Total 166 Junior Executive level Administrative / Clerical job vacancies

Job Requirements:

• Candidate must possess at least a Professional Certificate, Diploma,
• Advanced/ Higher/ Graduate Diploma, Engineering/ Business Studies/ Administration/ Management, Secretarial, Finance/ Accountancy/ Banking/ Project Human Resource Management or equivalent.
• Required skill(s): able to communicate with all level of people, proficient in both written & spoken in english, Prompt with experience in interior fit out with of related field, MS Office.
• Required language(s): Bahasa Malaysia, Chinese, English
• At least 2 year(s) of working experience in the related field is required for this position.
• Preferably Junior Executives specializing in Secretarial/Executive, Enginering background or equivalent.
• 1 Full-Time position(s) available.

General Scope:

The Project Secretary plays a pivotal role in overseeing and coordinating the administrative and documentation aspects of construction and consultancy projects. This position demands exceptional organizational skills, meticulous attention to detail, effective communication, and a fundamental understanding of contract law.

Qualifications and Skills:

Proven experience in project management and administration, with a fundamental understanding of contract law.

Strong organizational and communication skills.

Exceptional attention to detail and the ability to manage complex documentation.

Proficiency in project management software and Microsoft Office applications.

Knowledge of industry standards and processes in construction and consultancy.

Professional qualifications in mechanical engineering are preferred.

Previous experience in ISO auditing is a plus.

This job description outlines the critical responsibilities of the Project Secretary role for construction and consultancy projects. It underscores the importance of meticulous planning, adherence to contractual obligations, and effective communication, with a special focus on the essential skill of understanding contract law to ensure project success and compliance.

Perks & Benefits

• Personal leave
• Personal development opportunities

職位要求：

• 候選人必須至少擁有專業證照、文憑、
• 高級/高級/研究生文憑、工程/商業研究/行政/管理、秘書、財務/會計/銀行/專案人力資源管理或同等學歷。
• 所需技能：能夠與各個級別的人溝通，精通英語書面和口語，並具有相關領域的室內裝修經驗，MS Office。
• 所需語言：馬來語、中文、英語
• 該職位需要至少 2 年相關領域的工作經驗。
• 最好是專門從事秘書/行政、工程背景或同等學歷的初級管理人員。
• 1 個全職職位可供選擇。

一般範圍：

專案秘書在監督和協調建築和諮詢專案的行政和文件方面發揮關鍵作用。該職位需要卓越的組織能力、對細節的一絲不苟、有效的溝通以及對合約法的基本了解。

資格和技能：

在專案管理和行政方面擁有豐富的經驗，對合約法有基本的了解。

較強的組織和溝通能力。

對細節的特別關注和管理複雜文件的能力。

精通專案管理軟體和 Microsoft Office 應用程式。

了解建築和諮詢行業標準和流程。

有機械工程專業資格者優先。

具 ISO 審核經驗者優先。

本職位描述概述了建築和諮詢專案專案秘書角色的關鍵職責。它強調了精心規劃、遵守合約義務和有效溝通的重要性，特別注重理解合約法的基本技能，以確保專案成功和合規。

津貼和福利

• 事假
• 個人發展機會

What you'll be doing

• Handle overseas shipments
• Provide clerical and administrative support functions to sales teams
• Process customer orders
• Follow up on the delivery status of orders
• Prepare quotation, delivery order, and Tax invoice
• To maintain a systematic filling procedure
• Responsible for the monitoring of daily sales administration and operational functions

What we're looking for

• Candidates must possess at least a Diploma
• Preferably with min. 1 year of working experience but fresh graduates are encouraged to apply, training is provided
• Preferably language(s): English, Bahasa Malaysia
• Computer literate: MS Office

Perks & Benefits

• Employee equity
• Commission and bonus
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

JUSS Sdn Bhd specializes in crafting compelling brand narratives and visual identities, offering top-tier creative and branding services that leave a lasting mark in the hearts and minds of your audience. Our services include brand strategy, brand identity, graphic design, website development, social media management, packaging solutions, and impactful campaign development.

