Total 40 administrative clerical job vacancies in leeds extra motorway services m1 j45 skelton lake ls9 0as

Have you ever wanted to work within the civil service? Are you confident in your administration skills? If so, then please read on as we are looking for an Admin Officer to join our client the Insolvency Service


Location: 1 City Walk Leeds Leeds West Yorkshire LS11 9DA United Kingdom
Hours: Monday - Friday 9-5 (37 hours)
Pay: £11.53
This is an ongoing temporary position with the possibility of a further extension at the discretion of the business requirements.

Role Overview:
We are currently recruiting for a full time Admin Officer to join the team at the Lincoln Crown Court. The Administrative Officer is to carry out a variety of administrative duties. This is an exciting and interesting role. You will be provided with full training and work within a really supportive team.

Responsibilities include:

• Making appropriate and timely administrative decisions, in preparation for the case being allocated to the OR CCT Analyst/Tracer and/or transfer to the local OR.
• Effectively managing your own caseload
• Checking to ensure cases comply with current legislation and casework process standards
• Providing administrative support to colleagues and your manager, as and when reasonably required
• Data processing and inputting
• Providing administrative support to the Central Case Team & Official Receiver including in their capacity as trustee and liquidator in the protection and realisation of assets
• Preparing and completing Case Information Pack with all available information
• General Administration

Tasks (including but not limited to):

• Monitor and action correspondence from the Central Case Team Outlook inbox
• Downloading bankruptcy applications and orders from the electronic bankruptcy file (Adjudicator Cases)

• Checking Adjudicator, Creditor and Company orders for accuracy and actioning amendments under the slip rule.
• Issuing initial notices

• Issue Gazette notice on ISCIS

• Conducting initial desk-based searches of all available sources (i.e, IIR, Google/search engines, Land Registry Companies House, ISCIS, Equifax, HMLR)
• Dealing with general enquiries, including call back referrals and other enquiries by letter, email, or telephone

• Actioning Analyst/Tracer instructions and notes in a timely manner
• Updating case details on ISCIS in a timely manner.
• Upload correspondence to ISCIS & Wisdom
• Ensure all case notes are updated on ISCIS and distributed to the relevant staff

• Filing correspondence and other documents in a timely manner
• Photocopying and other general, administrative tasks
• Upload creditors list to ISCIS
• Add assets to ISCIS
• Producing the Case Information Pack for the Tracer/Analyst, including recording the results of desk- based searches
• Transfer case and forwarding correspondence to the appropriate/accurate office.
• Books & Papers Clerk, including destruction (if you have been allocated this specific role)
• Cashiering (if you have been allocated this specific role)
• Case closing and File destruction (if you have been allocated this specific role)

• Act as a case work buddy and undertake peer to peer staff training (for experienced staff only)

At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.

Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.

Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability or as a veteran, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and the role that you are interested in. We are committed to engaging with you.

Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

1. JOB DETAILS Job Title: Clerical Officer - Optometry Reports to: Optical Services Administrator Accountable to: Head of Optometry Services and Principal Optometrist Band: Band 2 Unit/Department: Optometry Directorate: Head and Neck Location: Eye Clinic, Level 4, Gledhow Wing, St. Jamess University Hospital AFC number: 721 2. JOB PURPOSE The Clerical Officer is expected to provide an efficient, patient focused, confidential, administration support for the Optometry department. To undertake administrative and clerical duties in support of the Optometry clinic. The post holder will be part of a very busy team and will be responsible for covering general day to day administration duties. 3 JOB DIMENSIONS The post holder will be required to handle payments for spectacles and contact lenses from patients. The post holder will be expected to deal with up to thirty telephone enquiries each day. 4. ORGANISATIONAL CHART Optometrists 5. PRINCIPAL DUTIES AND AREAS OF RESPONSIBILITY To make appointments as necessary in a polite and helpful manner To respond to telephone enquiries in a polite and helpful manner To obtain information for each patient and record on the Patient Administration System attendances and disposals in a timely and accurate manner To provide suitable cover for the other clerical staff in cases of absence To take payments for spectacles and contact lenses 6. THE LEEDS WAY VALUES Our values are part of what make us different from other Trusts, so we see this as strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are: Patient-centred Collaborative Fair Accountable Empowered All our actions and endeavours will be guided and evaluated through these values. 7. CORE BEHAVIOURS AND SKILLS 1. Good oral and written communication skills 2. Good telephone manner 3. Diplomatic 4. Self-motivated 5. Enthusiastic 6. Attention to detail 7. Professionalism 8. Help other team members 9. Flexibility to adjust to changing circumstances 10. Ability to learn 8. CORE BEHAVIOURS AND SKILLS Essential core knowledge and understanding to include: The post-holder to possess a good standard of written and spoken English. Basic computer literacy and willingness to further computer skills. A willingness to understand all policies and procedures governing the Trusts approach and delivery to Patient Administration. 9. HEALTH AND SAFETY/RISK MANAGEMENT All staff are responsible for working with their colleagues to maintain and improve the quality of services provided to our patients and other service users. This includes complying at all times with the Leeds Teaching Hospitals NHS Trust Policies, including Health and Safety policies, in particular by following agreed safe working procedures, and reporting incidents using the Trust Incident Reporting system. INFECTION CONTROL The jobholder must comply at all times with the Leeds Teaching Hospitals NHS Trust Infection Control policies, in particular by practising Universal Infection Control Precautions. Hand hygiene must be performed before and after contact with patients and their environment. EQUALITY AND DIVERSITY The jobholder must comply with all policies and procedures designed to ensure equality of employment and that services are delivered in ways that meet the individual needs of patients and their families. No person whether they are staff, patient or visitor should receive less favourable treatment because of their gender, ethnic origin, age, disability, sexual orientation, religion etc. PATIENT AND PUBLIC INVOLVEMENT The Trust has a statutory duty to involve patients and public in evaluating and planning services. All staff have a responsibility to listen to the views of patients and to contribute to service improvements based on patient feedback. TRAINING AND PERSONAL DEVELOPMENT CONTINUOUS PROFESSIONAL DEVELOPMENT The jobholder must take responsibility in agreement with his/her line manager for his/her own personal development by ensuring that Continuous Professional Development remains a priority. The jobholder will undertake all mandatory training required for the role. RESPECT FOR PATIENT CONFIDENTIALITY Individual patients have an entitlement to have their affairs dealt with confidentially. There are established rules and conventions applying to professional staff and you should, where appropriate, familiarise yourself with these. In any event, no member of staff should divulge information about the identity of the medical condition of any patient to anybody who does not have a clear entitlement and need to receive it. Staff need to be aware of the Data Protection Act. Similar constraints apply to the passage of personal information about members of staff. 10. COMMUNICATION & WORKING RELATIONSHIPS It is essential that the Clerical Officer maintains and develops good working relationships with all staff. This will involve considerable liaison with consultants, nursing staff, managers, medical secretaries, and patient administration staff throughout the Trust. 10. JOB DESCRIPTION AGREEMENT Jobholders Signature: . Date: Head of Departments Signature: .. Head of Departments Job Title: . Date:

