Total 12 Administrative / Clerical job vacancies in Frimley, GU16 7UJ

Sandringham Infant & Nursery AcademyAdmin Assistant
Part time / Permanent
Monday to Friday / 8.30am – 12.30pm / Term time plus one week
Salary: Band 1 £21,632 – 24,331 (£10,508 - £11,820 actual salary) depending on experience
An exciting opportunity has arisen to become a valued member of our academy staff team.
In this position, you will be supporting the Headteacher and admin officer team to provide administrative support and a general welfare service to children.
We are looking for someone who can demonstrate the following personal skills and qualities:
• Has experience of working in a school environment, ideally in a school office;
• Has English and Maths GCSE at grade C or equivalent
• Is competent in use of IT;
• Has excellent communication skills, both oral and written;
• Can work as part of a team;
• Is sensitive to the needs of young children;
• Has a First Aid qualification or is willing to undertake training;
• Is punctual and very reliable with an excellent attendance record;
• Understands the need for professionalism and high levels of confidentiality at all times;
• Is able to interact well with all visitors to the school, both in person, and on the telephone;
• Can cope with the demands of a busy office and is able to multi-task.
We Offer:
• A competitive salary & pension scheme,
• Discounted Wrap around care, at relevant academies, if your child is a Kite Academy Pupil (Linked to contractual hours),
• A dedicated, friendly staff team, as well as happy, motivated children,
• Opportunities for training and progression,
• Employee assistance programme,
• An incredible range of employee benefits (including access to Perkbox)
Closing date for applications: Monday 21st October 2024
Interviews to be held: Wednesday 23rd October 2024
Early applications are recommended as suitable applicants may be interviewed sooner according to availability and the post filled prior to this date.
For further information or to request an application pack, please email recruitmentATkite.academy and one of our HR team will be happy to help.
The Kite Academy Trust is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. The post is subject to an Enhanced DBS check, satisfactory references and social media check. Applicants must hold the Right to work in the UK.

Mytchett Primary & Nursery Academy
Admin Assistant
Part time / Permanent
Monday to Friday / 8.30am – 12.30pm / Term time plus one week
Salary: Band 1 £21,632 – 24,331 (£10,508 - £11,820 actual salary) depending on experience
An exciting opportunity has arisen to become a valued member of our academy staff team.
In this position, you will be supporting the Headteacher and admin officer team to provide administrative support and a general welfare service to children.
We are looking for someone who can demonstrate the following personal skills and qualities:
• Has experience of working in a school environment, ideally in a school office;
• Has English and Maths GCSE at grade C or equivalent
• Is competent in use of IT;
• Has excellent communication skills, both oral and written;
• Can work as part of a team;
• Is sensitive to the needs of young children;
• Has a First Aid qualification or is willing to undertake training;
• Is punctual and very reliable with an excellent attendance record;
• Understands the need for professionalism and high levels of confidentiality at all times;
• Is able to interact well with all visitors to the school, both in person, and on the telephone;
• Can cope with the demands of a busy office and is able to multi-task.
We Offer:
• A competitive salary & pension scheme,
• Discounted Wrap around care, at relevant academies, if your child is a Kite Academy Pupil (Linked to contractual hours),
• A dedicated, friendly staff team, as well as happy, motivated children,
• Opportunities for training and progression,
• Employee assistance programme,
• An incredible range of employee benefits (including access to Perkbox)
Closing date for applications: Monday 21st October 2024
Interviews to be held: Wednesday 23rd October 2024
Early applications are recommended as suitable applicants may be interviewed sooner according to availability and the post filled prior to this date.
For further information or to request an application pack, please email recruitmentATkite.academy and one of our HR team will be happy to help.
The Kite Academy Trust is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. The post is subject to an Enhanced DBS check, satisfactory references and social media check. Applicants must hold the Right to work in the UK.

For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy.

To provide clinical administrative support to the Consultants, Nurses and their junior medical staff, ensuring that the Trust standards are adhered to in relation to all documentation and data input concerning patients and treatment.

For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy.

An exciting opportunity has arisen for a Clinical Admin Officer to join the Colorectal Clinical Admin team at Frimley Park Hospital. Accuracy and attention to detail are a must. Applicants should enjoy working in a busy environment and you will need to be organised, enthusiastic and dedicated with excellent interpersonal and time management skills.

