Transformation & Improvement Project Officer (PO2)...DescriptionWe would like someone in role by Monday 1 July and the role i.....
Transformation & Improvement Project Officer (PO2)...
Description
We would like someone in role by Monday 1 July and the role is for period July 2024 until September 2024 when we will consider recruitment on a permanent basis. The new candidate must have a DBS.
The Role
Are you someone who thrives on challenges and possesses excellent organizational skills? Join our busy Transformation and Improvement team within the Children, Families and Education Directorate. This role offers a diverse array of responsibilities, including project management and delivery and essential support functions for Children, Families and Education governance and inspection management.
Specific Duties and Responsibilities are listed below but are included in the attached JD:
1.1 To support the coordination, planning, control and delivery of projects and programmes by collecting and maintaining programme data in a consistent form
1.2 To provide a range of support to the Transformation and Improvement team by developing and maintaining processes and systems to successfully drive the projects and programmes forward, using effective monitoring methodologies to achieve successful outcomes on time and within budget
1.3 To improve the planning and delivery process of a range of other major programmes within Children’s Services as allocated by the Programme Manager
1.4 To work with members of the project team and stakeholders at all levels of the organisation, to help deliver programme outcomes
1.5 To provide support to the Programme Manager as required in the development and establishment of a children’s services programme office
2. Principal Accountabilities
2.1 Carry out a wide range of project support functions including developing and maintaining project plans, risks registers, issue logs, change control records and reporting systems.
2.2 Responsible for collecting, chasing and maintaining information, and developing a records library ensuring documentation is filed on shared networks such as SharePoint.
2.3 Carry out research, benchmarking exercises, audits and data collection and analysis relevant to the project, to inform the decision-making process and assist with adopting best practice across the organisation.
2.4 Advise and assist the project team on the use of project plans, documentation, and recording and reporting standards, monitoring compliance and advising on appropriate action as needed.
2.5 To contribute to the preparation of reports for various governance boards, by liaising with key contacts and stakeholders to gather relevant information and statistics.
2.6 Responsible for preparing documents, presentations, project reports, arranging meetings and events, taking minutes and monitoring and following up on actions, to ensure the smooth operation of the project.
2.7 Implement agreed regular process-reporting mechanisms for all projects and thereby monitor the routine progress of projects and assist the programme/project manager in the preparation of relevant reports.
2.8 Identify where cross-project dependencies exist and track/monitor these in support of the programme/project manager.
2.9 Create and maintain filing and document management systems, regularly reviewing and updating these, introducing changes to make systems more effective and ensure that all documentation can be readily retrieved.
2.10 Attend meetings with members of the project team and key stakeholders throughout the project lifecycle, sharing data, findings following research, taking notes and following through on actions assigned to you or team members.
2.11Deal with queries from members of the project team, managers and staff in a timely and customer focussed manner. Assist with the preparation of presentations, project documentation and all staff communications as required.
2.12 Monitor project schedules and budgets, prepare progress reports, and regularly liaise with key internal and external stakeholders in order to maintain information flow and to build effective working relationships.
2.13 Carry out relevant follow up work from meetings, advising staff of their allocated actions and follow up and escalate to the Project Manager if needed.
3.GENERIC DUTIES
3.1 To work flexibly in undertaking the duties and responsibilities of this job and participate as required in multi-disciplinary cross-department and cross-organisational groups and task teams.
3.2 To take responsibility, relevant to the post, for ensuring that Council statutes and government legislation is upheld. This includes, amongst others, Management Compliance Charter, Environmental Policy, Data Protection Act, Race Equality Action Plan, Quality Assurance Plan, Health & Safety, Sustainable Construction and Recycling.
3.3 To take responsibility, appropriate to the post for tackling racism and promoting good race, ethnic and community relations.
Hours Per Week: 35.00
Start Time: 09:00
End Time: 17:00
Pay Rate: £197.96
Location: Lambeth, London
Should you wish to apply for this job opportunity, please send an up to date CV.
