Total 45 Others level Administrative / Clerical job vacancies in RUGBY, CV21 1AA

Accounts Payable Clerk required in Ceredigion.

- Starting salary up to £25,000 per annum pending experience and current earnings.
- Monday to Friday 9:00am to 5:30pm with a 30-minute lunch break.
- Excellent career development prospects with a family-run multi-site car dealer group.

Our client, a family-run multi-site car dealer group established across South West Wales, is currently recruiting for an Accounts Payable Clerk to join their team in Cardigan, Ceredigion.

Reporting to the Accountant and working as part of a friendly accounts team, your duties will include:

- Process a high volume of invoices accurately and timely
- Reconcile vendor statements and resolve discrepancies
- Prepare and process electronic transfers and payments
- Assist with month-end closing procedures
- Maintain accurate records of accounts payable transactions
- Communicate with vendors regarding payment inquiries

To be eligible you will ideally live within an easily commutable distance of Ceredigion and will need to hold recent or current experience working within a similar Accounts Payable Clerk. You will need to be IT literate and have a methodical and organised approach as well as being a team. Experience working in the motor industry or with the SAGE 50 accounting software system would be advantageous but is non-essential. A UK driving licence with minimal points is also required as this position may occasionally require you to travel between sites within our client's group.

For your hard work, our client as an Accounts Payable Clerk our client is offering the:

- Starting salary up to £25,000 per annum pending experience and current earnings.
- Full support/training provided with access to training towards completing an AAT qualification.
- Workplace pension scheme.
- 20 days annual holiday allowance plus the 8 bank holidays increasing after 5 years by an additional 3 days.
- Excellent career development prospects with a family-run multi-site car dealer group
- Working hours are Monday to Friday 9:00am to 5:30pm with a 30-minute lunch break.

If you are interested in hearing more about this Accounts Payable Clerk job in the Ceredigion area, please contact Harry Woodcock at Perfect Placement Today.

Our team of Automotive recruitment specialists are dedicated to finding the perfect match for both job seekers and employers in the motor trade. Don't settle for just any Motor Trade job - let us help you find the one to take the first step towards your dream Motor Trade career.

Search Recruitment is pleased to be assisting in the recruitment of a Purchase Ledger Clerk for a full-time, permanent role based in Hull. Our client is seeking a highly organised and detail-focused individual to join their finance team. This is a great opportunity to develop your accounting skills in a supportive environment while managing key aspects of the purchase ledger function.

As a Purchase Ledger Clerk, you will be responsible for managing the accounts payable process. Your main duties will include processing supplier invoices, ensuring that they are accurately recorded and matched to purchase orders, and preparing payments for approval. You will also be responsible for reconciling supplier statements, resolving any discrepancies, and maintaining accurate financial records. In addition, you will assist with month-end procedures, supporting the preparation of management accounts, and liaising with suppliers to ensure smooth transactions and timely payments.

To be successful in this role, you should have a strong eye for detail, excellent organisational skills, and a solid understanding of purchase ledger procedures. Experience in using accounting software, such as Sage or similar systems, is essential, as is proficiency in Microsoft Excel. The ideal candidate will also be able to manage their time effectively, work to deadlines, and communicate confidently with both internal teams and external suppliers.

This position offers a competitive salary of £26000 per annum, a comprehensive benefits package, and the opportunity to work within a collaborative team environment where your professional growth is encouraged.
If you are looking for an opportunity to further develop your career in accounts payable and believe you have the skills to succeed in this role, we would love to hear from you. Please apply today.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Your new company
Join an esteemed law firm based in Chester city centre, that offers excellent benefits and work environment. The selected candidate will work as a Legal Secretary within the Wills & Trust department, providing secretarial and administrative support to the wider team.
Your new role
Are you an experienced Legal Secretary looking for a role where you can provide partners, solicitors and consultants a high level of support, by demonstrating excellent secretarial service in the production and processing of legal documents and correspondence.
You will be joining a team that specialises in protecting the assets and wealth of high-net-worth individuals through inheritance and capital gains tax planning, the creation and management of trusts and by the preparation of tax-efficient wills. Previous experience within this area is an asset but not a requirement.

