Total 167 administrative clerical job vacancies in flexible across our key sites edinburgh london birmingham bristol gloucester eh2 4lh

We have an exciting opportunity for an Administrative Assistant with the passion and commitment to join this high achieving, happy and successful staff team. Ricards Lodge High School is an outstanding, successful and vibrant multi-cultural comprehensive school for girls with a co-educational Sixth Form. We have high expectations of all our students and provide a dynamic and stimulating environment in which they can learn and develop as individuals. The role includes (but is not limited to): Providing general administrative support to ensure effective and efficient running of the school. Responding to telephone calls and enquiries efficiently and in a professional and supportive manner. Communicating with parents/carers via our Parent communication portalConfidence in IT and communication skills.Assisting and covering the Reception at busy times of the day. Sorting and distributing incoming and outgoing mail including deliveriesMaintaining records on the School’s Information Management system (SIMs). Assist, when required, with the administration of in-year student transfers, both in and out of the school. Assist, when required, with the administration of student trips and attendance. Assist with the Transition to Year 7 process as directed.Support in the collection of Year 11 leavers destinations, required by the DfE, and as directed by your Line Manager.Support in arranging vaccination schedule in liaison with the Immunisation Team and Heads of Years.
As a valued member of staff we want to ensure that you have access to all the benefits available to you. Benefits include the following: Well being weeks and social events A laptop for all teaching staff Car parking on site Social staff area and work area for staff Access to Merton’s Employee Assistance Programme including new wellbeing app with instant access to free support for up to six weeks Collaborative approach to teaching and learning Merton Employee VDU users – possible to claim a fee towards glasses/eye test Annual season ticket travel loans are availableCar parking on site
The staff are very supportive towards each other with a great camaraderie existing throughout the school with a number of social events that are open to all and well attended.We are committed to safeguarding and promoting the welfare of children and expect all staff to share this commitment. Successful candidates will be subject to an Enhanced DBS check, confirmation of qualifications, experience checks and satisfactory references. Ricards Lodge High School welcomes applications from all, irrespective of gender, marital status, disability, race, age or sexual orientation. All applicants must be able to provide evidence of their Right to Work in the UK prior to commencement of employment. As part of our need to comply with UK immigration rules, you will be required to provide Home Office stipulated documentation prior to interview. We reserve the right to interview as applications are received.
Educating Successful Women of the Future

Your new company
A growing consultancy are seeking an Administrative Assistant to join their business on a 1 year fixed-term-contract! In order to hit the ground running, you must have administrative experience, be able to travel into the office 5 days a week and speak fluent French and English!
Your new role

• Reception duties and liaising with clients that enter into the office.
• Managing stock levels in the office and ordering supplies when required.
• Supporting the running of internal and external events.
• Filing, scanning and printing.
• Preparation and proofreading of any documents/procedures.
• Gathering info ahead of any inspections that may take place.
• Support with scheduling any meetings, interviews when needed.
• Tracking 'signed-back' forms and letters to be documented in the system.
• Monitoring annual leave amongst staff and ensuring there are no clashes.

What you'll need to succeed

• Must be immediately available or on a maximum 1-week notice.
• Experience within administration in a similar role.
• Ability to be in the office 5 days a week.
• Fluency in French and English is essential.

What you'll get in return
Chance to learn, grow and expand on your skills further within a prestigious company! Great culture within the business!
What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

