Total 23 Administrative / Clerical job vacancies in Leicester

Organisation: Leicestershire County Council

Work Location: 3 High Street, Coalville. LE67 3EA

Worker Category: Hybrid Worker

Salary: Grade 6 ranging from £25,188 to £25,590 per annum (pro-rata for part-time)

Working Hours: Full Time 37 hours per week - Monday to Friday

Contract Type: Permanent

Closing Date: 1st December 2024

Interview Date(s): 6th and 13th December 2024

About the Role

An opportunity has arisen to work as part of the Emergency & GDPR Hub in the Business Support Services Team within Adults & Communities as a Senior Administrative Assistant based at 3 High Street, Coalville. To support the Hub Manager in delivering the work of a specialist Hub, providing an efficient, effective, and comprehensive business support service across all of Adults & Communities. Have specialist technical knowledge in the work of the Hub they are assigned to and to hold in-depth knowledge of the work of the department and services that their allocated Hub supports.

About You

To apply for this post, you must:

• Be able to take minutes of meetings, or be willing to undertake training to do so.
• Have knowledge of the importance of information confidentiality (GDPR)
• Understand why accurate information/data capture and management is important. and the consequences of it not being.
• Have excellent Customer Care with the ability to converse at ease with customers and provide advice in accurate spoken English.
• Be able to manage multiple tasks concurrently.
• Actively manage issues to prevent escalation.
• Have a flexible approach and work under pressure against tight timescales and remain calm and focused.

Interested in Flexible Working?

We are keen to support employees to balance their working life with other commitments. Therefore, wherever possible, we will consider working arrangements that suit an individual's personal circumstances whilst still meeting the needs of the Council. If you would like to discuss the possible flexible working options that might be applicable to this role, please contact the person named below. This may include requests for term-time working, part-time hours, compressed hours, flexible start and finish times, home/remote working, etc.

Every role within the Council has a defined working style which determines where they can work. The worker category applicable to this post is detailed in the above advert. You can find out more about our worker categories in the Our Working Styles page on our career site.

For more information or an informal discussion, please contact:

Enter name and job title Kathryn Warnes – Hub Manager

Telephone: 0116 305 1402

Email: kathryn.warnes@leics.gov.uk

How to Apply

Leicestershire County Council is an inclusive organisation which is on a journey to embed and celebrate equality, diversity and inclusion at every level. We warmly welcome and encourage applications from people of all backgrounds, as having a diverse workforce with different perspectives and ideas is fundamental to our values and enriches the services we offer our communities. We particularly welcome applicants from Ethnically Diverse and LGBTQ+ communities and people with disabilities to create a balanced workforce and one that reflects the communities we serve. Applicants with a disability who meet the criteria listed in the 'About You' section above will be offered an interview under the Disability Confident Employer Scheme.

To apply for this job, please click on 'Apply Now'. You will need to upload a supporting statement as part of your application which explains how you meet the criteria listed in the 'About You' section above. For more information, see the How to Apply section on our career site.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

If you have any technical issues when trying to apply for this post, please contact our Employee Service Centre: https://emss.freshdesk.com/support/home.

By applying for this post, you agree to our Terms and Conditions.

Proud member of the Disability Confident employer scheme

The post will vary depending on the assignment and department you are booked for. In essence you will be helping the Trust ensure continuous delivery of our services to our service users by providing a short-term, immediate need for secretarial or PA cover. If you like what you've read and would like more information on the duties and responsibilities of this role, please click the attached job description and person specification. We may close the advert early, if we receive a sufficient number of applicants, so please apply as soon as possible.

Organisation: Leicestershire County Council

Work Location: The Trees, Deveron Way, Hinckley, Leicestershire, LE10 0XD

Worker Category: Fixed location worker

Salary: Grade 5 £24,408 - £24,795 per annum (pro rata for part time)

Working Hours: 16.5 hours per week – Mon to Fri – to be arranged

Contract Type: Permanent

Closing Date: 14/11/2024

Interview Date(s): TBC

The Trees Short Breaks, is seeking to appoint, a flexible, and organised administration assistant.

