The Payroll and HR Administrator will be working in a multi-site environment, based in Leeds supporting the People function or Heeton UK. The role will focus on the provision of quality payroll support, processing payroll data such as overtime, additional payments, deductions, pensions scheme administration and liaising with operational teams to ensure payroll information is correct when sent to the central payroll team.
You will need to build strong internal relationships to work collaboratively with leaders across the UK sites to deliver timely advice and guidance at all times. This is a great opportunity to be involved and set systems in place to really add value to the business. This role is based in Leeds - we are happy to discuss hybrid working.
Why work for us:
We offer market-appropriate salary plus access to our extensive benefits package, which includes:
- Contributory pension scheme of up to 5% with service
- Exclusive access to the employee recognition & reward scheme - Heeton Rewards
- Service-based annual leave (increasing up to a maximum of 5 extra days)
- Private Medical and Dental cover
- Employee & Friends/Family discounted rates at Heeton-operated hotels
- Referral scheme
- Numerous voluntary benefits, including buy holiday scheme, Cycle to Work and many more
- Heeton is an expanding company which offers excellent career opportunities
Responsibilities, Accountabilities and Duties
Payroll
- Transfer all new starters from the Applicant Tracking System (ATS) to the HRS system, ensuring all details are correct
- To complete the Leaver process including removal from all payroll systems and communicate to relevant departments as appropriate
- Monitor and ensure line managers are up to date with payroll processes
- Ensure payroll compliance documentation is maintained and signed off as appropriate
- Process monthly payroll including submission of additional payments and printing and checking of all reports, maintaining records as required and in line with GDPR
- Check that all rosters are in the payroll system and that all messages are cleared and escalate where necessary
- Check unapproved overtime reports to ensure all working time is recorded
- Ensure all employee data is correct in the payroll system and ensure all starters, promotions or employee changes are actioned, any leavers removed, absence is entered correctly and that cost centres are correct
- Deal with any payroll queries that cannot be solved by line managers, and escalate to the Human Resources Manager where necessary
- Assist the Operations and People teams with support on payroll issues and carry out any ad-hoc payroll reporting as necessary
- Spot check to ensure all National Minimum Wage regulations and Working Time Policy, including rest breaks, are adhered to and escalate as necessary
- Maintain all starter and leaver checklists.
- Adhoc system monitoring and maintenance as required
Compliance and General
- Maintain a relationship with the Central Payroll team
- Train line managers on Payroll system processes, procedures and deadlines
- Be consistent with statutory requirements, support and share best practices and comply with company policies, procedures and initiatives.
- Ensure adherence to National Minimum Wage regulations
- Deal with any employee queries received and either assist, signpost or direct them to the line manager as appropriate
- Adhoc reporting as necessary, including data for Group HR
- To assist in the operation where necessary, and follow any reasonable request by management
What we need from you
- Experience as an HR or Payroll Administrator
- Demonstrate understanding of HR and payroll processes
- The ability to work to tight deadlines - well organised, achieving deadlines for tasks and meeting targets
- Conversant in IT skills e.g., Microsoft Office Suite (Word, Excel)
- Great interpersonal and communication skills
- Personal resilience and the capacity to work effectively and stay calm under pressure
- Ability to deal with confidential information and maintain confidentiality is essential
- Good team working skills
- Must be able to prioritise and organise own workload with attention and accuracy to detail
- Be Self-motivated as you will be working mainly alone as part of a dispersed team
Heeton UK is all about building a workplace for the future, we believe in equal opportunities and celebrate diversity. We are an inclusive workplace, where everyone is welcome, and everyone can be natural, and be the best versions of themselves. We recognise that we are on a journey with regard to diversity and inclusion and would therefore welcome applications for candidates from underrepresented backgrounds.