The position will offer the chance to work with Colorectal Consultants and their clinical team. The role is ideally suited to candidates with administrative experience with a positive approach to change. If you enjoy a complex and varied workload this could be the post for you.



**Previous applicants need not apply**

• To provide an administrative service to the Department.
• To plan and organise own work schedule with the use of appropriate planning aids, demonstrating good time management and ensure anticipated difficulties in meeting deadlines are promptly reported.
• Deal with Consultants requests for actioning urgent correspondence, medico-legal reports and any other appropriate adhoc correspondence requested in line with the Trusts policies and procedures.
• To obtain and organise information in support of own work activities, maintain confidentiality in accordance with organisation procedures.
• Answer queries from colleagues, GP’s and patients in a timely and professional manner.
• To ensure that secure systems are in place for the storage of all resources including computerised information.
• Scanning and uploading relevant patient medical documents into the Trust’s Electronic Patient Record system.
• Scanning and uploading relevant patient medical documents into the Trust's Electronic Patient Record system.
• To assist clinicians with sending letters using Epic where incomplete patient information e.g. address or where attachments need to be included.
• To assist clinicians with sending letters using Epic where incomplete patient information e.g. address or where attachments need to be included.
• To ensure all phone calls are dealt with in a professional and timely manner
• To operate the various EPIC and other IT systems to fulfil the role/department requirements.





There’s never been a more exciting time to build your career at Frimley Health, one of the country’s largest and most respected trusts

Frimley Health NHS Foundation Trust (FHFT) has an outstanding reputation and a proud record of achievement. We have an ongoing commitment to improving the health and care services for the 900,000 people we serve across Berkshire, Hampshire, Surrey and south Buckinghamshire.

We continue to invest in our services and facilities, including a £10 million upgrade to the hospital maternity unit as well as £49m major new Emergency Assessment Centre on our Wexham Park site. The opening of a brand new £100m state of the art hospital which replaced the existing hospital facility at Heatherwood and are planning to invest further in diagnostics and inpatient capacity at Frimley Park.

We have also made significant investment in our quality improvement and digital programmes to support our vision and we will ensure that we achieve our aim of providing the highest quality healthcare to our patients. Our new EPR – Epic – went live in June and we are already beginning to reap the benefits of this ambitious investment.

Our three core values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other.

If you have a passion for clinical excellence, patient care and your own career development, you’ll feel at home at Frimley Health.

To provide clinical administrative support to the Consultants, Nurses and their junior medical staff, ensuring that the Trust standards are adhered to in relation to all documentation and data input concerning patients and treatment.


This advert closes on Tuesday 23 Jul 2024

Acute Medical Unit is a 42 bedded assessment unit that cares for general medical and older persons. Ambulatory Emergency Care unit is same day emergency service whose aim is admissions avoidance and still provide urgent emergency care.

We are looking to employ ward clerk Team Leader to support the reception team on both AMU and AECU. You are required to work weekends (Saturdays and Sundays) on the desk and have management days on weekdays.

The applicant will be expected to be able to work well as part of a team and can multi-task, manage own time, and prioritise workload effectively.

The role of a ward clerk requires good communication and interpersonal skills with the ability to work on own initiative.

Any queries, please do not hesitate to contact Christina O'garra, Senior Sister or Marvin Putal, Senior Charge Nurse on:

03006131214
• To provide administrative cover for both AMU and AECU, and to perform general receptionist duties.
• To provide clerical assistance to the senior sister.
• To process patient documentation and liaise with ward staff to resolve any problems.
• Key tasks would be updating EPIC and assisting with data collection.
• Ensure adequate stock levels of general ward supplies, EROS requests and stationery.
• To ensure that the supplies are neatly arranged in cupboards.
• To support the department with completing staff performance appraisal; allocate roster; approve annual leave and sickness management.
• To undertake any other duties relevant to the post.
• Highly vigilant of patient's privacy, dignity, and confidentiality.
• Successful candidate will be friendly and has excellent customer service.

Frimley Health NHS Foundation Trust provides NHS hospital services for around 900,000 people across Berkshire, Hampshire, Surrey and south Buckinghamshire.

As well as delivering excellent general hospital services to local people, we provide specialist heart attack, vascular, stroke, spinal, cystic fibrosis and plastic surgery services across a much wider area.

We have three main hospitals - Frimley Park in Frimley near Camberley, Heatherwood in Ascot and Wexham Park near Slough.

Our threecore values, and the behaviors that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other,Committed to Excellence, Working Together and Facing the Future.

We are also proud to host the Defence Medical Group South East at Frimley Park with military surgical, medical, and nursing personnel working alongside the hospital's NHS staff providing care to patients in all specialties.
• Managing reception desk as the ward receptionist: Welcoming patients and relatives to the ward and undertaking administration duties
• Answering telephone calls and relating information accurately to staff and the public.
• Admit, discharge and transfer patients on EPIC.
• Responsible for data entry.
• Act as the EPIC superuser for AMU and AECU
• Maintain all the patient boards with the appropriate consultants’ names.
• Management of Health Roster
• Manage ward clerk’s appraisals and sickness.
• As Ward clerk Team leader, you should be able to work weekends and management days on weekdays.
• Booking hospital transport for patient’s to be discharged home/tertiary hospital.








This advert closes on Tuesday 25 Jun 2024

A working knowledge of a health care environment would be advantageous as recording of information using information technology is essential on a daily basis. You will be given training on EPIC, our new electronic patient record system.

Managing reception desk as the ward receptionist: Welcoming patients and relatives to the ward and undertaking administration duties Answering telephone calls and relating information accurately to staff and the public. Admit, discharge and transfer patients on EPIC. Responsible for data entry. Act as the EPIC superuser for AMU and AECU Maintain all the patient boards with the appropriate consultants names. Management of Health Roster Manage ward clerks appraisals and sickness. As Ward clerk Team leader, you should be able to work weekends and management days on weekdays. Booking hospital transport for patients to be discharged home/tertiary hospital.

To ensure all phone calls are dealt with in a professional and timely manner adhering to the local targets set by the department and Trust. To support the Clinical Admin Team Lead. To ensure all patients and visitors are treated with dignity, respect, and empathy at all times. To deal with patients in a polite and respectful manner complying with their requests where possible. To support the Trust in delivering NHS targets. To respond in a timely fashion to all administrative duties. To support the implementation of all new IT and patient administration systems. Assist and be pro-active in all modernisation projects that concern the team and improve patient pathways. To be multi-skilled in your working role and able to assist in all areas of the department as and when required. To ensure strict confidentiality is always maintained in respect of correspondence received in the department and in accordance with Trust policy. To ensure demographics and daytime contact numbers are obtained and checked on each individual call and updated on the Electronic Patient Record system in accordance with Information Quality Assurance. To liaise with the Clinical team to provide a high-quality empathetic service and highlight any problems, working together as a customer focused team to solve issues that may arise. To ensure capacity is fully utilised and to escalate when demand exceeds capacity available and there is a potential patient risk to performance and patient safety. To adhere to the Trust values of being committed to excellence, working together, and facing the future. To attend meetings as and when required. Always follow all Trust and local policies and procedures. To deal with patient/staff complaints in a professional manner and try to resolve the issue before they become formal. To become an expert in the use of Epic.

Our very busy Emergency Department provides life saving treatment.

The department is open 24 hours a day, 365 days a year and treats in excess of 100,000 patients each year.

You should be level headed, able to remain calm under pressure, and be able to work on your own initiative with minimum supervision. You will be required to work occasional additional hours to cover colleagues’ holiday and sickness, and to attend the required training for the post.

Duties include Reception, Telephone work, Filing, Scanning, Notes gathering and dealing face to face with patients and relatives and any other tasks requested.

Previous experience of working with the public is essential. You should have basic PC skills but full training on the hospital computer system will be provided.
• To be an integral member of the unit, providing support to the Manager.
• To provide a wide range of duties ensuring an efficient service to the department at all times.
• Respect patient and staff confidentiality at all times and adhere to the Data Protection Act.





Frimley Health NHS Foundation Trust provides NHS hospital services for around 900,000 people across Berkshire, Hampshire, Surrey and south Buckinghamshire.

As well as delivering excellent general hospital services to local people, we provide specialist heart attack, vascular, stroke, spinal, cystic fibrosis and plastic surgery services across a much wider area.

We have three main hospitals - Frimley Park in Frimley near Camberley, Heatherwood in Ascot and Wexham Park near Slough.

Our three core values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other, Committed to Excellence, Working Together and Facing the Future.

We are also proud to host the Defence Medical Group South East at Frimley Park with military surgical, medical and nursing personnel working alongside the hospital's NHS staff providing care to patients in all specialties

KEY TASKS & RESPONSIBILITIES:

Reception Duties
1. To greet all patients and relatives attending the ED in a professional manner. Obtaining personal details and demographic details as part of the patient registration process using Symphony computer system and Pas.
2. Produce ED CASs Cards. Handwriting cards when necessary and backing information up on the computer at a later stage.
3. To help co-ordinate the patient passage through the ED from arrival to discharge/admission.


1. To cover the Ambulance line, booking in patients and giving admin support.


1. To work alongside Nurse In Charge, helping with flow of the department.


1. Scanning cas cards into the computer whilst ensure all pages are legible for future reference, shredding Cas Card. Retrieving and printing Cas Card as required by ED staff and other departments, ensuring an accurate audit trail is kept.
2. Ensure that overseas patient’s information/EHIC/Passport/Insurance details are taken and forwarded to the information department. Ensure that all Assault/Alcohol incidents are recorded on Symphony computer system for internal and external use. Ensure that all RTC information is collected. All this information is vital for collection of monies payable by patients for treatment.
3. Communications with ethnic minority who may speak little or no English and may be in pain or distressed, ensuring you respect their culture.


1. Deal with enquiries relating to appointments where appropriate. Make further appointments at Outpatient Clinics ensuring patients are booked onto the appropriate clinics according to consultant prioritization, Fracture clinics, Hand/Knee/Shoulder/Hips.
2. Use of Smart Cards to access the NHS spine to find patient’s NHS number and Gp’s.
3. Be able to react to fast changing conditions; ensure patients are monitored if unwell as the receptionist is often the only member of staff permanently watching the waiting room.
4. Ensure all patients needing immediate medical attention are seen by triage or taken into resuscitation unit straight away. Make an initial decision as to whether patient will be seen in Minors, Majors or Paeds.
5. Receive and deal with telephone enquiries from the public, patients, staff, relatives’ other departments and police. Often not relating to the ED Faxing relevant information on request.
6. Ensure that transport and any other special needs are booked in advance, using computer system, Epic, telephone and being able to use the Language line located on the ED reception desk for patients who have language difficulties.
7. Frequent exposure to distressful/emotional circumstances when dealing with bereaved or distressed patients/relatives often having to wait with relatives while nursing staff are busy with the patient.
8. Dealing with emotional/abusive and violent patients, relatives and members of the public on a regular basis.
9. To organize and priorities own workload and be able to work with several tasks running concurrently while also being aware of patients/relatives needs/safety within the waiting area.
10. To provide cover for the department during public and statutory holidays including Christmas and New Year on a Rota basis.
11. To arrange cover for sickness when a member of staff phones in sick at short notice.
12. Training and supporting new members of staff within the department, in the role of a mentor therefore enabling all staff to have skills and knowledge to support the role of the ED Reception team.


1. Ensure that you are trained in the Major incident procedures for ED and are aware of the sitting of all equipment, making sure that telephone contact numbers for call in are up to date.
2. Able to liaise with police and ambulance personnel at a moment’s notice in a major incident situation.
3. To cover other admin roles in the ED when not covered.
4. Be prepared to be called on a 24hr basis, in the event of a major incident and to be sent to any admin area to assist.


This advert closes on Wednesday 29 Nov 2023

Proud member of the Disability Confident employer scheme

To develop and maintain effective working relationships with other staff in the department and the Trust ensuring a professional and seamless service is provided. In particular this will require regular liaison with various departments. To assist clinicians with sending letters using Epic where incomplete patient information e.g. address or where attachments need to be included. To adhere to Trust Values in promoting all aspects of care and standards. To ensure all phone calls are dealt with in a professional and timely manner adhering to the local targets set by the department and Trust