We are looking for an individual who is pro-active and organised, with the ability to prioritise their workload with minimal supervision. With a friendly and compassionate approach, you will be an enthusiastic and compassionate person, who is able to empathise with others whilst acting professionally.

About the Role

Administration assistant – 16.5 hours per week – working flexibly to meet the needs of the service – between Monday and Friday.

The admin assistant is required to work as part of a team in the provision of all administrative, technical, and secretarial work within the locality supporting services on site.

This post includes general office duties, including customer service, responding to callers and telephone queries, dealing with emails, filing and data collection.

A DBS enhanced check for a regulated activity is required for this post.

About You

To apply for this post, you must:

• Have skills to undertake general office duties e.g. post, fax and file management (paper and electronic) photocopying maintenance of office equipment, research, collating and disseminating identified materials.
• Be able to produce typed documents including reports and correspondence (electronic or paper formats) from hand-written/audio information, making layout presentation decisions.
• Receive visitors, respond to and screen telephone calls emails and other enquires in order to provide a high level of customer care.
• Support managers in the management of sometimes challenging and potentially confrontational situations with continued professionalism.
• Maintain office stationery stock by re-ordering against pre-determined levels and within prescribed budget for approval by supervisor. Receive deliveries check off.
• Assist managers in ensuring that their teams maintain effective information and data management systems including paper and electronic documents/indexing etc.
• With support of line manager manage their own workload against agreed objectives.

We also expect you to share our commitment to our values and will ask you to evidence when you have demonstrated them as part of the selection process.

This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to speak fluent English is an essential requirement for this role.

Interested in Flexible Working?

We are keen to support employees to balance their working life with other commitments. Therefore, wherever possible, we will consider working arrangements that suit an individual's personal circumstances whilst still meeting the needs of the Council. If you would like to discuss the possible flexible working options that might be applicable to this role, please contact the person named below. This may include requests for term-time working, part-time hours, compressed hours, flexible start and finish times, home/remote working, etc.

Every role within the Council has a defined working style which determines where they can work. The worker category applicable to this post is detailed in the above advert. You can find out more about our worker categories in the Our Working Styles page on our career site.

For more information or an informal discussion, please contact:

Phil Hutchinson Care Mangers Telephone:

Email: phil.hutchinson@leics.gov.uk

How to Apply

Leicestershire County Council is an inclusive organisation which is on a journey to embed and celebrate equality, diversity and inclusion at every level. We warmly welcome and encourage applications from people of all backgrounds, as having a diverse workforce with different perspectives and ideas is fundamental to our values and enriches the services we offer our communities. We particularly welcome applicants from Ethnically Diverse and LGBTQ+ communities and people with disabilities to create a balanced workforce and one that reflects the communities we serve. Applicants with a disability who meet the criteria listed in the 'About You' section above will be offered an interview under the Disability Confident Employer Scheme.

To apply for this job, please click on 'Apply Now'. You will need to upload a supporting statement as part of your application which explains how you meet the criteria listed in the 'About You' section above. For more information, see the How to Apply section on our career site.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

If you have any technical issues when trying to apply for this post, please contact our Employee Service Centre: https://emss.freshdesk.com/support/home.

By applying for this post, you agree to our Terms and Conditions.

Proud member of the Disability Confident employer scheme

Please see the attached Job Description for a comprehensive list of responsibilities. The below list represents an outline of the main duties and responsibilities. Respond to, and ensure internal and external telephone calls are dealt with in a timely, polite and courteous manner. Monitor and manage a shared email box and calendar. Record and update data on the relevant clinical trial documentation/computer systems. Accept the delivery and process all incoming post and clinical trial materials. Carry out required environmental checks of the clinical trials under supervision of the technical staff. Raise record and issue invoices for the clinical trials services to ensure regular income is collected and deal with financial discrepancies. Produce regular reports from databases to monitor performance indicators/metrics, local processes and compliance. To report any employment or staff issues of concern. To assist in the induction and training of all staff .

A Vacancy at University Hospitals of Leicester NHS Trust.


