Total 31 job vacancies by Veterans Health Administration

This position serves as a VISN 22 Veterans Transportation Program Manager within the VISN Office. Provides management, support, and required oversight to assist VA transportation providers and key business staff to medical centers across the VISN. The position manages the VISN VTP including Veterans Transportation Service, Beneficiary Travel, the Highly Rural Transportation Grant Programs.

Major duties and responsibilities include but not limited to:

• Participates in national VTP Surveys, reviews, studies and manages the VISN participation in such surveys/studies, as well as managing VISN surveys which produce data used to adopt new policies or change existing policy to improve operations and compliance with regulations to achieve higher efficiencies of operation.
• Oversees management of the overall operations of the VTS Program at all the Medical Centers within the VISN.
• Monitors and ensures adherence to VTS, BT, and VHA policy; monitors and ensures sites report metrics accurately and timely; and monitors and communicates with sites regarding obligation of VTS funds.
• The VISN VTP Manager ensures compliance is achieved VISN-wide through periodic program review and communicates directly with VTP Program Office Compliance staff on discrepancies in Improper Payments Elimination & Recovery Improvement Act (IPERA), OIG, and GAO review/missing information.
• Responsible for ensuring implementation of audit/compliance corrective action measures.
• Ensures facility VTP Managers comply in a timely and accurate manner to VTP Program Office, IPERA, OIG and GAO requests for information.
• Ensures VTS programs at the Medical Center level are appropriately engaged with the HRTG recipients to ensure proper transport of Veterans by the grant recipients, and communicates with the VTS Regional Coordinator on issue resolution requiring national attention.
• Serves as the Subject Matter Expert (SME) for the multi-state region of a VISN regarding veteran and patient transportation for travel. The incumbent consults with the VA Medical Center Mobility Managers and Executive Leadership, the VISN Rural Health Consultant, VISN Business Implementation Manager, and VISN Executive Leadership on issues concerning Veterans access to care and unique transportation issues. As the VISN SME, the VISN VTP Manager provides direct consultation and problem resolution to facilities.
• Works with VISN leadership to establish goals and general policy regarding patient transportation regarding policy for inter-facility transfers, Special Mode Transports, Air Ambulance etc., to ensure compliance with national program policy, as well as the most efficient and patient friendly means of transport are achieved while ensuring expedited transport resulting in improved patient care and improved patient flow within and between VISN facilities.
• Prepares reports, memoranda, and correspondence pertaining to various Veteran transportation issues; presents research findings and recommendations to VTS and MS leadership.
• Provides Train-the-Trainer activities for the VTS program at the Medical Centers during program implementation and provides constant support for day to day operations.
• Employs fact-finding and investigative techniques to gather clear-cut factual answers to questions from VTS field operations.

Duties include, but may not be limited to the following:

• The employee completes complex purchasing transactions only under direct supervision with direct guidance from seasoned purchasing staff, leads, or supervisors.
• Routine purchasing includes routine purchase orders on established contracts or through established vendor resources using regular significant,
• Use guidance, direction and direct use of policy and guidelines; reviews for discrepancies or loopholes in lengthy specifications or statements of work that are very detailed, or otherwise difficult to understand.
• Coordinates under close direction and supervision, with appropriate vendor for device retrieval and reconciliation of acquisition days o ensure daily fund rental fiscal accountability.
• Under close direction and supervision, has the authority to purchase on contract surgical implants up to a dollar of $100,00 for contracted surgical implants.
• Under close direction and supervision, documents the services required per the contractual agreement and monitors, tracks and trends contractor performance.
• Utilizes various web-based applications to identify required sources of supply.
• Provides procurement support throughout the procurement cycle by filing contracts, processing amendments and modifications, and monitoring the status of deliveries. Reviews, assembles, and maintains procurement related files and all of the required documentation.
• Advises approving officials and purchase card holders on purchase card program, procurement procedures and responsibilities while conducting random reviews in accordance with established Logistics and other departmental policy.

