Are you an experience administrator looking for a new challenge? Do you thrive in a fast past environment where attention to detail is key? If so, then this could be role for you! We have a fantastic opportunity for a Senior Administrative Assistant to join our team, based in Drayton, providing efficient processing and invoicing authorisation of pharmaceuticals and associated products for Portsmouth Hospitals University NHS Trust (PHU). In this role, you will have the opportunity to put your administration skills to full use, ensuring stock checking processes are carried out and making any necessary stock adjustments as needed, daily inputting of data to our dedicated computerised stock control system (JAC) to process batch sheets and orders ensuring customers receive their orders in a timely fashion, and providing assistance to customers by problem solving and investigating incidents to find appropriate solutions.

Could you be part of the team helping to deliver world-class clinical trials?

Are you looking to take your first steps into the world of clinical research?

We have a vacancy for an Administrative Assistant to join the Quality and Regulatory Team here at the Southampton Clinical Trials Unit (SCTU).

The SCTU, is based on the Southampton General Hospital site and manages a growing portfolio of multi-centre clinical trials that will directly influence routine clinical practice and benefit patients.

Ensuring that clinical trials meet high regulatory standards and prioritising patient safety is integral to the running of the SCTU. Your role will be in maintaining and developing vital quality and regulatory systems. Tasks will include: liaison with internal and external clinical research teams; tracking, reporting and filing of quality documents, supporting pharmacovigilance tasks; and setting up new systems to complement those already in place.

The successful applicant must have strong English communication skills, with excellent attention to detail including high standards of accuracy. They will be able to demonstrate strong organisational skills with the knowledge and ability to understand and rationalise problems. The right candidate should be able to follow standard procedures and enter information accurately into in-house databases. It would be desirable to have an understanding of Good Clinical Practice (GCP) and clinical trial regulations, although full training will be given to the right candidate.

The Southampton Clinical Trials Unit is a UKCRC registered CTU and is core-funded by the National Institute for Health Research (NIHR) and Cancer Research UK (CRUK). We are located within the state-of-the-art Centre for Cancer Immunology building at Southampton General Hospital.

This full-time position is available on a 24-month fixed term contract in the first instance. Part time hours (minimum 0.8FTE) will be considered, and discussed at interview stage. The SCTU is a hybrid working environment with a minimum of two days in the office (pro-rata) and a flexible approach to working from home, which can be discussed at interview.

For an informal discussion please contact Nikita Belavate, Pharmacovigilance Manager, N.S.Belavate@soton.ac.uk

We are committed to equality, diversity and inclusion and welcome applicants who support our mission of inclusivity.

This role does not qualify for Skilled Worker Visa sponsorship. To explore alternative UK visa options, see gov.uk.

Apply by 11.59 pm GMT on the closing date. For assistance contact Recruitment on +44(0)2380 592750 or recruitment@soton.ac.uk quoting the job number.

Proud member of the Disability Confident employer scheme

At Fawkes & Reece we are recruiting for an Administrative Assistant to join a leading regional contractor based in Portsmouth.

About the role of Administrative Assistant

The role of the administrative assistant will be to provide support to site teams on the framework. Predominantly you will carry out Administrative duties, organising site diaries, organising notices to surrounding areas and providing customer support, reporting into the Senior Project Manager.

Responsibilities for Administrative Assistant

• Declaring notices to residents within surrounding areas
• Answering customer service calls and providing solutions or escalating to relevant person if necessary
• Logging data and information on the server in the correct manner and format
• Providing support to the business and site teams

Requirements for Administrative Assistant

• Organisational skills is key
• Ability to prioritise tasks by importance
• Strong written and verbal skills
• Computer literate

What we offer for Administrative Assistant

• £20,000 - £30,000
• Private medical health care
• 25 days holiday + bank holidays
• Professional development and progression opportunities

If you want to hear more about this Administrative Assistant role please apply with an up-to-date copy of your CV or contact Claire Spiers in our Southampton office on 07749578588.