This is an exciting opportunity for a conscientious, enthusiastic and motivated person to provide clerical administrative support to the pharmacy clinical trials service at the University Hospitals of Leicester (UHL).

This role will be based at the Leicester Royal Infirmary; however the successful candidate may on occasion be required to work at other sites.

You will need to have completed a NVQ3 in Business Administration/Customer Services, RSA3 or have the equivalent experience to meet the criteria listed on the job specification.

You will also need to have the relevant office administrative/clerical experience for this exciting role?

For further details / informal visits contact

Helen Robinson - helen.m.robinson@uhl-tr.nhs.uk phone: 0116 2586103




This is an interesting and varied role and involves supporting the service through daily activities within the busy pharmacy clinical trials environment.

The successful candidate will need to show focus on attention to detail and have good communication and IT skills.

A confident courteous telephone manner is required as well as a willingness to learn new systems of work.

A Pharmacy Stock Management qualification is essential to perform duties outlined in the job description.

If you do not currently have this qualification but meet other criteria and you are the preferred candidate, as a requirement of taking the post, it will be mandatory that you complete this course within 6 to 9 months of being appointed. Training will be provided to support and develop you to complete the course to ensure you are able to fulfil all requirements of the role.

As part of this role you will be expected to show initiative, be able to work independently and at the same time be a good team player.

For workload to be managed and deadlines to be met, is is essential for you to demonstrate, that you are efficient and well organised.

You will also be required to be professional, demonstrate sensitivity and maintain confidentiality at all times.

If you think that you meet the criteria for this post then we would love to hear from you.

We are one of the biggest and busiest NHS trusts in the country, incorporating the Leicester General, Glenfield and Leicester Royal Infirmary hospitals. We have our very own Children’s Hospital and run one of the country’s leading heart centres.

Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.

We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.

Our vision is clear: to be leading in healthcare and trusted in communities. The values we hold as we work towards our vision are vital: we are compassionate, we are proud, we are inclusive, and we are one team. We are UHL. Our values are the foundation of a positive culture, and we will work to ensure they translate into an everyday reality for all.

About the University Hospitals of Leicester NHS Trust: (leicestershospitals.nhs.uk)

Please see the attached Job Description for a comprehensive list of responsibilities. The below list represents an outline of the main duties and responsibilities.
• Respond to, and ensure internal and external telephone calls are dealt with in a timely, polite and courteous manner.
• Monitor and manage a shared email box and calendar.
• Record and update data on the relevant clinical trial documentation/computer systems.
• Accept the delivery and process all incoming post and clinical trial materials.
• Carry out required environmental checks of the clinical trials under supervision of the technical staff.
• Raise record and issue invoices for the clinical trials services to ensure regular income is collected and deal with financial discrepancies.
• Produce regular reports from databases to monitor performance indicators/metrics, local processes and compliance.
• To report any employment or staff issues of concern.
• To assist in the induction and training of all staff .


This advert closes on Thursday 31 Oct 2024

If you like what you've read and would like more information on the duties and responsibilities of this role, please click on the attached Job Description and Person Specification.

PLEASE NOTE: LEICESTERSHIRE COUNTY COUNCIL IS NOT THE EMPLOYER FOR THIS JOB. YOU WILL EITHER BE SELF-EMPLOYED OR DIRECTLY EMPLOYED BY THE INDIVIDUAL THAT YOU WILL BE SUPPORTING.

Job Reference: AE699317

Location: Melton Mowbray LE13

Rate: £14.44 per hour if directly employed or £18.00 per hour if self-employed

Hours: 18 hours per week (Monday, Wednesday and Friday 10am to 4pm)

Contract: Permanent

Closing Date: 13th November 2024

Do you want to take part in meaningful work which provides emotional fulfilment, personal growth, and community engagement?

A young individual living in Melton Mowbray requires support with enhancing their life from either a self-employed or directly employed Personal Assistant.

Role Requirements

You will be required to support the client with becoming more independent, building life skills and accessing the community.

They would like to:

• try different foods and learn to cook
• be able to cross the road independently
• have a shower on their own and learn to shave
• tie their own laces, make their bed, and use public transport
• be able to access the toilet (they currently use incontinence aids)
• access the community including revisiting Drayton Manor and going to Alton Towers.