• Monitors and examines fund control point accounts and requests additional funding for procurement needs working with direct supervisor, fund control point Service Line Chief and the Fiscal Department.
• Serves as the first line of contact for medical staff and customers in regard to procured items. Provides clerical support and coordination to approving officials and administrators.
• Performs a variety of receptionist, timekeeping, record keeping and miscellaneous duties in medical facility.
• Makes purchases involving specialized requirements and/or commercial requirements that have unstable price or product characteristics, hard-to-locate sources, or similar complicating factors.
• Performs other duties as assigned.

The Medical Records Technician (Coder) is responsible for performing a quality review of patient care documents and assigning codes specific for the type of care provided.

Identifies the principal diagnosis and principal procedure (when applicable) for every inpatient discharge; also identifies significant complications and/or co-morbidities treated or impacting treatment to correctly determine the proper Diagnostic Related Group (DRG). Upon patient admission to the Nursing Home Care Unit, codes the admission diagnosis for use by unit staff.

Conducts re-reviews of codes abstracted for patient encounters (inpatient and outpatient) identified by the VISN VERA committee to determine if based on the documentation the specific VERA coding requirements were followed; corrects coding as needed to ensure proper patient classification in the VERA program.

Codes inpatient professional fee services for identified inpatient admissions in support of the Medical Care Cost Recovery (MCCR) program. Code selection is based upon strict compliance with regulatory fraud and abuse guidelines and VA specific guidance for optimum allowable reimbursement.

Establishes the primary and secondary diagnosis and procedure codes for billable outpatient encounters following applicable regulations, instructions, and requirements for allowable reimbursement; links the appropriate diagnosis to the procedure and/or determines level of Evaluation & Management service provided. Understands the nuances of the CPT coding system for Third Party Insurance cost recovery and accurately interprets instructional notations; bundles encounters when appropriate; identifies non-billable encounters.

Codes all Operating Room procedures reported in the Surgical Package of the Vista hospital system; applies ICD-9-CM and CPT coding guidelines and selects proper codes using the QuadraMednCoder+ software; ensures all procedures file to the appropriate Patient Care Encounter (PCE); adds Anesthesia and Pathology codes to the PCE encounter for all billable surgical cases.

Updates codes for current inpatient and Contract Nursing Home admissions for quarterly census and as directed for billable long stay admissions to reflect all patient conditions and care up to the census date or to the requested billing date.

Reviews and codes assigned Fee Service patient encounters (inpatient and outpatient) using the paper or electronic documentation obtained from non-VA facilities such as Community Hospitals, Emergency Rooms, military facilities, etc.

Codes diagnoses from paper forms for VA registries such as Agent Orange, Ionizing Radiation, Persian Gulf, Prisoner of War, etc.

Performs other related duties as assigned.

Work Schedule: Full time Days: 6am-230pm, 7am-330pm, or 730am-4pm
Telework: N/A
Virtual: This is a remote position
Functional Statement #: F03109
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
PCS Appraised Value Offer (AVO): Not Authorized

The Medical Records Technician (Coder) is responsible for performing a quality review of patient care documents and assigning codes specific for the type of care provided.

Identifies the principal diagnosis and principal procedure (when applicable) for every inpatient discharge; also identifies significant complications and/or co-morbidities treated or impacting treatment to correctly determine the proper Diagnostic Related Group (DRG). Upon patient admission to the Nursing Home Care Unit, codes the admission diagnosis for use by unit staff.

Conducts re-reviews of codes abstracted for patient encounters (inpatient and outpatient) identified by the VISN VERA committee to determine if based on the documentation the specific VERA coding requirements were followed; corrects coding as needed to ensure proper patient classification in the VERA program.

Codes inpatient professional fee services for identified inpatient admissions in support of the Medical Care Cost Recovery (MCCR) program. Code selection is based upon strict compliance with regulatory fraud and abuse guidelines and VA specific guidance for optimum allowable reimbursement.

