Total 9 administrative clerical job vacancies in scotland

College of Science & Engineering
James Watt School of Engineering

Learning and Teaching Support Administrative Support Assistant
Vacancy Reference: 158431
Salary: UofG Grade 4, £23,581 - £26,038 per annum

The University of Glasgow has been changing the world for more than 572 years. Today, we are one of the world's top 100 universities and ranked 13th in the world in the Times Higher Education (THE) World Impact Rankings 2023, demonstrating that we are not only one of the best universities in the United Kingdom, but one of the best universities for the world. Our people have always been at the forefront of innovation, and our past achievements inspire our current world changers.

An exciting opportunity has arisen for a Learning and Teaching Support Administrative Assistant to join the James Watt School of Engineering on a permanent basis.

In this role, the successful candidate will act as first point of contact on the School of Engineering’s Teaching Office reception desk providing comprehensive administrative support to the school’s academic and administrative staff as well as to undergraduate and postgraduate Engineering students. The postholder will be responsible for maintaining key systems within the School of Engineering Teaching Office related to teaching and quality assurance.

This post is full time (35 hours per week) and offered on an open ended basis.

Proud member of the Disability Confident employer scheme

Teaching Administrative Assistant: Curriculum & EMS

Grade 5 (£27,979 - £32,332)

College MVM

Royal (Dick) School of Veterinary Studies

Veterinary Teaching Organisation

Full time 35 hours per week

Open ended post

We are looking for an enthusiastic, proactive and efficient Teaching Administrative Assistant.

The Opportunity:

The post-holder will be a member of a team providing an effective administrative service in support of a variety of aspects of undergraduate teaching, learning and assessment, and must have excellent computing and interpersonal skills. Effectiveness in this role critically requires someone who can work well with others, is flexible and open to change and can meet all deadlines with a friendly, approachable manner.

Your skills and attributes for success:

Qualifications and experience related to the role
Evidenced high standard of written English, meticulous attention to detail and accuracy in communications.
Competent with Microsoft Office and good IT skills. Full range of administrative and computing skills with experience of commonly used applications, particularly word processing, spread sheets and databases.
Proactive in creating and improving office systems and procedures. Flexible and adaptable approach to changes in systems and business processes.
Able to make own decisions and use own initiative in order to prioritise tasks and plan own workload.
Strong communication and interpersonal skills and a flexible attitude. Job holder requires independence, excellent organisational skills, a positive customer service attitude and strong communication skills.
Able to deal with queries in a helpful, professional and tactful manner, where required, to enable situations to be resolved within approved guidelines.
Must have a flexible approach to assisting the department. Ability to maintain focus and provide efficient service under pressure and in busy environment.

University of Glasgow
College of Science and Engineering
James Watt School of Engineering

Learning & Teaching Support Administrative Assistant
Vacancy Reference: 146228
Grade/Pay Scale: UofG Grade 4, £22,681 - £25,138 per annum (pro rata)

The University of Glasgow has been changing the world for more than 572 years. Today, we are one of the world's top 100 universities and ranked 13th in the world in the Times Higher Education (THE) World Impact Rankings 2023, demonstrating that we are not only one of the best universities in the United Kingdom, but one of the best universities for the world. Our people have always been at the forefront of innovation, and our past achievements inspire our current world changers.

A fantastic opportunity has arisen for a Learning and Teaching Support Administrative Assistant to work within the James Watt School of Engineering.

In this role, the postholder will act as first point of contact on the School of Engineering’s Teaching Office reception desk providing comprehensive administrative support to the school’s academic and administrative staff as well as to undergraduate and postgraduate Engineering students.

In addition, you will be responsible for maintaining key systems within the School of Engineering Teaching Office related to teaching and quality assurance.

This post is full time (35 hours per week) and offered on an open ended basis (permanent).

Proud member of the Disability Confident employer scheme

Department/Unit:

Neonatal ICU-B4

Work Shift:

Night (United States of America)

Hourly Range: $18.36 - $23.78

Seeking Administrative Support Associate (ASA V- HUC)- Neonatal ICU (part time 24 hrs/week NIGHTS). 2 12 hour shifts/week.

Schedule template (all shifts 7p-7:30a):

Week 1: Sunday and Wednesday
Week 2: Monday and Tuesday
Week 3: Friday and Saturday
Week 4: Monday and Tuesday
Week 5: Sunday and Thursday
Week 6: Friday and Saturday

ASA – HUC

Job Posting Summary

The Administrative Support Associate’s V/Health Unit Coordinator (HUC) role is to perform customer service, clerical and reception duties that support the work flow of the unit, nursing station and the delivery of patient care. The clerical activities include ensuring accurate preparation, processing and standardization of the patient record, and utilization of clinical information systems. The customer service duties include effective communication with patients, significant others, and members of the health care team. The ASA V/HUC will be able to meet the needs of all units within the Patient Care Service assigned, as needed. 

