Total 229 Senior Executive database administrator job vacancies in The United States of America

Please see the attached Job Description for a full list of duties and responsibilities before applying for this position. We are unable to provide sponsorship for this role and can only accept applications from UK based applicants.If you are currently require a visa to work in the UK, there must be a minimum of 12 months from your start date until the expiry date.

LOSTOCK HALL MEDICAL CENTRE - JOB DESCRIPTION 2024 Post Title: Senior Medical Administrator Responsible to: Deputy Practice Manager Last Updated: Oct 2024 Job Summary Work in a team to provide an administration service for the practice always ensuring a high standard of patient care and accuracy of patient data. Main Duties and Responsibilities 1.To co-ordinate the flow of patient documents coming into the practice, to ensure they are brought to the attention of clinicians and forwarded to colleagues for prescribing or referral actions as required by written protocols. To oversee an audit of this process. To ensure that documents are attached to the appropriate patient record, overseeing the work of others as required To code additions to the patient record according to agreed procedures To act as an admin Cancer Champion for the practice To oversee the processing of referrals according to set procedures in a timely and accurate matter To coordinate the processing and return of request for medical records and reports To assist in preparing and issuing of letters to patients and other agencies as required To provide an overview for the process of registering and deducting patients for the practice Co-ordinating stocking of office materials e.g. printer cartridges, stationary To be aware of the responsibility of all employees to maintain a safe, healthy, clean and tidy environment for patients, visitors and staff. In particular to be aware of and implement protocols relating to infection control. To contribute to safeguarding processes for patients and be aware of the needs of the vulnerable To ensure that all duties are carried out to the highest possible standard and in accordance with any current quality initiatives and protecting patient and practice confidentiality at all times. To partake in any required training to ensure continual use of best practice Any other duties as required from time to time, in particular in relation to the administrative functions of the practice This job description is subject to review in consultation with the post-holder

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust. When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable). Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment

Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying.

Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying. You must have the Right to Work in the UK in order to be successfully appointed to this role. Please note, this role does not meet the required eligibility criteria for sponsorship under the Skilled Worker visa and therefore the Trust is unable to offer sponsorship for this particular role.

To arrange/schedule assessments and reviews for Nurse Assessors, including contacting individuals, family members/representatives and other relevant professionals, as required Act as a point of contact for the department, dealing with routine and specialist enquiries in a pleasant and helpful manner, communicating relevant information to stakeholders, referring to others as appropriate Ensure that all complaints, comments and suggestions are dealt with appropriately, in accordance with policy, resolving where possible and escalating to line manager when appropriate and acting as first line of support to the team. Inputting into, monitoring and printing reports from computerised. Demonstrate office systems and department requirements to new starters. Have a flexible/adaptable approach to their work in order to meet various deadlines.

Roles and responsibilities Assist the Team Leader in all aspects of staff management of all Patient Administrators and Assistant Patient Administrators, including assisting with prioritising of workload day to day support, supervision, sickness, performance and appraisal and ensuringmandatory and statutory training targets are achieved. Ensure that all enquiries are dealt with in a timely, polite, professional and confidential manner, taking action or escalating as appropriate, using initiative and prioritising skills. Proactively manage patient pathways so that all patients receive a high standard of service delivery. Use initiative when dealing with patients problems or when dealing with managers and consultants who may request patient information. Participate in new staff induction, demonstrates duties to new starters and providing close supervision. Development of new members of the team through training and supervision. Adhere to trust-wide standard operating procedures and policies developed for clinical administrative processes and participate in their development and suggest improvements to systems, with ways of measuring effectiveness of any changes made. Support the Team Leader in overseeing reception services ensuring adequate cover at all times and that patients receive an appropriate and welcoming service.

