Total 15 administrative clerical job vacancies in newport po30 2lj

• You will relay critical information to staff members, management, or external customers via telephone or in person.
• You will research rules, regulations, and procedures to resolve questions or issues.
• You will process travel vouchers in accordance with Joint Travel Regulations (JTR).
• You will prepare and assemble background material to include historical reports, pertinent regulations and directives, mission, and functional statements and SOPs for inclusion in correspondence.

Starting at $49,838 Per Year (GS 6)

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

You will be able to find a full Job Description and Person Specification attached within the supporting documents, or please click Apply Now to view on Trac.

Please see attached job description and personal specification for this administrative role for further details.

To provide an essential support service relating to all Service Users of the Clinical Photography Department, which includes handling telephone calls for diagnostic imaging appointments and meeting & greeting service users to the Department. To provide quality Clerical Officer Support to the department and its Service Users. Ensuring all appointments are booked correctly and efficiently in a timely manner in accordance with Health Board policies and procedures, ensuring all documentation is updated in line with service requirements and standards. To answer telephone calls in an efficient and courteous manner ensuring a high level of professionalism is maintained. Main Responsibilities: To undertake booking of appointments in line with set criteria ensuring that all protocols are adhered too. To arrive clinics in a timely manner. Organises own day to day workload. Responsible for updating all waiting list entries in line with departmental standards. To receive, process and document referrals within agreed timescales, ensuring action is taken regarding urgent referrals in line with speciality requirements. Any cancellations are to be undertaken following the set criteria for the speciality. Patients must be rebooked within specified time scales. Any problems meeting these criteria, including late cancellations, should be highlighted to the Head of Service. Ensure that all appointments are booked in line with current booking criteria. Ensure acknowledgement and confirmation letters are sent to patients accordingly to set criteria and protocols. To receive telephone enquiries in a timely and efficient manner maintaining a high level of professionalism. Respond to enquiries / queries, escalating issues when necessary. Deal with telephone queries from internal and external agencies and patients in a professional manner in accordance with the Data Protection Act and Statutory policies and procedures. To deal with all enquiries and complaints promptly and sympathetically and inform the supervisor of any problems immediately. Maintain good communication and liaison with other staff, wards, departments, and the general public. Cancel and re-arrange existing appointments. Responsible for contacting patients by telephone regarding the cancellation of appointments at short notice. Record CNA (Cannot attend appointment) and DNA (Did not attend for appointment) as per protocols. Record accurate and complete information for all patients on relevant databases. All staff to liaise with colleagues regarding annual leave prior to authorisation from Head of Service. Assist with basic training of new staff by demonstrating own duties. To work within standard operating procedures with supervisor on hand to give advice when necessary. Clerks are responsible for covering colleagues during periods of annual leave and sickness. All staff must have a full understanding of current Welsh Assembly Referral to Treatment (RTT) guidelines. Undertake appropriate training. Undertake general office duties as required. To follow protocols and standards, manual and computerised, ensuring these are undertaken accurately within agreed timescales. Flexible to the needs of the service to ensure smooth running of the clinical photography & medical illustration department. Actively participate in the duties of the clinical photography & medical illustration department as required.

You will be able to find a full job description and Person Specification attached within the supporting documents or please click "Apply now" to view on Trac.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. To provide administration support to the diabetes optimisation team conducting diabetes optimisation reviews in the community. To support and assist in co-ordinating the administration duties for the Project Manage the clinic booking process To deal with telephone calls from members of the public, internal/external stakeholders who have contacted the team to book or change appointments and to give advice and support to those enquiring in relation to the diabetes reviews. To arrange and support meetings on behalf of the Diabetes Optimisation team to include the taking and transcribing of notes and action points as required. To copy and circulate documents as required, including paperwork relevant to diabetes assessments ensuring timely distribution. To undertake the co-ordination and processing of procurement requisitions using the Oracle system. Assist the team in meeting challenging deadlines which will require robust and timely systems of communication. Provide and receive information in an appropriate manner ensuring that all aspects of the Data Protection Act are complied with. Gather and input data necessary to compile reports To assist in the maintenance of the filing system. To assist in the co-ordination of Diabetes Optimisation Reviews. To be responsible for prioritising own work load and to be able to multi task where priorities dictate.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