To keep up-to-date with all relevant policies/ procedures and local guidelines ensuring that high standards are maintained. To welcome patients, relatives and visitors onto the ward and maintain the security and safety of patients at all times To provide a reception service to all who wish to enter the ward To admit and discharge patients on the computerised hospital system and ward admission book ensuring accurate patient details are recorded. To liaise with other members of the ward team as required. To take full responsibility for developing own practice. To attend personal performance reviews. To work as part of a ward team. (To include attending and participating in ward meetings as required) To plan own workload and prioritise need. Distributing notes following Trust protocols To sort and distribute incoming and outgoing mail for the ward. To provide a comprehensive telephone enquiry service for the clinical area referring to the Midwife in charge or ward Sister for advice as required Answering the telephone, taking and relaying messages to staff Updating patients results from clinical staff both internal and external i.e. Midwife, Consultant GP on hospital based computer systems Printing and photocopying for the ward Ordering and collecting stationary for the ward as and when required Laminating documents Arranging an interpreter for patients if required using the Hospitals interpreter service Responding to emails in line with Trust protocols and Data Protection Act Liaising with Midwives and/or MCAs for patient discharge to ensure all patient database information is up to date and complete. Liaise with community midwifery, GPs and internal departments/teams daily in relation to discharge information Creating new purchase orders on EROS on behalf of the ward Attending staff meetings and training as and when required Report building faults on behalf of the Midwife in Charge/Ward Sister through the Trust telephone and intranet system and relay messages to the ward Sister and/or staff on shift. Complete new request for works form to be signed off by ward manager Arrange deep cleans as required Directing onsite contractors to the correct area and/or to the ward Sister Assisting patients with ward information Collecting medication adhoc from the Pharmacy to prevent discharge delays during staff shortages i.e. in the absence of and MCA/Flow Midwife or Midwife To be aware of cost implications and make effective use of resources. To ensure that all issues of clinical governance are acted upon as per Trust policy. Print wristbands and stickers for patients as required. To organise appropriate transport enabling the safe transfer of patients and equipment to their destinations. Support to the clinical audit programme by recording information/statistics as required. Participate in holiday absence rota with other members of the reception team The post holder will be able to use the relevant computerised systems to ensure patients are appropriately admitted, transferred or discharged from the ward/area. To deal with patient property in accordance with Trust policy. To be aware of emergency procedures and always act in accordance with Trust procedure, protocols and guidelines. To assist in the training and support new ward receptionists to the Trust and orientate them into the post In the absence of Housekeepers/MCAs assist the administrative aspect of the daily meal service In the event of the unit being in high escalation and/or has high staff absence, and there is no clinical staff to support the recording of staff sickness on the ward. You may be asked to support the recording of staff sickness in the electronic rostering system and put shifts out to bank. This must be authorised by a Ward Sister or Flow Midwife prior to accessing the system (see ward flow diagram). To take on other such reasonable non clinical duties as appropriate to the banding, as directed by the ward Sister. Request printing from print room when ward levels of stationery are low

* Supporting Medical Secretaries with typing of clinics/ward rounds using audio equipment* To assist with the dissemination of post to individuals within the department on a day to day basis* Photocopying/faxing* To assist with department filing as and when required* Answering of department telephones and using judgement in responding to queries or taking messages. Ensure that all enquires are dealt with politely, courteously, promptly and professionally* Ordering and monitoring of stationary for the department* Access voicemail and pass on accurate messages* To attend mandatory courses and participate in training programmes relating to areas of work. Ensure that skills and knowledge are up to date and develop when necessary * To use Lorenzo (patient record system) to look up patient appointments,addresses and tracking of notes.

Your new company
My client is seeking a motivated and highly organised administrative assistant to join their team.

Your new role
In this role, you will have the opportunity to support students in navigating the application process, facilitate meetings between students, parents, and the careers team, and manage and supervise the Student Careers Team. You'll also have the chance to assist with the organisation of career events and presentations throughout the year.


What you'll need to succeed
To be successful in this role, you should be a team player with excellent organisational and communication skills, IT savvy, and a great problem solver. You should also be able to work independently and show initiative, have native-level English proficiency, and be good with numbers with analytical skills. You should have previous experience in a similar role and strong administrative skills.

- French is a desirable language


What you'll get in return
Fantastic workspaces and resources
Annual leave
Fresh meal cooked every day
Professional development opportunities (internal & external)
Cycle to work scheme
70% contribution to cash health plan
Free hot drinks throughout the day
Social events and staff parties
Contribution towards language classes - French or English
Discounts at local businesses
Free Financial Times online
Annual flu jab and more...

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Barts Health Volunteers play an integral role in providing quality support to our patients across the Trust and our volunteers add so much value to the experience of patients and visitors.

We are looking for an innovative and competent administrator who would like to be part of the team and help us to really build the programme to maximise the value and impact that volunteers can make to Barts Health.

The successful candidate will be a motivated and proficient administrator who can provide comprehensive support to the thriving Barts Health Volunteer Programme.