You must have a full clean UK driving licence as you will have access to the client’s mobility vehicle to support them to access the community.

This opportunity is suited for someone who is responsible, reliable, patient, positive and proactive. Genuine applicants only please.

The role is subject to interview, references and a DBS check (which will be paid for by the funding authority if you don’t already have a certificate).

Anything else you need to know:

The client has been diagnosed with Autism, Learning Disability, and Speech and Language Delay which is described as a communication disorder. You will therefore need to speak clearly and slowly, making sure they understand what is being said.

The client can show symptoms of anxiety, particularly when it comes to a change in their routine and meeting new people. They do respond well to one-to-one support.

The client likes:

• going out for activities and accessing the community and nearby attraction areas
• theme parks
• going bowling and playing golf
• model cars
• bird watching and feeding birds
• quiz shows (The Chase is their favourite)
• music especially Kisstory, dance and chart music
• going for walks to the park
• wide open spaces
• animals including cows, horses and geese and they have recently started liking dogs.

The client loves to be able to go out often. They used to dislike noisy crowded places but they have got better with this.

The client dislikes tennis and does not like change. They do not like confined places as they say this makes them feel closed in.

There are two budgies at the property.

For more information or an informal discussion, please contact:

Annette Evans

Telephone: 0116 3057046

Email: DPSOemploymentsupport@leics.gov.uk

How to Apply

To apply for this role, please forward an up to date CV by email to DPSOemploymentsupport@leics.gov.uk or complete the application form and return it to the email address above. Please remember to quote reference number AE699317 as part of your application.

The ‘Apply Now’ button below only allows you to create a job alert for vacancies with Leicestershire County Council, it is not an online application form. Please apply to the email address shown above.

This advert has been placed by Leicestershire County Council on behalf of a direct payments recipient. Leicestershire County Council is not the employer. You will either be self-employed or directly employed by the individual that you will be supporting.

Proud member of the Disability Confident employer scheme

If you like what you've read and would like more information on the duties and responsibilities of this role, please click on the attached Job Description and Person Specification.

Reception Duties: Provide cover on reception, receiving and directing patients, visitors and staff in a courteous manner. To direct and redirect telephone calls in a polite friendly manner. To book the attendance and discharge of patients within AICU and Theatre areas where applicable and provide follow up appointments where necessary. Ensure that all patient data is logged in a confidential manner and recorded electronically where applicable. To liaise with clinical staff to ensure all request forms are comprehensively completed. To support and help facilitate patient transport/Transfers. To give non-clinical advice, information and guidance to patient, carers and visitors attending the area. Support clinical teams with Electronic rostering duties on AICU/Theatres. Communication and Relationships: To maintain a friendly, professional, efficient and courteous service Liaising with ITAPS CMG management team Anaesthetic administration team Heads of Service (Consultant Anaesthetists) Matrons, Theatre/AICU staff, Floor Control in theatres and AICU senior sisters Admin and Management staff from other CMGs Patients, relatives and carers Medical Records Team External agencies External hospitals Administration Team Educational Lead Staff working within other NHS Patients and relatives, members of the public. General duties: Completion/Submission of HR forms To assist in the process of making appointments Handling the post and distribute across the site To prioritise work in order to meet deadlines Maintain the medical records filing system To ensure all health records are booked and tracked in and out of the hospital To utilise patient level reports as required Cover other departments and sites in the temporary absence of colleagues Monitor and order stationery stores All staff have duty to make effective use of resources Ability to work on own but within practical guidelines To support administrative tasks assigned by the theatre/AICU team Support Electronic rostering administrative tasks To support with data collection and collation, submission of weekly and monthly audit data. Please see job description/person specification for full details on the role.

