Total 3 job vacancies by WorldFish

About WorldFish  

“WorldFish is a leading international research organization working to transform aquatic food systems to reduce hunger, malnutrition, and poverty. It collaborates with international, regional, and national partners to co-develop and deliver scientific innovations, evidence for policy, and knowledge to enable equitable and inclusive impact for millions who depend on fish for their livelihoods. As a member of CGIAR, WorldFish contributes to building a food- and nutrition-secure future and restoring natural resources. Headquartered in Penang, Malaysia, with country offices across Africa, Asia, and the Pacific, WorldFish strives to create resilient and inclusive food systems for shared prosperity. For more information, visit: www.worldfishcenter.org”

About the Position 

The Office Administrator is responsible to provide comprehensive administrative services to the Administration and Operation Unit, as well as the full range of high-level secretarial support to the team. The Office Administrator proactively liaises with team members and staff in other departments as necessary, in order to provide constant and consistent services to facilitate Department’s functions, streamline practices, support planning and execution of meetings, and handle all operations related to the unit.

The successful candidate will: 

• Provide comprehensive, efficient and effective advanced administrative and secretarial support services.
• Manage the day-to-day office communication that includes drafting of correspondence, mail distribution (incoming letters), incoming and outgoing communications and routing it to the appropriate personnel for action/follow-up.
• Responsible in providing support to the Leaders and senior level staff with regards to their travel arrangements including coordinating with Travel Desk for all travel requests including visa application, assists travelers on the logistical arrangements (e.g. hotel booking and ground arrangements), submit travel claims/liquidations, etc.
• Assist in planning, organizing, and overseeing the coordination of the Center's sponsored conferences, workshops, training courses, and other activities.
• Work with Administration & Operations Unit to coordinate the logistic arrangements for visitors/guests attending conferences/meetings/workshops.
• Serve as the principal source of information to all HQ based Scientists on any related matters concerning relevant policies, procedures, programs and office activities.
• Continuously identify and initiate improvement or new administrative systems for better management and greater efficiency within the Research Programs.

• Higher Diploma in relevant field, such Business Management or any other field.
• Minimum 5 years’ work experience in an office environment, preferably with some experience in an international, non-profit or multinational organization.
• Experience of providing administrative support services to senior staff in a high-profile organization.
• A high level of competence in the operation of standard office information and communications technology applications including standard Microsoft Office packages - MS Word, Outlook, Excel and PowerPoint.
• Excellent verbal and written communication skills in English.
• Organizational savvy, secretarial skills, and applied critical thinking
• Good organizational and time management skills to process tasks efficiently.
• Ability to work independently.
• Ability to interact positively and professionally with people in a multi-cultural environment.
• Excellent interpersonal skills and a team player in the multi-cultural, international environment.
• Strong customers’ service orientation.

 Desirable Skills/Experience

• Execute a proactive approach.
• Good influencing and negotiating skills with the ability to positively engage others and secure commitment and time.
• Flexible and able to manage multiple tasks at once.
• Good problem-solving skills and ability to use initiative

This is a Nationally Recruited Staff (NRS) position and WorldFish offers a competitive remuneration package including comprehensive benefits (but not limited to) insurance coverage for staff and eligible dependents, employer provident fund contribution, paid leave, and others. The duration of the contract will initially be for a three-year period with possibility for extension, depending on funding and performance.

How to Apply

Your application must include:

• A copy of your curriculum vitae,
• A cover letter which addresses key requirements stated above; and
• Contact information of three professional referees who may be contacted if you are short-listed for the position.

To be considered, applications must be submitted by no later than 24:00 (MYT), 15 December 2024.

Location: The post holder will be based in Penang, Malaysia.

The screening will start immediately and will continue until the position is filled. Due to the high volume of applicants for WorldFish positions, we appreciate all interest, but only short-listed candidates will be contacted. 

Our Gender, Diversity and Inclusion Commitment 

WorldFish has seven offices across Asia, Africa and the Pacific, with more than 400 staff and 27 nationalities who contribute to a dynamic multicultural work environment. 

WorldFish is committed to promoting a work environment where diversity and inclusion is valued, and we seek to have gender balance in the organization. We aim to also seek balance across other diversity dimensions. 

People in WorldFish are treated equally irrespective of gender, ethnicity/race, national or social origin, disability, religion, political affiliation, age, family size, marital status or any other form of personal identity. 

We are an equal opportunities employer and strongly encourage qualified women and men from developing nations to apply. 

