Total 10 administrative clerical job vacancies in springfield illinois

The Administrative Officer of Care Management and Social Work (CMSW) Service reports to and serves as the principal assistant to the Chief of the Service and works with supervisors within the Service to facilitate efficient and effective operations and administration. The incumbent is an integral member of the Health Care System's Care Management and Social Work administrative team by providing personnel administration, financial management and administrative management essential to the direction and operation of the Service:

MAJOR DUTIES AND RESPONSIBILITIES

• preparing job analyses for job postings, coordinating personnel actions, maintaining personnel-related records in the six-part system
• Advises management on the administrative and clinical orientation processes for new staff to the Service and program areas
• Provides Service administrative orientation and training, and assures appropriate documentation is completed and filed in the employee's competency folder.
• Audits competency folders for all Social Work staff within the Health Care System on a quarterly basis to assure competency folders meet facility, The Joint Commission, CARF and other accrediting body requirements
• Consults with supervisors to draft, implement and review Service level personnel policies ensuring they are in accordance and compliance with internal operations and policies, agency personnel policies, AFGE Master Agreement, budgetary constraints, and work priorities
• Serves as an approving official for purchase orders for the Service
• Attends Director's Morning Report with Service administration and follows-up on issues as assigned by members of the Executive Leadership
• Assists the Chief in assessing the effectiveness of the professional services provided to the patients utilizing automated programs and through the use of feedback mechanisms; including surveys
• Conducts special studies and analyzes complex problems of manpower, office equipment, workload statistics, space utilization, etc. to monitor needs of the Service
• Prepares and certifies timecards, administers the unplanned leave system, and tracks leave in collaboration with the supervisors to ensure adequate coverage
• Responsible for the overall administrative management of the Service

• You will monitor the inventory of general consumables and order supplies to maintain adequate onboard stock at all times.
• You will ensure all required quotes and vendor information are included with the respective requests
• You will promptly ensure receipts for supplies are submitted to the respective authorized purchaser.
• You will work closely with commands Professional Development Officer with regard to expenditure of training funds.
• You will perform Navy pay, personnel, and travel transactions at the appropriate level per policies, procedures, and system capabilities.
• You will review the PCS travel claim for all required entries, accuracy and ensure all required receipts and documentation are included for prompt processing.

• Receives telephone calls and visitors to the clinic, determines the nature of call or visit, obtains identifying information, and verifies the patient's eligibility for treatment. and updates the existing medical record or prepare new record.
• Schedules appointments, completes the client admission forms. Screens/Updates the existing medical record or collects sufficient information to prepare new record. Reviews discharge information or handouts with client.
• Maintains clinic exterior, reception area and exam rooms to ensure general cleanliness (to include cleaning urine, feces and blood). Dispenses medications, annotates prescriptions and refills prescriptions accordance with polices and procedures
• Completes bi-weekly payroll reports. Prepares and submits required end of month reports. Assists with preparation of the yearly clinical budget. Initiates personnel actions at the direction of management. Monitors and replenishes inventory.
• Receives payments for services rendered. Balances cash and checks daily; makes daily bank deposit. Monitors and replenishes inventory. Serves as clinic ordering official and Government Purchase Cardholder. Processes purchasing documents.

What will I do in this position if hired?

In this Administrative Services Specialist position, serve as a liaison between FEMA Region 5 Management and the Office of the Chief Component Human Capital Officer (OCCHCO) Human Resources Specialist, coordinating all aspects of the Regions personnel actions.

Typical assignments include:

• Providing advice and assistance to managers and supervisors on complex personnel management matters involving staffing, recruitment and placement actions.
• Initiating, monitoring, and tracking requests for personnel actions, and reviewing for conformity to appropriate laws and regulations.
• Serving as the Regions source of expertise on various human resources management automation programs.
• Providing briefings, data analysis, and recommendations on a wide variety of personnel action issues and problems.

What else do I need to know?

At FEMA, our mission is to help people before, during and after disasters, and every employee at FEMA has a role in emergency management. Every FEMA employee has regular and recurring emergency management responsibilities, though not every position requires routine deployment to disaster sites. All positions are subject to recall around the clock for emergency management operations, which may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee's official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and may require employees to relocate to emergency sites with physically austere and operationally challenging conditions.

This announcement is for a position as a CORE (Cadre of On-Call Response/Recovery Employee). CORE employees are full-time employees hired to directly support the response and recovery efforts related to disasters. Employees are hired under the Robert T. Stafford Act and are excluded from the provisions of title 5, United States Code, governing jobs in the competitive service. They can be hired under a streamlined process instead of a competitive process. After three years of continuous service, Stafford Act employees may be granted competitive eligibility to apply for permanent full-time positions at FEMA.

This position will be hired into a temporary 4-year, excepted service appointment. Appointments may be renewed based on workload, funding, and supervisory approval.

This position has promotion potential to the grade IC-0301-11. Promotions are dependent on your ability to perform the duties at a higher level, successful performance review displaying at least one year of experience at the lower grade, the continuing need for an employee assigned to the higher level, and management approval.

FEMA is committed to ensuring that its workforce reflects the diversity of the nation. At FEMA, our workforce includes the many identities, races, ethnicities, backgrounds, abilities, ages, cultures, and beliefs of the people we serve. To learn about FEMA's ongoing diversity and inclusion efforts, reasonable accommodation process, and the FEMA Core Values, please visit www.fema.gov.

As a ADMINISTRATIVE ASSISTANT (OA) TITLE 5, GS-0303-6, you will serve as the focal point for all administrative activities within the organization.

• Conduct research on a wide variety of complex administrative problems.
• Provide technical and specialized data, background material, and references as required.
• Recommend solutions and courses of action to be followed that have a substantial impact on overall administrative functions.
• Develop policies and procedures for implementation which affect administrative management and program development.
• Plan, schedule, perform, and direct the work of administrative functions to include correspondence and message, records documentation management, printing and duplication.
• Maintain personal contacts with functional managers to discuss administrative practices and services.
• Advise supervisors and subordinates of the latest directive regarding administrative procedures.
• Provide information, explain the application of regulations, and resolves problems with contacts as they relate to administrative functions.
• Conduct periodic inspections of administrative files, publications, and procedures in other functional areas and acts as a quality control augmenter during the administrative portion of activity inspections.
• Maintain all correspondence and report files for the respective divisions.
• Manage the preparation, publication, distribution and tracking of civilian and military travel orders, annual training, special training, and other orders.
• Integrate and reconcile the orders process with the workday accounting program to ensure validation of orders requirements.
• Perform and direct the preparation, distribution, and accounting of all schedules, directives, and maintenance orders.
• Establish and monitor correspondence and reports suspense system.
• Establish and conduct the on-the-job training program and present local level administrative classes for both technicians and unit military personnel of respective divisions.
• Manage the personnel program for respective divisions to include security clearances, personnel data control, force management, officer performance reports and training requirements.
• Utilize word processing equipment to produce military and nonmilitary correspondence, reports, summary sheets, staff studies, and/or statistical material.

• Creates and implements new methods for coordinating the administrative work of a complex organization with centralized and decentralized organizational offices requiring complicated administrative controls to accomplish the work of the organization.
• Based on knowledge of administrative practices, implements procedures designed to improve administrative effectiveness.
• Oversees the administrative activities to ensure accuracy for procedural compliance and that all required tasks are being performed correctly.
• Oversees the state onboarding, mentoring, training, safety and student programs.
• Incumbent interprets established and pertinent regulations and organizational policies, management principles, administrative rules, and staffing guidelines.
• Develops and maintains computer spreadsheets, databases, and other software to monitor NRCS operations.
• Monitors resource allocations and makes recommendation based on funding. Provides analysis of historic and current allocation and spending trends.
• Reviews and recommends changes to operational procedures and provides technical assistance to employees throughout the organization.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

