Total 8 administrative clerical job vacancies in blackburn lancashire bb1 7tt

What skills and experience we're looking for

Administrative Assistant – Data & Exams

32.5 to 37 hours per week / Term time only + 2 weeks

(flexibility around hours and working weeks to be discussed at interview)

We are characterised by how we treat our people

“Pupils enjoy attending this thriving and popular school. They feel a strong sense of belonging to the school community. Pupils achieve well and almost all successfully move on to apprenticeships, A levels or other forms of education, employment or training. Staff have high expectations of behaviour and know pupils very well.” Ofsted April 2023

Following internal career progression of the current postholder, the school is seeking to appoint a personable, enthusiastic and highly effective Business Support Officer with the skills and ability to collate and produce accurate data and reports to inform on the progress and achievement of students and the school.

Ideally, the successful candidate will be experienced in SIMS.net and have an understanding of the organisation and administration of exams, although training is available. A good knowledge of Microsoft Excel is essential.

The successful candidate must be able to communicate effectively with staff, students and parents. They must ensure deadlines are met and work flexibly and on their own initiative to prioritise their workload.

What the school offers its staff

Sir John Thursby Community College is a good school and we are passionate about and ambitious for our students. We understand the importance of assessment and behaviour data in helping our students to be successful, but we are mindful of collecting data for data’s sake. We are looking for an Admin Assistant – Data & Exams who will:

• Manage pupil data in SIMS
• Manage the effective collection of student’s achievement and approach to learning data
• Manage the production of the reports we share with students, parents and staff
• Work effectively with staff across the school
• Work effectively with external agencies such as the DfE and FFT
• Model commitment, resilience, patience, hard work and a good sense of humour

Further details about the role

For an application pack please:

• download from the college website: www.sirjohnthursby.lancs.sch.uk
• or telephone 01282 682313
• or email recruitment@sirjohnthursby.lancs.sch.uk

Send your completed Application form (only the version attached) stating which post you wish to apply for to: recruitment@sirjohnthursby.lancs.sch.uk

Closing date: 9am Tuesday 26th November 2024

Shortlisting: 27th November 2024

Interviews: Week commencing 2nd December 2024

Commitment to safeguarding

The school is committed to safeguarding and promoting the welfare of children and expects staff and volunteers to share this commitment. You will be required to undertake an enhanced DBS disclosure and a range of other recruitment checks. Please note that in line with Keeping Children Safe in Education 2024 an online search will be carried out as part of our due diligence on shortlisted candidates.

The post holder will provide a comprehensive administration and information service for Adult Physical Health, coordinating their activities with other members of the Business Administration Team to ensurethatan efficient and confidential service is provided. The post holder will be required towork flexibly in response to the needs of the service. They willbe requiredto providecover to departments on other sites as directed by their administration line manager,to ensure continuity of a quality service provision. The post holder will have a good standard of education with qualifications in English,Maths and Word Processing. Excellent computer skills are required. One of theprimary purposes of thisrole is to providea comprehensive administration service to the clinical teams. Thereforegeneral administrationexperienceisessentialin order toprovide a professional service tothe clinical teams. The post holder will also providereception and telephonyservice for the clinical teams asrequired. Thereforeexperience of dealing with people is essential,as areexcellent interpersonal and customer care skills.It is essential that the post holder has good organisational and communication skills. The post holder willbe requiredto work both as part of a team and on their own initiative.


Be the first point of contact for the unit/department. Greeting visitors and ensuring people sign in and are met by staff or directed to the right area asappropriate. Provide reception duties. Answer telephones ina prompt, courteous,non-judgmentaland well-informed response. Respond to any queries. Deal with routine referrals, sending patient letters ,distributing toappropriate clinicalteam. Communicate with GPs and other Health Professionalsregardingpatients. Make decisions and judgements concerning information received e.g. referralsin order toprioritise and referortakeappropriate actionwithin agreed boundaries. Assistin ensuring reception/work area is kept presentable and that confidential information cannot be seen or overheard by visitors. Plan and prioritise own workload. Monitor andmaintainstock supplies for the team. Responsible foroperatingin line with Trust policy and departmental procedure in respect of tracking and retrieval of health records. Be an advocate for services.