The job includes: insuring that volunteers are processed and on-boarded efficiently, overseeing and managing the software package, correspondence, inboxes and organising functions including meetings.

You will need to be flexible and be able to travel to different hospital sites as well as demonstrate good people skills including experience of working with and supporting volunteers, combined with good communication, organisational skills, innovation and the ability to multi-task.

Barts Health Volunteer service is an innovative and exciting volunteer service supporting the many functions of the hospital by involving volunteers from the community to support a plethora of services across the hospitals.

Volunteers play an instrumental role in improving the experience of patients, staff and visitors and there are currently over a 1,000 active volunteers. However we are committed to continually growing and improving voluntary services and looking for a motivated individual to join the team and help us to deliver the service.

We are recruiting for an experienced administrator who enjoys working with people from different backgrounds to develop and run the administrative functions of the service including the recruitment, deployment and support of the volunteers in their role.

You will need to have some experience of working with volunteers or in a people-facing capacity and knowledge of using databases and software to an intermediate level.

Each day is different and varied and you will have the opportunity to hone your administration skills and experience whilst supporting this well-respected service.

Barts Health is one of the largest NHS trusts in the country, and one of Britain’s leading healthcare providers.

The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.

Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which ourWeCarevalues and behaviours are visible to all and guide us in how we work together.

We strive to live by ourWeCarevalues and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.



The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.




This advert closes on Monday 6 May 2024

To build and maintain relationships with team members, focussing on communicating well in order to support productive team working To process new referrals in accordance with local Standard Operating Protocols (SOPs) To book clinics and appointments and to manage any cancellations or amendments in a timely manner To maintain health records as required and according to local SOPs To utilise relevant electronic patient record systems to enter and retrieve patient data, ensuring all details are accurately recorded in a timely manner To provide accurate confirmation of appointments to service users, families and carers To maintain the integrity of patient data on electronic patient records, including the creation and update of records Please see attached Job Description and Person Specification for full roles and responsibilities.

To provide administrative and clerical support to C&YP community services, including SCS clinicians and therapists in the community. To provide co-ordination of specific day to day activities as directed by line manager e.g. progressing and prioritising time dependent activities, supervising ongoing monitoring activities, data quality/data management activities, scheduled (routine) weekly/monthly activities, other specific activities as required. To respond to incoming calls and deal with enquiries in accordance with local procedures. Record messages accurately ensuring appropriate action is taken. To handle complaints (if first point of contact) in line with local policies and procedures and to escalate appropriately if they cannot be resolved at first point of contact. To open, sort and scan/ distribute post and any relevant correspondence for SPA and SCS. To process new referrals and information, recording appropriate data onto RiO and using RiO to its full functionality for the servicesTo book appointments, clinics, meetings, and rooms as required for SCS. To book interpreter services as required. To check RIO waiting list information and prioritise and action accordingly, highlight potential breaches to line manager. To follow up DNAs, outstanding review appointments and unanswered 14 day letters To input/update information on electronic record systems (principally RiO), ensuring quality of data and completeness. To prepare information for example, client reports, letters, in line with local policies and procedures and agreed support levels for different services. To undertake G2 formatting duties to include reports containing terminology relating to SCS, letters, memos and service documents and PDRs as required. To collate and distribute reports and other relevant information to parents and professionals (for example - education staff, G.P.s, internal/external agencies) following local policies and procedures, ensuring that the appropriate parental consent has been received. To action Hybrid mail , email or DOCMAN as appropriate. To access approved third party systems on behalf of SCS to check or extract data requested by staff (e.g. eSP, Frameworki (RBG Care and Health Services database) and WInpath for test results). To co-ordinate the maintenance log of specialist clinical/therapy equipment, ensuring items that are issued and returned are logged and requesting maintenance and testing of the equipment as required as appropriate to the location. To maintain the portable IT asset register for SCS (according to location and service teams utilising this support by SPA team) including laptops, IPads, memory sticks, remote call centre phones and VPNS recording serial numbers, asset ids, date of issue and person issued to (ensuring all assets are signed for by recipients and records kept for audit and recovery). To collate agenda items, take minutes at team meetings, type minutes and distribute information to team members as requested. To gather data as requested, for example, activity data and statistics, providing punctual and accurate information following departmental and local trust guidelines as required on a weekly, monthly and quarterly basis. To establish and maintain effective working relationships with clients, carers, the general public and all other staff working internally and externally to the Trust. To take account and act according to individual patient circumstance, giving due regard to cultural differences and diversity of clients, carers and service users. To liaise with parents, schools, G.P.s and other professionals with regard to administrative duties relevant to client care, for example, processing new referrals, arranging clinic appointments. To ensure consistent and robust reporting of patient related information on RiO as requested and according to local policies. To provide input of service development ideas to the administrative team and develop current administrative procedures facilitating ongoing and efficient processes within the department as required. To process discharged files ensuring accurate inputting of information to the required electronic record systems to facilitate efficient retrieval of files following Trust policy. To demonstrate flexibility and negotiation skills with team members and parents in terms of appointment availability; implement solutions and strategies to participate in a team environment, seeking advice and support where necessary. To work as part of a team and to undertake other office duties in the absence of other members of the SPA administrative team/leads