Job Title: Personal Assistant (Admin and Clerical)
Salary: £12.83 PAYE
Hours: 35 Hours Per Week
Type: Temporary Ongoing
Location: Southampton, SO14
Start Date: ASAP
Work Pattern: Monday - Friday | 09:00am - 17:00pm | Hybrid Working

We are seeking a highly organized and customer-focused PA (Level 2) to provide essential support to Cabinet members and/or Heads of Service within our Business Operations Service Area. This role is critical in ensuring that the council's portfolio and service leads are able to effectively meet their responsibilities.

Key Duties and Responsibilities:

• Coordinate the creation, publication, and clearance of reports, ensuring strict deadlines are met.
• Handle internal and external enquiries, providing high-quality responses on behalf of the Cabinet/Head of Service.
• Manage emails and correspondence, prioritizing urgent requests and supporting decision-making processes.
• Process financial transactions, including orders, invoices, and Members' allowances.
• Provide administrative support, including minute-taking and organizing large-scale events.
• Manage diaries, resolving conflicts, and ensuring effective meeting preparation.
• Establish strong working relationships with senior management and key contacts.
• Maintain and update electronic filing systems, ensuring records are accurate and up-to-date.

Qualifications and Experience:

• Minimum of 5 GCSEs including Maths and English.
• At least 1 year of experience in a PA or administrative role supporting senior leaders.
• Proficiency in MS Office 365, including Outlook, Teams, Excel, Word, and PowerPoint.
• Excellent communication, problem-solving, and interpersonal skills.
• Ability to work autonomously, maintain confidentiality, and manage changing priorities effectively.

If you require any additional information regarding the position, please call David at Service Care Solutions on 01772 208 966 or send an E-Mail to david.jones@servicecare.org.uk

What skills and experience we're looking for

Park View Primary School is a two-form primary school with a nursery. We are looking for an enthusiastic, friendly and efficient Administrative Officer based in school to join our friendly team of hardworking, dedicated staff.

The role will include:

• Front of house - meeting with parents, visitors and answering the telephone
• Responsible for managing the administration of the Breakfast Club
• Managing the daily absentee list
• Responsible for overseeing dinner registers and dinner money, including dinner debt
• Management of Medical Tracer software system and daily First Aid
• Administering medication
• Responsible for school stationary
• General filing and admin tasks

We are looking for a candidate who:

• Works collaboratively as part of a team, with a flexible and positive attitude
• Has excellent organisational skills and can prioritise workload under pressure
• Has previous experience of working within an admin environment
• Has competent IT skills including a secure knowledge of Microsoft 365 / Office. Some knowledge of school IT systems e.g., Arbor and IBC would be an advantage (not essential as training will be given)
• Demonstrates excellent written and verbal communication skills
• Has Maths and English GCSE Grade C or above (or equivalent)
• Enjoys working with children in a busy school environment
• Has first aid training or willing to take on training
• Can work professionally, tactfully and sensitively, maintaining confidentiality at all times and adhering to GDPR and safeguarding regulations.

Training and induction will be provided for the successful applicant. If you feel that you can offer these skills, then we would love to meet you!

What the school offers its staff

Training and induction will be provided for the successful applicant. If you feel that you can offer these skills, then we would love to meet you!

Further details about the role

If you have any questions, please email Hannah Palmer at: h.palmer@parkviewprimary.hants.sch.uk

More information about our school can be found on our website at www.parkviewprimary.hants.sch.uk

Please note we cannot accept CVs without completed official application forms.

Commitment to safeguarding

Park View Primary School and Hampshire County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.

MAIN FUNCTIONS
Provides administrative support to a department or individual. Duties may
include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or
sorting/distributing mail. May work on special projects to include recording, compiling, retrieving, reporting and analysing information. Must be able to
multi-task and prioritise. Strong communication skills and organisational skills are required. Proficiency with MS Office required. Minimal work direction
needed, highly skilled and knowledgeable to the position. This position would typically include a professional Administrative Assistant. Expert in the
field, possibly professional certification holder.

SKILLS AND QUALIFICATIONS
Excellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) and email systems, strong administrative coordination abilities, customer service experience SAP knowledge preferable (training provided) Excel
Share point Multi tasking.

Numerate - able to compute figures for upload to various systems Quick learner Adaptable - able to customise where necessary.

Scope of Work
Working with business team to produce Excel spreadsheets / SharePoint Surveys / SAP / internal systems / mail merge / excellent customer service.

