Total 5 administrative clerical job vacancies in oxford oxfordshire ox4 1dz

Please see attached Job description and person specification for full details of role and responsibilities. This role is part time 8 hours per week (TWO DAYS PER WEEK - MONDAY TO FRIDAY DAYS TO SUIT) You will be given all the support you need to steer the department to be an always improving team that is delivering, performing and operating a safe environment.

INTERNAL APPLICANTS MUST APPLY VIA MYSELF

This vacancy is internal and open to applications from employees of North Lanarkshire Council and Associated Employers* only. The "Apply now" button is not activated for this role. Please log into your MySelf account for further instructions on how to apply as an internal candidate.

*Fusion Assets, NLP LLP

NLC7 - £27,961 - £30,518

An exciting opportunity has arisen for an enthusiastic and motivated individual, who is able to communicate well with both internal and external stakeholders to assist in delivering an effective and efficient finance and administrative support services within Facility Support Services.

Based from home with a secondary base in an office, currently at Bron Way, Cumbernauld, in this key role you will be responsible for ensuring that the admin team have timeously processed paperwork/information on a period end and year end basis ensuring compliance with financial regulations across our Catering, Cleaning, Janitorial and School Crossing Patrol services. In addition, you will manage the holiday works programme and assist in the recruitment process. FSS has 2,000 plus front-line staff mainly in Education buildings and being able to work on your own initiative as well as part of a team will be essential.

With an SVQ3, HNC or equivalent in a relevant subject you need to have excellent interpersonal skills both oral and written and can prioritise/delegate workloads effectively in a busy office environment. It would be an advantage to have experience of current recruitment procedures and being able to work under pressure with often competing deadlines and high-volume workload.

To support this role, you will require –

• To be able to demonstrate significant knowledge/experience in an administrative environment whilst carrying out financial analysis and reporting
• Be customer focused to both internal and external stakeholders
• Be able to continually prioritise workloads
• Able to demonstrate significant IT skills in excel, including extracting information and pulling into reports
• Ability to understand and demonstrate experience of a reconciliation system
• Previous supervisory experience
• Flexible approach to working

Working Pattern

• Monday to Thursday 8:45am - 16:45am
• Friday: 08:45am - 16:15pm

Working here at North Lanarkshire Council

If you’re considering a career with us, you’ll be keen to know what’s in it for you. We have a great package of benefits available, from health and wellbeing to finances and family. This includes 27 days annual leave and 6 public holidays*, and a wide range of benefits available to you, find out more at work well NL.. We also have a full package of learning and development through our learning academy LearnNL to help you reach your full potential and further your career.

For more information on local authority careers visit the myjobscotland career hub

North Lanarkshire Council are Happy to Talk Flexible Working, we operate a Smarter Working Policy.

Click here to see our  Recruitment Charter.

*For all casual/sessional roles, you will receive 12.1% of your hourly rate for every hour worked in total recompense for annual leave, including public holidays. These rates will be indicated separately on your payslip. You will only be paid for the hours that you work.

We are a Disability Confident Leader and offer a guaranteed interview to applicants who consider themselves to be disabled, as long as they meet the essential criteria of the person specification/job description.

We have also adopted the Armed Forces Community Covenant to show our support for service personnel, veterans and their families. We offer a guaranteed interview for service leavers, spouses, reservists and veterans, as long as they meet the essential criteria of the person specification/job description.

North Lanarkshire Council is committed to #KeepingThePromise. This means that if you have ever been in care (looked after at home with a social worker, lived with a relative other than your parents, experienced foster, residential or secure care) you are entitled to a guaranteed interview for this post, as long as you meet the essential criteria of the person specification/job description. This is one way North Lanarkshire is demonstrating our commitment to supporting Care-Experienced People.

The Plan for North Lanarkshire is to be the place to live, learn, work, invest and visit. The Council recognises that work is an important part of adult life and is critical to our wellbeing and shaping how we live. The Fair Work Convention’s Framework defines Fair Work as work that offers effective voice, fulfilment, opportunity, respect and security. We believe Fair Work can boost creativity, realise untapped potential and increase productivity. To find out more click on the link.

Alternative Application Packs can be requested in other formats for example, Large Print, Braille, and Audio. To request an alternative Application Pack please phone 01698 403151.

The following link contains our Easy Read documents which will help explain the process and what happens during the selection process: Easy Read – My NL

***PLEASE NOTE WE DO NOT ACCEPT CVS IN PLACE OF THE APPLICATION FORM. TO BE CONSIDERED FOR THIS VACANCY YOU MUST ENSURE AN APPLICATION FORM IS SUBMITTED. ANY CV SUBMISSIONS WILL BE DISREGARDED.***