What you'll need to succeed

• Previous experience in a Secretarial role or Legal environment (min)
• Exemplary communication skills, verbal and written
• Attention to detail and the ability to carry out general office tasks
• Skilled in diary management
• Good working knowledge of Microsoft Office, including Excel

What you'll get in return
Benefits include 25-day holidays, enhanced pension, healthcare scheme, death in service and subsidised central city parking
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone.
Our justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society, and it must serve all those who call on it, when they call on it. From some of the most vulnerable people in our society, to families in crisis, claimants and commercial businesses - HMCTS has a responsibility to administer a justice system that is accessible to everyone and operates efficiently.

Position: Full-Time Temporary Admin Officer
Contract: 3 months with the possibility of extending
Working Hours: Monday to Friday, Office Hours (37 hours per week)
Hourly Rate: £11.59 per hour

Job Description:
We are currently seeking an organised, motivated Admin Officer to support the admin team based at Blackburn Magistrates Court. There may be times where cover will also be needed at Burnley Magistrates Court. The role will include preparing papers and files for court, tribunals, hearings and meetings; creating and updating records, including collecting information; data input, communicating with the Judiciary and other court staff and handling face to face, telephone and email enquiries from court users. The role will also consist of CVP preparation and hosting. Training will be provided on internal systems. Excellent communication and IT skills are required for this post.

Requirements:

• Able to follow well established processes and detailed instructions.
• Strong administrative skills with proficiency in Microsoft Office packages
• Excellent communication skills, both written and verbal.

Benefits:

• Weekly pay, holiday and pension scheme
• Location accessible by car, train or bus

Application Process:

If you are interested in this position, please apply online with your CV in WORD format.

Important:

Successful candidates will be subject to a thorough background and clearance check, including Criminal Record Checks (DBS Checks), Reference Checks (Employment, Education, and any gaps) covering the past three years, as well as Address checks for the past five years. This process may also include obtaining character references and/or other evidence to cover periods of unemployment.

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.?
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Personal Trainer
Rugby FWC | Fitness | Permanent | Part time |
Between £28,512.64 and £39,108.16 OTE, depending on experience

If you're a Wellbeing Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Wellbeing Personal Trainer at our Rugby Fitness and Wellbeing Centre, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Wellbeing Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle

• Be confident about delivering a range of sessions and consultations

• Carry out high-quality inductions, health MOTs, group and personal training sessions, and general gym duties

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards

• Explore opportunities to progress into a Wellbeing Lead and management roles

Whilst on probation all contracts will be a minimum of 16 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your PT clients and improve your earning potential.

PT sessions have a sliding scale, the more you deliver the more your take home earning potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From free gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you

Your new company


A well established and constantly growing environmental consultancy that operates across the UK with bases in Nottingham Stoke-on-Trent, Macclesfield and Sheffield.

They provide services to a wide range of public and private sector clients across rail, utilities, commercial, residential, retail, infrastructure, industrial and more. As an Environmental Consultancy, they typically provide the following services; Ecology, Arboriculture, Flood Risk Assessment and Habitat management.
Working here will give you a deeper understanding of the environmental industry through interaction in a multidisciplinary team and working on a wide range of projects.

Your new role


This company has recently started to work with an extremely large rail based client, this project is UK wide and will be running for an indefinite time fame. They are looking for ecologists to work all over the UK, who are willing to stay away for extended periods of time.
Main duties will vary but could include…

• Operation Ecological Clerk of Works (ECoW) duties
• Vegetation management on rail projects
• Writing briefing notes, feasibility studies and other summaries of findings
• Habitat suitability checks including buffer zone management
• Effectively communicating with colleagues for efficient project delivery

What you'll need to succeed

• Some experience in an Ecological capacity - Seasonal or Full time
• Field / site-based experience
• Willingness to travel, stay away for extended periods, work weekends and night shifts
• Ability to communicate with and manage contractors
• Good Identification skills in relation to invasive plants and terrestrial animals
• Excellent verbal and written communication skills
• Full UK Driving Licence
• Holder of a Personal Track Safety (PTS) Card (not essential)
• Holder of a protected species licence (not essential)

What you'll get in return

• £26,000 - £35,000 per annum (Depending on Experience)
• The chance to stay away in unique and interesting parts of the UK (accomodation provided)
• Employer contributory pension scheme
• An excellent workplace culture
• Training and personal development
• Financial support towards external training courses
• Company phone and laptop provided where necessary
• Company vehicles available where necessary
• Employee Assistance Programme
• Time off in lieu
• Enhanced maternity / paternity leave
• Cycle to work scheme
• Discounted gym membership
• Ability to buy and sell annual leave

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company


A well established and constantly growing environmental consultancy that operates across the UK with bases in Nottingham Stoke-on-Trent, Macclesfield and Sheffield.