Regulatory Services Administrative Officer (Port Health) - secondment/fixed term opportunity for 12 months.

Salary: Band 5, £24,362- £26,073 + 17% shift allowance

37 hours per week, shift pattern (including weekend and out of hours shift allowance)

Location: Portsmouth International Port

Closing time/date: Friday 29th March 2024 at 23:59

What is the Portsmouth International Port?

Portsmouth City Council controls all its maritime activities through the Port Service. Portsmouth International Port (PIP) comprises the Cruise & Ferry Port (CFP), Flathouse and Albert Johnson Quays and the Camber.

Your New Role

The purpose of the Regulatory Services Administrative Officer is to provide administrative support to the Port Health team and wider Regulatory Service functions.

As the Regulatory Services Administrative Officer, you will assist with the delivery of the authority's enhanced Port Health functions upon the implementation of the new Border Target Operating Model (BTOM) in 2024; this will see you dealing with consignments entering the UK through Portsmouth International Port.

You will be the first point of contact delivering front line services across the Port Health service: processing and responding to service enquiries; and delivering routine administrative duties.

The ability to operate in a flexible working environment is essential, as the role requires participation in regular shift pattern work required to meet the service demand of roll-on-roll-off (RORO) shipments from the EU eighteen hours a day 365 days a year.

What you'll need to succeed

Ideally you will have a basic operational understanding of key Regulatory Service functions and knowledge of the administrative functions undertaken in a Port Health Authority enforcement team.

You will have excellent communication skills to be able to deliver messages clearly and be at ease conversing with customers giving advice and support.

You will have an eye for detail, understand need to get things right first time and of the implications of not doing so. Your experience will have been gain in previous administrative roles which you gained a good knowledge of computer software packages and basic accountancy skills.

Please read the job profile for the full details of this role

What you'll get in return

We really appreciate our employees and fully realise they are essential to our success and look to offer an inclusive, supportive working environment where employees can reach their potentials with a healthy work life balance, offering the following rewards:

• Generous annual leave (27 days per year rising to 31, pro rata for part time hours) with the potential to purchase additional leave.
• A fantastic pension which allows you the opportunity to pay in more for that greater return.
• Access to a wide range of training and development opportunities including apprenticeships.
• Extensive wellbeing support through the Employee Assistance Programme
• Discount on travel, travel loans and the bike loan scheme
• Discounts on a wide range of goods and services – access a range of discounts and offers from thousands of restaurants, shops and more.

Staff rewards: https://careers.portsmouth.gov.uk/working-for-the-council/

A commitment to our values

We are committed to our values of respect, integrity, collaboration, inclusivity and being people-focussed. These values set out how we can contribute to the success of the council and our own success as individuals. Learn more about our values and behaviours.

Application process:

Please read the full job profile (click here) for further details on the post to ensure your application matches the requirements of the role stated in the who is the person. When completing the application form, please thoroughly tailor your application to the 'Who is the Person' points with the use of examples from your experience and attach this as a cover letter in the Supporting Documents section. This is important, or you are likely not to be shortlisted.

Closing time/date: Friday 29th March at 23:59

Assessment and interview date: Wednesday 10th or Thursday 11th April 2024

We will email applicants from time to time; please ensure you check e-mail folders as sometimes our e-mails may go into spam/junk folders.

We are a disability confident employer - committed to ensuring that our recruitment and selection process is inclusive and accessible and welcome applications from all areas of society.

Should you require any support in completing the application form please contact recruit@portsmouthcc.gov.uk.

You will need to demonstrate that you have the Right to Work in the UK. No post will be offered without it.

All employees and third parties working at the Portsmouth International Port are subject to a Substance Misuse - Drug & Alcohol Testing Policy and the Port reserves the right to carry out with cause and random testing.

Your contractual hours are 37 per week, which are to be worked in accordance with the flexible working hours' scheme and the needs of the Service. The role will require some evening and weekend working.

