Total 1,659 Administrative / Clerical job vacancies in Naval Air Station Patuxent River, Maryland

• Coaches, facilitates, solves work problems, and participates in the work of the MEPS Testing Element.
• Provides input to supervisor on performance, progress, and training needs of employees, and on disciplinary problems.
• Conducts aptitude and qualification examinations at the MEPS and Military Entrance Test (MET) sites.
• Signs for inventory and receipt of, transfer of, and destruction of accountable test materials.

In this position, you will serve as the Administrative Officer for the Wireless Networks Division.
You will manage the budget, financials, human resources, and other administrative tasks while advising management on resolving administrative issues.
Additionally, you will handle acquisition actions, assistance awards, bankcard activities, and travel management, working independently with minimal guidance.

• Organize programs to support operational requirements.
• Monitor projects for administrative errors.
• Enforce organizational practices.
• Review correspondence prior to submission.
• Provide technical guidance on administrative activities.
• Assemble resources for organizational training events.
• Update policies applicable to the organization.
• Utilize various automation programs simultaneously.

• You will be expected to concentrate primarily in the areas of federal acquisition law and related litigation, including acquisitions in support of research, development, test, and evaluation.
• You will provide some legal services in the areas of ethics and standards of conduct, the Freedom of Information Act and Privacy Act (FOIA), fiscal law and environmental law.
• You will be expected to provide advice and guidance in the area of federal civilian personnel and labor law, litigation at the Merit Systems Protection Board, the Equal Employment Opportunity Commission.
• You will be expected to provide advice and guidance federal district court, union grievance arbitrations, the Office of Special Counsel for whistleblower issues, and state unemployment hearings.

• You will be responsible for analyzing current and proposed directives for conformance to style guides, clarity, and duplication or conflict with other issuances.
• You will establish proper filing procedures, ensuring accurate, up to date files, and proper records disposal is accomplished in accordance with policy.
• You will be responsible for administer the Management Internal Controls (MIC) Program, insuring that required risk assessments are completed, and vulnerabilities identified are mitigated and/or eliminated.
• You will identify solutions to problems and suggest alternate courses of action to improve the efficiency and effectiveness of operations and ensure mission accomplishment.
• You will conduct periodic reviews to provide program feedback, provide updates and explore improvement strategies.
• You will gather and review information, reconciles data, and devises new modified methods to analyze findings and provide management advice and assistance in solving program problems.
• You will prepare documentation and initiates above program updates as required. Interprets regulations and directives, recommends revisions and/or adaptations.
• You will performing periodic review of current instructions to determine if updates are needed and administering the update process.

• You will plan and accomplish routine as well as non-routine administrative procedural work of the office and coordinate a wide variety of office administrative requirements.
• You will act as a liaison between the CO and XO, as well as staff personnel by providing accurate, timely advice on procedures and local policies.
• You will receive and screen all incoming telephone calls for proper channeling.
• You will exercise discretion and judgment in responding to requests for information from individuals of higher commands, including Flag/General Officers, contractors, prominent high ranking officials and their subordinates.
• You will receive visitors to the executive suite, including those from high-ranking Military Officers, from many agencies of the U.S. Government and representatives from private industry.
• You will collect, review, and process incoming mail, initiating replies to correspondence not requiring special handling by the CO and/or XO or by other office personnel.
• You will call your supervisor’s attention to material determined to be of interest or importance and attaches any available previous correspondence or reference material to facilitate final action.
• You will independently maintain the CO and XO’s calendars reflecting their appointments, conferences, and travel.
• You will make necessary arrangements, in collaboration with the Finance Manager for the CO and/or XO’s travel, transportation, schedule of visits, and hotel reservations.
• You will serve as a subject matter expert on the Defense Travel System (DTS).
• You will take action to provide consistency and continuity in the application of administrative and procedural policies, processes, and procedures in the Command’s office.
• You will assemble and compile data and material as needed by the CO and/or XO.
• You will establish and maintain office files (e.g., general office correspondence, periodic and special reports, congressional correspondence, other manuals, budgetary data, leadership and internal staff rosters, etc.).
• You will prepare and maintain personnel records, correspondence, and reports pertaining to military personnel matters as it directly relates to the CO and/or XO.
• You will actively participate in the planning and execution of all special command events including Change of Command Ceremonies, Command Quarters, Awards presentations, and high-level personnel and dignitary visits.

• Provides exemplary customer service to include greeting, professional appearance, positive attitude, and approaching the customer, suggestive selling and adding on.
• Completes retail reports and submits to management.
• Operates the POS terminal, scans, verifies retail price, verifies product information, processes proper type of sale/return in terminal, properly secures credit card information and delivers receipt to customer.
• Stocks and maintains the sales floor according to daily sales plan. Stays current with merchandise assortment.
• Provides on the job training to new sales store clerks as needed.

• You will analyze past and current Employee Relations functional data and proposes strategies to address and improve areas of responsibility.
• You will research and analyze administrative case law to develop defensible solutions to problems that are less well defined and where precedential cases and guidelines are not always directly applicable.
• You will advise leaders on establishing performance plans, developing critical elements, evaluating employees during the appraisal process; and addressing employee performance issues.
• You will provide management advisory services in coaching, counseling, and recognizing top performers and taking appropriate actions on performance issues.
• You will develop and conduct initial/refresher training sessions covering a variety of Employee Relations topics for both employees and supervisors across the enterprise.
• You will assist in audits, assessments and assist visits, as required, providing requested documentation and data, responding to inquiries, providing administrative support as necessary and taking corrective action as required.