They provide services to a wide range of public and private sector clients across rail, utilities, commercial, residential, retail, infrastructure, industrial and more. As an Environmental Consultancy, they typically provide the following services; Ecology, Arboriculture, Flood Risk Assessment and Habitat management.
Working here will give you a deeper understanding of the environmental industry through interaction in a multidisciplinary team and working on a wide range of projects.

Your new role


This company has recently started to work with an extremely large rail based client, this project is UK wide and will be running for an indefinite time fame. They are looking for ecologists to work on a fixed term basis (1 year contract), who are willing to stay away for extended periods of time.
Main duties will vary but could include…

• Operation Ecological Clerk of Works (ECoW) duties
• Vegetation management on rail projects
• Writing briefing notes, feasibility studies and other summaries of findings
• Habitat suitability checks including buffer zone management
• Effectively communicating with colleagues for efficient project delivery

What you'll need to succeed

• Some experience in an Ecological capacity - Seasonal or Full time
• Field / site-based experience
• Willingness to travel, stay away for extended periods, work weekends and night shifts
• Ability to communicate with and manage contractors
• Good Identification skills in relation to invasive plants and terrestrial animals
• Excellent verbal and written communication skills
• Full UK Driving Licence
• Holder of a Personal Track Safety (PTS) Card (not essential)
• Holder of a protected species licence (not essential)

What you'll get in return

• £26,000 - £35,000 per annum (Depending on Experience)
• A fixed term contract with the flexibility to be made permanent or cancelled
• Employer contributory pension scheme
• An excellent workplace culture
• Training and personal development
• Financial support towards external training courses
• Company phone and laptop provided where necessary
• Company vehicles available where necessary
• Employee Assistance Programme
• Time off in lieu
• Enhanced maternity / paternity leave
• Cycle to work scheme
• Discounted gym membership
• Ability to buy and sell annual leave

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

What's involved with this role:

Temporary Tenancy Support Assistant/Admin – Housing

Job Ref: Rugby TCL RQ1376001

Pay Rate: £13.69 per hour PAYE

Hours per week: 37 Monday to Friday, normal working hours

Role Length: This opening assignment is for 2-3 months

City: Rugby, Warwickshire

Basic DBS required

The purpose of the role is to assist the Tenancy Support Officer to provide intensive support to tenants who are already living in homes provided by Rugby Borough Council who have complex needs to ensure they have a support plan that meets their needs.

Key responsibilities:

Assist the Tenancy Support Officer in providing a tenancy support service that enables tenants with complex needs to sustain their tenancy and live independently.
Contribute as a member of the wider team in creating a positive working environment.
Work as part of a multi-agency team to ensure all efforts are made to support customers in fulfilling their individual support plans.
Ensure that customer care is maintained to the agreed standards according to the Council’s purpose, aims and values.
Contribute to the delivery of a comprehensive Housing Service in accordance with the Council’s policies and procedures.
Deliver tenancy support service in partnership with internal departments and external organisations to all customers referred to the service.
Develop individual support plans with customers and support them to engage and adhere to them from the start of their tenancy.
Work closely with the Housing Management, Customer Advice and Support Team to provide a seamless customer journey through the service as a whole.
Work with all customers accessing the service around income maximisation and money management.
Maintain good knowledge and understanding of the services delivered in the locality that customers are able to access.
Maintain a good understanding of benefits, grants and awards that customers could be eligible for.



Qualifications:

5 GCSE's, Grades A-C, or equivalent including English and Mathematics.



Skills & Experience:

A minimum of 2 years relevant experience in a customer focused environment.
Have an understanding of the current housing issues and the local and national political and social framework within which local authority housing services operate.
Previous experience dealing with the public both face to face and by telephone with a varying customer base.
Ability to effectively communicate with residents, staff and other organisations, both verbally and in writing.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).

Full UK driving licence require for this role.



Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.

Clients are generally looking for candidates who are local to, or who can commute easily to the place of work. It will help your application if your CV states, in broad terms, where you reside – there is no need for a full address.

Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and exact job title.

To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days, please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.











