Total 5 administrative clerical job vacancies in milwaukee wisconsin

This position is located in the Sector Commander's office. The civilian employee is the administrative assistant performing a variety of clerical and administrative duties, which are auxiliary and yet complimentary to the work of the organization.

Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include:

• Receiving visitors and telephone calls to the office, determine the nature of the requests and direct callers to appropriate staff, or personally provide the information desired when routine or procedural matters of the office are involved.
• Taking requests for appointments with supervisor or staff members.
• Keeping Deputy Sector Commander and Sector Commander abreast of departmental activities.
• Working closely with the Logistics Department Head and staff keeping them informed of the Deputy Sector Commander and Sector Commander's needs and coordinating the duties

• Perform a variety of administrative duties in support of office functions.
• Serve as a contact for all administrative matters.
• Provide technical guidance and assistance to employees and management on the full range of administrative functions necessary to the efficient and economical operation.
• Prepare administrative policy statements, standard operating procedures, and other guidance.
• Review current procedures for internal processing of administrative work, and recommend improvements to work flow and efficiency of operations.
• Serve as the primary advisor and technical resource to officials on accounting and financial management matters.
• Advise management regarding procedures, laws, regulations, and policies dealing with workforce diversity, recruitment, merit promotion, employee and labor relations, career development, training, and other human resources related activities.

• Interpret established and pertinent regulations, organizational policies, management principles, and administrative rules to provide hands on support and provide guidance to program staff.
• Assist the supervisor in ensuring effective administrative operations for the unit.
• Provide general guidance and answers to inquiries concerning the application of administrative regulations, legislative acts and policies received from Regional and/or Washington Office to ensure compliance with unit priorities.
• Analyzes a variety of projected situations involved with budget actions, personnel structure and organizational structures.
• Communicates with internal and external sources to gather data using tact and diplomacy.
• Coordinates with Staffs on the responses to a variety of requests,(i.e., program functions, obtains information, prepares and transmits general replies, and refers requests) in a timely manner.
• Maintains copies of individual training plans and advises personnel on training schedule.
• Establishes and maintains liaison with representatives from other FS organizations within the region to resolve problems encountered with reporting systems, controls, etc.

Greif offers a great working environment and the opportunity to make an immediate impact at a company where your ideas are always welcome.

Job Requisition #:

Job Description:

Administrative Assistant will manage all aspects of front office duties. Ideal candidate will have a friendly and approachable demeanor, while also being very perceptive, organized, and disciplined.  This individual should strive to make guests, visitors, and employees feel comfortable and valued while on premises.  A customer-oriented approach is essential.   

Additionally, the individual in this role will provide administrative support as related to Payroll, Human Resources, Physical Inventory as well as Accounts Payable, Billing, and Procurement.  This position will perform the following functions (the below list is not all inclusive; additional duties may be assigned as needed):

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Perform all required duties and tasks in accordance with Greif’s Standards of Business Conduct Policy, accounting policies and financial control procedures.

• Process weekly payroll within Kronos Dimension.  Duties include, but not limited to, preparation of all data necessary to process the hourly payroll on a weekly basis, time verification and entry, reconciliation, ensuring accuracy of pay and deductions, employee change of status, and maintaining appropriate records.
• Submit all payroll information to the corporate payroll department in a timely manner.

• Act as point of contact for all payroll inquiries, escalating to corporate teams as appropriate. 
• Provide human resources support as necessary to carry out the values, mission, and goals of the facility.  Duties include but are not limited to supporting a positive employee relations environment, assistance with employee recruiting and onboarding, employee records maintenance and acting as an employee liaison while providing clear and consistent communications.
• Provide benefits support to facility employees and Corporate Human Resources.  Duties include, but not limited to, assisting with annual open enrollment communication and education, acting as an employee liaison with benefits carriers/insurers and Corporate Human Resources, support, and promotion of health & wellness programs.
• Process employee terminations, including completing or assuring completion of appropriate documentation, unemployment claims process, systems updates.
• Prepare legally or Company required human resources related reports as needed.
• Assists Accounting with information as appropriate such as monitoring Accounts Receivables balance, verifying accuracy of reports, invoices, and logs of ordered and shipped supplies, and recording and maintaining daily chemical receipts and usage data used for month end closing.
• Aid facility management in support of safety, employee training & development, organizational compliance, incentive/bonus programs, vendor management and liaison, and employee services such as safety awards, clothing & personal protective equipment management, and discount programs.