Proud member of the Disability Confident employer scheme

Duties and responsibilities for the post To prepare clinic schedules and associated paperwork for screening. Print out all relevant clinic forms for both the mobile and static units, on a daily basis. Dispatch invitations for screening at the appropriate time. To update personal details and enter results from the screening episode onto the NBSS computer system, ensuring the client receives the correct result in line with the Right Results Policy. To print out GP reports and ensure their dispatch to individual practices. To update deductions, including clients who are deceased or who have moved out of the Oxfordshire area. To answer queries from clients or GP practices. To deal with changes of appointments by post, telephone, email or in person, amending details on the NBSS computer system to ensure accuracy. To deal efficiently and pleasantly with the variety of incoming calls, taking accurate messages where necessary, whilst maintaining patient confidentiality and displaying awareness of the Data Protection Act. To be responsible for giving accurate information to clients, in accordance with agreed policies and guidelines, within the NHSBSP, demonstrating sensitivity in order to allay the anxieties that women frequently have about breast screening. To register those women to be screened outside normal batch routines and book appointments, using the NBSS computer system. To retrieve and file films in the breast screening and symptomatic systems before and after a screening or symptomatic appointment. Culling of files from the filing system. Send for previous screening or symptomatic films from outside the Trust as necessary. Filing would include the use of a file room ladder and stool. To organise the incoming and outgoing post for the department. To photo-copy maps and letterheads on a daily basis, ready for clinic preparation. To cover reception for the Breast Clinic on Monday mornings, Wednesday and Thursday afternoons finishing at 6.00pm. To take responsibility for personal development, attending training courses as part of the NHSBSP and Trust mandatory training where appropriate, and as relevant to the post. To perform any other duties associated with the smooth running of the unit, appropriate to the grade and nature of the post, as requested by the Senior Staff. To ensure that the NHSBSP Guidelines and policies are followed.

Job Opportunity: Administrative Support - Building and Estates Management at UKAEA
Overview
Join the United Kingdom Atomic Energy Authority (UKAEA) as an Administrative Support professional within the Building and Estates Management department. This role is crucial in ensuring the efficient, safe, and cost-effective management of our site. You will be integral to the Estates Development Control (EDC) process, supporting the Civils Group and covering various duties during staff absences.

Key Responsibilities
Estates Development Control Process Administration
Application Processing: Ensure EDC applications are processed within set timescales to prevent delays in proposed work start dates.
Communication: Relay queries from interfaces to applicants and chase for responses when necessary.
Work Progress Tracking: Contact applicants for updates on work progress and handover documents post-completion.
Closure and Archiving: Complete the closure process by verifying all documents are received, properly archived, and sent to the EDC Manager for approval.
Informing Stakeholders: Keep various B&EM groups informed about EDCs related to new asset installations.
Issue Resolution: Quickly escalate any EDC process issues to the EDC Manager.
Database Management: Maintain the database for quick verification of EDC progress.
Additional Administrative Duties
Provide administrative support to the team during periods of absence and peak workloads, ensuring continuity and efficiency.
Qualifications and Experience
Education: A good basic level of education.
IT Skills: Proficiency in Microsoft Word and Excel, including database management.
Customer Service Experience: Experience in a customer service environment is essential.
Customer-Driven: A strong focus on providing excellent customer service.
Organizational Skills: Ability to prioritize workload and complete tasks on time.
Communication Skills: Strong interpersonal skills with the ability to communicate effectively with a wide range of internal and external personnel.
Assertiveness: Ability to ensure information is received promptly from applicants and interfaces involved in the EDC process.
Attention to Detail: Acute attention to detail, particularly in checking figures provided by contractors.
Problem-Solving: Capability to resolve simple problems independently, seeking guidance from Group Managers as required.
About UKAEA
UKAEA leads the development of nuclear fusion energy and technology, providing a clean and sustainable energy source for the future. As part of our team, you'll be contributing to cutting-edge research and operations that aim to transform energy production globally.


Be part of a team at the forefront of scientific innovation and contribute to a sustainable energy future. Apply now for the Administrative Support role with UKAEA's Building and Estates Management team!

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.