Please ensure that you read the job description carefully and that you address each of the requirements of the post in the person specification in your supporting statement sections as your application will be assessed against these criteria. Your online application should relate to the specific position you are applying for and you are expected to highlight examples and achievements that demonstrate the competencies outlined in the job description and from the vacancy notice in your application form. Try to keep it structured and to the point. Please note that we cannot accept CVs for this role, therefore your application must be via the NHS Jobs online application form. In your application form, you need to demonstrate that you have read the published person specification and how you meet the essential and (where relevant) desirable criteria for this particular post. Please include your reasons for applying and take the opportunity to highlight your particular talents and strengths, (what you feel you can personally offer - what is unique to you - what sets you apart from your peers). You will have 10,000 characters to demonstrate the information above, this will be across two sections (supporting statement and supporting statement continued). Please DO NOT include personal details or duplicate information already provided elsewhere in your application. To assess your suitability for this role with consideration to the job description and person specification a range of assessment activities will form part of the selection process. This will include: 2) A written assessment which will be used for further shortlisting. The written assessment will be undertaken in the week commencing 11 November 2024 3) A formal interview and further assessments which will be held via conference call or video-based interaction rather than face to face meetings. The assessments & interviews date is scheduled in the week commencing 25 November 2024 and will be used to assess knowledge, skills and competency of the candidates. *** Trigger warning: Please note that the scenarios and any data utilised for the assessments are fictional, having been created purely for the purpose of recruitment and selection and to assess the applicants suitability for the role. Thus, any similarity to any situation described as well as person whether living or not, is coincidental, however it may include injury and negligence descriptions and content that may be upsetting or triggering for some applicants. Please do make us aware via nhsr.claimsrecruitment@nhs.net should you foresee any issues with certain situations that may be triggering to you. We communicate with our candidates via phone and email, please ensure you have added the mobile phone number and your personal email address in the contact fields on application. Some communications about your application and invitation to interviews for this vacancy may be done via NHS Jobs therefore please check your NHS Jobs account for any communication as well. Unsuccessful applicants will be notified via NHS Jobs of the outcome of their applications. We have been granted permission to use the Employment Service's "Positive about Disabled People" symbol. Any applicant with a disability who meets the minimum specification for the post as set out in the person specification is guaranteed an interview. Please note: If you require a Visa to work in the UK, NHS Resolution is currently unable to support any sponsorship requests. ***Please note, if you have applied for this role in the last 6 months and have not been successful at any stage of the recruitment (shortlisting, written assessment, interview or further assessments), your application may not be considered as part of this campaign. The Claims Teams at NHS Resolution are London and Leeds based and we will be happy to talk to you about flexible/hybrid working arrangements as part of the application and interview process. Home working is subject to meeting homeworking assessment requirements, (including a minimum broadband speed of 18Mbps and a dedicated work space). Your referees should usually be the Human Resources Department or equivalent of your current and most recent employers, rather than a line manager. Please include an email address in your application for your referees.

• Principle advisor to the Superintendent and park Management Team on all administrative, financial and business matters.
• Administer a variety of support programs, including budget and finance, commercial services, property, information technology, and agreements.
• Interpret and implement service policies and practices, makes changes and improvements in the park policies, and resolves significant management problems.
• Initiate, develop and direct short-and-long term financial plans, long term funding and staffing levels.
• Actively participates in and supports the local decision-making process affecting park operations, long and short-range planning, human and financial resources management.
• Interpret and implement service policies and practices, makes changes and improvements in the park policies, and resolves significant management problems.
• Plan, direct, coordinate, and provide executive leadership for the park management program.

Starting at $86,962 Per Year (GS 12)

• Managing a staff of 110 employees ranging from GS-5 to GS-13 within a contact center environment. Evaluates performance of subordinate supervisors and direct reports.
• Supervising the department level management services for the administration of accounts receivable programs.
• Interpreting and applying Federal Debt Collection laws and requirements. Reviews and interprets agency rules and regulations, laws and information received from other sources.
• Developing compassionate approach to the collection of overpayments.
• Responding promptly and courteously to inquiries from a variety of sources.
• Setting effective, efficient, and economical direction of debt collection operations measured through productivity, cost control, and customer satisfaction.
• Setting long/short term objectives to carry out the mission and goals.
• Leading Contact Center operations including: Quality Management, Workforce Management, Knowledge Management, telephony, training, technology reports, analytics, communications and customer feedback.
• Setting realistic performance targets for the division to achieve and supports staff in developing and implement plans to achieve.
• Employing a human capital strategy that supports mission accomplishment while maintaining alignment with human capital policies related to recruitment, training, leadership development, performance management, and diversity objectives.
• Identifying and correcting systematic concerns, resource issues, process breakdowns, and performance improvement opportunities ensuring effective internal controls are set to mitigate fraud, waste, and abuse within contact center and overall organization.
• Leading cost-effectiveness studies in operating/administrative programs, including organization structures, workload assessments and staffing models.
• Leading DMC telephony system capability and enhancements initiatives.
• Actively assists and supports DMC leadership in the completion of organizational goals and center-wide priorities and initiatives. Provides clear expectations and guidance on strategic initiatives and goals to supervisors, and employees within assigned teams.
• Performing other duties as assigned.