• Training Provided
• No dialysis experience neccessary

• Fresenius Medical Care is the nation's largest provider of renal care, meeting the needs of more than 135,000 patients at 1,800 clinics throughout the country.
• Our well-established, trusted organization fosters a spirit of camaraderie, emphasizing friendly collaboration, professional support, and career development.
• Superior training, UltraCare� quality control, and certification procedures ensure your potential to succeed and advance as a professional.
• Competitive compensation and exceptional benefits.
• Outstanding tuition reimbursement program.
• Recognized among Fortune's World's Most Admired Companies� in 2011.
• National Safety Award from CNA insurance companies for 11 consecutive years.
• Opportunities to give back by participating in philanthropy and community outreach programs.

• High School Diploma or equivalent
• Secretarial or Business school preferred. 

• Minimum of 1 year in administrative secretarial work.
• Proficient in the use of computers and related software such as Microsoft Office (Word & Excel)
• Familiar with business and technical vocabulary.
• Knowledge of organizational operations and procedures.
• Ability to employ basic reasoning skills.
• Good communication skills - verbal and written.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

"The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills and competencies and may fall outside of the range shown.
 
Hourly Rate:  $18.00 - $28.00"

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

 

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

Job Description:

Pacific Life is investing in bright, agile, and diverse talent to contribute to our mission of innovating our business and creating a superior customer experience. We’re actively seeking a talented Senior Executive Administrative Assistant II to join Pacific Life Risk Management (PLRM) in our Newport Beach, CA office (hybrid work schedule).

As a Senior Executive Administrative Assistant, you'll play a key role in providing a broad range of administrative and technical support to several teams within PLRM. You will report directly to the Executive Vice President and Chief Risk Officer (CRO) and additionally you will support three senior officers.

How you will make an impact:

• Proactive calendar management using MS Outlook, effectively manage calendar conflicts
• Manage the monthly Division Risk Management Committee (DRMC) meetings including scheduling, agenda, materials, and SharePoint site
• Collaborate with Division Admins on all insurance risk and market risk activity. as needed
• Assist with planning and managing the annual PLRM offsite meeting including agenda, travel, catering, etc.
• Make travel arrangements and prepare expense reports using Concur
• Manage invoicing requests for the team using Coupa
• Manage all IT & Facilities requests for the team
• Onboard new team members
• Provide back-up support to the PLRM Divisional Executive Admin
• Complete miscellaneous tasks and projects, as assigned.

The experience you will bring:

• 5+ years of administrative experience supporting senior-level executives
• Strong experience with Microsoft Office 365 applications (Excel, Outlook, PowerPoint, Teams, Sharepoint) and Adobe Acrobat
• Approachable, professional, and self-motivated individual with a calm, positive and collaborative attitude
• Ability to make independent decisions regarding planning, organizing, and scheduling work
• Excellent organizational skills, ability to prioritize and handle multiple tasks, independent thinking, maintaining confidentiality, use of discretion, ability to handle time-sensitive projects and adapt to changes quickly
• Excellent problem solving and administrative skills to handle a wide variety of complex situations
• Ability to resolve conflicts involving specific administrative responsibilities
• Extremely detailed-oriented and uses sound judgment
• Excellent oral and written communication skills, ability to work well with all levels of people within the organization, inter-department coordination and organization skills

What will make you stand out:

• Experience using Coupa

You belong at Pacific Life

At Pacific Life we are committed to a culture of belonging, a space where all employees are empowered to be authentic. One way we cultivate an inclusive culture is through our employee connection groups. The purpose of these employee-led groups is to offer a place to build community, connection, camaraderie, and a sense of belonging. Each group can be active in education, advocacy, recruitment, and community building throughout our organization. Learn more about our employee connection groups at www.pacificlife.com.