KEY DUTIES Ensure good communication pathways are maintained within the respective teams, clients, and other stakeholders. Acts as an advocate for the Service. Production and delivery of highly sensitive and confidential letters, reports, presentations. Support and participate in regular team meetings. Support the Senior HR team in the administration of the review of policies and procedures and ensure they are communicated on the intranet as soon as they are approved by the appropriate committee. Provision of a full range of secretarial and administrative processes and procedures. Ensure diplomacy when liaising with senior personnel, Chief Executives, Directors, Board members and External stakeholders being sensitive to needs whilst maintaining a high level of professionalism. Ensure the effective organisation and prioritisation the Deputy Director of HRs workloads to ensure that the arrangements for meetings are managed effectively, that relevant meeting material is available, and that workflow is scheduled to ensure deadlines are met. Support the Deputy Director of HR in the preparing of highly sensitive legal documentation, contracts, and agreements, including the selection process for senior management. Support the Directorate in the administration of risk management, information governance, audits, and the provision of evidence for e.g., CQC inspections. Support the Deputy Director of HR, Senior HR team in the provision of information ESR as required. Schedule formal meetings and take minutes at meetings as required. E.g., Workforce Council, Equality, Diversity & Inclusion Steering Group, and the Health & Wellbeing Steering Group. Manage/lead ad-hoc delegated projects as required, e.g., staff survey, long service awards and staff friend and family survey. Support the projects within the teams; ensuring administrative standards are met and version control optimised. Monitor and update timetables, governance plans, audits etc. ensuring that terms of reference are in date against review schedules. Initiate, manage and administer conferences and events for which the Deputy Director of HR has lead responsibility. Provide support across the full range of the Deputy Director of HRs responsibilities including his/her responsibility for conducting an annual performance review of his/her direct reports include return to work after sickness. Manage a forward planning system to ensure that deadlines are met with other team members and colleagues in other teams. Assist Senior Management team with invoice/payment queries relating to purchase orders and goods received. Make and receive phone calls, being flexible and using initiative and judgement when handing enquiries. Act and provide feedback as appropriate, ensuring that appropriate messages are relayed and/or that appropriate action is taken. Work without supervision, responsible for organising own day to day work. Using sound judgement to seek advice or alert Managers to issues, particularly in the absence of the Deputy Director of Human Resources. Respond promptly to requests for information from within the organisation and from external bodies, patients, and the public, helping and feedback in a prompt and efficient manner. Execute the contract management process ensuring that the relevant person is advised of upcoming contract renewal dates and the appropriate meetings are arranged in a timely manner. Manage processes appropriately when coordinating visits to the Trust along with coordinating visits to external clients/Trusts arranging travel/hotel etc. Undertake supervision of and appraisals for junior administration team. Maintain and develop own knowledge and skills as planned through appraisal. Maintain an up-to-date confidential list of all appropriate contacts for the Directors. Gathering and extracting information from a range of sources Interpretation of data and analysis of information to assist with Client/Service reporting. Monitor issues through an issues/learning log. Professional Take every reasonable opportunity to maintain and improve professional knowledge. Participate in personal objective setting and review, including creation of a personal development plan.

PLEASE NOTE: To view the full Job Description and Person Specification, please click the supporting document on the right-hand side. To be an employee of the NHS you need to successfully complete the following: Identity Checks Professional registration and qualification checks Employment history and reference checks Work health assessments Right to work checks For further information please visit: https://www.nhsemployers.org/topics-networks/employment-standards-and-regulation Many of our staff work flexibly in many different ways. Please talk to us at interview about any flexible working arrangements you would prefer or require. While we may not be able to fully accommodate all requests, such requests will not be referenced during the interview scoring process, and we will fully consider and try to accommodate them for successful applicants. We reserve the right to close this advert early, or when the allocated number of applications has been reached. Please submit your application at the earliest opportunity.

To provide comprehensive administrative and laboratory support to the Bowel Cancer Screening Hub. The post holder will work across all three areas of the Hub Helpline, Packing Room and Laboratory. The role will involve supervision of Screening Administrators and their delivery of work against set objectives and targets. Senior Screening Administrators will deputise for the Team Leader if required. Organise the daily workflow of the printing and packing function of the Hub. Manage the production and packing of bulk batches of subject (patient) mail such as screening Invitations, overseeing the operating of letter insert/pack machinery and accountable for the completion of checks and sign off that all items are packed correctly. Complete initial fault investigation and system recovery eg paper jams, change printer toner. Complete the daily invitation generation process. Print, pack, and check appointment letters. Answer the subject (patient) Helpline in a professional manner, offering advice and guidance on all aspects of the screening programme in line with Departmental and National policy. Deal with routine and complex enquiries with minimal support, using tact and sensitivity to deal with difficult issues as required. Maintain both manual and electronic filing systems and databases, as required by the Department and Trust policies, ensuring all documents are accurately and appropriately stored and archived. Respond to email enquiries to the Hub referring any complex matters to the Team Leader. Utilise IT systems ensuring data is input accurately. For further details please see the attached job description.