Work Schedule: Full time, Monday through Friday, between 6:00am and 5:00pm CST.
Compressed/Flexible: Not Available
Telework: Yes-Open 100% telework eligible anywhere US. Agency supervisory on-site requirement of one day at agency worksite (Ft. Snelling, MN) per month for office coverage.
Virtual: This is not a virtual position.
Position Description/PD#: Supervisory Financial Administrative Specialist; 033590
Promotion Potential: None
Financial Disclosure Report: Required

Time-in-grade: Applicants who are/were federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. For a GS-14 position you must have served 52 weeks at the GS-13 level. To support your claim of time in grade, you must submit your most recent appointment, promotion, or within grade increase SF-50 (not an award or general adjustment SF-50). Some applicants may have to submit more than one SF-50 to demonstrate their eligibility. See the required documents section for more information.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or disabled Veterans with a compensable service-connected disability of 30% or more. Please contact the special placement coordinator or the human resources specialist listed on this vacancy for more information regarding applying for consideration under schedule A or as a 30% disabled Veteran.

Starting at $104,604 Per Year (GS 14)

To provide a comprehensive and high-quality administrative service to support the multi-disciplinary teams (Consultants, their medical teams e.g. junior medical staff or specialist nursing staff as appropriate) in delivering high quality care to the patients of Leeds and beyond. This role will additionally make a key contribution in improving the patient experience by supporting Directorate teams with the movement of patients through their 18-week pathway or other national waiting time standards as appropriate. 3. JOB DIMENSIONS The post-holder will: Work as part of a team to ensure that all clinical correspondence is turned around in a timely manner to allow patients to move through their pathway without any delays. Work with Consultants and their medical teams. Manage their workload in line with departmental requirements. Play a key role in ensuring that patients move systematically through their pathways by ensuring that the next steps are in the pipeline. 4. ORGANISATIONAL CHART Business Manager Assistant Business Manager Assistant PSC MDT Administrator, Medical Secretaries and Clerk/Typists. 5. KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED Qualifications Good standard of education. Microsoft Word for Windows Keyboard/data entry skills Experience Using a variety of Microsoft office packages including word, excel and PowerPoint (essential) Using patient information systems such as PAS (essential) and PPM (desirable) or the ability to quickly develop this knowledge in a short time frame. Prioritising and managing workload to meet deadlines (essential) Dealing with internal and external enquiries originating from a variety of sources including but not limited to: staff in other Departments, patients, staff in GP surgeries (desirable) Previous administrative experience (essential) Previous administrative experience in a healthcare setting (desirable) Skills & Knowledge The candidate must demonstrate excellence and ability within the following areas: Interpersonal and communication skills (essential) Organisational skills and time management (essential) Understanding of customer care principles (essential) A broad understanding of medical terminology and its use within clinical correspondence (essential) Ability to work as part of a team (essential) Ability to communicate sensitively with a wide range of people including patients, using tact and diplomacy (essential) Ability to deal with sensitive and often emotive information (essential) Ability to deal with enquiries in an appropriate and supportive manner (essential) Knowledge and application of the Data Protection Act in relation to patient confidentiality and the appropriate care of patient information (essential). A good understanding of relevant Trust standards and National Waiting Time Standards e.g. 18 week wait for patients (desirable). Training will be offered as part of the role to ensure appointed candidates meet this requirement during the course of their employment. 6. THE LEEDS WAY VALUES Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are: Patient-centred Collaborative Fair Accountable Empowered All our actions and endeavours will be guided and evaluated through these values 7. WEST YORKSHIRE ASSOCIATION OF ACUTE TRUSTS (WYAAT) Leeds Teaching Hospitals NHS Trust is part of the West Yorkshire Association of Acute Trusts (WYAAT), a collaborative of the NHS hospital trusts from across West Yorkshire and Harrogate working together to provide the best possible care for our patients. By bringing together the wide range of skills and expertise across West Yorkshire and Harrogate we are working differently, innovating and driving forward change to deliver the highest quality care. By working for Leeds Teaching Hospitals NHS Trust this is your opportunity to be a part of that change. WYAAT is the acute sector arm of the West Yorkshire and Harrogate Health and Care Partnership, one