About WorldFish

“WorldFish is a leading international research organization working to transform aquatic food systems to reduce hunger, malnutrition, and poverty. It collaborates with international, regional, and national partners to co-develop and deliver scientific innovations, evidence for policy, and knowledge to enable equitable and inclusive impact for millions who depend on fish for their livelihoods. As a member of CGIAR, WorldFish contributes to building a food- and nutrition-secure future and restoring natural resources. Headquartered in Penang, Malaysia, with country offices across Africa, Asia, and the Pacific, WorldFish strives to create resilient and inclusive food systems for shared prosperity. For more information, visit: www.worldfishcenter.org”

Project Overview

WorldFish is celebrating its 50th anniversary in 2025 and would like to publish a book marking this grand milestone. WorldFish has played a pioneering role in bringing to light the critical role small-scale fisheries play in supporting livelihoods and nutrition needs of millions of people in low- and middle-income countries. It has, over the decades, led research to advance small-scale fisheries, aquaculture and related social sciences and championed their cause on global platforms to embed aquatic foods in the food systems landscape and position them as a uniquely powerful pathway that can deliver on multiple Sustainable Development Goals. The book will trace the journey of aquatic foods on the global stage through the lens of WorldFish’s history, noting various transformative innovations and research, impact in countries, grand initiatives convened, and alliances forged to advance the agenda of sustainable development through aquatic food systems. The book will end with a forward-looking vision.

Scope of Work

The successful applicant for this role will work closely with WorldFish Communications to:

• Interview scientists (alumni and current) to gather highlights, quotes and photos.
• Create a narrative weaving in big milestones, impact, partnerships, quotes and photos.
• Work in consultation with multiple people for the review and finalization process.
• Provide design and layout.
• Produce ready-to-print publication and online web-friendly pdf version.

Deliverables

• Ready-to-print high-quality publication (between 30-40 pages, counting as single).
• Web-friendly pdf of the publication.

The position will span up to 5 months (from 02 December 2024 to 15 May 2025) and it will not involve traveling. The consultant is expected to work remotely. 

Reporting

The selected consultant will work closely with and report to WorldFish Global Communications Lead.

Skills, Experience and Knowledge

The successful candidate for this role will have the following experience and skills:

• Prolific and preferably, published writer in the field of popular science, particularly in the realm of environment, sustainable development, sustainable diets, sustainable planet, fisheries, and/or coastal communities and livelihoods.
• Flexible and easy-to-adapt to accommodate the research process, schedules of scientists and the emerging narrative to ensure a compelling story and a high-quality product.
• Experience working with scientists and synthesizing outcomes to write insightful pieces (blogs, op-eds).
• Creative and be able to mix text and visuals to create an attractive and engaging narrative.
• Minimum 8-10 years of experience in writing, editing and producing articles and publications, preferably with science, environment and/or oceans background; preferably a journalistic background.

Application and Budget

Interested consultant(s) are requested to provide a detailed budget proposal with breakdown of charges – research, writing, design etc. and any other costs related to the consultancy. The budget should be submitted along with a brief outline of approach, experience and portfolio of related/relevant products.

Evaluation and Selection

Applications will be evaluated based on the experience and past products, the proposed approach and any value-added ideas/suggestions. Shortlisted candidates will be invited for an online interview or be requested for additional information before final selection. This opportunity is open to all applicants – freelancers and consultant setups.

How to Apply

Expressions of interest must include the following items and must be submitted online latest by 17 November 2024:

• An introductory letter of not more than 2 pages.
• A copy of your curriculum vitae.
• Examples of your products that demonstrate your suitability for this project.
• A brief outline of your approach, including budget allocation (no more than 2 pages).

Our Gender, Diversity and Inclusion Commitment

WorldFish has seven offices across Asia, Africa and the Pacific, with more than 400 staff and 27 nationalities who contribute to a dynamic multicultural work environment.

WorldFish is committed to promoting a work environment where diversity and inclusion is valued, and we seek to have gender balance in the organization. We aim to also seek balance across other diverse dimensions. 

People in WorldFish are treated equally irrespective of gender, ethnicity/race, national or social origin, disability, religion, political affiliation, age, family size, marital status or any other form of personal identity.

We are an equal opportunities employer and strongly encourage qualified women and men from developing nations to apply.