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1

Job Ref: Rugby TCL RQ1376001


Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

Your new company
A higher education institute in the Liverpool area with an outstanding reputation! My client is due to welcome their new academic year students, and therefore needs support issuing 1st year's with ID cards.
Your new role
Working in a busy hub, you will be responsible for the issuing of a large volume of student ID cards to incoming students. This is a customer service orientated role, as you will be one of the first points of contact to this new student cohort! Your role will consist of delivering good customer service, as well as accurately recording student information to issue ID cards. Working with a card printer, you will need to be a confident IT user, and also feel comfortable working with different systems. This is a full-time working week, offering 35 hours Monday - Friday. You will be required for 2 weeks from Monday 23rd September - Friday 4th October inclusive.
What you'll need to succeed
Previous customer service, reception or administration experience is essential for this post! You will be working closely with the team, but will feel comfortable working autonomously. You will be system savvy, and thrive in busy, bustling environments! Due to the short nature of this post, you must be available for the entire duration.
What you'll get in return
Working with a sought after employer in the area, you will have full time hours of 9 - 5 Monday - Friday. You will have a basic hourly rate of £12ph + holiday pay, taking you to £13.45ph inclusive. You will also be instrumental to the welcome of thousands of students to their university life!
What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

We have a current opportunity for a Personal Assistant on a permanent basis with a specialist Recruitment Agency to recruit for a Personal Assistant to support the Founder and the COO of the business. The position will be based in Glasgow and is full-time office based.

The salary for the role will be £30-£35k DOE and the individual is required to be self-sufficient and highly organised.

The main duties of the role are:

1. Calender & Schedule management - speaking with internal & external stakeholders.

2. Travel Arrangements- ensuring cost-effective and creating detailed itineraries.

3. Communication & Correspondence on behalf of executive team.

4. Meeting Support- preparations, agenda creation, document creation and minutes in some cases.

5. Event Support- on occasion there would be a requirement to attend an event after work that the Executive Team may be a part of.

6. Relationship Management - building positive relationships between stakeholders, clients, board members, senior leaders & employees.

There is a quarterly bonus involved in the role as well that can be discussed in more detail.

For further information about this position please apply.

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.

Are you looking for a professional job which makes a difference?

This is a fantastic opportunity for someone looking to use existing supportive and organizational skills to really make a difference.
The role involves working with our client, providing administrative support, sighted guidance and driving support thus facilitating their own professional role.
The client is blind Assistant Finance Manager working in the Rugby and Lutterworth area seeking a PA/Support worker to provide support.

Work Schedule:
1 day in the office (Monday)
4 days working from the clients home.

About the Role:
• Support with administration duties including, but not limited to; note taking, collecting photocopies, taking minutes of meetings, typing up minutes, proof reading, filing, organising paperwork into plastic files
• Carrying folders/documents, to empty individuals office bin (due to mobility constraints)
• Act as a sighted guide for individual when she is out on visits (as well as in the office); give verbal ques such as step left/right, identify steps going up or down, open doors, trip hazards, read aloud signage/directions etc.
• Drive or travel with individual to all appointments – internally & externally
• Making refreshments throughout the day
• Inputting information into departmental software system (some training provided)
• Attend training and development sessions as and when needed.

About You:
· You will be able to demonstrate:
· A high level of written/verbal communication and professionalism
· Excellent computer skills
· Full UK driving licence and use of own car
· Have strong typing skills and the ability to take act as a scribe for our client.
· Have a valid DBS and be able to provide proof (required, preferably on the updating register
· Demonstrate a high level of trust, integrity with a good understanding of confidentiality
· Punctual, organised and reliable
· Excellent observational skills, with an eye for detail
· Adaptable to change
· Proactive and able to use your own initiative

Hours and Benefits:
Rate of Pay: £14.35
Working hours are up to 37.5 hours weekly Monday to Friday 8am to 4pm, 30 minutes for lunch.
Pension contributions are supported and holiday entitlement is made.

If all of the above appeals to you, please do not hesitate to get in touch with us.

Proud member of the Disability Confident employer scheme

Contracts Admin
North London
£30,000 - £35,000 per annum

Looking for someone who is immediately available!

Key Responsibilities:

Accurately scrutinise contractor invoice submissions, providing challenge as required.