We look forward to speaking with you soon.
Should you require any support in completing the application form please contact recruit@portsmouthcc.gov.uk

SEN and Medical Administrative Support Salary: TSAT Pay Group 2 pro rata to £19,564 - £22,798 for hours and weeks stated (£22,177 - £25,843 FTE) Start date: January 2024Contract: Permanent Hours: 37 hours per week, 40 weeks per year (Term time plus 1 week) Closing date: 21/01/2024Interview: TBC
An exciting opportunity has arisen for a SEN and Medical Administrative Support to join The Portsmouth Academy. We are looking for a well-organised, efficient and enthusiastic individual to provide a comprehensive administration service. The successful candidate will be responsible for creating and updating Medical Health Care Plans together with the preparation and maintenance of first aid services, records and reports. You will also work closely with the SENDCo to provide administration support for key SEN areas within the main school and specialist resource provision. You will have the ability to cope with conflicting demands whilst working to tight deadlines in a methodical manner observing confidentiality at all times. This is an exciting time to join our organisation as we expand our network of schools, building upon our established ethos and values. ‘Pupils are happy at school and proud to be members of its community’ – Ofsted, 2022 The Academy is focused on providing an inclusive education for all children and ensuring that every child has access to the same opportunities. The Portsmouth Academy’s vision and ethos is rooted in developing aspirational and self-reflective learners who are able to think for themselves and be valuable members of their community. We offer a broad and balanced curriculum in both KS3 and 4, placing significant importance on cultural capital alongside academic achievement. Your new role: For a full list of responsibilities please see the attached job description Excellent administrative and organisational skills with the ability to manage multiple priorities Well-developed interpersonal skills to be able to relate to a wide range of people including pupils, staff, parents and external professionals An understanding of the developmental, emotional, social and educational issues of children and young people High standards and attention to detail Excellent IT skills, including Microsoft 365 GCSE Maths and English at grade C/4 or equivalent qualification
The Thinking Schools Academy Trust The Thinking Schools Academy Trust is a family of schools consisting of both primary and secondary schools across Kent, Hampshire and Plymouth. We believe that every young person in our community deserves to have the best opportunities at life regardless of their individual circumstances. Education is the key to transforming life chances and we support and develop every member of our community to: Think about their Thinking Be their Best self Shape their Success In this way we transform life chances
What our Trust will offer you: With an outstanding Leadership and Management team, we are focused on providing our staff with bespoke CPD tailored to the stage they are at in their career. We place a strong emphasis on “Wellbeing for Staff” here at The Portsmouth Academy and were proud to previously receive the Wellbeing award at the Teach Portsmouth Awards. Vast support network from senior leaders and colleagues within the school and our Trust including excellent CPD opportunities and career pathways Generous holiday allowance of 27 days increasing to 31 days after 5 years service An excellent Local Government Pension Scheme As a Trust we aim to foster a culture of appreciation with our fantastic Colleague recognition scheme Health and Wellbeing benefits including access to Thinking You - A 24/7 employee assistance programme for legal, financial, emergency health or lifestyle support Support staff have access to ‘Discount for Teachers’ with a huge range of money saving deals and vouchers A ‘Refer a Friend’ incentive scheme Free parking in our staff car park
Next steps: If you are interested in working in our school, benefitting from a supportive network of teachers across our large academy and our Trust and you are keen to progress your career, then please apply today! Early applications are encouraged and we reserve the right to close the vacancy if a suitable candidate is found. To arrange an informal conversation, please contact Nicky Brown Nicky.Brown @ tpa.tsat.ukWe are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This post is subject to an enhanced DBS check. As per KCSIE we will also undertake online searches for all shortlisted candidates, if you have any questions regarding this process please email recruitment @ tsatrust.org.uk

Senior Administrative Officer – Student Administration and Academic Affairs – Faculty of Medicine

Full-time, Permanent – based at Southampton General Hospital

This post presents an exciting opportunity for a highly motivated senior administrator to join our busy Exams and Assessment Team in the Faculty of Medicine. You will work as part of a successful team within the Faculty, academic colleagues and colleagues across Student Administration and Academic Affairs to ensure effective and professional support for all aspects of the Faculty’s Exams and Assessment activities.

Major elements of the post will be to ensure the setting up and smooth running of all assessments including e-Assignment, practical exams including OSCEs and other assessment types, releasing marks, updating University systems, servicing committees, management of the external examiner process in liaison with other teams as well as updating annual assessment policies.