“WorldFish, legally known as the International Center for Living Aquatic Resources Management (ICLARM), is a leading international research organization working to transform aquatic food systems to reduce hunger, malnutrition, and poverty. It collaborates with international, regional, and national partners to co-develop and deliver scientific innovations, evidence for policy, and knowledge to enable equitable and inclusive impact for millions who depend on fish for their livelihoods. As a member of CGIAR, WorldFish contributes to building a food- and nutrition-secure future and restoring natural resources. Headquartered in Penang, Malaysia, with country offices across Africa, Asia, and the Pacific, WorldFish strives to create resilient and inclusive food systems for shared prosperity. For more information, visit: www.worldfishcenter.org”

About the Position

WorldFish is seeking a motivated, dynamic, and energetic team player who will be responsible to provide administrative, finance and logistic support to the ICLARM office in Odisha, India. The position requires an innovative, self-motivated, and service-oriented professional. The successful candidate will be responsible for the following task:

Administration  

• Provide administrative and logistic support.
• Maintain the calendar and schedule of the WF - India Lead and set up contact database, etc.
• Maintain records of meetings, workshops and conferences attended by the WorldFish India Lead.
• Coordinate the allocation of transportation services for office activities and field visits.
• Provide administrative assistance to research staff in the Bhubaneswar office.
• Provide support to pre-and post-event activities related to workshops and conferences.
• Prepare seminar/workshop kits for meetings /seminars workshops and events.
• Provide assistance to the organization of meetings, i.e., ensure the venue is booked well in advance, draft letters and send invites, assist in preparing the agenda and/or background documentation, prepare and distribute relevant papers and documents, etc.
• Assist in the drafting of key project-related letters.
• Maintain physical and digital filing systems.
• Work with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
• Present a positive and professional image for the organization.
• Perform other tasks as assigned by supervisor.

Accounts and Finance 

• Assist the Administrative & Finance Manager in maintaining accounting records.
• Assist with the entry of finance data into the OCS system.
• Handle petty cash expenses of the Bhubaneswar office.
• Scan vouchers and upload in the OCS system.
• Payment invoices cross checked before submitting to Administrative & Finance Manager.
• Perform other tasks as assigned.

Travel Management 

• Provide timely support to staff in office and headquarters with travel requirements – tickets, visas, hotel bookings, taxi services, etc.
• Assist in the coordination of field visits for research staff visiting India.
• Assist in the travel plans of the office staff within India and overseas.
• Vendor management under the guidance of the Administrative & Finance Manager.
• Ensure the timely maintenance and servicing of vehicles, obtaining insurance renewals, etc.
• Perform other tasks as assigned.

This job might be for you if you have the below skills and qualifications:

• At least a bachelor’s degree in accounting or commerce with demonstrated experience in providing secretarial assistance. A master’s degree in business administration is preferred.
• A minimum of three years’ experience in office administration, preferably with an international organization.
• Ability to effectively communicate with agricultural research and development institutions at national, regional and international levels, including civil society organizations.
• Basic knowledge of and skills in desktop publishing, Microsoft Office, SAP, etc.
• Demonstrated ability to take initiative and work independently, with attention to detail.
• Fluent English language skills, both written and spoken.
• Experience in carrying out fieldwork with rural communities will be an advantage.

Desired Skills and Qualifications

• Past experience in secretarial work and the use of shorthand.
• Excellent interpersonal skills.
• Knowledge of regional languages.
• Prior experience of working in government or corporate sector or a CGIAR Center.

This is a Nationally Recruited Staff (NRS) position and WorldFish offers a competitive remuneration package including comprehensive benefits (but not limited to) insurance coverage for staff and eligible dependents, employer provident fund contribution, paid leave and others. The duration of the contract will initially be for a three-year period with possibility for extension, depending on funding and performance.

How to Apply

Interested applicants are invited to submit the following information online latest by 31 May 2024:

• A cover letter which addresses key requirements stated above;
• A current curriculum vitae; and
• Contact information of three professional referees who may be contacted if you are short-listed for the position.

Location: The post holder will be based in Odisha, India.

The screening will start immediately and will continue until the position is filled. Due to the high volume of applicants for WorldFish positions, we appreciate all interest, but only short-listed candidates will be contacted.

Our Gender, Diversity and Inclusion Commitment

WorldFish has 7 offices across Asia, Africa and the Pacific, with more than 400 staff and 27 nationalities who contribute to a dynamic multicultural work environment.

WorldFish is committed to promoting a work environment where diversity and inclusion is valued and we seek to have gender balance in the organization. We aim to also seek balance across other diversity dimensions.

People in WorldFish are treated equally irrespective of gender, ethnicity/race, national or social origin, disability, religion, political affiliation, age, family size, marital status or any other form of personal identity.

We are an equal opportunities employer and strongly encourage qualified women and men from developing nations to apply.