Please refer to the job description attached. If you have any questions about this position, please do not hesitate to contact us. For more information about the 0-19 Early Help service see the following links.Health visiting in East Sussex

Please refer to the job description attached. If you have any questions about this position please do not hesitate to contact us.

Role Summary This role is a key member of the Sussex BCSP Programme and Associated Services administration management team. Work will include:1. Undertaking the role of PA to the General Manager/ HoN and their Deputy2. Supervising more junior administrative staff across the Programme3. Monitoring demand on behalf of the Managers.4. Supporting the Service and Deputy Operational Managers in the early identification of capacity issues affecting performance of 18 weeks, 2 week wait and other BCSP referral standards5. Along with the Service Manager being the main conveyor of monitoring information between the Central Management team for Lynch and the associated services, with an overarching aim to facilitate the smooth management of our patient groups, depending on their waiting times and care pathways.6. Working closely with the Service Manager, provide data to support the relevant reports required.7. Working with clinical teams to ensure they fully understand the requirements of the BCSP and Trust Patient Access Policy, ensuring adherence across their areas of responsibility.8. Provide administrative support to Screening Projects9. Providing a point of contact for patients, relatives and GPs who remain with queries and questions that cannot be resolved by more junior administrators. Escalating complaints to the relevant Manager where resolutions cannot be delivered10. Providing information which enables recommendations to be made onto the Senior Managers and Clinical Leads to enable them to take positive steps to respond to performance reviews.11. To provide cover to support the Manager in the daily management of local non-centralised administration staff.12. To collect data, where required, to support the delivery of statistical reports.13. To work with the Deputy Operational Manager in developing, supporting, improving amending and undertaking rota administration and co-ordination for the Services. KEY WORKING RELATIONSHIPS The post holders key relationships will be with: Internal: General Manager/ HoN Lead SSP/Clinical ManagerService ManagerDeputy Operational ManagerAdministratorsSSPs and CNSsConsultants working with Screening servicesCentral Information Unit, Patient Administration System (PAS) andElectronic Patient Record TeamsTeam Members and colleagues within directorates Diagnostic teamsExternal: Staff from outside organisations as relevant to the role, may include staff from other associated Trusts, patients and carers, GPs and other referrers STRUCTURE Specific duties and responsibilities Performance and Management1. To ensure that the administration team deliver a high quality, effective and flexible service in respect of the patient pathway from referral to treatment.2. Work closely with clinicians, nurses and other clinical staff to ensure that patients are actively managed through their pathways.3. To monitor the patients pathway from first outpatient appointment, through diagnostics, and treatment planning. Highlighting potential delays in the pathways to senior colleagues4. To identify extra capacity slots required by each Service in order to meet national targets.5. Provide PA support to General Manager. Tasks to include managing diary commitments, planning meetings and taking minutes, monitoring mandatory reports e.g STAM.6. Ensuring adherence to Trust policies and procedures, particularly the Patient Access Policy. To recommend systems and processes which improve compliance to the policy, while still working to Programme protocols7. Monitoring professional registration compliance, reporting any due renewals to the appropriate line manager.8. Maintain up to date knowledge of all applicable targets and processes relating to the patient pathway.9. Predict and prevent breaches of waiting time targets and delays due to problems in capacity, through liaison with colleagues.10. Ensure clinic utilisation is on target by analysing the look forward reports and taking appropriate action with the clinicians.11. Working with the Deputy Operational Manager to ensure all outpatient clinic outcomes are recorded within 1 working day of the clinics.12. Ensure all diagnostics are booked within pathway target times.13. Ensure the Service Level Agreements between Programme and Sites are followed and maintained, escalating concerns to senior colleagues.14. Working with senior colleagues analyse, investigate and resolve complex queries relating to the service.15. Keep up to date with relevant Pathway guidance, Patient Access Policy, best practice and impending changes which could impact on the way of working.16. Providing support to the senior management team for the attendance at key meetings in regard to the access to the screening services as required. Data Analysis, Collection and Actions1. Be able to Collect, analyse and interpret statistical performance information relevant to service activity, and to provide this information to relevant interested parties e.g. the monthly performance reviews, CQUIN. 2. Highlight service risks to the relevant Manager and the Clinical Leads frequently, and escalate if remedial action is not taken. Data Quality - Training and Development 1. Hold working knowledge of all systems used relating to management of patients. This includes the BCSS system, FHS databases, Patient Access Modules on the PAS Systems and responsibility for learning new systems, as these are developed.2. Train new Programme staff, designing and monitoring the induction programme for the individual, including conveying knowledge of the service performance and systems and processes within the Trust which contribute to this. Other1. The post holder will provide information, which supports the Manager (s) forecast annual capacity including demand planning.2. Work to support General Manager in the management of sensitive issues e.g HR and Personnel Personnel Functions1. Responsible for the training and development of non clinical staff working for the Programme and associated services2. To maintain accurate annual leave and sickness records3. Undertake 1:1s with junior members of the admin team Leadership1. Responsible for the provision of advice and knowledge of the Programmes and Services performance and access to services.2. Lead the administration team by being an excellent role model Communication1. Contribute to meetings for the area of expertise and up-to-date knowledge of service performance in a clear, concise manner, which include both recommendations for issue resolution and corrective action.2. Lead by example and demonstrates excellent communication and listening skills to staff and customers/patients, as the issues are often complex, highly sensitive and highly emotive as they involve waiting lists, time to treatment and delays to care, including cancellations.3. Convey knowledge of the Patient Access Policy to a range of staff including doctors, administration teams, nurses and management representatives, and others as required e.g. Commissioners and GPs. Ensure that confidentiality is maintained at all times and that staff adhere to the Data Protection Act, Freedom of Information Act and the Caldicott Principles, especially as patient records are commonplace.4. Work with external agencies to ensure that uptake for cancer screening is monitored Learning and Development Attend mandatory training updates as required. Undertake training as necessary in line with the development of the post and as agreed with the line manager as part of the personal development process. Achieve and demonstrate agreed standards of personal and professional development within agreed timescales. Identify own learning needs and jointly plan training requirements with your line manager Participate in the Trusts appraisal process to discuss how your role will help deliver the best possible care to our patients and help to deliver any changes in service. This job description is an outline of the role and responsibilities. From time to time due to the needs of the service, we may ask you to flexibly undertake other duties that are consistent with your role and banding, including project work, internal job rotation and absence cover. The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the department and the organisation.

