Total 12 administrative clerical job vacancies in swansea sa1 4pe

You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click "Apply Now" to view in Trac. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

The Recruitment Co. is urgently recruiting for a an Executive Administrative Assistant to join our clients growing team working in the manufacturing industry based in the Swansea area. Immediate start available!!


Hours of work: Full time, Monday to Friday 30 - 40 hours per week (site based between the hours 8:30am to 5pm)
Salary: £28,000 (pro rata depending on hours required)
Contract: Temp to perm


Responsibilities:


The Assistant will be required to intrinsically support the EA. This is a responsible role and as such portraying a favourable and highly professional impression to all stakeholders is paramount. The assistant will need to support the EPA and their division with efficiency and professionalism. Discretion is absolute. Tasks and responsibilities will be governed by the EPA and may include diary management, complex travel arrangements and expenses, managing correspondence, as well as significant general administration.


Skills Required:

• Excellent written and verbal communication skills. A tactful, assertive, and articulate voice able to interact effectively with a wide range of people from a variety of cultural backgrounds and levels of seniority.
• Business experience preferred.
• Excellent attention to detail and takes pride in working to a high standard in routine activities, as much as special projects.
• Numeracy skills.
• Planning, prioritisation, and time management skills.
• Ability to work to deadlines by setting priorities and managing work loads.
• Excellent logistical skills - complex diary management.
• Enthusiasm, creativity, and a proactive problem-solving approach.
• Excellent interpersonal skills, dealing with people at senior levels professionally and with appropriate confidentiality.
• An exceptional working knowledge and skills of Microsoft applications (Word, Access, Excel, PowerPoint, and Outlook).
• Practical experience of using databases & spreadsheets.
• Understanding of financial spreadsheets EXCEL
• Discretion in dealing with confidential and sensitive information.
• A confident approach, able to remain calm and handle competing demands under pressure.
• The need for confidentiality is paramount.

Qualifications/ Experience required:

• Minimum of 3 years experience within a senior admin or PA position.
• Driving licence essential.

If you feel you are the right candidate for this role then please submit your CV for immediate response.


CPSwansea

The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.

This role is posted on behalf of The Recruitment Co., a sister company of Blue Arrow.

Administrative Assistant at Estuary Group Practice Job Description Hours of duty: Part time (27.5 per week, Monday to Friday) Accountable to: Practice Manager JOB SUMMARY To act as medical administrator dealing with receiving patients, making appointments, and dealing with requests for visits and taking messages. Willing to work across all 3 sites. EXPERIENCE AND SKILLS Candidates should be educated to GCSE standard. Proof of qualifications will be required. Candidates should have a good telephone and reception manner, be able to use a computer and have good keyboard skills. Previous employment in a medical or clinic reception would be advantageous. Being aware of the rules of patient confidentiality is essential for this post. PRINICIPAL DUTIES Reception Receiving patients and booking appointments at the Reception Desk. Monitoring the waiting room and guiding patients to rooms. Dealing with queries from patients asking for repeat prescriptions. Sorting prescriptions into alphabetical order ready for collection by patients. Handling cash for private treatment/work. Administration Making appointments by telephone, handling requests for home visits and taking messages. Dealing with queries from patients asking for repeat or acute prescriptions. Processing patients change of address and have knowledge of the Practice area. Retrieve and file medical records ensuring strict alphabetical order is adhered to. Other Tasks When last to leave at the end of the day, ensure that the building is secured, alarm activated and that all electrical equipment is switched off. Use of Equipment Reception staff should be able to use general office equipment such as photocopier, fax and franking machine. Induction and Training Staff are initially employed for a 6 month probationary period, during which time induction and training would take place.

The Recruitment Co. is urgently recruiting for a an Executive Administrative Assistant to join our clients growing team working in the manufacturing industry based in the Swansea area. Immediate start available!!