Work in line with the Trust policies and values.

Established in 2003, East Lancashire Hospitals NHS Trust (ELHT) is a large integrated health care organisation providing high quality acute and community healthcare for the people of East Lancashire and Blackburn with Darwen.The organisation puts safety and quality at the heart of everything we do, invests in and develops its workforce, works with key stakeholders to develop effective partnerships and encourages innovation and pathway reform to deliver best practice.We employ over 8,000 staff, many of whom are internationally renowned and have won awards for their work and achievements.

Be the first point of contact for the unit/department. Greeting visitors and ensuring people sign in and are met by staff or directed to the right area asappropriate. Provide reception duties. Answer telephones, taking andforwardingmessages, ensuring that all telephone and personal callers receive a prompt, courteous,non-judgmentaland well-informed response. Respond to queries, dealing with routine matters and passing more complex queries to theappropriate memberof staff. Assistthe running of an efficient appointments system, dealing with routine referrals, sending patient letters / information, text reminders, distributing toappropriate clinicalteam. Communicate with GPs and other Health Professionalsregardingpatients who have accessed the service e.g. confirming receipt of referral, clarifying referral details. Make decisions and judgements concerning information received e.g. referrals and service user queriesin order toprioritise and refer on to theappropriate staff/department, ortakeappropriate actionwithin agreed boundaries. Assistin ensuring reception/work area is kept presentable and well organised and that confidential information cannot be seen or overheard by visitors. Plan and prioritise own work to cope with variable demand and interruptions, ensuring quality and completions. Monitor andmaintainstock supplies for the team. Responsible foroperatingin line with Trust policy and departmental procedure in respect of tracking and retrieval of health records. Dealing with routine queries from patients, patients’ families and carers using tact and empathy asrequiredand ensuring complex queries are promptly passed on to theappropriate memberof staff. Be an advocate for services, responding accurately and appropriately to enquiries and requests for information in relation to service provision.

Tocomply withall Trust policies and procedures, in particular confidentiality, management of patient records and all administration operational policies and procedures. To keep up to date with all policies and procedures.

Ensuretimelyand efficient input of client demographic information, referrals and waiting times and other activity,performanceand quality indicator data onto the Trust’s computerised systems; EMIS.


This advert closes on Friday 18 Oct 2024

Job Advert

25 hrs per week, 39 weeks per year, salary pro rata.

West Lothian Council reserve the right to close this post early depending on applicant response levels.

We are keen to employ a diverse workforce that reflects the people of Scotland. We welcome applications from all backgrounds and particularly from groups currently under-represented, including people with disabilities, those from minority ethnic communities or from socio-economically disadvantaged backgrounds

West Lothian Council are committed to far reaching changes to the way we deliver our Education Services. These changes include giving you the support and environment that you need to get on with your job and develop your abilities. Our dedication is demonstrated by the whole council achievement of the Investors in People Standard and always aiming a little higher in our service delivery and improvements.

Murrayfield Primary School is a non-denominational school serving the community of Blackburn in West Lothian. The school community consists of 9 Primary classes and a 40/40 ELC.

At Murrayfield we pride ourselves on developing positive relationships with all stakeholders. The staff team work collaboratively to provide the very highest quality of learning and teaching experiences to our children and families. We are proud of the excellent partnership working we have installed across all three settings.

The successful candidate will carry out financial and administrative operations, following West Lothian Council policies and procedures, in order to ensure the effective day to day running of the school and working closely in partnership with staff, parents and learners.

This post is considered Regulated Work with children and/or protected adults under the Protection of Vulnerable Groups (PVG) Scotland Act 2007. From 28 February 2011 preferred candidates will be required to join the PVG Scheme or undergo a PVG Scheme update check prior to a formal offer of employment being made by West Lothian Council

Proud member of the Disability Confident employer scheme

A Vacancy at East Lancashire Hospitals NHS Trust.


PREVIOUS APPLICANTS NEED NOT APPLY

The job is based within the Ophthalmology Admin Department at Burnley General Hospital. We are seeking an enthusiastic and hard-working individual to join a team of Band 4 Medical Secretaries to support them within their roles.