of the largest integrated care systems in the country. The Partnerships ambition is for everyone to have the best possible health and wellbeing, and the work of WYAAT, and each individual trust, supports that ambition 8. CORE BEHAVIOURS AND SKILLS The individual will be expected to work well as part of a team and should be patient focused, professional and flexible in their approach to work. 9. CORE KNOWLEDGE AND UNDERSTANDING See Knowledge/Skills and Experience above 10. PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY Clinical Correspondence & Support to Clinical Services Use a range of IT skills to support the clinical work of the consultant e.g. use of databases and spreadsheets to monitor test results for patients. Support administrative process as deemed appropriate by the Assistant PSC. To support the clinical teams in the delivery of excellent patient care by actively working with colleagues and other Departments to ensure that all patients registered within the service are proactively supported through their patient journey (This would include but is not limited to: ensuring that follow-up and/or discharge appointments have been made for patients when required escalating to the Assistant Patient Services Co-ordinator where appointments have been booked outside the requested timescales). Any other general administrative duties associated with the consultant/clinical team outpatient and inpatient workload. Answer phone calls and deal with enquiries relating to patients and clinical work from a variety of sources, directly resolving where possible or transferring to appropriate personnel. Liaise with GPs, hospital staff and others on behalf of consultant in relation to clinical workload. Maintain appropriate databases (both Trust and Departmental) to support with the delivery of the 18-week pathway or other waiting time standards as appropriate. Assist in the coordination of test results, bringing these to the attention of the consultant and taking resulting action as required. Maintaining an effective administration service Together with colleagues to deputise for the other MDT Administrator in cases of absence to ensure Departmental standards are maintained Create and maintain appropriate record systems relating to clinical workload e.g. tests and results spreadsheets Access information systems to obtain clinical information as required by the medical teams including investigation results or other information e.g. from results server, PPM or WinDIP Provide information to the Assistant PSC, as appropriate, relating to workload and work outstanding. Provide cover for other team secretaries/clerical staff when on annual leave or sick leave. Additional duties Any other duties that from time to time may be deemed necessary by the Trust/Directorates that are commensurate to the role. Health and Safety/Risk Management All staff are responsible for working with their colleagues to maintain and improve the quality of services provided to our patients and other service users. This includes complying at all times with the Leeds Teaching Hospitals NHS Trust Policies, including Health and Safety policies, in particular by following agreed safe working procedures, and reporting incidents using the Trust Incident Reporting system. Infection Control The jobholder must comply at all times with the Leeds Teaching Hospitals NHS Trust Infection Control policies, in particular by practising Universal Infection Control Precautions. Hand hygiene must be performed before and after contact with patients and their environment. Equality and Diversity The jobholder must comply with all policies and procedures designed to ensure equality of employment and that services are delivered in ways that meet the individual needs of patients and their families. No person whether they are staff, patient or visitor should receive less favourable treatment because of their gender, ethnic origin, age, disability, sexual orientation, religion etc. Patient and Public Involvement The Trust has a statutory duty to involve patients and public in evaluating and planning services. All staff have a responsibility to listen to the views of patients and to contribute to service improvements based on patient feedback. Training and Personal Development Continuous Professional Development The jobholder must take responsibility in agreement with his/her line manager for his/her own personal development by ensuring that Continuous Professional Development remains a priority. The jobholder will undertake all mandatory training required for the role. Respect for Patient Confidentiality The jobholder should respect patient confidentiality at all times and not divulge patient information unless sanctioned by the requirements of the role. 11. COMMUNICATION & WORKING RELATIONSHIPS The post holder will be expected to establish, maintain and respect good working relationships and communication with both internal and external organisations, institutions and individuals with whom they come into contact, including those associated with the specialty area and as appropriate within the role. The post holder will be expected to represent themselves and the service in a professional, courteous and respectful manner at all times.

PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY Perform clerical tasks associated with the clinical trials service e.g. archiving, photocopying, filing, and data collection for statistics. Act as secretary to the pharmacy Clinical Trials team coordinating 1:1s, meetings and minutes. To monitor stock levels and re-order stationery and office supplies as required, and non-stock items as necessary. Ensure that all pharmacy clinical trial files contain all necessary documentation and approvals and are kept up to date. Have knowledge of a wide range of administrative procedures including finance. Be competent in word processing, spreadsheet packages and in using databases. Assist in the calculation of pharmacy costs relating to clinical trial activity with reference to specific signed financial agreements. Raise invoice requests for pharmacy fees using the ORACLE system. Maintain accurate records of invoices raised and payments received in relation to Clinical Trials.

To provide a full clerical support service to the department including organising, sorting and filing documents and papers; managing an electronic filing system, managing the communications inbox and calendar; responding to general enquiries, booking photographs, monitoring media on line and in print; photocopying, faxing and distributing information by post or email; typing letters and other documents To deal with communications and ad hoc enquiries from staff, members of the public, stakeholders and the media Receiving and relaying general verbal/written messages and responding by supplying straightforward information and guidance or referring to the relevant member of the department or other Trust staff as necessary. To provide administrative support for meetings and events as required e.g. organising meetings including checking access arrangements, booking rooms and refreshments, sign language and ethnic minority language interpreters as appropriate, sourcing supplies for events; organising travel arrangements, administering expense forms, liaising with members regarding dates, sending out notice of meetings, agendas and minutes. To attend and service meetings as required. This could include welcoming participants, organising refreshments and taking minutes and typing them up and circulating them after approval. To maintain and update databases for electronic mail-outs and labels for Trust and staff departments and key stakeholders and organising electronic or paper mail-outs as required Updating relevant tracker information and producing reports when required. Updating standard presentation slides using powerpoint and other software To objectively deal with difficult situations around queries from staff or the media on communications, matters involving colleagues as required. In particular to have the ability to tackle and resolve difficult issues with tact and sensitivity. To adhere to relevant Statutory Instruments and Trust policies and guidelines e.g. Data Protection, Health and Safety, Confidentiality and personnel policies and guidelines. To maintain and develop the departments web site on the Trust intranet. (Training will be given) To contribute to the production of information for distribution across the Trust and to other relevant organisations. Use departmental database for recording appropriate information as requested and producing reports. Any other duties commensurate with the grade which may be required from time to time to ensure the effective running of the service.

What skills and experience we're looking for

The ideal applicant will have:

• GCSE grade C/4 or above in English & Mathematics (or equivalent)
• Proficiency in Microsoft Office applications, especially Word and Excel.
• Good time management skills, including the ability to work to deadlines.

What the school offers its staff

What we can offer you:

As a trust, we want to ensure that professionals at every stage in their career have the opportunity to enjoy expert support and training. We are pleased to offer a generous benefits package to our team – as we work together to create a rewarding future for all including:

• Membership to a local government pension scheme.
• Access to an Employee Assistance Programme which provides confidential professional advice and support 24 hours a day, 7 days a week.
• A commitment to continued investment in our professionals, supporting every member of staff throughout their career in the trust.
• Discounts and online offers at major high street/online retailers.
• £2k Cycle to work scheme.
• On-Site Gym

Further details about the role

We are seeking to appoint an Administrative Assistant to join a college that is committed to transforming the lives of young people across our region. The successful applicant will work as part of the Administration Team, under the supervision and guidance of the Business Manager to provide high quality general administrative support for the college.

If you would like to know more about our college, please visit our website at www.elliotthudsoncollege.ac.uk.

PLEASE NOTE: Candidates will be shortlisted and invited to interview while this advert remains live, if a successful candidate is found the advert will be withdrawn prior to the above date. Applicants are therefore encouraged to apply as early as possible.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Arrange/provide administration for meetings and events including note taking, distribution of papers and information, making sure any actions are circulated, rooms booked for next meeting, photocopying, scanning documents, collating information etc. Provide administrative support for projects and core business delegated by other members of the team as required. This may include managing files. Follows organisational policies and procedures and other quality approaches as required. Encourages others to do the same. Maintains professional profile especially when dealing with confidential or sensitive information Accountable for own actions Works effectively within the limits of own competence and area of responsibility and accountability. Gets help and advice where needed / escalates non routine queries as per the team structure Works to support the team and is seen as first point of contact. Can be counted on when people ask for help or support. Responds efficiently to routine enquiries from internal and external stakeholders in a timely and efficient manner, escalating non routine queries to an appropriate member of the team Attends meetings as required Workload is managed effectively, and high quality of work maintained Uses organisations equipment and resources effectively and encourages others to do the same. May have responsibility for creating and/or requesting purchase orders e.g. expenses management, invoices, stationery orders, IT equipment, travel arrangements, catering, event booking Monitors the quality of work in own area and alerts others to quality issues, reporting any errors or issues to the appropriate person Provides practical training on own work areas or responsibilities Maintenance of one or more information systems as a core part of the role Assist with maintenance of relevant webpages, monitoring and updating designated areas

This role is part of Health & Care Education team inthe NW Workforce Training & Education Directorate which will

· Provide regional clinical and professional leadership to education & training delivery

· Focus on addressing the gaps in the regional workforce across all clinical roles, healthcare pathwaysthrough education and training.

· Drive uni and multi-professional education transformation and innovation, as well as ensuring value for money in education commissioning, planning and workforce development.



The Health & Care Education Administrative Assistant is responsible for the provision of administrative and clerical support to the Health & Care Education Team.

Key duties may include:

• general office dutiesto support the business

• ensuring that agendas and documentation for meetings and events are available by required deadlines

• assisting with key Programme Support functions

• accurate data processing: data entry and monitoring of quality of data


• acting as the first point of contact for the Health & Care Education Team (electronically & verbally)

The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
• Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
• Making the NHS a great place to work, where our people can make a difference and achieve their potential.
• Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
• Optimising the use of digital technology, research, and innovation
• Delivering value for money.

If you would like to know more or require further information, please visit https://www.england.nhs.uk/.

Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.

Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.
• Arrange/provide administration for meetings and events including note taking, distribution of papers and information, making sure any actions are circulated, rooms booked for next meeting, photocopying, scanning documents, collating information etc.
• Provide administrative support for projects and core business delegated by other members of the team as required. This may include managing files.
• Follows organisational policies and procedures and other quality approaches as required. Encourages others to do the same.
• Maintains professional profile especially when dealing with confidential or sensitive information
• Accountable for own actions
• Works effectively within the limits of own competence and area of responsibility and accountability. Gets help and advice where needed / escalates non routine queries as per the team structure
• Works to support the team and is seen as first point of contact. Can be counted on when people ask for help or support.
• Responds efficiently to routine enquiries from internal and external stakeholders in a timely and efficient manner, escalating non routine queries to an appropriate member of the team
• Attends meetings as required
• Workload is managed effectively, and high quality of work maintained
• Uses organisation’s equipment and resources effectively and encourages others to do the same. May have responsibility for creating and/or requesting purchase orders e.g. expenses management, invoices, stationery orders, IT equipment, travel arrangements, catering, event booking
• Monitors the quality of work in own area and alerts others to quality issues, reporting any errors or issues to the appropriate person
• Provides practical training on own work areas or responsibilities
• Maintenance of one or more information systems as a core part of the role
• Assist with maintenance of relevant webpages, monitoring and updating designated areas


This advert closes on Monday 30 Sep 2024

Process referrals in a timely and accurate manner and send to triage where appropriate To scan and process incoming letters and paper referrals Ensuring that all patient records are up to date Book patient appointments in line with the Trusts Elective Access Policy and RTT guidelines and ensure that all appointments are book according to clinical priority and onto appropriate clinics Add patients to the correct waiting lists Booking from waiting lists according to their clinical priority and in chronological order Work on our department reception desk, providing a friendly and welcoming face to incoming patients, and helping to check them in, book their appointments and answer their questions Liaise with the clinical team and patients to resolve patient queries Action patient and hospital cancellations, and work to ensure that clinic capacity is maximized Respond to patient telephone communications in a courteous, helpful, and sensitive manner Ensure that all patient communication is accurately recorded and actioned, including cancellations, attendance and did not attend information Maintain patient confidentiality and handle patient information in accordance with the Trusts Information Governance policies Monitor the department inbox and respond to emails in a timely and efficient manner Retrieve relevant patient information for clinical staff Carrying out general office duties, including scanning Provide suitable cover for other clerical staff in case of absences, as delegated by the supervisor, including at our Chapel Allerton site Act in accordance with the Leeds Way Values in all interactions with patients, colleagues and the wider clinical team