Hours of work: Full time, Monday to Friday 30 - 40 hours per week (site based between the hours 8:30am to 5pm)
Salary: £28,000 (pro rata depending on hours required)
Contract: Temp to perm

Responsibilities:

The Assistant will be required to intrinsically support the EA. This is a responsible role and as such portraying a favourable and highly professional impression to all stakeholders is paramount. The assistant will need to support the EPA and their division with efficiency and professionalism. Discretion is absolute. Tasks and responsibilities will be governed by the EPA and may include diary management, complex travel arrangements and expenses, managing correspondence, as well as significant general administration.

Skills Required:

• Excellent written and verbal communication skills. A tactful, assertive, and articulate voice able to interact effectively with a wide range of people from a variety of cultural backgrounds and levels of seniority.
• Business experience preferred.
• Excellent attention to detail and takes pride in working to a high standard in routine activities, as much as special projects.
• Numeracy skills.
• Planning, prioritisation, and time management skills.
• Ability to work to deadlines by setting priorities and managing work loads.
• Excellent logistical skills - complex diary management.
• Enthusiasm, creativity, and a proactive problem-solving approach.
• Excellent interpersonal skills, dealing with people at senior levels professionally and with appropriate confidentiality.
• An exceptional working knowledge and skills of Microsoft applications (Word, Access, Excel, PowerPoint, and Outlook).
• Practical experience of using databases & spreadsheets.
• Understanding of financial spreadsheets EXCEL
• Discretion in dealing with confidential and sensitive information.
• A confident approach, able to remain calm and handle competing demands under pressure.
• The need for confidentiality is paramount.

Qualifications/ Experience required:

• Minimum of 3 years experience within a senior admin or PA position.
• Driving licence essential.

If you feel you are the right candidate for this role then please submit your CV for immediate response.

CPSwansea

The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.

This role is posted on behalf of The Recruitment Co., a sister company of Blue Arrow.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Fixed term contract up to 31/12/2024

The Academic Partnerships Department supports the University and Faculties in developing and managing teaching and learning partnerships with education institutions and organisations in the UK and internationally. With the University’s focus on expanding its transnational education offering (Swansea University education delivered internationally at partner institutions), the work of the Department and the number and scale of projects has increased significantly. This role will involve providing administrative support to project teams including specific administrative functions necessary to ensure the effective set up and operation of collaborative partnerships, and duties associated with the management and operation of the office. The successful candidate will be required to manage partnership records; provide support with meeting organisation, minute-taking, production of reports and follow up activities as well as partnership specific activities like quality assurance monitoring, manage the day-to-day activities of the Department, including acting as the main point of contact for enquiries and undertake financial duties as required.

The post holder will be expected to be competent in Microsoft applications, MS Teams, SharePoint, databases, and financial management systems. The post holder will be expected to have suitable experience in a similar role and be familiar with processes of the University or similar organisations. Excellent communication skills including the ability to liaise with senior University staff and external bodies will be essential to this role.

EQUALITY, DIVERSITY & INCLUSION
The University is committed to supporting and promoting equality and diversity in all its practices and activities. We aim to establish an inclusive environment and welcome diverse applications from the following protected characteristics: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality, ethnic and national origin), religion or belief, sex, sexual orientation.

As an inclusive and welcoming workplace, we value people for their skills regardless of their background. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English.

WELSH LANGUAGE SKILLS
The Welsh language level required for this role is Level 1 - A little. The role holder will be able to pronounce Welsh words, answer the phone in Welsh (good morning/afternoon) and use very basic everyday words and phrases (thank you, please etc.). Level 1 can be reached by completing a 1 hour course.

The University is a proud bilingual institution, our Welsh Language Strategy outlines our aspiration to promote the language and enable our staff to engage with the language as an additional workplace skill and as a gateway to new cultural and social opportunities. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English. Welsh speakers have the right to an interview in Welsh. Applicants for a role where Welsh skills are essential are expected to present their application in Welsh and will be interviewed in Welsh, if shortlisted.

