Total 50 administrative clerical job vacancies in us california thousand oaks

• Directly assists the commander or senior ART in the management of all administrative support program
  functions.
• Serves as the resident subject matter expert for all mandated administrative support programs.
• Serves as a unit liaison to the offices of program managers.
• Performs other clerical and administrative work in support of the office/organization.

• You will serve as a Contract Specialist assigned to the Contracts Directorate of the Naval Information Warfare Systems Command (NAVWAR).
• You will assist the Procuring Contracting Officer (PCO) in providing business advice to the customer in formulating acquisition strategies from requirements definition through the life of the system.
• You will perform all pre-award and post-award functions, using a wide range of complex contracting methods and complex and hybrid contract types.
• You will assist in the preparation and maintenance of acquisition plans, appropriate milestone charts, and related schedules. Assists in the preparation of statements of work.
• You will prepare determinations and findings, solicitation documents, and the contractual vehicle.

• Researches and maintains files and other reference material to organize and present information when preparing reports or responding to routine correspondence.
• Prepares reports/summaries/personnel actions for review by supervisor. Contacts appropriate personnel to ensure corrective action is taken to correct errors encountered.
• Receives visitors and phone calls, ascertaining the nature of requests and directing callers to appropriate staff, or personally providing the information desired when routine or procedural matters of the office are involved.
• Performs a variety of general clerical tasks such as: Time and Attendance; schedules appointments, arranges time, participants, and location of meetings; makes travel arrangements for activity personnel.
• Maintains suspense records on all correspondence and action documents and follows up to ensure a timely reply action.
• Types correspondence by using facts given by the supervisor and available references.

• You will serve as a Procurement Contracting Officer (PCO) assigned to the Contracts Directorate of the Naval Information Warfare Systems Command (NAVWAR).
• You will serve as the technical expert in all contract related matters and maintain a high level of experience and proficiency in all aspects of Federal and Defense Acquisition regulations.
• You will provide business advice and collaborate with customers including Program Managers, Program Executive Officers and NAVWAR leadership in formulating acquisition strategies from requirements definition through the life of the system.
• You will independently research, interpret, analyze, and apply Federal DoD, Department of the Navy guidelines, including the Federal Acquisition Regulation (FAR) and its supplements, DoD Instruction (DoDI) 5000.02, and industry practices.
• You will be responsible for pre-award and post-award functions, using the full spectrum of available FAR and non-FAR contract strategies including a wide range of complex contracting methods.
• You will actively lead developing objectives and strategies in terms of the degree of competition, and will construct the contractual vehicle, including use of pricing arrangements, subcontracting policy, set-aside policies and other considerations.
• You will serve as the primary advisor to program officials in acquisition planning meetings, including advising on acquisition objectives and strategies to be used in the preparation of statements of work, solicitations, and contract structures.
• You will prepare, review, and/or approve determinations and findings, justifications and approvals, and solicitation and all contract documents.
• You will perform cost and price analysis using all available information to develop profit/fee objectives and negotiate contract costs; prepare, review and/ or approve Business Clearances to document business decisions.
• You will be responsible for briefing and obtaining higher level approval as required through the Head of Contracting Activity and Senior Procurement Executive as required.

• Assists in property management to ensure accuracy of ownership and inventories are updated. Purchases supplies and equipment.
• Prepare, edit, and finalize correspondence. Process daily incoming and outgoing mail.
• Process various transactions such as obligations, collections, distributions, reconciliations, etc. in the automated financial system.
• Provide general information about division wide operations to the public both orally and in writing.
• Respond to inquiries directly or refer individual to the appropriate staff member.

• You will serve as the senior advisor for Navigation Warfare (NAVWAR) manpower programs, plans, and execution and interfaces with the Executive Director, National Competency Leads, Program Executive Officers, Resource Sponsors, and DON Staffs.
• You will exercise delegated authority to manage the Command's Civilian, Military, and other workforce requirements and monitor the execution of workforce related resources.
• You will will participate in workforce planning and execution reviews and provide specific actionable recommendations regarding analysis, strategic intent, and plans of action to meet NAVWAR leadership goals.
• You will act as contributor in the development of the NAVWAR longrange corporate and strategic plans, revised manpower policies, and the ongoing assessment of health of the NAVWAR Total Force.
• You will provide oversight and subject matter expertise for military manpower/billet management, civilian authorization management and execution, organization, staffing plan execution and reporting, and Intelligent Workbook.
• You will collaborate with higher level headquarters, other Navy and Marine Corps Commands.
• You will oversee and assist in the development of metrics and measures to identify command level trends, gaps, and areas of concern.
• You will coordinate and prepare command briefs, presentations, and communications for internal and external audiences.
• You will participate in continuous process improvement assessments and recommendations for manpower and total workforce initiatives.
• You will collaborate with the Strategic Manpower Lead for long-range planning requirements and provide input into the NAVWAR manpower strategy.