Want to learn more about life at Pacific Life? Take an inside look at our company culture: Instagram.com/lifeatpacificlife.

#LI-AJ1

#LI-hybrid

Base Pay Range:

The base pay range noted represents the company’s good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent upon several factors, including but not limited to experience, qualifications and geographic location. Also, most employees are eligible for additional incentive pay.

$38.82 - $47.44

Your Benefits Start Day 1  
 

Your wellbeing is important to Pacific Life, and we’re committed to providing you with flexible benefits that you can tailor to meet your needs. Whether you are focusing on your physical, financial, emotional, or social wellbeing, we’ve got you covered.

• Prioritization of your health and well-being including Medical, Dental, Vision, and Wellbeing Reimbursement Account that can be used on yourself or your eligible dependents

• Generous paid time off options including: Paid Time Off, Holiday Schedules, and Financial Planning Time Off

• Paid Parental Leave as well as an Adoption Assistance Program

• Competitive 401k savings plan with company match and an additional contribution regardless of participation

EEO Statement:

Pacific Life Insurance Company is an Equal Opportunity /Affirmative Action Employer, M/F/D/V. If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at Pacific Life Insurance Company.

Job Description:

Pacific Life is investing in bright, agile and diverse talent to contribute to our mission of innovating our business and creating a superior customer experience. We’re actively seeking a talented Senior Executive Administrative Assistant to join our Institutional Product Division in Newport Beach, CA (hybrid schedule).

The Senior Executive Administrative Specialist will be responsible for a broad range of administrative and technical duties in support of the Institutional Division. This person will be the primary administrative support for our Head of Institutional Retirement Solutions and other senior staff. We are seeking a candidate who can maintain a positive and professional attitude under pressure, with the flexibility to adapt to changing priorities in a deadline driven environment.

How you will make an impact:

• Calendar management utilizing Microsoft Outlook; must be flexible with last minute schedule changes and urgent meeting requests
• Coordinate conference/meeting room set-up, order catering, and make logistical arrangements including ensuring audio/video equipment is functioning properly in advance of meetings
• Ad-hoc administrative projects and general administrative support
• Use Concur to arrange and maintain travel plans and itineraries
• Use Concur to assist with the timely submission of expense reports and all appropriate follow-up work
• Processing invoices from external parties
• Screening and handling of telephone calls

​

The experience you will bring: 

• 5+ years administrative experience supporting senior level executives and general administrative suppo
• Proficiency in Microsoft Office 360 applications (Outlook, Word,Excel, and PowerPoint) and Adobe Acrobat
• Approachable, professional and self-motivated individual with a positive and can-do attitude
• Ability to make independent decisions regarding planning, organizing and scheduling work
• Must have exceptional organizational skills, be able to prioritize and handle multiple tasks, think independently, maintain confidentiality, use discretion, able to handle time sensitive projects and adapt to changes quickly
• Excellent problem solving and administrative skills to handle a wide variety of complex situations
• Ability to resolve conflicts involving specific administrative responsibilities
• Must be extremely detailed-oriented and use sound judgment
• Excellent oral and written communication skills, ability to work well with all levels of people within the organization, inter-department coordination and organization skills
• Ability to maintain a calm and diplomatic manner
• Must be able to work occasional overtime as required

You belong at Pacific Life

At Pacific Life we are committed to a culture of belonging, a space where all employees are empowered to be authentic. One way we cultivate an inclusive culture is through our employee connection groups. The purpose of these employee-led groups is to offer a place to build community, connection, camaraderie, and a sense of belonging. Each group can be active in education, advocacy, recruitment, and community building throughout our organization. Learn more about our employee connection groups at www.pacificlife.com.

Want to learn more about life at Pacific Life? Take an inside look at our company culture: Instagram.com/lifeatpacificlife.

#LI-AJ1

#LI-hybrid

Base Pay Range:

The base pay range noted represents the company’s good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent upon several factors, including but not limited to experience, qualifications and geographic location. Also, most employees are eligible for additional incentive pay.