An exciting opportunity has arisen for a Clerical Officer/Audio Typist to join a very busy Ophthalmology Department to support the medical secretaries with their clinic typing etc



East Lancashire Hospital NHS Trust aims to deliver the highest quality care to its patients. We employ dedicated staff, some of which have won awards for their work and are internationally renowned. With the support of our staff and the public we have ambitious plans to continue to raise the standard of patient care and services throughout East Lancashire. The Trust offers care across three hospital sites and it is always responding to the changes in patients' needs, using state-of-the art facilities and equipment to treat three quarters of a million people each year.

Our vision is to provide the people of East Lancashire with the best up-to-date medical care, with respect, dignity and well being of all our patients at all times.

The main responsibilities of this role are to support the medical secretaries with their clinic typing. You will also be responsible for delivering and collecting case notes to and from Medical Records and Clinics. You will also be required to track in casenotes waiting to be typed and distribute casenotes to Medical Secretaries as necessary.


This advert closes on Tuesday 20 Aug 2024

We have a fantastic team of people who are conscientious, caring, reliable and compassionate, all qualities which are essential to the NHS.

If you want to be part of this team and have the necessary skills we would like to meet you.

Vacancy within Health Records Department, Royal Blackburn Teaching Hospital.



Monday – Friday working hours 12pm – 8pm – 37.5 per week



East Lancashire Hospitals NHS Trust provides a range of health care services primarily for the people of East Lancashire, which comprises of the Boroughs of Blackburn, Burnley, Hyndburn, Pendle, Ribble Valley and Rossendale. Our Trust aims to provide appropriate, high-quality personal and organisational development interventions, which will improve patient care.

Provision of a comprehensive and efficient Health Records Service to patients/service users within the East Lancashire Health Community, ensuring a high level of Customer Care whilst maintaining confidentiality at all times. Together with clerical/admin experience, keyboard skills, a polite and pleasant manner, you will be part of this team.


The Health Records Department runs a 24/7 service providing approximately700,000casenotes annually, ensuring they are available at the point of contact, throughout the Organisation.

It involves a lot of manual handling and is a physical environment.



General Duties will include the following:


• Provide an accurate and efficient filing and retrieval service for medical casenotes.
• Locate and extract medical casenotes for patients attending clinic and for both elective and emergency admissions.
• Request and ensure delivery of health records for patients either attending a clinic or an admission, from all departments within this Trust and other hospitals.
• Prioritise own workload ensuring agreed timescales are met each day involving the provision of case notes.
• Provide a courier service which involves the collection of health records onsite and offsite, for emergency admissions during all shifts and Bank Holidays.
• Adhere to departmental policies and procedures and participate in audits in order to maintain data quality and provide an efficient service.
• Cull, prepare and record health records for offsite storage and redirect upon request.
• Frequent physical effort is required for long periods during a shift, therefore all moving and handling guidelines must be followed and staff must attend all training courses as required by the department manager.
• Act as first point of contact for all patients and visitors to the Department, providing a comprehensive reception and clerical Service to patients, relatives, carers, consultants and their teams.

You must be an organised person with the ability to work on your own or as part of a team.

Established in 2003 East Lancashire Hospitals NHS Trust (ELHT) is a large integrated health care organisation providing high quality acute secondary healthcare for the people of East Lancashire and Blackburn with Darwen.

Our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 700,000 patients a year from the most serious of emergencies to planned operations and procedures. We employ over 8,000 staff, many of whom are internationally renowned and have won awards for their work and achievements.

Provide an accurate and effective filing and retrieval service for medical/obstetric casenotes.

Participate in the preparation and improvement of medical/obstetric casenotes for the Trust.

Locate and extract medical/obstetric casenotes for patients attending clinic and for elective and emergency admissions.

Request and ensure delivery of casenotes for patients either attending clinic or admission, from all departments within the Trust, other hospitals and offsite storage.

Prioritise own workload to ensure agreed daily timescales are met regarding the provision of casenotes.

Locate, extract, prepare and input data onto the Patient Administration
System ensuring casenotes are delivered to wards for all emergency
and elective admissions.

Maintain accuracy in the preparation of casenotes for admission and
a clinic, ensuring all documentation is filed appropriately.

Input patient details onto the Patient Administration System and allocate
obstetric casenotes for all new patients to the Trust.