OTHER RESPONSIBILITIES

• Comply with the provisions of the Greif’s Standards of Business Conduct Policy.
• Assist the mill management team in budget preparation and spending tracking.
• Work with management to generate yearly blanket purchase orders and track their activity throughout the year.
• Generate all necessary payroll and month-end reports and distribute appropriately.
• Assist with Physical Inventory counts on a quarterly basis.
• Order and maintain appropriate level of basic office supplies. Will be responsible for unboxing and restocking supplies as they are received.
• Coordinate special events, luncheons as requested by management.

QUALIFICATIONS

• Demonstrated ability to work effectively in time sensitive, multi-tasks environment.
• Demonstrated focus on customer service and attention to detail.
• Demonstrated functional and technical skills in payroll and human resources administration.
• Demonstrated ability to communicate and work effectively with employees throughout all levels of the organization.
• Demonstrated strong organizational and communication skills.
• Demonstrated ability to maintain confidentiality of matters as required.
• Bilingual (Spanish) is desirable but not necessary.

EDUCATION/EXPERIENCE

• High school diploma and at least 1-2 years’ experience in related field.
• Proficiency with Microsoft Office programs (Word, Excel, PowerPoint, Microsoft Teams).
• Familiarity with OSHA is desirable.
• Familiarity with Workday and/or Kronos Dimensions desirable.

#LI-NG1

EEO Statement:

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We offer a competitive salary, excellent benefits and opportunity for growth. Greif, Inc. is an equal opportunity employer. We will not discriminate against any applicant or employee on the basis of sexual orientation, gender identity, race, gender, religion, age, national origin, color, disability, or veteran status. EOE/Minority/Female/Disabled/Veteran. For more information read Greif’s Equal Opportunity Policy.

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Administrative Coordinator - Office of Advancement - Georgetown University

Job Overview

The Administrative Coordinator serves as the critical and initial point of contact for all visitors to Georgetown University's Office of Advancement

They provide a broad range of operational and administrative support for Chief Operating Officer for the Office of Advancement, including front office reception for two floors, new employee onboarding tasks, calendar management and scheduling.

Work Interactions

Reporting to the Chief Operating Officer for the Office of Advancement, the Administrative Coordinator supports the overall mission of Office of Advancement and serves as a trusted advisor to all in the Office of Advancement in the deployment of talent management strategies to achieve Advancement’s goals.

Requirements and Qualifications

• A High School diploma or equivalency - preference for a Bachelor’s degree
• 1 to 2 years of experience or equivalent training
• Strong interpersonal skills and the ability to maintain a professional demeanor
• Attention to detail and strong written and verbal communications skills
• Strong computer skills, including Microsoft Word, Access, and Excel
• Ability to work efficiently and effectively under deadlines
• Strong collaborative and project management skills
• Ability to prioritize and work on multiple projects at once with little supervision
• Ability to work independently and as part of a team
• Ability to exercise good judgment and discretion
• A professional demeanor in a high-pressure environment
• Ability to employ good judgment, flexibility toward effective communication with all staff levels

Work Mode: On Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found at Mode of Work Designation.

Georgetown University’s Office of Advancement is committed to a safe, equitable, diverse, and inclusive work environment that honors the diverse backgrounds, experiences, and perspectives of our colleagues and the Georgetown community. Consistent with our Jesuit values, we aim to foster a culture that accepts and cares for each individual, and we believe this is central to achieving our goals in support of Georgetown’s mission. We invite you to learn more about the Office of Advancement, our Jesuit values, and our commitment to diversity, equity, and inclusion here.

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.