Personal Progress Mentor (PPM)
Thank you for your interest in this post at WQE.
We believe that this is a particularly exciting time to be joining us, offering a real opportunity to make a difference in this thriving and vibrant Sixth Form College. We strive for excellence in all aspects of our work with students; their academic and wider achievements, their learning experiences, the support they receive in relation to their academic progress, their learning environment and their wider experience of college life. The College operates across two closely located campuses, next to the University of Leicester on University Road and a smaller campus at Regent Road. Personal Progress Mentors are a team, created from a number of our current staff drawing on their expertise in supporting and guiding students as well as new staff who have joined the College.
We are committed to providing excellent pastoral support for our students and are therefore expanding our pastoral team. We are pleased to be reducing the student caseload for individual postholders as well as increasing the leadership capacity within the team.
In this context, we are looking to appoint two Personal Progress Mentors. Personal Progress Mentors oversee the academic progress of students to ensure they achieve their full potential at the College and guide them to get the most from their time at the college. They provide the key point of contact for the students they coach, guide and support in all aspects of their college life.
The successful applicants will have experience of working with young people, the ability to work in a friendly and professional manner with students and staff and strong planning, organisational and communication skills.
These are full time, term-time permanent posts commencing as soon as possible.
The salary will be on the Sixth Form Colleges’ Support Staff pay scale 7-10 which ranges from £23,585 to £25,276 per annum pro-rata. The actual starting salary for this role is £20,472.
We offer an exceptional package of benefits to our staff, which for this post includes: -
• Annual incremental pay increases, linked to performance, within the pay scale range
• A defined benefit pension scheme
• Staff well-being programme
• Cycle to Work Scheme
• Annual flu vaccination
• Continual Professional Development
• Eyecare voucher scheme
• On-site parking
We have an active and enthusiastic staff wellbeing group who meet regularly and are committed to adding value to our life at work where possible, as well as ensuring a strong sense of community, wider opportunities and mutual support exist in our workplace.
For our part we shall make every effort to support our new colleagues in making the best of the professional opportunities offered by this post.
APPLICATIONS
Applications can be downloaded from our website by clicking 'Apply now'. Please do not submit a separate CV. Only information on the application form will be used in the selection process.
Completed applications must be returned by 10pm Sunday 6th October 2024.
Interviews will be held Friday 18th October 2024.
Please return all completed applications via e-mail.Finally, I would like to thank you for the time taken to consider joining WQE and in making an application if you decide that this is the right step for you.
Paul Wilson
Principal

If you like what you've read and would like more information on the duties and responsibilities of this role, please click onto Apply for this job and you will be re-directed to our vacancies page where you can review the job description and person specification.

To name a few (please see Job Description for full overview): Evaluate and deal appropriately with all incoming correspondence ensuring that those urgent enquiries are passed to the clinician promptly. This will include an element of autonomous decision making based on the clinicians normal practice. Responsible for the efficient and effective running of the clinical facing administrative team/s. This will include identifying conflicting demands and adjusting schedules accordingly, arranging complex cross-organisational and multi- disciplinary activities. Ensuring effective diary maintenance, room and meeting bookings and other administrative arrangements as required, to enable the clinician to fulfil their role. Establish appropriate filing systems and protocols. Maintaining files and records according to UHL standards. Implementing changes in practice and technology in response to local and corporate drivers e.g. electronic patient records. The post holder is responsible for the timeliness, accuracy and integrity of the data which is recorded on paper and electronic systems. Liaising with other clinical facing administrative staff in order to make outpatient appointments from Consultant and GP referrals especially in relation to peripheral clinics ensuring that all the appropriate paperwork is received in a timely and efficient manner. Provide a first point of contact for all levels of staff, patients and their relatives for the Clinical / Medical Teams. This will include advice and support to patients and their carers in relation to their appointments, treatment and diagnosis ensuring that at all times confidentiality and data protection are not breached.

A lady living in the Thurlaston area requires PA support.
Monday to Friday 9am to 3pm.
Saturday and Sunday 9am to 1pm.
Possibility of hours being split between 2 PA’s for right candidates.

PA duties: Encourage and assist where required with personal care, making sure client is wearing clean clothes, support with meals and drinks, general domestic duties, shopping and accessing the community.

PA will need a full clean driving license for this role and have business insurance. Any mileage incurred will be paid directly by client.

Relevant client diagnosis: Dementia. Risk of falls.