Establishes the primary and secondary diagnosis and procedure codes for billable outpatient encounters following applicable regulations, instructions, and requirements for allowable reimbursement; links the appropriate diagnosis to the procedure and/or determines level of Evaluation & Management service provided. Understands the nuances of the CPT coding system for Third Party Insurance cost recovery and accurately interprets instructional notations; bundles encounters when appropriate; identifies non-billable encounters.

Codes all Operating Room procedures reported in the Surgical Package of the Vista hospital system; applies ICD-9-CM and CPT coding guidelines and selects proper codes using the QuadraMednCoder+ software; ensures all procedures file to the appropriate Patient Care Encounter (PCE); adds Anesthesia and Pathology codes to the PCE encounter for all billable surgical cases.

Updates codes for current inpatient and Contract Nursing Home admissions for quarterly census and as directed for billable long stay admissions to reflect all patient conditions and care up to the census date or to the requested billing date.

Reviews and codes assigned Fee Service patient encounters (inpatient and outpatient) using the paper or electronic documentation obtained from non-VA facilities such as Community Hospitals, Emergency Rooms, military facilities, etc.

Codes diagnoses from paper forms for VA registries such as Agent Orange, Ionizing Radiation, Persian Gulf, Prisoner of War, etc.

Performs other related duties as assigned.

Work Schedule: Full time Days: 6am-230pm, 7am-330pm, or 730am-4pm
Telework: N/A
Virtual: This is a remote position
Functional Statement #: F03109
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
PCS Appraised Value Offer (AVO): Not Authorized

As a Lead HR Specialist, you will serve as a senior quality reviewer in the Staffing Shared Services Unit, on a Facility Team (the Facility is to be determined) or the Review Team. The Lead is responsible for reviewing all facets of USA Staffing and HR Smart work for their team including staffing, recruitment, and retention. The duties of the position include, but are not limited to:

• Communicating to the team the assignment, project, problem to be solved, actionable events, milestones, program issues under review and deadlines and timeframes for completion, and ensures goals and objectives are met for recruitment and placement.
• Leading the team in identifying, distributing, and balancing/adjusting workload and tasks in accordance with established workflow and HR Specialist's skill level to effectively and efficiently accomplish the SSU workload.
• Monitoring and reports on the status and progress of work, checking on work in progress and reviews completed work to ensure compliance.
• Assisting in providing guidance and renders decisions on unusual/complex determinations unresolved by team members on a continuous basis through review of completed work and assessment of results obtained.
• Regularly provides recommendations to the team supervisor on the performance, progress, training needs, and any conduct-related concerns.
• Providing feedback to the team supervisor concerning promotions, reassignments, recognition of outstanding performance, and other personnel actions/issues.
• Responsible for the quality review of staffing/recruitment and placement information management systems and its management to ensure compliance with regulations and interpretation of the organization's Personnel Accountability, HR policies and procedures to address issues that require substantial interpretation.
• As authorized by OPM, responsible for drafting and preparing announcement(s); evaluating, rating and ranking applications; adjudicates veteran's preference; updating various logs, maintaining active and inactive files, and pending files, etc.; issues Notice of Ratings (NORs); and issues and audits certificate of eligible.
• Preparing or editing final drafts, examination announcement, recruiting plans, rating schedules and qualification inquiry forms in subject matter areas which the qualification and methods for their determination involve difficulty in definition and development.
• Distributing and balancing workload among employees in accordance with staff workflow.
• Responsible for arranging recruitment engagements within and outside the various VISN 16 facilities.

VA Careers - Medical Support Assistant: https://youtube.com/embed/EE9c4XkaELo

Total-Rewards-of-an-Allied-Health-VA-Career-Brochure.pdf


Medical Support Assistant: vacareers.va.gov/wp-content/uploads/sites/5/Total-Rewards-of-a-MSA-VA-Career-Flyer.pdf

Duties:
Incumbent serves as an Advanced Medical Support Assistant (AMSA) in the Community Care Division at the VA Portland Health Care System (VAPORHCS). Incumbent is directly responsible to the Supervisory Medical Support Assistant, Community Care Division, but works very closely with the Lead MSA, who also reports to the Community Care Division
Supervisor.
This position serves as the liaison between patients, nursing staff, medical staff, outside agencies, and other VA Medical Centers in their assigned area and serves customers internally and externally.