Job Description

• Assembles/maintains patient records, filing data, and obtaining reports and data necessary for departmental operations. 
• Greet and assist visitors in a courteous manner.
• Answer phones in a courteous manner.
• Records/relays messages accurately.
• Locates key personnel to direct calls and respond to inquiries.
• Makes appointments, booking rooms as necessary.
• Prepares and distributes outgoing reports via email and inter-departmental mail.
• Maintains department reports.
• Operates office machines, such as photocopier, fax machine, and computer.
• Orders materials, supplies, forms and services, and completes records and reports.
• Utilize clinical and patient information systems to support the delivery of patient care.
• Assist in the implementation of specialized projects.

Minimum Qualifications

• High school diploma or equivalent (GED) with post-high school training or related work experience.  
• Certification with the National Association of Health Unit Coordinators (NAHUC) preferred.
• Minimum of one-year healthcare or clerical experience preferred.
• Must be able to operate basic office equipment (fax, photocopier, calculator) and demonstrate basic computer skills.
• Able to communicate effectively on a wide range of issues with internal and/or external customers, initiate follow-up actions. Able to work with others to accomplish a task or goal, be flexible in work practices, procedures, and/or processes, work efficiently with others to find solutions.
• Ability to be honest, to be punctual, and to perform the job in adherence to the highest standards of ethical conduct as defined by the AMC Code of Conduct. Ability to be accurate in such matters as record-keeping, and to use good judgment when performing the functions of the job or when interacting with others. Ability to accept direction, carry out orders, to work cooperatively with others and to avoid the creation of unnecessary conflict.  Ability to adhere to AMC’s policies, procedures and practices, and to utilize AMC’s problem-solving processes for resolving grievances or disagreements.
• Ability to independently organize and prioritize work to complete assignments in a timely manner and meet established guidelines. Ability to multitask and gather data from appropriate resources.

Thank you for your interest in Albany Medical Center!​

Albany Medical is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:

Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Department/Unit:

Practice Administration

Work Shift:

Day (United States of America)

Administrative Coordinator, Albany
Practice Administration

The Administrative Coordinator utilizes collaboration and project management skills to assist with assessment, planning, implementation and evaluation of department activities contributing to the success of the department and promoting the department’s brand.

Job Description

• Serves as a technology resource for the department’s technology systems
• Functions as a Business Analyst and provides advanced and confidential administrative support, project management and financial analytics requiring broad experience, skill and knowledge of Albany Medical Center
• Collaborates with multiple departments and provides high-level project support and analytical services
• Provides project management, implementation and research/data analytic services; communication; financial reporting and analysis; vendor evaluation; information systems; as it relates to the successful implementation of strategic goals and objectives of the department and the organization.
• Requires strong multi-tasking capabilities
• Requires adherence to strict confidentiality guidelines

Job Requirements

• Associates Degree
• Working knowledge of computer-based applications and strong PC/ keyboard skills.
• Preferred Abilities, Knowledge and Skills
• Prior experience in customer service.
• Knowledge of medical terminology.
• Strong attention to detail and demonstrated ability to use sound judgment in decision making.
• Excellent organizational skills with demonstrated time management skills.
• Ability to handle high workload volume with many variables, demonstrating flexibility and adaptability.
• Excellent customer service skills (written and verbal), demonstrating the ability to work effectively and efficiently with a diverse population.
• Ability to work well independently as well as within a team unit.

Salary Range: $19.78/hr - $31.66/hr

Thank you for your interest in Albany Medical Center!​

Albany Medical is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:

Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Department/Unit:

Community Outreach And Medical Education

Work Shift:

Day (United States of America)

Administrative Coordinator
Health Equity Project

The Division of Community Outreach and Medical Education at Albany Medical College (AMC DivCOME) seeks a passionate and qualified individual to provide administrative and program coordination support for the Health Equity Project. The person in this role helps to administer community-based programs including communicating with community partners, coordinating medical student participation, supporting community-based service learning within an academic medical setting, and providing direct assistance to community members and patients.

Essential Duties and Responsibilities

• Assist with implementation of the Health Equity Project (HEP).  This program provides support to community members and patients in addressing healthcare system and social determinant of health-related needs such as accessing health insurance, finding a primary care provider, addressing food insecurity, or arranging medical transportation.
• Train as a Certified Application Counselor with the NYS of Health and complete annual recertification training.  Utilize this training to assist individuals enrolling in health insurance.
• Provide direct assistance to HEP clients and patients at community and clinical sites in Albany.
• Assist with program evaluation and tracking activities.
• Work as part of an interdisciplinary team with medical students, graduate students, physicians, community organization staff, and AMC faculty.
• Oversee medical student activities and scheduling.
• Other duties as assigned.
   