Perform the following duties and responsibilities:

• Monitor and track obligations, expenditures for base/mission support functions throughout the execution phase of the annual operating budget.
• Identify potential resource needs, facilitate acquisition of additional resources, and establishes criteria to evaluate effectiveness of additional resources.
• Provide administrative planning, oversight for a variety of special and/or continuing programs such as the Savings Bonds, Combined Federal Campaigns, the Freedom of Information Act, and the Privacy Act.
• Responsible for coordination and facilitating the function of all services, clinical and administrative, which interface with the service.
• Oversee a variety of functions that includes incoming/outgoing correspondence, records management, publications/forms management, administrative standard operating procedures, administrative internal controls, and organizational files management.
• Assure those internal systems and/or procedures for carrying out the clinical service organization's administrative functions meet the requirements of balancing costs, benefits, productivity, and effectiveness.
• Conduct studies, surveys, and interviews to gather information necessary to formulate policies, procedures, and strategies.
• Responsible for the service's governance procedures guaranteeing minutes of councils and committees are properly documented.
• Analyze information to make quantitative and/or qualitative evaluations for the preparation of narrative and statistical reports of findings.
• Prepare presentations/executive correspondence for Director and/or completes fully documented studies for review of health care system committees and top management.
• Provide advice and/or assistance to management in such areas as; recruitment initiatives to replace loss of skilled employees, requirement, hire lag problems, mission or workload expansion, change or decrease, merit promotion requirements/procedures, requirements, procedures to determine employee placements to affect a variety of placement actions such as reassignments, reduction-in-force, realignments, noncompetitive promotions, and details.
• Provide advice to management and/or staff on contracting, procurement policies and issues.

• You will manage the Command's Fall Protection Program and will serve as a general Safety Specialist for a large, assigned geographic area.
• You will evaluate operations, facilities, materials, and equipment affecting fall protection.
• You will conduct fall hazard surveys and preparing survey reports, coordinating workplace and personal fall protection system inspections with the supporting competent person for fall protection.
• You will schedule, coordinate, and participate in semi-annual fall protection training courses.
• You will perform and document workplace safety inspections in a variety of work environments including administrative, industrial/semi-industrial, hazardous material use, and material handling locations.
• You will coordinate with the servicing Industrial Hygienist, identifying work areas, processes, or tasks that require respiratory protection.

Primary duties provide direction and oversight in the execution of administrative functions to include administration, human resources management, budget and finance, management and program analysis, office support services, document control, logistics and a variety of related administrative matters.

Duties include, but are not limited to:

• Provides full staff assistance on administrative matters affecting patient care and clinic policy.
• Collaborates with management staff within the Emergency and Inpatient Care Service as well as staff affected by the operations of the service.
• Maintains various aspects of the Service including budget and fiscal management, supply, personnel and workforce utilization, and space utilization.
• Reviews data supporting clinical in/outpatient performance measures and potential recommendations for improvement.
• Participates in the analysis and interpretation of workload and other data used in resource planning.
• Coordinates the internal gathering of data to ensure that all providers in the Service are meeting performance standards, completing mandatory annual training, and completing workload in a timely manner.
• Responds to difficult patient and staff issues including issues requiring preparation of appropriate written responses and recommendations.
• Maintaining records and documentation required for the Joint Commission (JC) and Veteran Emergency and Inpatient Care Service (VHA) regulation.
• Provides full administration of reporting, evaluation, and fee requirements associated with the Accreditation of the organization and performs audits necessary for continued accreditation.
• Ensures required licensure of staff are current, initiates purchase orders for payment of annual fees for accreditation and participates in annual site inspection.
• Leads in administering programs concerning such matters as equal opportunity, merit promotion, labor management relations, and position management.
• Develops, interprets, applies, and integrates objective criteria and acceptable standards for use in monitoring activities.
• Ensures administrative support staff are updated on administrative issues affecting the delivery of care/assistance to patients and providers.
• Responsible for administrative oversight of the Service budget including fund control points, overtime, and personal service dollars, keeping the Chief informed and working with personnel responsible for maintaining fiscal solvency.
• Gathers and analyzes budget needs of the Medical Center and supervises all phases of budgeting within administrative requirements.
• Develops monthly and quarterly cost ceilings while maintaining running control of funds to ensure that accounts are within authorized levels.