ADDITIONAL INFORMATION
Applications for this role will take the format of a CV submission and cover letter.

Please ensure you address how you meet the person specification as detailed in the job description by highlighting your relevant qualifications, skills and experience in a cover letter.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

About you

The ideal candidate will have excellent communication and organisational skills, and have good attention to detail.

A confident knowledge and experience of using Microsoft office, databases and data entry experience.

The ability to work on their own initiative but also take instruction.

Able to work under pressure to meet deadlines and prioritise workload.

Willingness to learn.

A good telephone manner is necessary and tasks will include, but not be limited to, dealing with incoming mail, filing, scanning and processing purchase ledger documents, issuing of purchase orders.

About the role

We are looking for a clerical assistant to join our busy administration team. This is a permanent and full time (Monday-Friday) position.

Full training will be given to the successful candidate

Why Day's Rental

As one of the leading vehicle rental specialists in the UK, there has never been a more exciting time to join our team of customer focused professionals. With an expanding national network of locations, and fleet size of over 9,000 vehicles, our success is carried squarely on the shoulders of the people we employ.

A subsidiary of the family run CEM Day Motor Group, Day's Rental was established in 1956 and is proud to uphold the principles and high standards embedded throughout the Group.

Award winning service, delivered by great people and made possible by the investment and trust we place in all our workforce, makes Day's Rental a great place to build a career on the motor industry.

Employee benefits:

• Competitive salary
• 6.2 weeks annual leave, inclusive of bank holidays, based on contracted hours
• Contributory pension scheme *
• Life Assurance (death in service) *
• Staff discounts (vehicles, parts, servicing, vehicle hire, finance)
• Friends and Family discounted leasing
• Free on-site parking
• Cycle to work schemes
• Free and confidential access to BEN, employee assistance helpline available 24/7
• Development opportunities within Days Motor Group

* Eligibility after qualifying period of continuous service

At Day's, we are immensely proud of our longstanding and continuing accreditation as an Investor in People employer, and we value the importance of every member of staff and their contribution to our business.

We believe that there is strength in diversity, and to further this we acknowledge that equality and inclusion are fundamental aspects of human life and a necessity for general wellbeing. At Day's we work continually to ensure that all our premises are welcoming and safe for everyone to be able to be their true self, and that we interact respectfully and collaboratively by showing that we care.

Without exception, we warmly welcome applications from people from all walks of life, who have the required skills and attributes. Should you need any assistance in relation to any aspect of our recruitment process, please don't hesitate to contact us at

You will be able to find a full Job description and Person Specification attached within the supporting documents

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

Your new company
Your new company is a well-established organisation based in the heart of Swansea. They are currently on the lookout for an Administrative Assistant on a short-term temporary basis.


Your new role
Your new role as Administrative Assistant will see you become a member of a dedicated team. The role is a full-time position, Monday - Friday. Your responsibilities will include inputting information regarding sickness and holidays onto the organisation\'s system, carrying out general admin duties such as filing and keeping records up to date, handling telephone calls, since you will be responsible for manning the sickness call line and communicating with staff members via email.


What you\'ll need to succeed
The successful candidate will be an individual who possesses strong administrative skills, is able to communicate effectively and is somebody who can maintain a calm mentality within a high pressured environment where there is a need to meet deadlines.


What you\'ll get in return
In return, you will have the opportunity to work within a well-established organisation and showcase your strong administration skills. The role will be a full-time position with the working hours being 8-4 Monday to Thursday and 8-3.30 on Friday. The position is a temporary position which is set to last 1 month, but does have the potential to be extended up to 3 months. You will receive a competitive premium hourly rate of up to £13.


What you need to do now
If you\'re interested in this role, click \'apply now\' to forward an up-to-date copy of your CV, or call us now.
If this job isn\'t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac