Key Purpose of the roles:
The Commercial Administrator is responsible for ensuring the efficient and professional delivery of administrative processes to support day to day running of busy commercial team. This includes, but not limited to, administration of pre-tender documentation and correspondence, management of data, maintenance of pre tender and post tender contract documentation, preparing of report.
Key responsibilities:
• Maintaining administrative system, processes and procedures to support department including document management and contractual documentation.
• Act as a primary point of contact for the Commercial Team to receive all incoming enquiries and either handle or forward to the Commercial Manager as appropriate.
• Collating all tender information, efficiently and consistently communicates the information within internal and external department.
• Liaison with internal and external team to ensure all tender document required for submission is fully prepared in a timely manner.
• Administration duties at procurement stage, assisting in process and issuing sub-contractor orders for approval by Commercial Manager.
• Analyse sub-contractor monthly application for payment, in liaison with Commercial Manager
• Keep payment record sheets up to date following completion of each monthly payment run.
• Co-ordination, organize, schedule of internal department meeting and projectdepartment meeting where necessary.
• Assisting in the preparation and compiling reports from information provided by Commercial Team and or obtained from databases
• Develop and maintain a comprehensive and efficient document filing for the department, including systematic data protection and archiving of data.
• Accurately maintain trackers ensuring data is kept up to date at all time.
• Additional duties as assigned by Commercial Manager
Skills and Qualification:
• Bachelor’s degree, or Diploma in Business Administration, or related field.
• Fresh graduate or proven 1-year experience in administration roles, ideally within a commercial setting.
• Excellent analytical and organisational ability
• Proficient communication skill, both verbal & written
• Strong attention to details along with the ability to keep data entered clean, consistent and accurate.
• Ability to work independently, patience, responsible and commitment
• Possess time-management skills including ability to balance multiple task at once
• Microsoft office (Excel, Word, PowerPoint)
