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Job Summary

The Laboratory Executive will serve as a central contact for Safety and Operations matter within National Initiative on RNA Biology & Its Applications (NIRBA) labs. This role will be responsible for maintaining lab facilities, ensuring the safety and compliance of lab activities, managing critical equipment, and supporting the needs of research teams. This position plays a pivotal role in ensuring both the operational efficiency and safety of NIRBA’s research environment. We are seeking a dedicated individual who can manage complex lab systems while fostering a culture of safety and compliance.

Operations Support

• Oversee designated NIRBA lab operations and facilities, ensuring smooth, uninterrupted operations.
• Serve as the primary contact for all equipment and facility issues; coordinate prompt repairs and maintenance.
• Manage cryostorage facilities, including tanks and freezers, schedule regular freezer defrosting, and maintain Temperature Monitoring System (TMS) contacts.
• Conduct regular upkeep and allocation of lab assets, ensuring facility integrity and functionality.
• Plan, assign, and oversee roster duties for lab personnel, and provide support for procurement activities as needed.

Safety Management

• Act as the Safety and Health Coordinator for designated labs, ensuring compliance with all NUS and legal safety regulations.
• Regularly update and maintain safety documents; monitor and assist with license applications, renewals, and terminations.
• Organize safety committee meetings, safety management reviews, and internal audits to prepare for external inspections.
• Conduct safety training sessions, coordinate safety drills, and promote a culture of safety within the lab community.
• Assist in investigating and documenting safety incidents, implementing corrective actions to prevent future occurrences.

Administrative Support

• Manage the PPMS software system for NIRBA, CSI, and N2CR core facilities, including invoicing and record-keeping.
• Perform additional tasks as assigned by management to support the lab’s operational and safety objectives.

Qualifications

• Bachelor’s degree in Life Sciences, Engineering, or a related field; relevant certifications in lab safety or operations are a plus.
• Proven experience in lab operations, safety oversight, or facilities management, ideally within a research or academic environment.
• Strong organizational skills, with a proactive approach to problem-solving and the ability to handle emergency situations calmly.
• Excellent communication skills to coordinate effectively with researchers, vendors, and external inspectors.

Responsibilities:

• Conduct research on food trends, consumer preferences, and industry developments to enhance existing product quality and processes.
• Develop and test new product formulations considering taste, texture, nutrition, and shelf stability.
• Conduct R&D trials to produce samples for evaluation.
• Work closely with sales, production, and quality control teams to ensure product success.
• Stay current with food safety, labeling, and packaging regulations and standards.
• Document research findings, procedures, and product specifications.
• Occasionally travel on business trips to provide technical support and training to customers.
• Perform ad-hoc duties as assigned.

Requirements:

• Diploma/Degree in Food Science or a related field.
• Minimum of 1 year of relevant experience and/or training; or an equivalent combination of education and experience.
• Strong team player with a proactive approach and a positive attitude.
• Demonstrated creativity and innovative problem-solving skills.
• Willingness to travel overseas when necessary.
• Location: Pandan Loop (West)

Company:

Description:

Oliver Wyman – Executive Assistant – Actuarial Consulting

Office/Regions available: Atlanta, Charlotte, Chicago, Dallas, D.C., Houston, Kansas City, Los Angeles, Melville, Nashville, New York, Philadelphia, San Francisco and St. Louis (Hybrid)

Company Overview

The Actuarial Practice of Oliver Wyman advises clients across a broad spectrum of risk management issues. We are a rapidly growing group with offices expanding across the globe. Our actuaries hold the highest professional qualifications and are nationally recognized as experts in their field(s). We use mathematical and statistical modeling skills and our qualitative assessment methodologies to assist clients in evaluating and addressing risk. Our solutions help clients manage and prepare for the potential financial consequences of uncertain future events. We bring a combination of broad-based expertise with specialized knowledge of specific risks, allowing us to provide independent, objective advice in the three primary areas of risk: healthcare, life and annuity, and property and casualty.

Job Description

Job Title: Executive Assistant - P&C Actuarial Consulting

Office/Regions available: Atlanta, Charlotte, Chicago, Dallas, D.C., Houston, Kansas City, Los Angeles, Melville, Nashville, New York, Philadelphia, San Francisco and St. Louis (Hybrid)

Reporting to the Deputy Chief of Staff, the Executive Assistant will support a group of executives and will work as an integral part of a team to advance goals and support the Executives’ success. The successful candidate is a service-oriented strategic thinker who takes initiative, anticipates needs, and is professional, responsive, creative, and self-motivated. A critical thinker with excellent problem-solving skills, the successful candidate will be a relationship builder with sound judgement and a sense of humor with the ability to address and resolve issues quickly.

Key Responsibilities

• Actively and strategically manage executives’ calendars to ensure effective use of time to advance priorities, adjusting schedules and seamlessly managing follow through.
• Work closely with the Deputy Chief of Staff to plan and execute effective meetings, including development and distribution of agendas and other materials as needed and tracking action items and follow-ups.
• Schedule and manage business travel in alignment with executives’ preferences and company policies. Compile, submit, and track expense reports.
• Recommend processes/structures and improvements to enhance efficiency and effectiveness.
• Perform routine and special administrative activities and projects, such as drafting and analyzing reports, summarizing information, and preparing documents. May perform some budget and financial tasks.
• Build and maintain positive working relationships with all stakeholders.
• Foster an environment that embraces diversity, integrity, trust, and respect.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Perform other related duties as assigned.

Skills and Attributes

• A service-oriented strategic thinker and problem solver with excellent judgment and the ability to push back appropriately when necessary.
• Entrepreneurial spirit with a strong work ethic, desire for constant improvement, and ability to quickly learn new tools and technologies.
• Self-directed, proactive, and able to anticipate and plan for needs with little oversight.
• Strong planning, organizational, and analytical skills.
• Detail-oriented, striving to execute error-free on any task, big or small.
• Ability to thrive in a highly fast-paced, fluid, and demanding environment while remaining calm, positive, and composed.
• Effective simultaneous management of multiple projects with competing deadlines.
• Effective communication and collaboration with people at all levels across a multicultural environment.
• Ability to maintain and respect confidentiality.
• Strong quantitative skills, with comfort working in spreadsheets and databases.

Technical Skills and Desired Experience

• AA degree required; bachelor’s degree preferred.
• 5-7 years of corporate administrative experience, with at least 4 years supporting C-suite executives.
• Proficiency with Microsoft Office Suite, Zoom and/or other teleconferencing platforms, One Drive & SharePoint file sharing and cloud services.
• Experience managing and coordinating company events, facilitating large meetings.
• Experience administering complex domestic and international travel schedules.
• Experience working in a fast-paced, high-profile environment while partnering with various stakeholders.

About Oliver Wyman

Oliver Wyman is a global leader in management consulting. With offices in more than 70 cities across 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. The firm has 7,000 professionals around the world who work with clients to optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman is a business of Marsh McLennan [NYSE: MMC]. For more information, visit www.oliverwyman.com. Follow Oliver Wyman on X @OliverWyman.

For more information, please visit our website at www.oliverwyman.com/actuaries.

Oliver Wyman is committed to the principles for equal employment opportunity and complies with all relevant federal, state, and local laws.

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people regardless of their sex/gender, marital or parental status, ethnic origin, nationality, age, background, disability, sexual orientation, gender identity or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting TANA@mmc.com.

The applicable base salary range for this role is $65,000 - $100,000.

The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, exams, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.