Total 770 Administrative / Clerical job vacancies in Kingston Upon Hull, East Riding of Yorkshire, HU4 6PA

JOB RESPONSIBILITIES:

1. Executive Support

• Handle confidential and sensitive information
• Assist to prepare and manage all forms of communication and correspondence
• Prepare presentations and reports
• Calendar Management
• Travel Management and planning
• Information and Data Management

2. Meeting Coordination

• Organize and schedule meetings and events, including arrangement of venues, preparing agendas and materials
• Minutes taking and ensure timely follow-up on action items

3. Project and Task Management

• Assist on projects and initiatives as assigned
• Track and manage project and task progress and deliverables
• Conduct research and survey
• Any other duties as assigned

REQUIREMENTS:

• Degree in Business/ Mass Communication or its equivalent
• Minimum 3 years of experience as a Personal Assistant
• Excellent command of written and spoken English and Chinese (require to liaise with chinese speaking stakeholders)
• Possess excellent interpersonal skills
• Proficient in Microsoft Office Word, Excel, PowerPoint and other relevant office software
• Proven organisational and time management skills with attention to details

As a/an Management Information Specialist, you will:

• Be responsible for oversight of a broad range of management information systems, and provisions of administrative support services required for the operation of the program office.
• Provide support to OHP in special studies and plans relating to Housing information systems and audits, coordinating with other Housing offices, the Office of the Chief Information Officer, the Office of the Chief Financial Officer, and other Housing and Urban Development (HUD) offices and external entities that participate in the management of HUD's systems.
• Prepare and implement a wide range of plans, assessments and reports which require an in-depth understanding and expert judgment in the management of business applications.
• Provide a full range of project management, leadership, and analytical support needed to address all issues relevant to OHP application maintenance and operations and enhancements.
• Analyze and apply complex regulatory guidance and standards affecting Housing operations and system management and communicates rapidly and effectively in writing, in presentations and in other oral communications to coordinate with the other Housing and HUD offices, HUD business partners, and audit and oversight organizations that participate in the management of Housing systems.

As a/an Management Information Specialist, you will:

• Be responsible for oversight of a broad range of management information systems, and provisions of administrative support services required for the operation of the program office.
• Provide support to OHP in special studies and plans relating to Housing information systems and audits, coordinating with other Housing offices, the Office of the Chief Information Officer, the Office of the Chief Financial Officer, and other Housing and Urban Development (HUD) offices and external entities that participate in the management of HUD's systems.
• Prepare and implement a wide range of plans, assessments and reports which require an in-depth understanding and expert judgment in the management of business applications.
• Provide a full range of project management, leadership, and analytical support needed to address all issues relevant to OHP application maintenance and operations and enhancements.
• Analyze and apply complex regulatory guidance and standards affecting Housing operations and system management and communicates rapidly and effectively in writing, in presentations and in other oral communications to coordinate with the other Housing and HUD offices, HUD business partners, and audit and oversight organizations that participate in the management of Housing systems.

The AO is seeking an exceptional leader to serve as the Legislative Affairs Officer in the Office of Legislative Affairs (OLA). The OLA is responsible for working with the Judicial Conference of the United States and its committees to develop Judicial Conference positions on legislative issues; promoting legislative initiatives approved by the Judicial Conference; identifying and monitoring congressional activity that could impact the Judiciary; and developing and coordinating responses to all policy or legislative inquiries from Congress. The incumbent of this position serves as the subject matter expert on all matters relating to congressional initiatives in the Judiciary. The incumbent will report to the Deputy Director.

The duties of the Legislative Affairs Officer include, but are not limited to:

1. Leading and overseeing the work of the OLA which includes a staff of attorneys, paralegals, and administrative professionals.
2. Overseeing and monitoring legislative and congressional initiatives for the Judiciary and its officers.
3. Serving as a primary advisor to the AO Director and Deputy Director, and the Judicial Conference of the United States and its committees on legislative matters of interest to the Judiciary.
4. Providing and overseeing staff support to the Judicial Conference Committees on Federal-State Jurisdiction and the Judicial Branch and assisting in carrying out the planning of activities as well as implementing Committee decisions.
5. Promoting and engaging in communication with Congress, the executive branch, state governments, bar associations, and other groups.
6. Fostering strategic partnerships with members of Congress, its committees, federal agencies, and relevant national organizations.
7. Serving as a member of the AO's senior staff for strategic planning and decision making.
8. Communicating and interacting with managers from other government entities and the private sector to advance programs, solve problems, negotiate solutions, and accomplish goals.

• Evaluate current policies' adequacy to assess the ability to achieve overall goals.
• Promote emerging concepts regarding the delivery of reasonable accommodation services.
• Provide authoritative guidance addressing policy risks associated with the reasonable accommodation program.
• Provide technical policy guidance to program managers and staff.
• Provide oversight of the reasonable accommodation system of record.
• Advise agency staff on the implementation of policy.
• Conduct periodic assessments to ensure quality and compliance.
• Maintain documentation of compliance activities such as EEO complaints.
• File appropriate compliance reports with regulatory agencies.
• Facilitate extensive training programs for executives, management officials, supervisory officials, and employees on reasonable accommodation policy.
• Exercise management-level supervisory tasks.
• Revise ongoing plans that identify program goals.
• Contribute to agency comprehensive strategic plan.

As an Administrative Law Judge (ALJ) you will:

• Preside over formal and informal quasi-judicial hearings, adjudicate appeals, and issue written decisions on behalf of the Secretary of Energy.
• Decide questions of law and fact necessary to decisions in matters affecting industry regulation, personnel security, Freedom of Information Act (FOIA) requests, and personnel health and safety.
• Exercise certain powers as provided by law and exercise independent judgment in resolving administrative cases and appeals. Decisions may be subject to review by the OHA Director or the Secretary of Energy, and decisions in formal hearings may be further reviewed by U.S. Federal Courts.

• Enforcement actions for alleged violations of energy efficiency regulations;
• Eligibility of personnel to hold an access authorization (security clearance);
• Contractor-employee whistleblower claims; and
• FOIA and Privacy Act appeals.

As a Supervisory Management and Program Analyst, you will perform the following duties:

• Serve as the principal administrative advisor with operational responsibilities for budget, procurement, personnel, and other administrative functions.
• Direct the day-to-day implementation and execution of the organizational administrative and financial operations.
• Work with Department and program-specific leadership to carry out broad, complex administrative assignments involving key Department-wide programs.
• Perform studies and revise existing policies and procedures to ensure the effective implementation and execution of the multifaceted programs of the organization.

This will be a 6 Months Contract role based in Singapore

Responsibilities:

• Provide full calendar management support to the stakeholders.
• Travel Coordination, manage the travel booking and planning on behalf of the assigned executives including management of foreign visa applications and approval process.
• Event and Calendar Support, scheduling and coordination of meetings, including the provision of room or venue booking, logistics and catering support for business related events.
• Overseeing expense submission reports and benefits claims in accordance to the organization's policy.
• Raising of purchase orders and other expense-related matters as required
• Managing agenda and content for key rhythm-of-the-business meetings: weekly meetings, all-hands.

Requirements:

• Have at least 5 years of EA experience supporting more than 1 calendar and the wider team for general administrative tasks.
• Forward thinker and responsive to immediate actions with experience in supporting leaders at a regional / global level.
• Prior experience in guiding junior administrators would be an added advantage

As a Supervisory Inventory Management Specialist, you will:

• Serve as the main agency contact point for the implementation of the Federal Management Regulations for personal property.
• Manage and oversee Departmental personal property inventory programs.
• Plan and conduct management studies and analyses of Departmental property inventory operations, process, and programs.
• Direct all activities involving the administration of bank card purchase, Blanket Purchase Agreements and contracts for various personal property functions, including office equipment maintenance and repair, conventional furniture and case goods purchase, furniture repairs and reconfiguration, and carpet purchase and installation.
• Develop Departmental budget estimates for furniture and equipment needs based upon historical data, knowledge of property requirements and equipment capabilities.

The incumbent provides technical expertise and serves as the principal professional advisor to the Director regarding all aspects of budget formulation, justification, presentation, and execution in support of CFM programs. Participates with the Director in planning the type of financial data and information to be submitted in support of CFM's budget estimates. Keeps abreast of pending and enacted legislation and governmental regulations affecting the availability of appropriated funds. Prepares CFM formal budget submission for presentation to the Director, Office of Resource Management. Reviews, analyzes, and consolidates the budget submissions for use in various aspects of budget formulation, presentation, or execution, outlining those areas where changes should be made, supporting, and explaining recommendations to the Director, both informally and at formal meetings as part of the budget review. Provides close and continuous monitoring of obligation and expenditure funds, make necessary adjustments in plans; and determine and inform Director when reprogramming may be necessary. Analyzes accounting data to ensure that long-range program decisions, accounting/financial reports, and funding documents reflect budget execution decisions and/or to identify trends, unusual obligation, or expenditure patterns, etc. Provides day-to-day supervision for the Financial Management Service staff, performing the full range of supervisory duties.