We are located at Lavile Kuala Lumpur, near Sunway Velocity and AEON Tmn Maluri, assessable by MRT.

We are currently looking for an Accounts Executive/Clerk cum Admin who will have the responsibilities to manage day to day finance operations as well as HR and admin related tasks.

This person will be responsible for monthly closing, keying daily transactions, filing and

documentation, liaise with customers and suppliers for collections and payments, provide support to HR and Admin related matters.

Responsibilities

Accounts Payable and Receivable:

• Process invoices, expense reports, and payment requests.
• Verify accuracy of billing data and correct any discrepancies.
• Prepare and distribute invoices to clients.
• Follow up on overdue accounts and ensure timely payments.

Data Entry and Record Keeping:

• Enter financial transactions into accounting software accurately and promptly.
• Maintain and update financial records and documents.
• Assist in the preparation of monthly financial reports.

Reconciliation:

• Perform bank reconciliations and resolve any discrepancies.
• Reconcile accounts payable and receivable ledgers to ensure accuracy.

General Ledger:

• Assist with general ledger maintenance and journal entries.
• Ensure all financial data is recorded correctly and matches supporting documentation.

Human Resource:

• Assist with interview arrangements and related matters
• Assist with employees monthly payroll task

Administrative Support:

• Provide administrative support to the finance/HR/admin team as needed.
• Handle correspondence tasks relating to finance, human resource and admin.

Qualifications

Experience & Background:

• Diploma or equivalent in accounting and/or finance
• 1-2 years experience as an Accounts Executive/Clerk or similar role. (Fresh Graduate is encouraged to apply)
• Chinese female candidate is preferred
• Proficiency in MS Office, particularly Excel.
• Experience with accounting software (e.g., Autocount/ MYOB/UBS) is preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to handle sensitive information with confidentiality.
• Strong communication and interpersonal skills.

Perks & Benefits

• Yearly bonus
• Allowance (parking, travelling)
• Nearby public transport (MRT - Taman Maluri)
• Central location (nearby to Sunway Velocity)
• Casual dress code
• Free snacks / Happy hours (coffee, snacks, titbits)
• Regular team activities (potluck, getaway, staycation)
• Company trips
• Medical

Job Requirements :
- Familiar with Microsoft (Word, Excel, Power Point)
- Required language(s): Mandarin, English, Bahasa Malaysia
- Candidate must possess at least SPM / Diploma 
- Preferably can start working immediately
- Basic Accounting Knowledge
- Familiarity with Accounting Software (SQL, Autocourt, Etc)

Job Responsibility :
- Responsible in day-to-day administrative work
- Handle bank and cash transaction with bookkeeping
- Prepare the document (Invoice, Payment Voucher and etc)
- To ensure the sales report up-to-date
- Support general office operation and adhoc tasks

Perks & Benefits

• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

工作職責/工作說明

• 協助銷售團隊處理交貨訂單和發票等日常銷售任務。
• 將銷售和管理資料準確輸入系統，確保資料完整性和機密性。
• 提供一般行政職責，例如接聽電話、歸檔文件。
• 以專業和禮貌的方式與客戶、供應商和內部利害關係人互動，解決他們的詢問和疑慮。
• 根據需要為管理層和同事提供支持，有助於提高日常營運的整體效率。

職位要求/資格

• 工商管理或相關領域的文憑。
• 具 2 年行政職位或類似領域經驗者優先。具有強烈學習意願的新生也會被考慮。
• 熟練使用 Microsoft Office 應用程式（Word、Excel、PowerPoint）。
• 強大的數字和分析能力。
• 注重所有工作的細節和準確性。
• 有效地確定任務的優先順序、按時完成任務並有效地管理時間。
• 優秀的印尼語和英語書面和口頭溝通能力。

津貼和福利

• 休閒著裝要求
• 開放文化
• 跨職能協作和學習的機會。

Job Responsibility/Job Description

• Assist the sales team in daily sales tasks such as processing delivery orders and invoices.
• Accurately enter sales and administrative data into the system, ensuring data integrity and confidentiality.
• Provide general administrative duties, such as answering phone calls, filing documents.
• Interact with clients, vendors, and internal stakeholders professionally and courteously, addressing their inquiries and concerns.
• Provide support to management and colleagues as needed, contributing to the overall efficiency of day-to-day operations.

Job Requirement/Qualification

• Diploma in Business Administration, or related field.
• 2 years experience in administrative roles or a similar field is preferred. Freshers with a strong willingness to learn will also be considered.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Strong numerical and analytical skills.
• Attention to detail and accuracy in all work.
• Efficiently prioritize tasks, meet deadlines, and manage time effectively.
• Excellent written and verbal communication skills in Bahasa and English.

Perks & Benefits

• Casual dress code
• Open culture
• Opportunities for cross-functional collaboration and learning.

Job Responsibilities

1. Reporting to senior management and performing general secretarial duties including taking dictation, typing, attending to incoming calls, and provide office administrative support.
2. Proper arrangement of business appointment, travelling, visa and accommodation of directors.
3. Taking minutes of Department's meeting and prepare meeting report. 
4. Coordinate all the activities of Director and keeping record of all meetings and appointments.
5. Scheduling appointments, maintaining an events calendar, and sending reminders. 
6. Handling all incoming and outgoing correspondence.
7. Preparing facilities for scheduled events and arranging refreshments, if required.
8. To attend to Director personal and administrative matters which include checking and compilation of claim, phone bill payment, passport renewal, purchasing of business gift etc.
9. Undertake other special assignment, ad-hoc functions and related duties.

Job Requirement

1. Diploma, Advanced/Higher/Diploma in Business admin, secretarial course or equivalent.
2. Certification in secretarial work, office administration or related training.
3. 3 years of experience as a personal assistant would be advantageous. 
4. Advanced typing, note-taking, recordkeeping, and organizational skills. 
5. Working knowledge of printers, copiers, scanners, and fax machines.
6. Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding. 
7. High integrity and able to handle confidential information well.
8. Excellent written and verbal communication skills.

• 負責辦公室的日常行政活動及接待職能；
• 確保所有客人和訪客受到歡迎並引導至適當的人員/地點；
• 篩選和接聽電話並處理查詢和請求；
• 監督茶水女工及清潔工的職責；
• 維持並確保食品儲藏室庫存補充和辦公室遲到；
• 負責安全意識角色，例如提交和確定與工作相關的活動的安全工作程序；

津貼和福利

• 中心位置
• 醫療保險
• 事假

• To be responsible for the day-to-day administrative activities of the office and reception function;
• To ensure all guest & visitors are welcomed and usher to the appropriate person/place;
• To screen and answer phone calls and attend to enquiry & request;
• To monitor tea lady & cleaner duties;
• To maintain and ensure pantry stock replenish & office tardiness;
• To be responsible in Safety Awareness role such as committing & identifying safe work procedures for work-related activities;

Perks & Benefits

• Central location
• Medical insurance
• Personal leave

客戶服務：

職位描述：

• 我們正在尋找熱衷於為客戶服務的候選人。
• 為客戶提供一流的第一線支持，確保最佳的產品和服務滿意度。
• 透過為客戶提供最佳服務來管理呼入和呼出電話。
• 透過電話、訊息和電子郵件在日曆上管理和安排辦公室和員工約會。
• 充當客戶和銷售團隊之間的聯絡人，處理售前和售後服務職能。
• 管理入庫和出庫快遞（包裹和文件）。
• 監控並確保辦公室內的設施狀況良好，管理辦公用品。
• 承擔管理階層不時指派的任何其他工作。

發票處理：

職位描述：

• 為客戶準備報價單、銷售發票和收據。
• 管理客戶銷售訂單和發票記錄的資料庫。
• 協助準備提交客戶報告，更新銷售報告
• 跟進未付款項。

津貼和福利

• 附近的公共交通
• 中心位置
• 開放文化

Customer Service:

Job Description:

• We are looking for candidates who are passionate towards serving clients.
• Provide top notch front line of support for customers and ensuring optimal product and service satisfaction.
• Manage inbound and outbound calls by providing optimum service to customers.
• Manage and schedule office and staff appointments on calendar by calls, messages and emails.
• To act as liaison between customers and sales team to handle both pre-sales and post sales service function.
• Manage inbound and outbound couriers (parcels and documents).
• Monitor and ensure the facilities within the office are in good condition, manage office supplies.
• To undertake any other job assigned by management from time to time.

Invoice Processing:

Job Description:

• Preparation of quotations, sales invoices and receipts for clients.
• Manage database of customer sales order and invoicing records.
• To assist with preparation and filing of client’s reports, update sales reports
• Follow up on outstanding payments.

Perks & Benefits

• Nearby public transport
• Central location
• Open culture

JUSS Sdn Bhd specializes in crafting compelling brand narratives and visual identities, offering top-tier creative and branding services that leave a lasting mark in the hearts and minds of your audience. Our services include brand strategy, brand identity, graphic design, website development, social media management, packaging solutions, and impactful campaign development.

We are located at Lavile Kuala Lumpur, near Sunway Velocity and AEON Tmn Maluri, assessable by MRT.

We are currently looking for an Accounts Executive/Clerk cum Admin who will have the responsibilities to manage day to day finance operations as well as HR and admin related tasks.

This person will be responsible for monthly closing, keying daily transactions, filing and

documentation, liaise with customers and suppliers for collections and payments, provide support to HR and Admin related matters.

Responsibilities

Accounts Payable and Receivable:

• Process invoices, expense reports, and payment requests.
• Verify accuracy of billing data and correct any discrepancies.
• Prepare and distribute invoices to clients.
• Follow up on overdue accounts and ensure timely payments.

Data Entry and Record Keeping:

• Enter financial transactions into accounting software accurately and promptly.
• Maintain and update financial records and documents.
• Assist in the preparation of monthly financial reports.

Reconciliation:

• Perform bank reconciliations and resolve any discrepancies.
• Reconcile accounts payable and receivable ledgers to ensure accuracy.

General Ledger:

• Assist with general ledger maintenance and journal entries.
• Ensure all financial data is recorded correctly and matches supporting documentation.

Human Resource:

• Assist with interview arrangements and related matters
• Assist with employees monthly payroll task

Administrative Support:

• Provide administrative support to the finance/HR/admin team as needed.
• Handle correspondence tasks relating to finance, human resource and admin.

Qualifications

Experience & Background:

• Diploma or equivalent in accounting and/or finance
• 1-2 years experience as an Accounts Executive/Clerk or similar role. (Fresh Graduate is encouraged to apply)
• Chinese female candidate is preferred
• Proficiency in MS Office, particularly Excel.
• Experience with accounting software (e.g., Autocount/ MYOB/UBS) is preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to handle sensitive information with confidentiality.
• Strong communication and interpersonal skills.

Perks & Benefits

• Yearly bonus
• Allowance (parking, travelling)
• Nearby public transport (MRT - Taman Maluri)
• Central location (nearby to Sunway Velocity)
• Casual dress code
• Free snacks / Happy hours (coffee, snacks, titbits)
• Regular team activities (potluck, getaway, staycation)
• Company trips
• Medical

Unique Fire Holdings Berhad focuses on the assembly, manufacture and distribution of active fire protection systems, equipment, and accessories. Our comprehensive range of products continue to reliably serve customers in Malaysia and abroad. Our export markets include ASEAN countries and the Middle East.

After our public-listing exercise, we are currently undergoing major expansion and we invite all enthusiasts and energetic individuals to join our growing team.