You will be an excellent team player with a proven ability to work proactively and with excellent attention to detail. You will be well organised and adaptable, taking a proactive approach in reviewing processes and practices. Excellent communication, organisation and inter-personal skills are required as is a commitment to providing excellent customer service.

If you would like to arrange an informal discussion about the role, please contact Susanne Sellwood-Beinhoff, Student Administration Team Leader, S.Beinhoff@soton.ac.uk.

We are committed to equality, diversity and inclusion and welcome applicants who supports our mission of inclusivity.

Apply by midnight on the closing date. For assistance contact Recruitment on +44(0)2380 592750 or recruitment@soton.ac.uk quoting the job number.

Proud member of the Disability Confident employer scheme

SEN and Medical Administrative Support Salary: TSAT Pay Group 2 pro rata to £19,564 - £22,798 for hours and weeks stated (£22,177 - £25,843 FTE) Start date: January 2024Contract: Permanent Hours: 37 hours per week, 40 weeks per year (Term time plus 1 week) Closing date: 03/12/2023 Interview: TBC
An exciting opportunity has arisen for a SEN and Medical Administrative Support to join The Portsmouth Academy. We are looking for a well-organised, efficient and enthusiastic individual to provide a comprehensive administration service. The successful candidate will be responsible for creating and updating Medical Health Care Plans together with the preparation and maintenance of first aid services, records and reports. You will also work closely with the SENDCo to provide administration support for key SEN areas within the main school and specialist resource provision. You will have the ability to cope with conflicting demands whilst working to tight deadlines in a methodical manner observing confidentiality at all times. This is an exciting time to join our organisation as we expand our network of schools, building upon our established ethos and values. ‘Pupils are happy at school and proud to be members of its community’ – Ofsted, 2022 The Academy is focused on providing an inclusive education for all children and ensuring that every child has access to the same opportunities. The Portsmouth Academy’s vision and ethos is rooted in developing aspirational and self-reflective learners who are able to think for themselves and be valuable members of their community. We offer a broad and balanced curriculum in both KS3 and 4, placing significant importance on cultural capital alongside academic achievement. Your new role: For a full list of responsibilities please see the attached job description Excellent administrative and organisational skills with the ability to manage multiple priorities Well-developed interpersonal skills to be able to relate to a wide range of people including pupils, staff, parents and external professionals An understanding of the developmental, emotional, social and educational issues of children and young people High standards and attention to detail Excellent IT skills, including Microsoft 365 GCSE Maths and English at grade C/4 or equivalent qualification
The Thinking Schools Academy Trust The Thinking Schools Academy Trust is a family of schools consisting of both primary and secondary schools across Kent, Hampshire and Plymouth. We believe that every young person in our community deserves to have the best opportunities at life regardless of their individual circumstances. Education is the key to transforming life chances and we support and develop every member of our community to: Think about their Thinking Be their Best self Shape their Success In this way we transform life chances
What our Trust will offer you: With an outstanding Leadership and Management team, we are focused on providing our staff with bespoke CPD tailored to the stage they are at in their career. We place a strong emphasis on “Wellbeing for Staff” here at The Portsmouth Academy and were proud to previously receive the Wellbeing award at the Teach Portsmouth Awards. Vast support network from senior leaders and colleagues within the school and our Trust including excellent CPD opportunities and career pathways Generous holiday allowance of 27 days increasing to 31 days after 5 years service An excellent Local Government Pension Scheme As a Trust we aim to foster a culture of appreciation with our fantastic Colleague recognition scheme Health and Wellbeing benefits including access to Thinking You - A 24/7 employee assistance programme for legal, financial, emergency health or lifestyle support Support staff have access to ‘Discount for Teachers’ with a huge range of money saving deals and vouchers A ‘Refer a Friend’ incentive scheme Free parking in our staff car park
Next steps: If you are interested in working in our school, benefitting from a supportive network of teachers across our large academy and our Trust and you are keen to progress your career, then please apply today! Early applications are encouraged and we reserve the right to close the vacancy if a suitable candidate is found. To arrange an informal conversation, please contact Nicky Brown Nicky.Brown @ tpa.tsat.ukWe are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This post is subject to an enhanced DBS check. As per KCSIE we will also undertake online searches for all shortlisted candidates, if you have any questions regarding this process please email recruitment @ tsatrust.org.uk