Duties will include but are not limited to:

• Processes incoming patient secure messaging through My HealtheVet and coordinates with care team as appropriate.
• Participates in team huddles and team meetings to manage, plan, problem solve, and follow-up with patient care by sharing information and collaborating with the interdisciplinary team.
• Identifies incomplete encounters and communicates findings to providers.
• Assists the team to reinforce the plan of care and self-help solutions.
• Enters appropriate information into the electronic record; monitors pre-appointment information and/or requirements to assure readiness for patient visit/procedure.
• Manages patient systems to verify and validate accuracy and resolve issues.
• Evaluates patient information and clinic schedule lists to determine whether the patient requires an immediate appointment.
• Informs team members about shared patients (i.e., those who receive their care at multiple VA centers or those who receive care in the community).

VA offers a comprehensive total rewards package: HR Specialist Total Rewards

Major duties include but not limited to:

• Administers the VISN's recruitment and placement activities supporting the mission and operations of the VISN and its MCs to include plans for hard to recruit positions and executes special recruitment programs to attract well qualified candidates.
• Reviews administrative and technical procedures to attain maximum efficiency, economy, and effectiveness of operations.
• Manages the daily operations of the R&P SSU with the responsibility for integrating and coordinating all areas of the R&P program.
• Leads or serves as team member on special projects or comprehensive studies to examine a spectrum of problems or issues that may cross VISN/MC organizational lines.
• Leads internal reviews of the R&P program and procedures, with teams of specialists, collaborating with other VISN HR functional specialists, ensuring that the full scope of process, records, and information are reviewed for accuracy and that the relationship of the work performed across functions is assessed for overall accuracy, efficiency and effectiveness.
• Recommends/makes selections for subordinate nonsupervisory work/group leaders and other staff members.
• Recommends awards or bonuses for nonsupervisory personnel and recommends changes to work assignments, subject to approval by higher-level officials.
• Effects minor disciplinary measures, such as warnings and reprimands, recommending other action in more serious cases and identifies and arranges development and other training needs of employees.
• Counsels subordinates, develops performance standards, and rates staff.
• Schedules vacations and approves leave of subordinates.
• Responsible for furthering the goals of equal employment opportunity (EEO) by taking positive steps to assure the accomplishment of affirmative action objectives and by adhering to nondiscriminatory employment practices in regard to race, color, religion, sex, national origin, age, or handicap.
• Performs other duties as assigned.

Duties for this position include but are not inclusive of:

• Serves as the MCA VISN Coordinator is responsible for Leading the MCA/DSS program and collaborating
  with VA Headquarters, Network, and maintaining the MCA program.
• Responsible for identifying system inconsistencies and recommending solutions related to all aspects of the DSS Program VISN-wide.
• Develops and and responsible for maintenance of position descriptions, performance plans and effective Labor Relations with labor partners.
• Monitors and evaluates VISN compliance with VHA position management policies and procedures
• Consults with VISN leadership to identify needs and develops national tools and knowledge products to meet those needs
• Exercises supervisory authorities and responsibilities involving work assignments and review, as
  well as the administrative and personnel management functions relative to the staff supervised.
• Defines and provides analysis to assess manpower efficiency, effectiveness, and compliance
• Implements quality improvement initiatives
• Develops goals, plans, policies and procedures in regards to the development and deployment of VISN-wide position management , manpower, and workforce planning requirements
• Provides support to the VISN's strategic alignment and workforce succession planning
• Ensures position managers and broader HR community has the appropriate training and tools to maintain an accurate position inventory.
• Assigns work, ensures accuracy of work products, and manages time and leave for subordinate employees
• Manages subordinate employee's performance including conduct and behavior
• Work involves knowledge of accounting, medical administration, budget, organization of medical centers, functionality of clinical settings, and medical coding.