The Surgical, Women’s and Neonatal Services (SWNS) division at Homerton Healthcare NHS Foundation Trust are looking for an engaged and highly organised individual with excellent communication skills to join a busy team on a fixed term contract (from start date until 01-August-2025).

The successful candidate will be responsible for day-to-day administrative tasks and support of the service and assistant service managers.

This will involve working closely with the service management team to gain understanding medical rota coordination, cancer pathways and highly specialist services, across teh division. This role would be an excellent stepping stone toward an assistant service management role.

The Divisional Administrative Co-ordinator will use their own initiative to plan time effectively and prioritise all incoming work daily, including responding quickly, appropriately and communicating clearly in relation to urgent/important and unpredictable issues ensuring a high-quality administrative service. They will need to escalate to the service management team appropriately as required.

The post holder will:
• Help ensure clinics are booked correctly for the number of doctors that are available.
• Provide scheduling support to the service managers in the management of clinical activity.
• Deal with RTT patient escalations as requested by the service managers.
• Help with non RTT patient management.
• Help provide management information on the utilisation of clinics.
• Support service managers with general day to day service requirements.

Homerton Healthcare NHS Foundation Trust is a high performing and flourishing organisation serving the population of Hackney, East London, The City and beyond.

We are extremely proud of the fact that Homerton Hospital has recently attained the highest possible rating of "Outstanding" from the Care Quality Commission (CQC).

Our integrated Trust provides comprehensive hospital and community health services for its local population and a range of specialist services for a wider group of patients. In addition, the Trust manages services out of St Leonard's Hospital and the Mary Seacole Nursing Home.

Homerton aims to ensure equality and value diversity, and we are committed to inclusion for all of our staff. This is reflected in our policies, procedures and People Plan. All of our staff are expected to embody our Trust values at all times.

We are also committed, through our Fair Recruitment Standards, to ensuring all applicants are treated fairly.

Homerton has a proud tradition of supporting and developing its staff, including its well-regarded and valued nursing community, and all staff are able to take advantage of a great range of benefits.

Homerton is proud to have been included on the HSJ & Nursing Times Best Places to Work list.

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents, please view the attachment/s on this page.

The person specification below is not the full person specification but outlines the criteria against which your application form will be assessed.


This advert closes on Sunday 28 Apr 2024

Proud member of the Disability Confident employer scheme

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents, please view the attachment/s on this page. The person specification below is not the full person specification but outlines the criteria against which your application form will be assessed.

MAIN DUTIES AND RESPONSIBILITIESOPERATIONAL Process new referrals in accordance with local Standard Operating Protocols (SOPs) Book clinics and appointments and manage cancellations or amendments in a timely manner Maintain health records as required and according to local SOPs Utilise relevant electronic patient record systems to enter and retrieve patient data ensuring all details are accurately recorded in a timely manner Provide accurate confirmation of appointments to patients Maintain the integrity of patient data on electronic patient records, including the creation and update of records Work closely with relevant departments to ensure that notes are prepared and available and that necessary clinical information has been obtained in time for clinics, where appropriate Type clinic letters including audio typing if appropriate, reports, correspondence and other documents

We have an exciting opportunity to join our Patient Services Team in Bristol Haematology & Oncology Centre and have a Clerical Officer role available.

The Clerical Officer team provide a frontline welcome, support, information and signposting to patients being treated and living with a cancer diagnosis, as well as patients who have non-malignant blood conditions. The Clerical Officers also work in an office based role, booking appointments and managing our telephone systems. As the team deal with a wide range of enquires, the Clerical Officer role will often link in with the other admin teams which include the treatment booking teams, clinic co-ordinators, medical secretaries, nurse specialist support team and MDT co-ordinators.

The clerical officer team work across 2 sites, Bristol Haematology & Oncology Centre and the Myrtle Road administration office (located at the top of St Michaels Hill).

If you are an organised and self motivated person, looking for a role in a fast paced environment and can provide excellent customer service and attention to detail, we would encourage you to apply.

Previous applicants need not apply.

Communication:
• To welcome patients to the department, ensuring that patient information held is correct (address, telephone numbers, GP details, Next of Kin details), and that the attendance is recorded on Medway/Mosaiq.
• Liaise with patients, wards, clinical staff, GPs and Trust support staff in person, via telephone and email as and when necessary
• Escalate patient queries, capacity problems and general issues to the role’s line manager or relevant clinical staff as appropriate

Organising and Planning:
• To carry out associated clerical duties, for example maintaining accurate filing systems, receiving post, diary management and scanning patient notes if required
• Keep patient information materials up to date To undertake the role’s duties in the case of a major incident in your department (E.g. the ED Major Incident Process) Attend appropriate meetings as required by the role’s line manager

Information Resources:
• To book patient appointments in line with the Patient Access Policy, print letters and arrange any appointment related services as and when required (E.g. transport and interpreting services)
• Input outcomes of appointments, including those of patients that did not attend, on the PAS and other relevant computer systems in a timely and accurate manner according to the relevant Trust standards
• Check incoming email inbox(s) on a daily basis to keep up to date with departmental and Trust wide news and information

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.

For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.


This advert closes on Tuesday 9 Apr 2024

Proud member of the Disability Confident employer scheme

For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.

We are looking for a full time Admin and Clerical Assistant in Radiology. This covers working at multiple St George's Trust Sites (St George's Hospital, The Nelson Health Centre, Queen Mary's Hospital, The Wilson and St Johns therapy centre).

One of the successful candidates will primarily be based at St Johns site and occasionally work across sites.

***Previous applicants need not to apply***

This post is a rota based role from 8am until 8pm Monday to Sunday, 37.5 Hours a week. This is a general administration support role, entailing jobs such as reception duties and back of house administration duties for the Radiology department.

*This vacancy will close once the amount of applications has been received*

***Please refer to attached job description and person specification for full job main duties:***
• To assist with any other duties appropriate to the grade as directed by the Assistant Service Manager and Senior Team Leaders.
• To have responsibility for the Health, Safety and Welfare of self and others and to comply at all times with the requirement of the Health and Safety Regulations.
• To ensure confidentiality at all times, only releasing confidential information obtained during the course of employment to those acting in an official capacity in accordance with the provisions of the Data Protection Act and its amendments.
• To work in accordance with the Trust’s Equality and Diversity policy to eliminate unlawful
discrimination in relation to employment and service delivery.



The post holder is expected to have a clear understanding of how this post contributes to the achievement of the trust vision of:
We are a thriving Foundation Trust at the heart of an integrated healthcare system. One that delivers improved patient care at a community, hospital and specialist setting, supported by a unique and nationally recognised programme of research, education and employee engagement.

We expect all our staff to share the values that are important to the Trust, being Excellent, Kind, Responsible & Respectful, and behave in a way that reflect these.

***Please refer to attached job description and person specification for full job main duties:***
• Emailing urgent reports and recording all responses sent.
• Importing and actioning GP requests coming into the department via email and ensuring that all email queries are dealt with in a timely manner.
• To ensure that requests and other necessary paperwork are fully completed and dealt with appropriately in a timely manner.


This advert closes on Wednesday 3 Apr 2024

Proud member of the Disability Confident employer scheme

For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.