Print and prepare location lists for clinics and elective admissions.

Close and archive medical casenotes by physically updating and dividing large casenotes into new volumes, ensuring the contents are filed accurately within the appropriate health record and electronically recorded.

Cull, prepare and record health records for offsite storage/destruction
and redirect upon request.

Frequent physical effort is required for long periods during your shift,
therefore all moving and handling guidelines must be followed and
staff must attend all training courses as required by the departmental
supervisor/manager.


This advert closes on Friday 28 Jun 2024

We have a position within the Health Records Department, RBH.

Monday - Friday 9-5 pm, 37.5 hours



East Lancashire Hospitals NHS Trust provides a range of health care services primarily for the people of East Lancashire, which comprises of the Boroughs of Blackburn, Burnley, Hyndburn, Pendle, Ribble Valley and Rossendale. Our Trust aims to provide appropriate, high-quality personal and organisational development interventions, which will improve patient care.

Provision of a comprehensive and efficient Health Records Service to patients/service users within the East Lancashire Health Community, ensuring a high level of Customer Care whilst maintaining confidentiality at all times. Together with clerical/admin experience, keyboard skills, a polite and pleasant manner, you will be part of this team.


The Health Records Department runs a 24/7 service providing approximately700,000casenotes annually, ensuring they are available at the point of contact, throughout the Organisation.

It involves a lot of manual handling and is a physical environment.



General Duties will include the following:


• Provide an accurate and efficient filing and retrieval service for medical casenotes.
• Locate and extract medical casenotes for patients attending clinic and for both elective and emergency admissions.
• Request and ensure delivery of health records for patients either attending a clinic or an admission, from all departments within this Trust and other hospitals.
• Prioritise own workload ensuring agreed timescales are met each day involving the provision of case notes.
• Provide a courier service which involves the collection of health records onsite and offsite, for emergency admissions during all shifts and Bank Holidays.
• Adhere to departmental policies and procedures and participate in audits in order to maintain data quality and provide an efficient service.
• Cull, prepare and record health records for offsite storage and redirect upon request.
• Frequent physical effort is required for long periods during a shift, therefore all moving and handling guidelines must be followed and staff must attend all training courses as required by the department manager.
• Act as first point of contact for all patients and visitors to the Department, providing a comprehensive reception and clerical Service to patients, relatives, carers, consultants and their teams.

You must be an organised person with the ability to work on your own or as part of a team.

Established in 2003 East Lancashire Hospitals NHS Trust (ELHT) is a large integrated health care organisation providing high quality acute secondary healthcare for the people of East Lancashire and Blackburn with Darwen.

Our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 700,000 patients a year from the most serious of emergencies to planned operations and procedures. We employ over 8,000 staff, many of whom are internationally renowned and have won awards for their work and achievements.

Provide an accurate and effective filing and retrieval service for medical/obstetric casenotes.

Participate in the preparation and improvement of medical/obstetric casenotes for the Trust.

Locate and extract medical/obstetric casenotes for patients attending clinic and for elective and emergency admissions.

Request and ensure delivery of casenotes for patients either attending clinic or admission, from all departments within the Trust, other hospitals and offsite storage.

Prioritise own workload to ensure agreed daily timescales are met regarding the provision of casenotes.

Locate, extract, prepare and input data onto the Patient Administration
System ensuring casenotes are delivered to wards for all emergency
and elective admissions.

Maintain accuracy in the preparation of casenotes for admission and
a clinic, ensuring all documentation is filed appropriately.

Input patient details onto the Patient Administration System and allocate
obstetric casenotes for all new patients to the Trust.

Print and prepare location lists for clinics and elective admissions.

Close and archive medical casenotes by physically updating and dividing large casenotes into new volumes, ensuring the contents are filed accurately within the appropriate health record and electronically recorded.

Cull, prepare and record health records for offsite storage/destruction
and redirect upon request.

Frequent physical effort is required for long periods during your shift,
therefore all moving and handling guidelines must be followed and
staff must attend all training courses as required by the departmental
supervisor/manager.