The incumbent serves as a Program Management Officer within the Member Services (MS) and provides executive level support to the Executive Director by providing oversight and guidance to projects of high importance within MS. The incumbent collaborates with senior officials within MS, VHA Office of Finance, VHA Office of Policy and Planning, VHA Office of Health Information (OH1), Veterans Benefits Administration (VBA), Department of Defense (DoD), Office of Inspector General (01G), VA Office of Information and Technology (01&T), Veteran Service Organizations (VSOs), and other key stakeholders and local medical facility leadership to achieve VA goals. The incumbent is responsible for project prioritization, the development of strategies to support VHA Mission, customer objectives, and effective management of VA health care. The incumbent plans and implements large scale emerging national programs and their supporting applications. The incumbent has director supervisory and leadership responsibility for the following Business Support Office service lines: Training and Quality Management (TQM), Knowledge Management (KM), Communications (Comms), and Systems Management (SM).

Work Schedule: 8:00AM - 4:30PM Monday through Friday
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Remote: This is a remote position
Position Description/PD#: Program Managemt Officer/PD075680
Relocation/Recruitment Incentives: Not Authorized.
Critical Skills Incentive (CSI): Not Authorized.
Permanent Change of Station (PCS): Not Authorized.
PCS Appraised Value Offer (AVO): Not Authorized.

The incumbent serves as the Assistant Chief of Health Information Management (ACHIM). This position reports to the Chief of Health Information Management (CHIM). Major duties and responsibilities include but are not limited to the following:

• The incumbent serves as the Assistant Chief of Health Information Management (ACHIM) in a medical facility of high complexity (level 1), with responsibility for the supervision of all HIM functions. Incumbent is charged with full responsibility, both technical and administrative, for the daily operation of the HIM department which consists of all functions of health record activities related to coding, health record documentation analysis, transcription/speech recognition, release of information, file room/scanning programs, and health information exchange.
• Provides expertise, guidance and direction and has responsibilities relative to providing supervision, administrative support, coordination, and technical assistance in the planning, development and maintenance of an effective, comprehensive, and integrated HIM Program at this Medical Center.
• Assists the Chief of Health Information Management (CHIM) in the planning, directing, policy making, organizing and controlling the activities of this department and serves as acting CHIM in the absence of the CHIM.
• In conjunction with the CHIM responsible for collecting and processing data for various reports, surveys, and research projects.
• Responsible for assisting physicians and other health professionals in obtaining health record information to be used in research projects.
• Advises on what material is available, how it may be obtained and the uses that can be made of the information while protecting the confidentiality of the record.
• Aids in a variety of projects and is responsible for screening, abstracting and tallying data from records and computer generated reports.
• Serves as a consultant to provide guidance and advise researchers on methods for gathering data.
• Assists in selected miscellaneous retrospective health record review/data abstraction projects to support medical center Quality Management data collection activities.
• Provides technical guidance to the unit supervisors and lead clerks while providing support to each unit in the absence of the section supervisor.
• Provides expertise in the area of subpoenas, court orders, advance directives, and general release of information, as well as other medico-legal issues.
• Responsible for keeping abreast of changes that are constantly being made in the health information field as well as allied medical fields and applying the information and knowledge gathered to the operations of the hospital.
• Participates in various facility, VISN and national committees requiring health information management subject matter expertise.
• The incumbent shares responsibility with the CHIM for collecting and processing data for various reports, surveys, and research projects; for preparing reports and recommendations for review and consideration by the Chief of HIMS.
• Responsible for assisting physicians and other health professionals in obtaining health record information to be used in research projects. Advises on what material is available.
• Provides effective audits and monitors for all areas of responsibility, assuring that accurate and timely data is processed by all employees. Reviews work accomplished and assesses quality, quantity, accuracy and timeliness of work produced by each employee. Ascertains problems encountered and takes corrective action.
• Develops performance standards and conducts performance evaluations. Develops and conducts competency assessments. Responsible for carrying out established personnel functions and practices. Keeps employees informed about important aspects of personnel management programs. Formulates and initiates performance standards. Interviews prospective employees, recommends selection, and carries out training and development of assignments, awards or disciplinary action.
• Is a subject matter expert on 0675 and 0669 qualification standards and how to appropriately apply them. Provides administrative support to other HIM Supervisors/Leads by aiding in the selection, training and evaluation of section employees. Provides technical guidance to the unit supervisors and lead clerks while providing support to each unit in the absence of the section supervisor.
• Work is of an analytical, evaluative, and creative nature, and incumbent is responsible for keeping abreast of constant changes in the health information field as well as allied medical fields and applying the information and knowledge gathered to the operations of the hospital.

