removal actions by compiling and evaluating data and preparing case decisions.
• Review case decision documentation against applicant file to ensure completeness, accuracy, and compliance with all applicable laws, regulations, and procedures.
• Interact with applicant, attorney or representative of record to deliver case decision, ensuring understanding of decision or next steps.
• Conduct face to face interviews with applicants and elicits sufficient information to determine eligibility for immigration benefits and prepare reports on suspected fraudulent intent by applicants.

DUTIES INCLUDE, BUT NOT LIMITED TOO :This position is responsible for planning and directing the work of the Medical Support Assistants (MSA), Advanced Medical Support Assistants (AMSAs), and Lead Medical Support Assistants assigned to their area of supervision. The supervisor assigns and evaluates the work of subordinate staff, resolves complex issues when problems arise, identifies educational and training needs, and makes recommendations for improved operations. The supervisor participates in the interview process and takes the appropriate corrective employee actions when needed. Other duties may require:

• Coordinates a measurement system and quality improvement efforts within the parameters of the teams.
• Systematically review all activities to assure that the highest quality of care is delivered in the most cost possible.
• Recommends changes in existing programs, using productivity, cost effectiveness s and clinical outcome criteria.
• Periodically works with other managers to assess the effectiveness of the HAS operation and to make recommendations concerning resources, patient flow, etc.
• Responds to Congressional inquiries, conducts administrative investigations and prepares reports response with concurrence of team leaders for signature of the Chief Medical Officer.

As a IT Specialist (SYSADMIN), GS-2210-09/11, you will develop, modify, and test overall system backup and recovery strategies for assigned systems. Serve as a technical focal point for the installation and configuration of hardware and software on personal computers and for personal data assistants associated with assigned systems. Serve as a systems administrator responsible for planning, coordinating, modifying, implementing, and troubleshooting in order to meet customer needs. Serve as a technical focal point on multiple operating systems and computer platforms. Provide technical assistance and advice to personnel involved in system design, programming, database design, and modifying commercially developed software. Analyze, evaluate, and recommend hardware/software changes to various computer systems.

• You will perform clerical and/or administrative support work for an office and/or organization.
• You will prepare, edit correspondence using automated software and/or systems.
• You will coordinate travel arrangements or prepare travel documents using the Defense Travel System.
• You will schedule appointments or maintain a calendar for supervisor/others.

Duties include, but are not limited to:

• Serve as a vital resource for the Inpatient Mental Health Nursing for all administrative duties, supply ordering, project management.
• Manage administrative and clerical needs for Nursing Inpatient Mental Health; initiates problem-solving techniques when problems/conflicts arise prior to presenting the information to Mental Health Nursing Leadership.
• Prepare reports by the collection of data at various increments such as weekly, monthly, quarterly, and annually in support of Nursing Leadership.
• Utilize Minimum Data Set (MDS) to pull various clinical-based data sets for required reports.
• Manage administrative and clerical needs for the Baker Act Coordinator.
• Assist the Baker Act Coordinators with reviewing legal documents and tracking.
• Cataloging nursing records throughout their life cycle in the MKR Medical Records Database.
• Assist the Inpatient Mental Health Nurse Manager in bi-annual testing of the Live Process system particularly prior to inclement weather.

Include but are not limited to:

• Maintains personal files.
• Composes correspondence.
• Routes correspondence to appropriate staff.
• Prepare responses for the supervisor's signature.
• Obtains and monitors the use of supplies, equipment, or services for the office.
• Interprets applicable guides, guidelines, operating policies, etc., pertaining to the work of the office.
• Arranges meetings and conferences including space, time, attendees, agenda and background material.
• Attends various meetings; takes notes during meetings, briefings; and prepares meeting minutes, etc.
• Advising and instructing secretaries and other clerical and administrative support as needed concerning general clerical and administrative procedures; correspondence and reporting procedures, etc.
• Completes other duties as assigned.

• Assists in preparation of justification or personnel actions, timekeeper, training coordinator, procurement of office materials, travel, special meeting presentation preparation, assist with travel orders/vouchers, and property accountability.
• Receives telephone calls and visitors, discretely screening nature of call in order to determine those that should be referred to the supervisor or can be diverted to other contacts.
• Receives telephone calls and visitors, discreetly screening nature of cell to determine those that should be referred to the supervisor or can be diverted to other contacts.
• Utilizes office automation systems to use several types of software for various office needs.
• Processing procedures and function keys for performing a substantial range of functions within each software type.
• Receives and reviews all incoming mail and determines whether appropriate to call to attention of supervisor, to direct to branches, or to handle personally by presenting response in final form.

• Performs a variety of administrative and clerical functions in support of the activity to which assigned.
• Receives and reviews incoming documents for completeness taking or coordinating and tracking required action.
• Establishes and maintains offices files in accordance with regulatory guidance/procedures.
• Responds to customer inquires and complaints providing general information and assistance concerning office function, established procedures, etc.
• May be responsible for automated time and attendance processing .
• May perform a variety of complex typing.
• Performs other duties as assigned.

• You will participate in complex special projects, monitor activities or actions of the organization, and keep senior leadership properly informed of the highest priority items.
• You will ensure appropriate individuals are aware of actions requiring their attention and follow up to ensure actions are properly completed.
• You will identify problem areas within the program administration processes, makes recommendations, and assesses, revises policies and procedures to resolve issues.
• You will find ways to improve quality, timelines and efficiency of program management/administrative work.
• You will develop and work collectively with management on standard operating procedures (SOP’s), policy, and business rules, as applicable.

• You will provide advice and guidance to various command personnel on a variety of command policies and procedures, administrative matters, and office operations to management officials and/or team personnel.
• You will advise and instruct subordinate secretaries concerning such matters as directives, reports, correspondence, and telephone procedures.
• You will evaluate overall program and workload requirements and adjust or recommend changes, as appropriate.
• You will advise and instruct subordinate secretaries concerning such matters as directives, reports, correspondence, and telephone procedures.
• You will supervise and instruct subordinates on the full range of administrative matters.

• Prepares a wide variety of recurring and some nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff. rerouted to other organizations/offices or handled personally.
• Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. Based upon knowledge of the organization and its programs and operations, refers telephone calls and visitors to appropriate staff or office.
• Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences. Schedules appointments and meetings without prior approval in accordance with supervisor's policies and priorities, and coordinates with the supervisor as necessary.
• Performs other clerical and administrative work in support of the office/organization. Establishes, updates, and maintains office records of various types that may be needed or will assist in the efficient operation of the office.