Work schedule: Typical work schedule is Monday through Friday, 8:00 am to 4:30 pm.
Compressed/Flexible Schedule: May be available
Telework: May be available
Remote: This is not a virtual or remote position.
Position Description Title/PD#Supervisory Budget Analyst/PD1584493
Relocation Expenses: Not authorized
Relocation/Recruitment Incentives: Not authorized
Financial Disclosure Report: Not required

The full performance level of this position is GS-14.

Major Duties:

• Ensure that the organizations strategic plan, mission, vision and values are communicated to the team and integrated into the team's strategies, goals, objectives, work plans and work products and services.
• Coach the team in the selection and application of appropriate problem solving methods and techniques, provide advice on work methods, practices and procedures, and assist the team and/or individual members in identifying the parameters of a viable solution.
• Lead the team in: identifying, distributing and balancing workload and tasks among employees in accordance with established work flow, skill level and/or specialization; making adjustments to complete the workload in accordance with established priorities to ensure timely accomplishment of assigned team tasks; and ensuring that each employee has an integral role in developing the final team product.
• Serve as coach, facilitator and/or negotiator in coordinating team initiatives and building activities among team members.
• Advises and assists OIT managers, supervisors and employees on Federal, VA, and OIT HR regulatory requirements, policies, processes and procedures.
• Works directly with a variety of OIT staff of all levels as necessary to obtain required information; ensure compliance with HR principles, policies and requirements; and provide guidance and/or assistance as needed in the development of documentation to support requests or actions.
• Resolves conflicts or issues between or with staff members on the team; brings significant, systemic, or recurring conflicts or issues to the supervisor's attention. Recommends supervisory intervention and/or disciplinary action immediately if the action of a team member rises to a level where such is warranted.

As a Budget Analyst, you will:

• Plan, organize, and carries out a major, substantive budget for a significant program component, ensuring the effective integration of program and budget planning.
• Provide advice to top management on the Federal budget process. May develop, recommend, and implement budgetary policies affecting the financing and accomplishment of national programs.
• Review and/or prepare budget schedules and related financial documentation related to presentation of Office of Administration's Budget.
• Prepare briefing materials and develop data required for use during congressional hearings. Assist in responding to routine budget-related inquiries submitted by the congressional staff, public interest groups, the press, and private individual.

As a Budget Analyst, you will:

• Plan, organize, and carries out a major, substantive budget for a significant program component, ensuring the effective integration of program and budget planning.
• Provide advice to top management on the Federal budget process. May develop, recommend, and implement budgetary policies affecting the financing and accomplishment of national programs.
• Review and/or prepare budget schedules and related financial documentation related to presentation of Office of Administration's Budget.
• Prepare briefing materials and develop data required for use during congressional hearings. Assist in responding to routine budget-related inquiries submitted by the congressional staff, public interest groups, the press, and private individual.

As a Budget Analyst, you will:

• Plan, organize, and carries out a major, substantive budget for a significant program component, ensuring the effective integration of program and budget planning.
• Provide advice to top management on the Federal budget process. May develop, recommend, and implement budgetary policies affecting the financing and accomplishment of national programs.
• Review and/or prepare budget schedules and related financial documentation related to presentation of Office of Administration's Budget.
• Prepare briefing materials and develop data required for use during congressional hearings. Assist in responding to routine budget-related inquiries submitted by the congressional staff, public interest groups, the press, and private individual.

The candidate selected for this position will:

• Receive and screen telephone calls and visitors, referring to staff members and forwarding to the supervisor and/or staff member for calls or visitors requiring the supervisor’s or staff member’s attention.
• Prepare correspondence for the signature of the supervisor, manager and/or staff members and maintain records and files.  
• Serve as the timekeeper and payroll liaison. Coordinate with the payroll office regarding travel and make travel arrangements for the office staff. Prepare travel authorizations and travel vouchers for office staff.