• Responsible for the monitoring of HAS functions performed by HAS and Non-HAS staff.
• Participates in data validation activities which include the analysis of resource allocation data, extracting workload and funding information, which impacts the hospital as well as those areas supported by HAS software (e.g., outpatient clinics, bed services, etc.)
• Develops and implements ongoing monitors relative to RPM data validation to ascertain the accuracy of data provided to VA Headquarters for allocation purposes.
• Presents findings of these monitors to management, service chiefs, physicians, and others who would benefit from this information.
• Responsible for determining and granting access to HAS VISTA software applications.
• Coordinates granting of access to Veterans Benefits Administration (VBA) databases for purpose of eligibility determination.
• Responsible for local support of National Enrollment software and activities.
• Coordinates workload capture and transmissions from all treatment locations and services, including remote Community Based Outpatient Clinics (CBOC) ensuring successful workload transmission prior to established close out dates.
• Assists staff in analyzing workload trends, projecting inpatient and outpatient activities, compares and contrasts current and historical budget and workload data.
• Reviews, verifies, and analyzes data submitted for consistency with financial and program objectives and assures adherence to VA and VISN directives.
• Responsible for generation and validation of data collected as it relates to HAS and makes statistical analyses of the data collected. Reliability of this function is key to VlSN in measurement of the Medical Center.
• Ensures that all HAS-related VISTA patches are installed in a timely manner, coordinating efforts with Information Management service.
• Serves as site administrator for the PRN system and is responsible for managing and updating the system.
• All other duties as assigned.

• Pathways Internship positions provide for development and training. Assignments become more responsible as incumbent increases knowledge and skills through work experience and academic training. At the full-performance level, you will be expected to:
• Use various types of office automation equipment and software to prepare correspondence, documents, and reports.
• Use database programs to input data and perform computations for administrative reports.
• Respond to or directs visitor/caller inquiries concerning a variety of substantive administrative and/or technical issues.
• Assist with the gathering, consolidating and/or summarizing of factual data for reports, studies and presentations.
• Perform routine administrative functions, such as, requisitioning and receiving of supplies, equipment, maintenance, etc.

As a ADMINISTRATIVE ASSISTANT (OA) TITLE 5, GS-0303-6, you will serve as the focal point for all administrative activities within the organization.

• Conduct research on a wide variety of complex administrative problems.
• Provide technical and specialized data, background material, and references as required.
• Recommend solutions and courses of action to be followed that have a substantial impact on overall administrative functions.
• Develop policies and procedures for implementation which affect administrative management and program development.
• Plan, schedule, perform, and direct the work of administrative functions to include correspondence and message, records documentation management, printing and duplication.
• Maintain personal contacts with functional managers to discuss administrative practices and services.
• Advise supervisors and subordinates of the latest directive regarding administrative procedures.
• Provide information, explain the application of regulations, and resolves problems with contacts as they relate to administrative functions.
• Conduct periodic inspections of administrative files, publications, and procedures in other functional areas and acts as a quality control augmenter during the administrative portion of activity inspections.
• Maintain all correspondence and report files for the respective divisions.
• Manage the preparation, publication, distribution and tracking of civilian and military travel orders, annual training, special training, and other orders.
• Integrate and reconcile the orders process with the workday accounting program to ensure validation of orders requirements.
• Perform and direct the preparation, distribution, and accounting of all schedules, directives, and maintenance orders.
• Establish and monitor correspondence and reports suspense system.
• Establish and conduct the on-the-job training program and present local level administrative classes for both technicians and unit military personnel of respective divisions.
• Manage the personnel program for respective divisions to include security clearances, personnel data control, force management, officer performance reports and training requirements.
• Utilize word processing equipment to produce military and nonmilitary correspondence, reports, summary sheets, staff studies, and/or statistical material.

Title: