Total 477 Administrative / Clerical job vacancies in Barnet, London, NW4 1NA

Please see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust. This vacancy has been advertised in accordance with the new NHS pay rate which will take effect from autumn 2024. Please note if your employment starts before the 24/25 pay scales are implemented you will be paid under the 23/24 pay scales and any backpay will be adjusted accordingly. Further information can be found athttps://www.nhsemployers.org/articles/pay-scales-202425.

Apprenticeships are designed to give talented people an opportunity to gain a nationally recognized qualification while completing on the job training. You will be supported to learn and develop the knowledge, skills and behaviours you need to perform in the job role. You will also have study time allocated within your working hours to gain your qualification.



For this role you will undertake a 22-month development programme in Business Administration within Accident and Emergency through work-based learning and by attending regular training sessions. Successfully completing the training programme will lead to an Advanced Apprenticeship Level 3.



This position is on a fixed term contract with the opportunity to become permanent once the qualification is successfully completed and achieved.



Apprenticeships require candidates to be resident in the UK for at least 3 years at the start of their apprenticeship.



Please be advised if you already hold a relevant qualification in this area at this level or higher( so in Business Administration or Business Management) you are not eligible to apply for this role.





To manage the administrational support duties for designated medical staff for the emergency department providing an efficient and effective, administrative and secretarial service. The post holder must provide all administration support for all the doctors and consultants and senior management.

To undertake a 22-month development programme in Business Administration within the Accident and Emergency department through work based learning and by attending regular training sessions. Supervision and support will be provided during all tasks, enabling the apprentice to work within the organization to gain experience, confidence and to deliver effective and safe patient focused support, to the designated team.

Successfully completing the training programme will lead to an Intermediate Apprenticeship Level 3 qualification.

Based within a busy office environment the role of an Apprentice is to provide a comprehensive and effective administrative service to support the smooth and efficient running of the department. This will include supporting the A& E team in a full range of admin duties, dealing with telephone and face to face queries in a professional and courteous manner

Responsible for providing a confidential, professional, efficient and responsive administrative support service to the ED Consultants, and Senior Nurses and Senior Team Members within the Emergency Department and contribute to the smooth functioning of the systems underpinning the service.



North Mid is part of North Central London integrated care system – consisting of the NHS and Local authority organisations in Camden, Islington, Barnet, Enfield and Haringey. As with other ICS’s, we are working increasingly closely with partners and indeed many of our financial and performance objectives are measured at this system level. Whilst all organisations remain as standalone, statutory bodies we have an ICS infrastructure for making shared decisions and agreeing shared approaches.

We are proud of our staff and want to ensure their training allows them to provide excellent clinical care. We are also a training unit for medical students from UCL and St George’s University Grenada, and for nursing and midwifery students from Middlesex and City Universities.

Take a tour of our hospitalhere

PERSON SPECIFICATION
Post: Accident and Emergency Administrator Apprentice

Department: Accident and Emergency

ATTRIBUTES/SKILLS

Education andqualifications

Educated to GCSE or equivalent

Level 2 Literacy and Level 2
Numeracy

Skills and abilities

Willingness to learn andcommitted to studies in order to achieve qualifications.
Ability to develop effective working relationships across the
organisation.
Maintain a professional approach: Smart and
presentable.
Ability to communicate effectively and sensitively with
others from a variety of backgrounds, both verbal and written
Ability to prioritise tasks and work without direct supervision
Ability to take and process minutes and action logs in a
timely and competent way Ability to compile accurate records/statistical data in order
to produce and present reports
Good attention to detail for message taking, dealing with
sensitive calls and forwarding to the appropriate team.
An understanding of emergency department standards Demonstrate understanding re the importance of patient
confidentiality and data protection.

Experience Good working knowledge of ITMicrosoft Packages such as
Outlook, Word, Excel and other relevant programmes.

Experience

Secretarial experience/Strong typing skills

Team member with a flexibleapproach to work, willing to adapt to changing situations and work pressures.

Demonstrable ability to meet deadlines

Trust values

To provide cover when requiredby the ED P.A and ED Reception
Staff

ESSENTIAL

Willingness to learn andcommitted to studies in order to achieve qualifications.
Ability to develop effective working relationships across the
organisation.
Maintain a professional approach: Smart and presentable.
Ability to communicate effectively and sensitively with
others from a variety of backgrounds, both verbal and written
Ability to prioritise tasks and work without direct supervision
Ability to take and process minutes and action logs in a timely and competent way .
Ability to compile accurate records/statistical data in order to produce and present reports.
Good attention to detail for message taking, dealing with
sensitive calls and forwarding to the appropriate team.
An understanding of emergency department standards Demonstrate understanding re the importance of patient
confidentiality and data protection.

DESIRABLE

Medical Terminology Working in an NHSenvironment
Minute taking
Using Careflow Very creative andability to design

MEASUREMENT

Application and Interview


This advert closes on Wednesday 18 Sep 2024

PERSON SPECIFICATIONPost: Accident and Emergency Administrator Apprentice Department: Accident and Emergency ATTRIBUTES/SKILLS Education and qualifications Educated to GCSE or equivalent Level 2 Literacy and Level 2Numeracy Skills and abilities Willingness to learn and committed to studies in order to achieve qualifications.Ability to develop effective working relationships across theorganisation.Maintain a professional approach: Smart andpresentable.Ability to communicate effectively and sensitively withothers from a variety of backgrounds, both verbal and writtenAbility to prioritise tasks and work without direct supervisionAbility to take and process minutes and action logs in atimely and competent way Ability to compile accurate records/statistical data in orderto produce and present reportsGood attention to detail for message taking, dealing withsensitive calls and forwarding to the appropriate team.An understanding of emergency department standards Demonstrate understanding re the importance of patientconfidentiality and data protection. Experience Good working knowledge of IT Microsoft Packages such asOutlook, Word, Excel and other relevant programmes. Experience Secretarial experience/Strong typing skills Team member with a flexible approach to work, willing to adapt to changing situations and work pressures. Demonstrable ability to meet deadlines Trust values To provide cover when required by the ED P.A and ED ReceptionStaff ESSENTIAL Willingness to learn and committed to studies in order to achieve qualifications.Ability to develop effective working relationships across theorganisation.Maintain a professional approach: Smart and presentable.Ability to communicate effectively and sensitively withothers from a variety of backgrounds, both verbal and writtenAbility to prioritise tasks and work without direct supervisionAbility to take and process minutes and action logs in a timely and competent way .Ability to compile accurate records/statistical data in order to produce and present reports.Good attention to detail for message taking, dealing withsensitive calls and forwarding to the appropriate team.An understanding of emergency department standards Demonstrate understanding re the importance of patientconfidentiality and data protection. DESIRABLE Medical Terminology Working in an NHS environmentMinute takingUsing Careflow Very creative and ability to design MEASUREMENT Application and Interview

To assist the Ward Manager and multi-disciplinary team members with general ward administration / clerical duties to ensure the smooth running of the ward / department and to act as a receptionist for visitors coming on to the ward. To undertake filing as requested by Doctors and Nurses.

To provide a timely, efficient, comprehensive and confidential secretarial and administrative service. To provide cross cover with the Management Assistant/P.A to the ED Clinical Director and ED Consultants. To provide support relating to Clinical Governance Incidents received in the ED and submit outcomes to the Clinical Lead and ED Data Manager. To work with the Senior Team to help ensure risk management processes are in place and up to date. To process / draft correspondence as required. Check all typing for accuracy, spelling and grammar. Liaise with Trust Risk Management advisors where necessary (ED Matrons and Head of Nursing Development, Patient Safety Manager, Clinical Governance Manager, PALS and Legal Teams) To close a specific group of clinical incidents on the Management Incident Safeguarding System. To provide General secretarial and administrative support including: Typing of documents, updating spreadsheets/documents, investigations, complaints, supporting the recruitment process for nursing staff, supporting the process for nurse starters and leavers, general staff correspondence including disciplinary and performance management and sickness management reports.

The Royal Free London Foundation NHS Trust, an organisation with a real sense of community we actively support and develop our staff to ensure our patients receive the best quality care. Join our team and support our vision of delivering the right care first time, every time.

We are looking to recruit experienced admin staff to work across all grades on a bank basis.

Please note, you must have admin experience in order to proceed with joining our Bank.

Here at the Royal Free we are keen to grow our existing team of Bank Admin Staff and are looking for Admin and Clerical workers on an ‘as and when’ basis, across all sites.

***If you have applied within the last 6 months and were unsuccessful, then as a previous applicant you need not apply.***

We are currently looking for people with experience in;
• Bed management
• CERNER patient records system
• Healthcare Operations management
• Ward Clerking
• Logistics
• Customer service via the phones
• PA

We have roles on all our sites at Hampstead, Enfield and in Barnet.

In general you will also be computer literate with experience of Word and Excel, and able to maintain the confidentiality required in working in a patient environment.

Successful candidates will be expected to work across the trust, providing services in a professional, efficient, friendly and polite manner, in line with our ‘world class care’ philosophy.

If all of the above sounds appealing and you want to help us out then please make an application.

We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident employer and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification). In order to facilitate applications from all members of the community the Trust is able to offer services including Braille Applications and Interpreting Services.

Please see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust.


This advert closes on Thursday 5 Sep 2024

Please see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust.

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

We are looking to appoint a highly motivated and enthusiastic Admin Assistant to work within a school office who also has the ability to work within class as a teaching assistant as and when required.

Hours: 8.30am-4pm
Days: Monday to Friday
Previous school admin experience is preferred but not necessary - just a willing, hard-working and flexible attitude is expected for this role.

If your form of contact is a hotmail email account, please check your junk or spam mail for a response from us.

Candidates should demonstrate:

-Fast learning of school systems and databases.
-Good organisational skills.
-Ability to file documents correctly and thoroughly.
-Very good I.T skills.

Other Skills:
-Develop and inspire young people in their learning.
-Help the class teacher as much as possible with general classroom duties when required.
-Excellent time-management with good punctuality.
-Able to handle challenging behaviour to a high standard.
- Excellent written and spoken English.


Requirements:

-Prepared to complete a DBS check (if you do not own a current one that is registered to the update service).

-Able to provide referee details from 2x previous employers within the last 3 years.

-Have necessary work documentation such as a valid passport and proof of address.

We are looking to appoint a highly motivated and enthusiastic Admin Assistant to work within a school office who also has the ability to work within class as a teaching assistant as and when required.

Hours: 8.30am-4pm
Days: Monday to Friday
Previous school admin experience is preferred but not necessary - just a willing, hard-working and flexible attitude is expected for this role.

If your form of contact is a hotmail email account, please check your junk or spam mail for a response from us.

Candidates should demonstrate:

-Fast learning of school systems and databases.
-Good organisational skills.
-Ability to file documents correctly and thoroughly.
-Very good I.T skills.

Other Skills:
-Develop and inspire young people in their learning.
-Help the class teacher as much as possible with general classroom duties when required.
-Excellent time-management with good punctuality.
-Able to handle challenging behaviour to a high standard.
- Excellent written and spoken English.


Requirements:

-Prepared to complete a DBS check (if you do not own a current one that is registered to the update service).

-Able to provide referee details from 2x previous employers within the last 3 years.

-Have necessary work documentation such as a valid passport and proof of address.

We are looking to appoint a highly motivated and enthusiastic Admin Assistant to work within a school office who also has the ability to work within class as a teaching assistant as and when required.

Hours: 8.30am-4pm
Days: Monday to Friday
Previous school admin experience is preferred but not necessary - just a willing, hard-working and flexible attitude is expected for this role.

If your form of contact is a hotmail email account, please check your junk or spam mail for a response from us.

Candidates should demonstrate:

-Fast learning of school systems and databases.
-Good organisational skills.
-Ability to file documents correctly and thoroughly.
-Very good I.T skills.

Other Skills:
-Develop and inspire young people in their learning.
-Help the class teacher as much as possible with general classroom duties when required.
-Excellent time-management with good punctuality.
-Able to handle challenging behaviour to a high standard.
- Excellent written and spoken English.


Requirements:

-Prepared to complete a DBS check (if you do not own a current one that is registered to the update service).

-Able to provide referee details from 2x previous employers within the last 3 years.

-Have necessary work documentation such as a valid passport and proof of address.

Admin Officer
Contract: March 2025
Salary: £13.98 per hour
Location: Stratford, London
5 days' work setting

This is a temporary contract role for an Admin officer's role with an immediate start date (Compliance dependant) for a 6 month duration with a possible extension offering a 5 day in office work setting and a London location. (Stratford)

Job Description:
This is a brilliant opportunity for candidates to work as an admin officer on behalf of our client. Administrative Officer responsibilities include meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidates should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. This an admin role working within the new bailiffs hub.

Administration

o Preparing papers and files for court, tribunals, hearings and meetings.
o Producing court/tribunal documents.
o General photocopying and filing.
o Creating and updating records on in-house computer system and data input.
o Post opening and dispatch.
o Booking, preparing and organising meeting rooms, supporting training courses and other group activities.
o Preparing meeting agenda, joining instructions, handouts etc. Drafting
o Standard letters and correspondence, minutes, notes, reports, submissions etc, according to guidelines and instructions.
o To maintain accurate and concise notes on the appropriate operating systems following enquiries or case related actions.

Operations

o Clerking civil and family courts, tribunals and hearings, ensuring papers and materials are available and up to date
o Assisting court users, supporting listing and rota management, checking files
o Contacting relevant parties, scheduling, serving court documents
o Handling counter (face to face) enquiries, and a broad spectrum of written and telephone enquiries.
o To work as a team to ensure TIB (Team Information Board) meetings are relevant, timely and productive
o To work as a team to problem solve, to assess the impact of new SOPS, to contribute to small projects

Processing casework
o Including standard documentation and information, court orders, claims
o To work to workload targets in terms of throughput and accuracy


Please be informed if you are successful, we will need to run a compliance prior to starting, and communication needs to be consistent with the compliance team including DBS checks and references.

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Job Summary:

The PA to the Chief Financial Officer (CFO) will provide comprehensive administrative and organizational support to the CFO of a leading residential development company. The PA will ensure the efficient management of the CFO's office, handle sensitive and confidential information with discretion, and act as the primary point of contact for internal and external communications.

Key Responsibilities:

1. Administrative Support:

   • Manage and maintain the CFO's calendar, including scheduling meetings, appointments, and travel arrangements.
   • Prepare and organize meeting agendas, presentations, and materials for internal and external meetings.
   • Screen and prioritize emails, phone calls, and other forms of communication on behalf of the CFO.
   • Draft, proofread, and edit correspondence, reports, and other documents as required.

2. Project Coordination:

   • Assist the CFO with special projects, including data collection, analysis, and reporting.
   • Liaise with other departments to gather information and coordinate project activities.
   • Track progress of key initiatives and provide regular updates to the CFO.

3. Financial Administration:

   • Assist in the preparation of financial reports, budgets, and presentations for the board of directors and senior management.
   • Monitor expenses and assist with budget tracking and forecasting.
   • Coordinate with the finance team on accounts payable, receivables, and other financial matters.

4. Communication and Liaison:

   • Serve as a primary point of contact between the CFO and internal/external stakeholders, including investors, banks, and auditors.
   • Manage and coordinate communication and correspondence, ensuring timely and accurate responses.
   • Organize and maintain the CFO's filing system, both electronic and paper, ensuring the confidentiality of sensitive information.

5. Office Management:

   • Oversee the efficient operation of the CFO's office, including ordering supplies and managing office equipment.
   • Arrange and coordinate logistics for events, meetings, and conferences attended by the CFO.
   • Handle ad-hoc administrative tasks and support other executives as required.

6. Confidentiality and Discretion:

   • Maintain strict confidentiality regarding sensitive company information and discussions.
   • Handle confidential documents and information with the highest level of integrity and discretion.

Qualifications and Skills:

• Education: Bachelor's degree in Business Administration, Finance, or a related field is preferred.
• Experience: Minimum of 3-5 years of experience as a PA or Executive Assistant, ideally supporting senior management in a financial or real estate environment.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with financial management software.
• Communication Skills: Excellent written and verbal communication skills, with the ability to draft professional correspondence.
• Organizational Skills: Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Interpersonal Skills: Professional demeanor with strong interpersonal skills to interact effectively with all levels of the organization and external partners.
• Attention to Detail: High level of accuracy and attention to detail in all tasks.
• Problem-Solving: Proactive and able to anticipate needs, with strong problem-solving abilities.
• Confidentiality: Demonstrated ability to handle sensitive information with discretion and confidentiality.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

We are seeking motivated and enthusiastic people with a keen eye for detail to join our busy administration team.

The post holder should be proactive and have excellent communication, good IT skills, and prioritise workloads for themselves and others to accommodate changing demands within the team and service.

This vacancy has been advertised in accordance with the new NHS pay rate which will take effect from autumn 2024. Please note if your employment starts before the 24/25 pay scales are implemented you will be paid under the 23/24 pay scales and any backpay will be adjusted accordingly. Further information can be found athttps://www.nhsemployers.org/articles/pay-scales-202425

They will have key working relationships with all members of the administrative and clinical teams including nursing and medical staff, allied health professionals and support workers. They will act as the first point of contact (in phone and in person) in communication with patients, relatives and GPs and other external hospital staff / tertiary referrers.

This vacancy may close before the current listed closing date. You are advised not to delay submitting your completed application.

Please note that if you have not heard from us within 3 weeks of the closing date of the advert to assume that you have not been shortlisted on this occasion.

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.


We provide first-class acute and specialist services across eight sites:

• University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)

• National Hospital for Neurology and Neurosurgery

• Royal National ENT and Eastman Dental Hospitals

• University College Hospital Grafton Way Building

• Royal London Hospital for Integrated Medicine

• University College Hospital Macmillan Cancer Centre

• The Hospital for Tropical Diseases

• University College Hospital at Westmoreland Street


We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological,gastrointestinaland oral disease. It has world class support services including critical care, imaging, nuclearmedicineand pathology.


We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.


For the full Person Specification and more informationregardingthe main responsibilities of this role, please refer to the attached Job Description.


Come and bea part of the best NHS trust in England to work for, according to our staff*


UCLH top trust to work at in England – for the second year running! : University College London Hospitals NHS Foundation Trust


*In the most recentNHS staff surveyUCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the second year in a row.


UCLH top trust to work at in England – for the second yearrunning!University College London Hospitals NHS Foundation Trust.


Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.



This advert closes on Wednesday 4 Sep 2024

Proud member of the Disability Confident employer scheme

Personal Assistant to Director of Maintenance
Temporary role
Hybrid
£20.00per hour

The essentials will be:

• PA experience
• Maintenance services PA only not supporting commercial this time
• Diary management and organisation skills
• Good written communication
• Someone resilient
• Customer focus
• IT proficiency
• Social housing experience would be a plus

Hybrid working 1/2 times a week in the office