The post holder will be one of a team responsible for a variety of core activities within the Accounts Payable and Accounts Receivable functions.
Accounts Payable - the main duties will be processing purchase invoices using our finance packages in line with policy and assisting with query management and resolution of disputes. Along with managing the team mailbox, in a professional and timely manner. Assisting with the creation and maintenance of supplier accounts.
Account Receivable – the main duties will be to assist in the production of charges to customers, dunning letters and statements. Logging and resolving customer queries promptly, liaising with the requestor and keeping all parties updated. Assisting the monitoring of debts, ensuring payment with agreed terms.
They must be flexible and willing to cross train to cover the above functions.
This vacancy will be based at either University Bristol and Weston Foundation Hospital - Trust HQ and/or Weston General Hospital, with an element of remote working.
• Ensure that supplier transactions are appropriately matched to the official order, confirming supplier details, checking financial codes are valid and ensuring charges and VAT is dealt with correctly.
• For non-PO invoices, entering the correct location codes and descriptions before uploading to the ledger. Loading all non-purchase order invoices onto Invoice Approval for budget holder confirmation.
• Investigate and escalate any issues, communicating with all parties and ensuring prompt resolution of issues.
• Reconcile supplier accounts/statements, liaising with the suppliers or approvers.
• Monitor debts being settled by instalment payments, ensuring compliance with the agreed terms of payment.
• Printing and distribution of sales invoices, reminder letters and debtor statements.
• Plan and manage personal workload in order to meet key dates and performance targets.
• Assist in the management of busy mailboxes and answer telephone queries.
• Initiate the need for new supplier records/amendments to existing supplier records.
• Undertake the preparation of documentation and prompt scanning of supplier invoices and credit notes.
• Ensure scanned documents have been accurately recorded by the ‘Optical Character Recognition’ software, before accepting image and data transfer to the E-Financials Accounts Payable system. Include any additional information required.
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England.
UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
This advert closes on Tuesday 19 Nov 2024
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