$38.82 - $47.44

Your Benefits Start Day 1  
 

Your wellbeing is important to Pacific Life, and we’re committed to providing you with flexible benefits that you can tailor to meet your needs. Whether you are focusing on your physical, financial, emotional, or social wellbeing, we’ve got you covered.

• Prioritization of your health and well-being including Medical, Dental, Vision, and Wellbeing Reimbursement Account that can be used on yourself or your eligible dependents

• Generous paid time off options including: Paid Time Off, Holiday Schedules, and Financial Planning Time Off

• Paid Parental Leave as well as an Adoption Assistance Program

• Competitive 401k savings plan with company match and an additional contribution regardless of participation

EEO Statement:

Pacific Life Insurance Company is an Equal Opportunity /Affirmative Action Employer, M/F/D/V. If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at Pacific Life Insurance Company.

Overview of the job

The Administration Support Adviser works as a member of the Approvals and Compliance team located in Newport. This team is responsible for making evaluative decisions in a range of substantial work areas on the suitability of applicants to work within the Ministry of Justice and HMPPS, including NPS. It contributes to the management of corporate risk in compliance with agreed policy and procedures. Working closely with the Head of Security Vetting located in London and Shared Services, as well as offering the opportunity to build relationships with individuals and agencies across the criminal justice landscape.

Part of upscaling the work of this team requires additional administrative support. This job will ensure that other team members can concentrate fully on their responsibilities which should ensure this work can be delivered. The administrative responsibilities and duties associated with this role will enhance the effective functioning of this team as a whole.

Summary

This role will involve providing administrative support to this small team. This will include information management, maintaining and updating spreadsheets, providing regular data updates to other relevant parties and agencies, acting as a specific point of contact for enquiries regarding the general business of the team and co- ordinating meetings and training.

Proud member of the Disability Confident employer scheme

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Rydym yn croesawu ac yn annog ceisiadau gan bawb, yn cynnwys grwpiau sydd wedi’u tangynrychioli yn ein gweithlu ar hyn o bryd, ac rydym yn ymfalchïo mewn bod yn gyflogwr o safon uchel sy’n denu llawer o ymgeiswyr. Ewch i https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity gael rhagor o wybodaeth am sut rydym yn hyrwyddo amrywiaeth a chynhwysiant yn y gweithle.

Overview of the job

The Administration Support Adviser works as a member of the Approvals and Compliance team located in Newport. This team is responsible for making evaluative decisions in a range of substantial work areas on the suitability of applicants to work within the Ministry of Justice and HMPPS, including NPS. It contributes to the management of corporate risk in compliance with agreed policy and procedures. Working closely with the Head of Security Vetting located in London and Shared Services, as well as offering the opportunity to build relationships with individuals and agencies across the criminal justice landscape.

Part of upscaling the work of this team requires additional administrative support. This job will ensure that other team members can concentrate fully on their responsibilities which should ensure this work can be delivered. The administrative responsibilities and duties associated with this role will enhance the effective functioning of this team as a whole.

Summary

This role will involve providing administrative support to this small team. This will include information management, maintaining and updating spreadsheets, providing regular data updates to other relevant parties and agencies, acting as a specific point of contact for enquiries regarding the general business of the team and co- ordinating meetings and training.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

• Maintaining, updating and developing various spreadsheets associated with this area of work.
• Information management such as overseeing version control of manuals, formatting documents, recording research papers etc.
• Provide support to colleagues with the collation, formatting, presentation, uploading and publishing of documents for internal and external distribution.
• Maintaining information management systems.
• Providing regular information and data updates about participation and completion of assessments and interventions to other stakeholders.
• Liaising with stakeholders to receive data and information which is central to the business of the team.
• Assisting in the co-ordination of supervision, training, meetings and procurement.
• Sending information about our products when requested from staff within HMPPS and external stakeholders.
• Acting as a specific point of contact for initial enquiries regarding the work of the team.
• Produces information where required to adhere to timetabled reporting schedules.
• Monitoring that all work and business within the team is compliant with existing policies.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.