• Duties and responsibilities will vary depending on the level of the position, however you will be trained to develop into a full performance GS-7. Various duties may include:
• Manage the administrative and program support requirements by providing information on administrative policies, procedures, and requirements on matters pertaining to administrative management functions.
• Participate in fiscal functions involving the formulation and execution of operating budgets, assessment of resources, and maintenance and control of multiple facility accounts.
• Establish internal administrative procedures to improve operational efficiencies and timeliness of services.
• Receive visitors and telephone calls answering inquires.
• Respond to requests for information.

• Provide comprehensive office administrative assistance to the manager and subordinate supervisor.
• Screen all correspondence addressed to the manager and staff.
• Maintain records and files in accordance with the local Functional Filing System.
• Provide advice and guidance to the subordinate supervisors in following procedures for preparation of reports, studies and correspondence.
• Assist subordinate supervisors and their own clerical staff in personnel liaison work to include providing orientation and training on proper personnel administrative procedures.
• Perform office automation duties using software applications such as office automation, to track data, compose correspondence, and to enter and certify time.

• Provide oversight and implementation of the full range of administrative responsibilities within the Ukiah Field Office.
• Provide overall management of public contact for reception and general information concerning office programs.
• Provide management of the billings and collections processes for lands, recreation permits, minerals, grazing, forest products, etc.
• Monitor and maintain the procurement of supplies, materials, equipment, and services.
• Responsible for ensuring the accuracy and integrity of time and attendance records.
• Provide input and assistance with budget formulation for the Annual Work Plan (AWP).
• Participate in the monitoring and implementation of budgetary functions involving the maintenance and control of funds covering the activities of the Ukiah Field Office.
• Serve as liaison to the Human Resources office and point of contact regarding personnel administration matters.
• Utilize an automated personnel database system to initiate, approve, and track requests for personnel actions.
• Provide overall management and oversight of office charge cards, including those used for general purchases, travel, and uniforms.
• Schedules work by setting priorities and developing schedules for completion of work.
• Resolves conflicting Human Resources (HR) demands and obtains necessary resources for team members to produce quality products in a timely manner.
• Devises and maintains record keeping systems to provide required information for production reporting, evaluation, etc.

• You will assist the Administrative Officer in managing the human resources essential to the direction and operation of the organization.
• You will advise management on a wide range of proposals, policies, and procedures which influence manpower and position management.
• You will act as point of contact for all award submissions ensuring they meet required criteria before review by senior leadership.
• You will ensure correct punctuation, capitalization, spelling, grammar, format, and arrangement of material.

• You will serve as a Procurement Contracting Officer (PCO) assigned to the Contracts Directorate of the Naval Information Warfare Systems Command (NAVWAR).
• You will serve as the technical expert in all contract related matters and maintain a high level of experience and proficiency in all aspects of Federal and Defense Acquisition regulations.
• You will provide business advice and collaborate with customers including Program Managers, Program Executive Officers and NAVWAR leadership in formulating acquisition strategies from requirements definition through the life of the system.
• You will independently research, interpret, analyze, and apply Federal DoD, Department of the Navy guidelines, including the Federal Acquisition Regulation (FAR) and its supplements, DoD Instruction (DoDI) 5000.02, and industry practices.
• You will be responsible for pre-award and post-award functions, using the full spectrum of available FAR and non-FAR contract strategies including a wide range of complex contracting methods.
• You will actively lead developing objectives and strategies in terms of the degree of competition, and will construct the contractual vehicle, including use of pricing arrangements, subcontracting policy, set-aside policies and other considerations.
• You will serve as the primary advisor to program officials in acquisition planning meetings, including advising on acquisition objectives and strategies to be used in the preparation of statements of work, solicitations, and contract structures.
• You will prepare, review, and/or approve determinations and findings, justifications and approvals, and solicitation and all contract documents.
• You will perform cost and price analysis using all available information to develop profit/fee objectives and negotiate contract costs; prepare, review and/ or approve Business Clearances to document business decisions.
• You will be responsible for briefing and obtaining higher level approval as required through the Head of Contracting Activity and Senior Procurement Executive as required.