Major duties include but not limited to:

• Conducts limited analyses to develop required data and information for reporting purposes; and drafts brief factual administrative reports.
• Prepares documents needed to process budget estimates. Drafts reports that detail the purposes for which funds were obligated and expended.
• Receives, screens, and recommends approval of annual budget estimates. Gathers, extracts, reviews, verifies, and consolidates a variety of narrative information and statistical data needed in the formulation and presentation of budget requests (e.g., estimates of the funding needs of Groups or overall agency requirements).
• Reviews short-range budgetary and program requirements to assure their conformance with established agency policies and the intent of Congress. Evaluates operating plans for reasonableness of workload, obligations, and outlay data. Insures that monthly and yearly trends are reflected in the operating plan and recommends any necessary adjustments.
• Performs analyses of budget requests, prepares justification statements, and compiles data to be used for forecasting obligations.
• Reviews initial budget submission to ensure that planning guidelines are followed and the estimates for the non-medical financial assistance programs are in line with long-range planning targets.
• Provides advice to the assigned organization on modifying budget estimates in response to the annual mid-year and fall reviews. Reviews initial budget submission to ensure that planning guidelines are followed and the estimates for the fiscal programs are in line targets.
• Develops proposed budgetary and procedural guidance (i.e., format for budget estimates) for issuance to the organizations. Develop summary charts providing a synopsis of the facility's budget request and highlights issues with pertinent background information so that effective budget decisions can be made.
• Investigates and explains deviations from fiscal operating plans and program objectives. Develops monthly analyses of program actual and possible trends, with detailed explanation of significant deviations. Develops additional analysis providing historical data of programs. Prepares special analyses, studies, and reports as requested by the supervisor and higher authority.

Duties include:

• Compiles and verifies data, frequently developing worksheets to improve the accuracy and completeness of information. Responsible for working with numerous, different, and unrelated systems.
• Uses personal computer software, including but not limited to Microsoft Office applications (Excel, Word, Outlook, etc.), word processing, internet, and communications and knowledge of computer security.
• Ability to communicate both verbally and in writing with all levels of personnel.
• Researches and communicates with requestor and service line personnel to answer questions and resolve problems concerning obligations, amendments, adjustments, and payments.
• Ability to establish and maintain effective working relationships with and gain the cooperation from all levels of the administrative and professional staff, including supervisors, management officials, department managers and other high level officials and/or representatives of other Federal agencies and private industry.
• Reviews pending items and ensures that follow-up action is taken on all items pending for excessive periods of time. Traces and resolves discrepancies.
• Reviews and analyzes reports, classifies errors, takes corrective action to balance reports, verifies corrected copy and determines the source of processing deficiencies and recommends corrective procedures.
• Analyzes documents for accuracy and authorization, obligations, and payments.
• Responsible for transactions involving the disbursement and receipt of funds, and shows attention to detail when applying appropriations, object classes, and fund control points, to ensure proper deposits and credits.
• Locates, reviews, and interprets guidance including manuals, directives, handbooks, financial policies, decisions.
• Ensures compliance with technical guidance, federal law, and internal controls.