OXFORD UNIVERSITY HOSPITALS NHS TRUST JOB DESCRIPTION Job Title: Administrative Assistant Grade: Admin and Clerical Band 3 Hours: 37.5 hours (1 wte) Department: Psychological Medicine Service Responsible To: Assistant Service Manager Accountable To: Operational Service Manager MAIN PURPOSE OF POST: Patient administration underpins the patient journey and supports the clinical teams in delivering high quality patient care and can make a real difference to the patient experience. Effective and efficient patient administration supports the management team to deliver a high standard of data quality by making the best use of capacity and resources. The post holder is responsible for the delivery of a professional, comprehensive and efficient administrative service to support the delivery of high quality clinical services under the supervision of the Senior Administrator. RESPONSIBILITIES: Administration: To provide primary administrative support to the clinical staff and all patients under their care of The Psychological Medicine Service, including using EPR applications, such as Appointment Book, HIM Tracking, HIM Chart Coding, Powerchart and PM Office, to manage patient pathways. To provide reception cover and act as the first point of contact for patients attending face to face appointments and meeting and greeting patients. Ensuring the waiting room area is kept clean and tidy. To manage an electronic diary room booking system. Dealing with incoming correspondence, opening and prioritising incoming post, ensuring supporting information is available when appropriate and taking responsibility for actioning items in a timely manner. To monitor the shared e-mail inbox, taking responsibility for forwarding emails, creating encounters and uploading referrals to EPR for triaging and forwarding to relevant consultant through the EPR Message Centre. To ensure appointments are booked into the appropriate clinic appointment slots in line with the Trusts Elective Access Policy and local Standard Operating Procedures in order to meet national RTT Standards, and following the appropriate escalation process to highlight problems to the Assistant Service Manager and / or the Operational Service Manager when in need of assistance. Use of the digital transcription system (Voice Recognition) to produce clinical correspondence to inform referrers, patients and other stakeholders of patient pathway progress. In doing so, produce high quality accurate correspondence which conforms to the Trust Key Performance Indicator of 7 working days from the point of clinical delivery/decision to being sent to the patient. Liaising with referrers to ensure effective pathway management and to maintain good working relationships with stakeholders. Become proficient in the use of Scan IT software to ensure letters, clinical reports, diagnostic test results and other notes are uploaded and filed correctly in patient records on EPR. Check in patients attending for their Psychological Medicine appointment, checking demographic information such as name and date of birth are correctly recorded in EPR and updating with changes and corrections. Check out patients from their appointment, following the instructions on the outcome form to ensure the correct RTT status code is recorded. Cache up clinics regularly to ensure revenue is accurately captured. Complete the e-clinic-prep process to ensure relevant documentation is present on EPR for patient appointments. Follow the HIM tracking procedure for the movement of all paper patient notes. Act upon queries from referrers, patients and other stakeholders in a timely manner. Take relevant action to provide reassurance and support to patients and their families by finding appropriate solutions to problems. Escalate any problems arising to Assistant Service Manager or Operational Service Manager in a timely manner so they can be dealt with quickly and efficiently. GENERAL Demonstrate high levels of customer care and be an ambassador for customer care within the Trust. Attend Departmental meetings and training as required to ensure that you maintain an up-to-date working knowledge of service and Trust procedures. Provide a robust administration function that underpins the delivery of a high quality service and maintain effective working relationships with clinical, nursing and administrative staff. Answer all telephone calls in a timely manner and action appropriately. Maintain patient confidentiality at all times. Be flexible in your approach to work, such as covering other job roles at an appropriate grade or site, and to include varying working hours to ensure the service maintains a minimum level of cover during its core hours. Use the Trust IT systems to register patients, make appointments, produce end of treatment letters, ensure that details are correct and ensure check in / check out of outpatient appointments. To support and contribute to on-going and future service development projects supporting continuous improvement of the services we provide. Any other duties at the request of the Senior Administrator/Service Manager, which may be needed to fulfil the objectives of the post, which are appropriate to the grade. This job description should be regarded only as a guide to the duties required and is not intended to be definitive. It may be reviewed in the light of the changing circumstances following consultation with the post holder. The job description does not form part of the contract of employment. RISK MANAGEMENT: The management of risk is the responsibility of everyone and will be achieved within a progressive, honest and open environment. Staff will be provided with the necessary education, training and support to enable them to meet this responsibility. Staff should be familiar with the Major Incident Policy Fire Policy and should make themselves familiar with the local response plan and their role within that response. RESPONSIBILITIES FOR HEALTH & SAFETY The post holder is responsible for ensuring that all duties and responsibilities of this post are carried out in compliance with the Health & Safety at Work Act 1974, Statutory Regulations and Trust Policies and Procedures. This will be supported by the provision of training and specialist advice where required. INFECTION CONTROL Infection Control is everyones responsibility. All staff, both clinical and non-clinical, are required to adhere to the Trusts Infection Prevention and Control Policies and make every effort to maintain high standards of infection control at all times thereby reducing the burden of Healthcare Associated Infections including MRSA. All staff employed by the OUHFT have the following key responsibilities: Staff must decontaminate their hands prior to and after direct patient contact or contact with the patients surroundings. Staff members have a duty to attend mandatory infection control training provided for them by the Trust. Staff members who develop an infection (other than common colds and illness) that may be transmittable to patients have a duty to contact Occupational Health. CHILDRENS RIGHTS The post holder will endeavour at all times to uphold the rights of children and young people in accordance with the UN Convention Rights of the Child. SAFEGUARDING CHILDREN AND VULNERABLE ADULTS The Trust is committed to safeguarding children and vulnerable adults throughout the organisation. As a member of the trust there is a duty to assist in protecting patients and their families from any form of harm when they are vulnerable. INFORMATION GOVERNANCE All staff must complete annual information governance training. If you have a Trust email account this can be completed on-line, otherwise you must attend a classroom session. For further details, go to the Information Governance intranet site. DATA QUALITY Data quality is a vital element of every member of staffs job role. The Oxford Radcliffe Hospitals recognises the importance of information in the provision of patient care and in reporting on its performance. Data quality is therefore crucial in ensuring complete, timely and accurate information is available in support of patient care, clinical governance, performance management, service planning, and financial and resource planning and performance. OXFORD UNIVERSITY HOSPITALS NHS TRUST PERSON SPECIFICATION defines the minimum criteria needed to carry out the job and the job cannot be done without theses. Desirable refers to criteria which successful applicants would be expected to acquire during their time in post. The desirable requirements are not taken into consideration in a job