Are you enthusiastic, highly organised and versatile, with a strong customer service orientation? Do you have excellent communication, numeracy and problem-solving skills? Do you want to be part of a proactive administrative team, providing support to the Executive Management Board, Operational Team and academic staff within a dynamic centre?
We are looking for a Centre Administrative Support Officer to join the National Alternative Protein Innovation Centre (NAPIC). NAPIC is a £38m entity (including a £15m UKRI investment) to lead the UK’s alternative protein knowledge and Innovation ecosystem. NAPIC’s vision is to make alternative proteins mainstream for a sustainable planet. The centre is led by the Universities of Leeds, Sheffield, Imperial College London and the James Hutton Institute, in collaboration with over 100 national and international partners. NAPIC is a cohesive pan-UK centre poised to revolutionise the UK’s agri-food sector by harnessing our world-leading science base through a co-created alternative protein strategy across the Discovery → Innovation → Commercialisation pipeline to support the transition to a sustainable, high growth, blended protein bioeconomy. NAPIC features four integrated activity streams: research to address innovation challenges; a national alternative protein knowledge base; workforce of the future; and accessible Innovation facilities.

NAPIC is currently undergoing an exciting investment in a number of operational roles across the four leading organisations. As the Centre Administrative Support Officer located at the University of Leeds you will provide comprehensive high level administrative support to the Executive Management Board, Operational Management Team and all staff across the Centre.

With significant experience of providing varied high level administrative support in a busy office environment, you will have the ability to develop and maintain effective working relationships with colleagues at all levels. You will also have experience of organising and supporting meetings and events, and the ability to handle problems efficiently and professionally, using your initiative to find solutions. In addition, you’ll have excellent numeracy skills and the ability to work accurately under pressure.

Please note that due to Home Office visa requirements, this role is not suitable for first-time Skilled Worker visa applicants.

Information on other visa options is available at: https://www.gov.uk/browse/visas-immigration/work-visas

To provide administrative and clerical support to Sustainable Travel & Parking Centre. The post holder will be responsible for the provision of a full and effective administrative and clerical support service to the Department. He/she will also be responsible for inputting data onto the departmental database system and producing reports as required. The post holder will be expected to arrange and plan her/his own work on a day-to-day basis within the overall demands and priorities of the department.

Process patient correspondence/documentation, letters, reports and other documentation. Prepare patient documentation for processing, including inputting or scanning Report and respond to any system faults and errors. Maintain and update patient/departmental databases, prioritising within departmental guidelines and escalating unresolved situations/issues to appropriate line manager Answer general telephone enquiries and requests to retrieve patient and other documentation. To ensure that requests for information are dealt with in an efficient and timely manner. Follow Departmental/Trust disposal and destruction procedures of confidential documentation, in line with Data Protection Act and Confidentiality. Collect and deliver patient documentation/reports around Trust when required. To deal with telephone and in-person queries from patients and relatives, Trust staff and external agencies. To refer queries or concerns regarding patients and other visitors to the department to appropriate senior staff. Assisting to maintain high standards of care, including:- - Maintain a safe working environment, reporting incidents, accidents, complaints - Understand the need to maintain and respect patient confidentiality - Participate in in-service training - Participate in mandatory training annually - Participate in annual performance appraisal Visit and/or work at other designated Trust sites as required to ensure continuity of service/patient care. General office work and any other duties assigned by the Supervisor/Team Leader or Manager, which may include:- Maintain appropriate/agreed levels of stock and non-stock items, including stationery Maintain diaries for senior staff