• Applies comprehensive knowledge of medical terminology, anatomy & physiology, disease processes, treatment modalities, diagnostic tests, medications, procedures as well as the principles and practices of health services and the organizational structure to ensure proper code selection.
• Reviews clinical documentation and provides education to clinical staff on both inpatient and outpatient episodes of care including admissions and discharges, observation, emergency department/urgent care, and clinic visits.
• Prepares and conducts provider education on documentation processes in the health record to include the impact of documentation on coding, workload, quality measures,
  reimbursement, and funding.
• Provides education to providers on the need for accurate and complete documentation in the health record, appropriate code selection of Evaluation and Management (E/M), Current Procedural Terminology (CPT) and ICD-10 diagnosis codes, and ensuring documentation supports the codes selected to the highest degree of specificity.
• Adheres to accepted coding practices, guidelines and conventions when choosing the most appropriate diagnosis, operation, procedure, ancillary, or evaluation and management (E/M) code to ensure ethical, accurate, and complete coding.
• Reviews VERA input on missed opportunities in provider documentation identified by the VERA coordinator and coordinate provider documentation education with the VERA
  coordinator.
• Ensures documentation supports codes based on guidelines specific to certain diagnoses, procedures, and other criteria used to classify patients under the Veterans Equitable Resource Allocation (VERA) program.
• Monitors ever-changing regulatory and policy requirements affecting coded information for the full spectrum of services provided by the VAMC.
• Assists facility staff with documentation requirements to completely and accurately reflect the patient care provided; provides technical support in the areas of regulations and policy, coding requirements, resident supervision, reimbursement, workload, accepted nomenclature, and proper sequencing.
• Searches the patient health record to find documentation justifying code assignment based on an expanded knowledge of the organization and structure of the patient record.
• Uses a variety of computer applications in day to day activities and duties, such as Outlook, Excel, Word, and Access; competent in use of the health record applications (VistA and CPRS) as well as the encoder product suite.
• Develops and conducts seminars, workshops, short courses, informational briefings, and conferences.
• Ensures active intra-departmental training program is in place for the HIM staff.
• Determines and meets training needs of extra-departmental professional, paraprofessional and non-professional personnel by originating training material.
• Facilitates improved overall quality, completeness and accuracy of health record
  documentation.
• Ensures the accuracy and completeness of clinical information used for measuring and
  reporting physician and medical center outcomes with continuing education to all
  members of the patient care team on an ongoing basis.
• Assists in the development of guidelines for data compatibility, consistency, and monitoring for compliance.
• Provides advice and guidance in relation to issues such as documentation requirements, liability issues, advance directives, informed consent, patient privacy and confidentiality, state reporting, etc.
• Analyzes situations or processes and recommends improvements or changes in
  documentation as deemed necessary.
• Compiles, reviews, abstracts, analyzes and interprets medical data incidental to a variety of patient care and treatment activities.
• Conducts daily reviews of all new admissions to designated clinical services to identify those with potential documentation improvements.
• Reviews the health record and discusses the case with the clinical staff.
• Performs admission reviews for specific patient populations to facilitate appropriate clinical documentation and ensures the level of services and acuity of care are accurately reflected in the health record.
• Reviews the appropriateness of patient working Diagnosis Related Group (DRG) and
  length of stay information by reviewing all clinical documentation, lab results, diagnostic
  information and treatment to ensure documentation reflects severity of illness, acuity
  and resource consumption.
• Participates in clinical rounds and may, where appropriate, offer information on
  documentation, coding rules and reimbursement issues.
• Maintains statistical database(s) to track the results and validate the program for identifying patterns and variations in coding practices.