For further information on this role, please see the attached detailed Job Description and Person Specification : To ensure that all patient appointments are booked accurately and to liaise with clinics regarding overbookings to minimise patient waiting times. To work within clinics assisting nurses and doctors to ensure the smooth running of the clinic. To ensure all clinic documentation and results are ready for the clinic. To re-organise appointments at the request of patients or medical staff and to inform patients where necessary. To book appointments for clinics within the Royal Marsden Foundation Trust and any other outside hospitals when requested. To provide a scanning system for all documents of importance at the end of each clinic and to ensure they are accurately recorded. Deal with departmental correspondence in an efficient, timely and appropriate manner. To take appropriate messages, recording details accurately. To report any IT problems and to request their support in overcoming any difficulties. To report any problems that may occur with any office equipment under the direction of the OPD/RDAC Administration Manager. To ensure all documentation is prepared for clinics together with all relevant test results.

The main duty is to provide a Medical Secretary Service and Team support i.e. arranging clinics, managing diaries, taking minutes, supporting the processing of referrals and reports. In addition to acting as first point of contact for service users, families and carers dealing with a range of enquiries or concerns in person or over the telephone related to the clinical consultants work. You will also oversee other members of the admin team providing supervision and support with standard processes and systems. Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying. You must have the Right to Work in the UK in order to be successfully appointed to this role. Please note, this role does not meet the required eligibility criteria for sponsorship under the Skilled Worker visa and therefore the Trust is unable to offer sponsorship for this particular role. Applicants must ensure that prior to applying they have agreement from their current line manager that they can be released on a secondment basis.