• Accounting & Reporting
− Ensure that all relevant transactions for the accounts are properly transcribed,
checked and posted to the accounting system in a timely basis;
− Ensure all weekly/monthly voucher entries are properly prepared before sending
for review and in a timely basis;
− Ensure outgoing invoices, debit notes, credit notes and statement of accounts are
prepared correctly and in a timely manner;
− Reconciliation of balances for inter-company transactions of the accounts under
your charge with Group of Companies timely;
− Review monthly bank reconciliation prepared by respective department;
− Review General Ledgers of companies’ account under your charges periodically
for ensure that statutory financial reports and management reports are prepared
timely, accurately and consistently;
− Follow up prompt payments from customers;
− Liaise with related personnel to collect payment for invoice under disputes and
long overdue;
− Follow up and clear outstanding items in the accounts for company timely;
• Administrative Support
− Responsible for all the business related documentation works including invoice
preparing, receipt issuing and document filing.
− To work closely with all other cross-functional departments, i.e., Marketing
Development, Accounting, Finance and etc., to ensure smooth execution of plans
and operational support for any business related activities;
− To monitor and record petty cash, cash sales account and sundry expenses;
− Prepare report, meeting minutes and payment when necessary;
− Good interpersonal and communication skills to appropriate answer phone call,
emails, messages and inquiries;
− Maintain and update records of office activities and business transactions to
ensure they are updated and easily accessible;
− Prepare, format and edit documents, letters and memo as per the requirements;
− Perform basic bookkeeping and banking transactions, including the collection,
counting, and disbursement of money;
− Assist in license application and renewal when necessary;
− Support related people to coordinate the approval process with the
multidisciplinary project team, boards and/or government entities;
− Execute detailed proposal plans for the projects up to the approval of the relevant
authorities government bodies;
− Liaise effectively and maintain strong engagement with government agencies
and/or local authorities;
− Day-to-day liaison with the Government counterparts of the project to support
effective implementation of the various activities under the company;
− Receiving, replying and sorting incoming mail and call;
− Arrange and compile customer data, prepare official quotation and follow up on the
pending tasks;