• Assist the operational technical teams in co-ordination of multiple void and responsive repairs works.
• Assist with providing accurate update to our DMC case management system.
• Produce and interpret accurate reports from internal systems.
• Accurately update and maintain housing management systems relating to both empty homes and responsive repairs works.
• Provide regular progress updates on performance and key operating targets.
• Be a point of contact and liaison for contractors and consultants.
• Ensure commitment of the organisation's vision, mission and values influence every aspect of the business.
• Pursue excellence in all aspects of contract administration.
• Monitor customer complaints directed to the Property pod establishing trends and helping to implement lessons learnt.
• Monitoring site inspections completed and updated via our internal dynamics system.
• Have a great approach to customer service putting our customers at the heart of what you do.
• Participating in an out of hours rota system (usually one week in every nine) to provide ad hoc evening and weekend telephone support for contractors and tenants when emergency situations arise. This may also require occasional on-site attendance of emergency works e.g., major fires, floods etc. acting as our representative onsite.

What you will be responsible for:

• Assist with the day-to-day contract administration across the Repairs and Empty Homes team.
• Assist in reviewing and scrutinising invoices and variation requests submitted by contractors.
• Assist in updating and reporting on our damp, mould, and condensation case management progress.
• Assisting in agreeing for extensions of time requests submitted by contractors on both repair and empty property works.
• Assist with raising purchase orders and working closely with the finance team to make sure invoices are accurate and paid on time.
• Liaising regularly with colleagues from across the organisation, promoting the work of the pod and keeping others fully up to date on key areas.
• Supporting the wider aims of the Property pod and other teams where required, with general administrative tasks.
• Undertaking ad-hoc administrative functions in line with the role.

We are looking for an experienced Administrator who is a confident communicator, highly computer literate (Microsoft suite - Word, Excel etc) and extremely organised. The successful individual will ideally have worked in the construction and/or maintenance industry but this is not essential.

Contracts Admin
Sheffield
£25,000 - £28,000
Repairs and Maintenance

Looking for someone to start immediately

The Contracts Admin are responsible for keeping office documents organised and they perform a range of tasks to support the staff they work with. Their duties will include:

• Dealing with incoming and outgoing correspondence
• Data entry, retrieval and database maintenance
• Filing and archiving
• Creating and managing documents, spreadsheets and presentations
• Compiling reports
• Managing diaries for team members
• Scheduling meetings, taking minutes and arranging conferences and events
• Speaking to customers and clients to answer queries and resolve issues

Desirable

• Previous experience working as Admin within a customer service / call centre environment
• Excellent written, verbal, questioning & interpersonal skills.
• Analytic skills.
• Strong customer experience ethos

Please send CV's through to be considered

Legal Administrative Assistant

Location: Manchester City Centre

Salary: £12 per hour (weekly pay)

Contract: Temporary until Jan 2025

Hours of working: 37.5 hours per week, Monday to Friday, 9:00am to 5:00pm

We are seeking a detail-oriented and highly organised Legal Administrative Assistant to support our clients legal team. The ideal candidate will assist in all aspects of legal admin duties. ensuring the efficient operation of the legal department. This role requires excellent communication skills, the ability to handle sensitive information confidentially, and a strong understanding of legal procedures and terminology.

Responsibilities:

Administrative Support

• Provide comprehensive administrative support
• Manage and maintain legal files, both physical and electronic, ensuring all documents are organised and accessible.
• Prepare, edit, and format legal documents
• Schedule appointments, meetings, ensuring all parties are informed and prepared.

Document Management

• Draft routine legal documents
• Handle the filing and organisation of legal documents and ensure compliance with legal requirements.
• Assist in the preparation of case files, including gathering and organising necessary documents

Communication

• Act as a liaison between the legal department and clients, court personnel, and other external parties.
• Answer and direct phone calls, emails, and other correspondence related to legal matters.
• Coordinate and manage communication

Research and Information Gathering

• Conduct basic legal research using online resources and legal databases.
• Gather and compile information from various sources as requested

Billing and Invoicing

• Assist with the preparation and tracking of billing statements and invoices.
• Coordinate with the finance department to ensure timely processing of payments related to legal matters.

Compliance and Record Keeping

• Maintain and update legal department databases, ensuring accurate records of all legal matters.
• Ensure compliance with all legal administrative procedures, including document retention and disposal policies.

Miscellaneous

• Assist with special projects and perform other related duties as assigned by the legal team.
• Keep up to date with changes in laws and regulations relevant to the company's operations.