Qualifications

• Bachelor’s degree in public health, social work, health related field or liberal arts.  Master’s degree in a related field preferred but not required.
• Knowledge of medical terminology.
• Professional experience in public health, social work, case management, or healthcare administration.
• Experience working in diverse and/or underserved communities.
• Knowledge of public health and social factors that impact healthcare.
• Excellent written and oral communication skills.
• Ability to organize work effectively, set priorities, and manage time.
• Experience creating reports and training documents.
• Commitment to social justice and equity in healthcare.
• Proficiency with Microsoft programs including Outlook, Teams, Sharepoint, and Excel.
• Strong attention to detail and demonstrated ability to use sound judgment in decision making.
• Excellent organizational skills with demonstrated time management skills.
• Excellent cultural humility, competency and integrity skills demonstrating the ability to work effectively and efficiently with a diverse population.
• Ability to work well independently as well as within a team unit.

Salary Range: $19.79/hr - $33.10/hr

Thank you for your interest in Albany Medical Center!​

Albany Medical is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:

Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Applications are invited for an Administrative Officer (Equality) (1.0 FTE) to join the Glasgow School of Art within the Mackintosh School of Architecture.

As Administrative Officer, you will join a busy team within a teaching department which delivers courses at Degree, Diploma and Postgraduate level.

The post holder will work as part of a small team, providing administrative support for all aspects of academic quality assurance and compliance by: ensuring MSA aligns with academic standards and quality assurance processes at GSA; overseeing PSRB compliance; overseeing administrative aspects of student misconduct cases; Board of Studies committee management; overseeing processing of and providing advice/guidance in respect of GDPR/Data Protection compliance.

The role will provide administrative support for recruitment and admissions, course delivery, assessments, student feedback, visiting lecturers/critics, study trips as well as committee servicing for programme/School committees. Educated to Higher Grade level (or equivalent) and/or have relevant experience in an administrative position, preferably within an HE/FE environment, you will have knowledge and experience of all Microsoft Office applications.

For full details of the role and the person specification, please download the job description below.

Download: job description.

Closing date for submission of completed applications: Friday 5th January 2024, 23:59pm.

Interview for this role are anticipated to take place from week commencing 15th January 2024.

For full details and to apply online, please visit: https://www.gsa.ac.uk/

If you have any questions regarding the role, please contact hr@gsa.ac.uk

The Glasgow School of Art is committed to ensuring equality of opportunity in work and study. We strive to create and maintain an inclusive environment where all students and employees feel safe, understood and valued. Applications are welcomed from candidates regardless of age, disability, sex, ethnic or religious background, gender identity or sexual orientation, marital status, pregnancy, maternity, caring responsibilities or care experience.

We recognise we do not have the diversity of staff that we want and we particularly welcome and encourage applications from candidates who identify as being from a Minority Ethnic background, who are underrepresented at The Glasgow School of Art.

To view our full Equality statement, please click here.

Registered Charity Number SC012490.

STRICTLY NO AGENCIES.

UE05 £25,742-£29,605
Medicine and Veterinary Medicine College Office
Open ended contract
Full-time 35 hours per week

We are looking for a highly motivated Executive Administrative Assistant who will be based at the core of the College Executive Office.

This new exciting new vacancy has arisen within the College Office to provide a range of administrative support to the Senior College Team. You will be key contact for the Executive Office and provide essential administrative support to the Head of College and College Registrar’s offices. You will also provide administrative cover during periods of absence of the two Executive Assistants in the College Office.

Your skills and attributes for success:

Excellent organisational skills and attention to detail
Ability to work independently, while maintaining attention to detail
Excellent interpersonal skills, exercising discretion and diplomacy and confidentiality
Ability to interact effectively and maintain good internal and external relationships
The ability to remain calm under pressure and respond appropriately to complex problems

School of Engineering, College of Science & Engineering

Department: Teaching Support Office/Engineering Teaching Organisation (ETO)

Grade UE04 £23,144.00 - £25,138.00

Line Manager: Teaching Support Manager

Full-time: 35 hours per week

Fixed-term: 2 posts (one to October 2024 and one to December 2024)



The School of Engineering is seeking a highly organised, self-motivated and flexible appointee to take responsibility for the administration of one section of its undergraduate teaching programme. The post holder will work as part of a busy and vibrant Teaching Organisation within the School, and will have strong communication and interpersonal skills, the ability to plan their own workload, and will be able to demonstrate a high level of accuracy and attention to detail. Applicants must possess strong IT skills, including experience of Microsoft Word and Excel plus relevant work experience, ideally in an education-related environment.

This position is an ideal opportunity for someone looking to develop a career in University professional services, in a department with a proven commitment to training and staff development.



Your skills and attributes for success:

strong numeracy and literacy skills
experience of record keeping of various types of data
high level of accuracy and attention to detail
strong organisational skills
strong communication and interpersonal skills

A full list of main responsibilities and the knowledge, skills and experience required for the role can be found in the full job description below.