Client interests: Enjoys going for walks around the local area, loves animals, owns a cat.

Previous care experience desired but not essential. This opportunity is suited for someone who is responsible, reliable, patient, and respectful of others’ privacy, dignity, values, and beliefs. You may be a good fit if you are looking to get back into work after caring for a relative or friend.

Genuine applicants only please. DBS check applicable to this role.
Role subject to interview and references.

Personal Progress Mentor (PPM) – (Maternity Cover, Fixed Term) Thank you for your interest in this post at WQE. We believe that this is a particularly exciting time to be joining us, offering a real opportunity to make a difference in this thriving and vibrant Sixth Form College. We strive for excellence in all aspects of our work with students; their academic and wider achievements, their learning experiences, the support they receive in relation to their academic progress, their learning environment and their wider experience of College life. The College operates across two closely located campuses, next to the University of Leicester on University Road and a smaller campus at Regent Road. Personal Progress Mentors are a team, created from a number of our current staff drawing on their expertise in supporting and guiding students as well as new staff who have joined the College. We are committed to providing excellent pastoral support for our students and are therefore expanding our pastoral team. We are pleased to be reducing the student caseload for individual postholders as well as increasing the leadership capacity within the team. In this context, we are looking to appoint a Personal Progress Mentor. Personal Progress Mentors will oversee the academic progress of students to ensure they achieve their full potential at the College and guide them to get the most from their time at the college. They provide the key point of contact for the students they coach, guide and support in all aspects of their College life. The successful applicant will have experience of working with young people, the ability to work in a friendly and professional manner with students and staff and strong planning, organisational and communication skills. This is a full-time/term-time post commencing in September 2024 to cover a period of maternity leave of up to 12 months so will be fixed term for this period of time or on the return of the incumbent post holder. The salary will be on the Sixth Form Colleges’ Support Staff pay scale 7-10 which ranges from £23,585 to £25,276 per annum pro-rata. The actual starting salary for this role is £20,472. We offer an exceptional package of benefits to our staff, which for this post includes:- • Annual incremental pay increases, linked to performance, within the pay scale range • A defined benefit pension scheme • Staff well-being programme • Cycle to Work Scheme • Annual flu vaccination • Continual Professional Development • Eyecare voucher scheme • On-site parking We have an active and enthusiastic staff wellbeing group who meet regularly and are committed to adding value to our life at work where possible, as well as ensuring a strong sense of community, wider opportunities and mutual support exist in our workplace. APPLICATIONS Please do not submit a separate CV. Only information on the application form will be used in the selection process. Completed applications must be returned by 5pm Wednesday 26th June 2024. Interviews will be held Thursday 4th July 2024Application forms can be downloaded from our website by clicking Apply NowFinally, I would like to thank you again for the time taken to consider joining our team here at WQE and in making an application if you decide this is the right step for you.
Paul Wilson Principal

Administrative Assistant - Level 2Full time - 37 hours per week, 39 weeks per year (term time), Marriott Primary School is a welcoming primary school, which is at the heart of the community of Saffron Lane in Leicester.The School is a good one, and prides itself on its determination to remove any barriers to learning, supporting families in order to ensure that children achieve their best.
We are looking to appoint an Administrative Assistant to work in our busy office. This is a new role to support the existing office team. The ideal candidate will be an enthusiastic, highly organised person responsible for completing a number of administration tasks and be able to prioritise work effectively. Working as part of a team and using your own initiative is essential.
We are looking for a team player with a ‘can do’ attitude and an ability to look for solutions and take responsibility for their own work. You will need to have experience of working in a very demanding and constantly changing environment and be able to remain calm under pressure.
We are proud to offer:
A dedicated, hard-working and enthusiastic group of staff
A positive caring ethos where all are valued
A diverse and inclusive environment
A dedicated and committed Governing Body
If you would like an informal and confidential discussion about this new exciting post, arrange a visit to the school or to find out further information how to apply, please contact Debbie Whitfield (Business Manager).
Closing date: Monday 24th June 2024 (noon)
Interview: Monday 1st July 2024