Be visionary
Teledyne Technologies Incorporated provides enabling technologies for industrial growth markets that require advanced technology and high reliability. These markets include aerospace and defense, factory automation, air and water quality environmental monitoring, electronics design and development, oceanographic research, deepwater oil and gas exploration and production, medical imaging and pharmaceutical research.
We are looking for individuals who thrive on making an impact and want the excitement of being on a team that wins.
Job Description
Job Summary:
Teledyne Marine Seismic designs and manufactures high-quality, reliable, and durable marine seismic exploration products. For over five decades Teledyne has set the standard for marine geophysical exploration equipment. Characterized by innovative designs, Teledyne's marine seismic products have earned a reputation for high performance, reliability and low cost of ownership.
Teledyne is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, gender, sexual orientation, gender identity, gender expression, transgender, pregnancy, marital status, national origin, ancestry, citizenship status, age, disability, protected Veteran Status, genetics or any other characteristic protected by applicable federal, state, or local law.
This position performs a variety of complex administrative functions. Relieves managers or executives of administrative type functions. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Consistently works on complex assignments requiring independent action and a high degree of initiative to resolve issues. Acts independently to determine methods and procedures on new assignments.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Read and routes incoming mail. Prepares outgoing mail and correspondence, including e-mail and faxes.
- Prepares advanced correspondence including letters, memoranda, and reports. Makes copies or scans correspondence or other printed materials as applicable.
- Organizes and maintains file system, and files correspondence and other records.
- Answers and screens manager's telephone calls, and arranges conference calls.
- Coordinates manager's schedule and makes appointments. Arranges and coordinates travel schedules and reservations.
- Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
- May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office.
- Responsible for confidential and time sensitive material.
- Greets scheduled visitors and conducts to appropriate area or person.
- Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports.
- May assist with compiling and developing the annual budget.
- Generates complex reports, handles multiple projects, and prepares and monitors invoices and expense reports.
- Conducts research, analyzes data, determines approach, compiles and prepares reports/recommendations for management decision making.
- Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Other Essential Duties
- Organize and maintain Cable Department file system and files correspondence/records.
- Maintain and update ERP and database of Cable Department products.
- Create and distribute work procedures, job numbers, travelers, and product identification tags.
- Prepare customer inventory reports and asset reports for clients, as requested.
- Reconcile incoming cable shipments with customer and production team.
- Assign, issue and maintain serial numbers for cables and related products.
- Prepare packing lists and shipping paperwork for cable products and return of customer owned products.
- Create and edit spreadsheets in MS Excel.
- Conduct research, compile and type statistical reports.
- Maintain department employee information (Teledyne and contractor).
- Perform daily attendance verification and communicate any absences to department management team.
- Collect and review contractor time sheets prior to submitting to department management team for approval.
- Prepare outgoing mail and correspondence, including e-mail and faxes.
- Conduct department specific new hire orientation of timekeeping system, break times, and other administrative details to new employees.
- Perform all other duties requested, directed, or assigned.
Requirements:
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
3 years of experience in a clerical and/or administrative support role; Certificate in a specialized function or Associate's Degree in related field and/or training; or equivalent combination of education and experience.
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to calculate figures and amounts, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills
To perform this job successfully, an individual should have advanced knowledge of database software, MS Office, including PowerPoint, Publisher, Outlook, Excel, and Word applications.
Other Skills and Abilities
- Basic Knowledge of ISO and/or AS9100
- Computer competencies in Microsoft Office (Word, Excel, PowerPoint, Access), email, and ERP systems (preferably IFS).
- Excellent verbal and written communication skills, including excellent grammar and professional writing skills.
- Excellent customer service skills.
- Must possess good interpersonal skills, good research skills, and an aptitude for learning.
- Must be able to communicate ideas and thoughts effectively and obtain pertinent information quickly.
- Must be able to keep sensitive and/or confidential information properly protected.
Other Qualifications
U.S. Person for access to ITAR-Controlled Technical Data. ITAR regulations dictate that information and material pertaining to defense and military related technologies may only be shared with US Persons unless authorization from the Department of State is received or a special exemption is used.
A "U.S. person" can be
- A U.S. citizen;
- A permanent resident who does not work for a foreign company, a foreign government, or a foreign governmental agency/organization;
- A political asylee;
- A part of the U.S. government, or
- A corporation, business, organization, or group that is incorporated in the United States under U.S. law.
A foreign person is any person who is not a lawful permanent resident of the US and includes foreign governments and organizations.
Teledyne and all of our employees are committed to conducting business with the highest ethical standards. We require all employees to comply with all applicable laws, regulations, rules and regulatory orders. Our reputation for honesty, integrity and high ethics is as important to us as our reputation for making innovative sensing solutions.
Teledyne is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other characteristic or non-merit based factor made unlawful by federal, state, or local laws.