Job Title: Administrative and Accounts Assistant

Key Responsibilities:

• Administrative Support & Financial Management:
  • File documents and maintain filing systems, both physical and digital, to ensure all financial records are organized and easily retrievable. File and data archiving.
  • Perform data entry tasks to manage receivable and payable accounts and maintain financial records.
  • Create and update corporate customer master records between the clinic software (GP Connect) and Xero accounting.
  • Manage general accounting tasks, including monthly invoicing and following up on payments.
  • Arrange for supplier bill payments via online payment. Verify supplier invoices and address discrepancies, such as obtaining missing invoices.
  • Perform stock take reconciliation and verify the accuracy of data records in clinic software on an ad hoc basis and at year-end.
  • Write and reply to emails, letters, and other necessary correspondence assigned by the director.
  • Manage and track staff attendance and activities. Liaise with the attendance software provider if staff encounter issues clocking in and out. Rectify backend issues if staff forget to log in or fill in leave/OT forms. Monitor staff's annual leave, medical certificates (MC), and overtime (OT) on a monthly basis before payroll processing.
  • Reconcile daily credit card collections (AMEX/VISA).
  • Handle general administrative duties, such as MOM statistics/HR matters and internship collaboration with polytechnics, drafting staff employment letters, renewing company insurance, form filing, and other HR-related tasks.
  • Manage patient billing processes, including invoicing, collections, and insurance claims submission.
  • Monitor accounts receivable and follow up on outstanding payments.
  • Assist in financial reporting by maintaining accurate records of income and expenses.
• Office Management:
  • Order and manage office materials like copier paper and credit card terminal paper, and maintain warranties for office equipment.
  • Collaborate with clinic assistants to streamline office operations and improve patient care workflows.
  • Assist with administrative projects and tasks as needed to support clinic operations.

Qualifications:

• Diploma or equivalent; additional certification in office administration or accounting is preferred.
• Relevant working experience in a healthcare setting, particularly in a GP clinic, is highly desirable.
• Proficiency in Microsoft Office and experience with accounting software.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills, with the ability to work collaboratively in a team environment.
• Ability to maintain professionalism and handle sensitive information with discretion.

• Establishing and maintaining databases for tracking civilian personnel strength, vacancies, and Table of Distribution and Allowances (TDA) authorizations/requirements.
• Developing, compiling, and managing metrics reports to provide to higher headquarters.
• Providing technical guidance and assistance regarding Defense Civilian Intelligence Personnel System (DCIPS) civilian personnel procedures, regulations, and policies.
• Providing guidance on civilian performance issues, leave administration, and Workmen's Compensation.
• In-processing and out-processing civilian employees to and from the Brigade.

• You will apply basic Human Resources (HR) regulations, rules and procedures to perform a wide variety of functions in support of recruitment and placement operations.
• You will generate and prepare reports by extracting data and creating spreadsheets, using these reports to verify accuracy of information within database.
• You will input and manipulate data to ensure accurate processing of a full range of personnel actions. Actions may range from accessions, separations, position changes, reassignments, realignments, promotions, and transfers.
• You will consolidate records for employees who have transferred from other Agencies to ensure leave, retirement and other information accrues accurately.
• You will apply pay setting rules for general schedule employees for adherence to regulatory requirements.

• You will makes recommendations on a variety of administrative issues and conduct highly complex and ambiguous assignments utilizing untested methods and procedures to resolve systemic problems impacting the organization.
• You will prepare comprehensive reports to ensure that senior management is provided with clear and concise recommendations, analysis, evaluations and interpretations concerning plans, policies and programs.
• You will work with Directorate leadership to identify, or exclude, potential problems and determine financial, material, manpower and information resources needed to execute the mission requirements.
• You will provide rapid and effective response to requests and directives pertaining to plans, programs, policies, procedures, objectives, operations, reviews, and reports pertaining to the mission.
• You will respond to to near-term requirements impacting Operations policies and programs, conducts short-term analysis, oversees projects, and coordinates staff actions which cross normal staff boundaries as assigned by the Director.
• You will respond to external requests for information from the Department of the Navy, Congress, and Department of Defense by providing briefings, information papers, and analytical planning documents.
• You will direct the implementation of new programs and plans to ensure that the organization is in compliance with higher policy and guidance.

Performs over-the-counter selling of a variety of merchandise which may include but is not limited to the following: jewelry, footwear, clothing, photographic equipment, sporting goods, electronics, novelty gifts, and other miscellaneous items. Explains use of various products, answers questions concerning various aspects of products, and assists patrons in fitting wearing apparel. Records sales, makes change, and wraps or bags merchandise. Prices merchandise according to pricing guides, replenishes stock as required, and assists with inventories. Performs housekeeping duties in sales and storage areas. Performs other related duties as assigned.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12620197

Salary: up to $2600

Duration: 3 months (1 Dec 2024 to 28 Feb 2025 )

Location: Tanjong Pagar

Working Hours: Mon - Fri Office Hours

Job Descriptions:

To process the following requests received from policyholders:

• Policy loan and surrender

• Change of address and contact

• Preparing documents for scanning into imaging system

Job assigned includes:

• Checking of completeness of documents submitted

• Checking of eligibility of application

• Typing of letters

Any other ad hoc duties assigned by supervisors

Requirements:

Minimum Diploma/A Level

Interested candidates, please submit your resume to: biopharma@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

Key Responsibilities

• Data entry
• Scanning, filing, photocopying and sorting of document
• Keying invoices into Excel
• Other ad hoc duties assigned

Minimun Qualification

• O-level / Diploma Holder
• No experience needed, training provided

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Interested candidates, please submit your resume to medical12@express.com.sg

Celine Liew

Outsourcing Team

Recruit Express Pte Ltd (EA Licence No.: 99C4599)