This position is located at the Clement J Zablocki Medical Center, Milwaukee, WI and is organizationally aligned under the Medical Information Systems Division (MIS). The primary purpose of this position is to function as a Program Analyst responsible for managing the Care in the Community (CITC) budget with multi-million dollar expenditures annually.
-Incumbent will formulate and maintain CITC budget per program based on need.
-Advise staff as distribution of CITC funding.
-Review Financial Management System (FMS) status of allowance for available CITC balance and prepare funds reprogramming/realignment requests.
-Responsibilities include fact-finding and analysis of data (financial, costs, etc) and preparation of managerial problems assigned to the incumbent for review.
-Incumbent independently or jointly researches and develops information for special reports of substantial scope and impact, required by management for the development of statistical and specialized information necessary for projecting future needs for CITC.
-Develops special projects and reports which encompass areas related to identifying potential and/or immediate cost savings for CITC, budget analysis, projecting and forecasting.
-Exercises resourcefulness and good judgement in recommending solutions to concerns/problems identified by special projects and studies.
-Reviews the accuracy and adequacy of current financial and costing reports.
-Will be fund control point clerk and must have a thorough knowledge base of common financial analysis techniques, included budget projection and forecasting.
-Maintain budget files in accordance with regulations and local policies and is frequently called upon for information from these files to substantiate budgetary transactions.
-Lead weekly conference calls that coordinates fiscal discussion of processes that include, but are not limited to, VISN BIM, VISN fiscal staff, facility FO and AFO, facility Fiscal staff, CBO/OCC Supervisor and Chief CITC.
-Provide support to community providers to resolve administrative/authorization issues and to help recruit providers who wish to do business with the VA and teat Veterans referred to them for clinical services.


Work Schedule: Monday-Friday, normal business hours
Compressed/Flexible: Not Available
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is a virtual position.
Position Description/PD#: Program Analyst/PD18021A
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved

PCS Appraised Value Offer (AVO): Not Approved

VA Careers - Social Work: https://youtube.com/embed/enRhz_ua_UU

The Community Placement Social Work Coordinator provides social work services to the Veteran population seen in Patient Aligned Care Team (PACT) clinics at the San Francisco VA Medical Center or in the Community Based Outpatient Clinics (CBOC). These services include but are not limited to placements in skilled nursing or other specialized settings, assessment of levels of care needed and available options, considering insurance benefits and family preference. Services are at the advanced practice level and include high quality case management, advocacy, and coordination of linkages to other appropriate VA or community service providers and/or agencies as needed by the client. The Social Worker will also collaborate with the PACT Team to provide direct clinical services to patients and their families/significant others as needed. The Social Worker may follow certain patients who have been placed in specialized settings, coordinating with staff at those settings for long-term planning and re-connection with VA services.

This position is seen as the specialist in facilitating complex community placements. Advanced practice social work assessment and intervention skills assure patient safety, completion of referrals, and warm hand -offs to resource agency programs and providers in the setting of complex, high risk patient presentation and care. Volume and/or acuity require social work expertise in geriatrics including management of competency and functional decline, multiple medical and high-risk psychosocial issues. The ability to practice independently within this context is critical. Additional services consist of high quality assessment and intervention: assessment of coping in the community, including assessment of suspected abuse, especially elder abuse and issues related to capacity; interventions such as counseling to patients and families around adjustment to disability, illness and loss; crisis intervention; advance directive education; coordination of linkages to other appropriate VA or community service providers/agencies; short-term, focused case management; and consultation to multidisciplinary team members on the psychosocial aspects of individualized patient care. Services are timely, comprehensive and effectively coordinated with all other healthcare providers. Psychosocial assessment and intervention is integrated within a complex treatment plan. Continuity of care is key.

The Social Worker demonstrates an ability to expand clinical knowledge in the profession, provide consultation and guidance to colleagues, role model effective social work practice skills, teach or provide mentorship to less experienced social workers, develop innovations and practice interventions, and provide clinical supervision for social work licensure and certification. Activities may include outreach into the community to link Veterans to VA care. Systems management to support social work services delivery is also a responsibility.

Work Schedule: Monday - Friday 8:00am-4:30pm or as determined by supervisor.
Virtual/Remote: This is a remote position.