This advert closes on Friday 28 Jun 2024

There is no better time to start a career within our Administration team than now!
Would you like secure employment where you can progress your career?
If you would like to build a career that gives you genuine sense of achievement and fulfilment, then look no further and apply today!
Rossendale School are recruiting for an Administrator to join a busy and professional administration team. We are looking for enthusiastic multitasker, who is highly skilled and proficient in the use of Microsoft office, excel & word. The successful candidate who be a solution focused member of the team and be able to prioritise competing deadlines in a professional manner.
Our benefits include exclusive access to reward and discount scheme, comprehensive induction, commitment to your ongoing training and career progression, pension scheme, paid for enhanced DBS, wellbeing support, cycle to work scheme and more!
As part of Aspris Children’s Services, we are immensely proud of the career pathway and training we can offer you. We ask that you can demonstrate the values needed for a role, transferable skills and life experience and in return we will give you all the training and support you need to progress.
The successful candidate will be able to adapt to company systems and have a good level of English and Maths to fulfil the role. If you can multitask and enjoy being part of a busy environment and have the following characteristics:
Communication – Communicating with our young people is vital to understand their needs. Positive working relationships, teamwork and communication play a key part in ensuring important information is relayed to other staff.
Organisation –You will need to be confident and organised in general office duties, minute taking and handling student records.
Attentive – No two tasks are the same, so being attentive to greet all visitors, answering telephone calls, booking in appointments, as well as scheduling reviews with other professions.
Above all, we provide a supportive and collaborative working environment where you can flourish in your career and feel incredibly rewarded by helping those who need it most.
If you want to progress your career working in Education, Aspris Children’s Services will help you get there.
Aspris is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo safeguarding screening appropriate to the post, including checks with Disclosure & Barring Service and at least 2 references which cover the last 3 years; for all our services we will request references from where you have worked with either Children or Vulnerable Adults. Please be advised that references may be requested prior to interview for roles within our Schools.

At Lancashire Care we are passionate about providing high quality patient centred care. We are currently recruiting a forward thinking, reliable and enthusiastic individual to join our busy administration team based at Referral & Assessment Centre, Daisyfield Mill, Blackburn aligned to the Specialist Network.

As a vital team member you will provide excellent administration and communication skills and work flexibly in response to the service needs. You will provide day to day support to the CAMHS team. You will have strong interpersonal and organisational skills, be computer literate and be able to use a variety of systems including Excel and Microsoft Office, possess excellent time management skills along with the ability to manage competing demands and priorities.

This is a very varied role and would suit someone who is highly motivated and capable of working on their own initiative, with a medium level of supervision.

This is an exciting opportunity for a committed individual to join the Administrative Team and assist in the smooth running of the service.

This will include:
• Provide a range of secretarial duties to the team or department
• Attend departmental meetings on a regular basis
• Ensure data is inputted accurately and timely and proactively
• Be the first point of contact for the team or department. Greeting visitors, answering telephones, taking and forwarding messages, ensuring that all telephone and personal callers receive a prompt, courteous, non-judgmental and well-informed response.
• Respond to queries, dealing with routine matters and passing on more complex queries to the appropriate member of staff
• Provide day to day support to clerical officers where appropriate
• Work collaboratively with the appropriate management teams and other departments and ensure that all cases are dealt with in a timely manner
• Attend and participate in team meetings and administrative service meetings as required
• Typing appointments/discharge letter

The successful candidate will have a good all round administration skills/experience and knowledge of customer service. You will be required to work flexibly in response to the needs of the networks administration service, providing cover to various sites as directed by their administration line manager to ensure continuity of a quality service provision.

Lancashire & South Cumbria NHS Foundation Trust provides a range of services including secondary mental health care across this area. Specialist provision comprises inpatient child and adolescent mental health services, perinatal mental health and forensic services including low and medium secure care.

The Trust also provides a range of physical health and well-being services in the community alongside a range of partners in the Lancashire, Cumbria and Sefton area.

Lancashire & South Cumbria Foundation Trust encourages flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as; term time, part time, compressed hours, flexi-time and career breaks. We encourage applicants to state clearly on their application forms this request and discuss these options at interview.

For more information please visit our website via Lancashire & South Cumbria NHS FT

Please see attached the job description and person specification for more information about this role.


This advert closes on Monday 25 Dec 2023