What we need from you:

High school diploma or equivalent required; an Associate's or bachelor's degree in legal studies, Business Administration, or a related field is preferred.

• Experience as a Legal Administrative Assistant or in a similar role within a legal environment.
• Experience with legal document management systems and legal research tools is a plus.
• Strong understanding of legal terminology and procedures.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to handle confidential and sensitive information with discretion.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.

Company information:

This contract vacancy is being advertised by Rullion Ltd

Since 1978, Rullion has been securing exceptional candidates for a range of clients; from large well-known brands to SMEs and start-ups. As a family-owned business, Rullion's approach is credible and honest, focused on building long-lasting relationships with both clients and candidates.

Rullion is a forward-thinking recruitment company that specialises in providing a wide range of talent consultancy services to a diverse client base; from small start-ups to large household names.

We celebrate and support diversity and are committed to ensuring equal opportunities for both employees and applicants. NCoates

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.

Main Functions of Job Develop, operate and manage the North office and administration system. To undertake general office duties as necessary, including taking minutes of meetings, filing, scanning, photocopying, management and disposal of confidential information, as part of an effective administration service To arrange meetingsand ensure all necessary preparation is completed in advance including of booking of rooms, notify attendees initiate and prepare agenda. To take and transcribe minutes and following through on actions point where necessary and cascade to internal and external delegates. To use computer systems to produce reports letters and facilitating the proficient use of the Microsoft Package. Prioritise incoming mail, emails and telephone calls using judgement and experience to prioritise deciding which documentation, information is to be passed onto the manager and which may be passed to other areas for action and information. To co-ordinate the administrative processes relating to Childrens Community Nursing Team in the North team. The gathering of confidential, highly sensitive information on the Children and Young Persons on the caseloads Maintain all aspects of confidentiality regarding the child/young person, families and colleagues and adhere to the Data Protection Act. To arrange meetings, notify attendees, produce and manage agendas, following through on action points where necessary for the following meetings: Monthly minute taking for the North Locality meeting Quarterly minute taking for CCN Team meetings Minute taking for Professionals meetings as necessary Minute taking for Package meetings as necessary To cover CPAG meetings as necessary. To formulate, manage and maintain the North patient caseload for the Community Childrens Nursing Team. To use Lorenzo system to access, enter and update patient information adding new referrals, contacts and discharges, as required by locality. To manage and maintain theMedical Devices Databasefor the Community Childrens Nursing Team. Liaising with Estates Department and Clinical Leads as appropriate. To act as first point of contact for all queries related to North caseload Childrens Community Nursing Team. To weekly print staff location sheet. To update and maintain all notice boards. To formulate, manage and maintain the staff Off Duty rota and board. To formulate, manage and maintain Admin location sheet. Archive documentation as necessary. To type up Children and Young Persons assessments. To make up new patient file and folders, ensuring information on shared drive is kept up to date To monitor and order office stationery and equipment within the department. Maintaining stock control in order to ensure an efficient office environment. To be responsible for sorting all incoming and outgoing post. Any ad hoc duties, which may be requested by the staff and managers. To be aware that we are all working in a changing environment and therefore to be prepared to change working practices, should this be required, to promote more efficient use of resources or better patient care. Report general faults in office to the relevant person / department ensuring all actioned in a timely manner. Keeping the work place in a clean and tidy state Ensure Mandatory training is up to date. To work as an effective team member, networking and contributing to meetings to problem solve, improve working process and practices. Liaise with team members to follow up queries and issues; resolving problems where appropriate. To establish and maintain a well-organised and effective administrative service able to meet the needs of the service users and staff Establish and maintain communication with people about routine and daily activities overcoming any differences in communication between the people involved. Maintain and respect all aspects of confidentiality regarding the child / young person, families and colleagues and adhere to the Data Protection Act. To work independently on all aspects of the role, exercising maximum autonomy and control whilst recognising when it is appropriate to seek advice or assistance from a senior member of staff. Using effective communication skills in all interactions with clients, and colleagues within the Community Childrens Nursing Team and other relevant departments To be the first point of contact in dealing with enquiries both in person and on the telephone, in a professional polite and helpful manner and ensure urgent matters are brought to the attention of the person responsible, so that responses are dealt with quickly and within set guidelines. To work collaboratively with other administrative staff to ensure that administrative resources are used flexibly to meet the demand, in times of particular pressure in any area.