Job Responsibilities:
Business License Management:
Oversee the application, renewal, and management of all business licenses and permits required for branch operations.
Coordinate with municipal councils and other regulatory bodies to ensure timely submission of documentation and fees.
Ensure compliance with local, state, and national regulations regarding business licensing.
Maintain accurate records of all licenses, their expiration dates, and any relevant correspondence with authorities.
Resolve any issues or disputes related to licenses in a timely and effective manner.
Tenancy Agreement Management:
Handle the preparation, review, and negotiation of tenancy agreements in collaboration with landlords and legal teams.
Ensure that all tenancy agreements are legally binding, protecting the company’s interests, and align with corporate policies.
Coordinate the renewal or termination of tenancy agreements, ensuring smooth transitions for office or branch relocations.
Monitor lease terms, rent payments, and other obligations to avoid breaches of tenancy agreements.
Maintain organized documentation related to tenancy agreements, including correspondence with landlords and authorities.
Municipal Council and Regulatory Liaison:
Act as the main point of contact with municipal councils for matters related to business licensing and tenancy.
Ensure compliance with zoning laws, safety regulations, and other municipal requirements related to branch operations.
Address any inquiries or issues raised by local authorities, ensuring company operations are in full compliance with applicable laws.
Contract and Documentation Management:
Maintain an organized filing system for all licenses, permits, and tenancy agreements.
Coordinate with legal and finance teams to ensure proper documentation and payments are made for all agreements.
Assist in the preparation of reports,proposals, and presentations as needed, related to licensing and tenancy matters.
Risk Management & Compliance:
Identify potential risks related to business licenses and tenancy agreements and develop strategies to mitigate them.
Ensure the company is protected from legal and operational risks through the proper management of licenses and agreements.
Regularly review and update internal processes to ensure they comply with changing regulations and business needs.
Ad-hoc Duties:
Undertake any other special tasks, projects, or assignments as directed by management, ensuring flexibility and responsiveness to organizational needs.
and responsiveness to organizational needs.
Requirements:
- Possess at least a Bachelor’s Degree in Architecture, Quantity Surveyor, Project Management or relevant field
- Minimum 4-5 years working experience in Property Maintenance/Construction or relevant work experience
- Exposure to current design trends preferably in banking/insurance, retail or commercial designs is an added advantage
- Able to perform task given under minimum supervision