Job Description:

• Handling all customer enquiries and ensuring feedback from customers are consistently satisfactory
• Attending to walk-in customers as and when required (possess professional customer service attitude)
• Able to perform indoor sales and marketing activities
• Preparing quotations and consistent upkeeping of price list
• Liaising with the warehouse department on customer inquiries regarding stock availability
• Preparation of official documentations - Sales Order (SO), Delivery Order (DO), Proforma Invoice and Tax Invoice for orders
• Assist with payment collection (walk-in customers)
• Filling and archiving of all documents related to sales, delivery orders & transfer entry
• To maintain a proper and upkeep filing system for all documents
• Ensure all SO, DO & invoice copies are complete and submitted on a bi-weekly basis for Management's review
• Overall sales department and warehouse administrative task
• Other ad-hoc tasks as assigned by immediate superior

Job Requirement:

• Fresh graduates or with 1 year relevant experience in administrative background preferred (training provided).
• Independent and able to work under minimum supervision.
• Fast learner and willing to learn (systems, etc.)
• Self- motivated and to handle and execute multiple assigned task.
• Able to work in fast paced environment and under pressure.
• Strong communication skills, persuasive and good in negotiation.

The perks:

• Career & development opportunities - networking events, conferences, training, and certification sponsored by the company.
• Overtime allowance.
• Company engagement activities (annual dinner, team building, festive celebration etc)
• Medical, optical and dental benefits (in-panel clinic)
• Rewards and recognitions

• Yearly Performance Bonus & Increment
• Birthday Leave
• Work life balance

Unique Fire Holdings Berhad focuses on the assembly, manufacture and distribution of active fire protection systems, equipment, and accessories. Our comprehensive range of products continue to reliably serve customers in Malaysia and abroad. Our export markets include ASEAN countries and the Middle East.

After our public-listing exercise, we are currently undergoing major expansion and we invite all enthusiasts and energetic individuals to join our growing team.

Job Description

• Act as a trusted point of contact for the Director for all internal employees and external parties.
• Managing internal and external correspondence on behalf of the Director as assigned and authorized.
• Deputizing for the Director, making decisions, dedicating work to others and meeting with external clients/customers in his absence as assigned and authorized.
• Work closely and effectively with the Director to keep him well informed of upcoming commitments and responsibilities, while following up appropriately.
• Act as a “barometer”, having a sense of the issue taking place in the internal & external environment and keeping the Director updated at all times.
• Provide a bridge for clear communication and maintain credibility, trust and support between the office of the Director and staff under his portfolio.
• Undertake project work and administration to support ongoing business execution and group communications, including collating information, formatting documentation, organizing meetings and developing presentations.
• Participate in all monthly meetings involving the Director which includes but is not limited to department meetings, internal control meetings (IPO), driver meetings etc.
• Prepare correspondence and other communications as may be directed by the Director.
• Prepare agenda, take minutes, distribute meeting minutes and take note of all follow-up actions required from all meetings diligently
• Prepare travel arrangements, expense report, and all items needed to ensure the Director successful focus on external relation and organizational growth.
• Keeping track of the Director's calendar, activities and acts as his reminder for all important upcoming events, birthdays, festivities, etc.
• To occasionally travel with the Director locally to other warehouse locations and for meeting with clients.
• Other ad-hoc tasks that may be deemed necessary and assigned from time to time.

Job Requirement

• Candidate must have at least a Diploma/Degree in Business Administration or equivalent.
• Experience as a personal assistant, executive assistant, secretary or other similar capacities will be an added advantage. Fresh graduates are also welcomed to apply as training will be provided.
• Committed, energetic and have a pleasant personality.
• Able to communicate and interact effectively with all levels of employees and stakeholders.
• Well versed with MS Office - MS Word, MS Excel, MS Power Point.
• To maintain complete professionalism in conducting oneself when meeting clients on behalf of the Director, including good communication and ensuring consistent positive outcome of a meeting.

The perks:

• Career & development opportunities - networking events, conferences, training, and certification sponsored by the company.
• Training & Development
• Overtime and travel allowance.
• Company engagement activities (annual dinner, team building, festive celebration etc)
• Medical, optical and dental benefits (in-panel clinic)
• Rewards and recognitions

Benefit:

• Dental / Optical
• Attendance Allowance
• Work Life Balance