Total 119 job vacancies by NHS Jobs

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents please view the attachment/s below.

Please refer to job description for full details: Duties and ResponsibilitiesProviding support to the SWL switchboards and corporate in-boxes.Manage ICB incoming post ensuring that it reaches the correct department.Provide support to ad-hoc meetings as required.Provide assistance to Director and Deputy Director arranging meetings and diary invites as required. Manage a paper and/or electronic filing system for the department, including confidential files and staff files, and ensure that any filing that needs to be archived is labelled and archived accurately. Ensure in all dealings that a positive image of the SWL ICB is projected, and that account is always taken of the political sensitivity, and often very confidential nature, of the work involved. Ensuring that reception is made aware of any external visitors arrival and bringing up and taking down visitors from reception to the 2nd floor. Provide support for arranging maintenance requirements in SWL ICB offices at 120 The Broadway. Raise & receipt purchase requisitions and orders for the department as required.

Develop a clear understanding of all aspects of service delivery and ensure that the business agenda promotes service delivery and improved care for patients. Have responsibility for co-ordinating the strategic planning processes for the Directorate, incorporating all aspects of the business and service delivery agenda. Directing and ensuring the delivery of a number of disparate work streams across clinical teams, in conjunction with the appropriate Service Manager or Professional Lead. Provide formal presentations, on complex financial and service proposals, to Trust wide and Directorate management boards. Manage the Directorates central budget and ensure proactive steps are taken to reduce overall expenditure. Identify and manage procurement opportunities to reduce overall costs of the service, increase productivity and efficiencies and liaise with the corporate procurement process. Provide leadership and management of specific Trust wide programmes of work aimed at delivering a co-ordinated approach to managing resources and minimising risk. Direct and advise the Directorate Senior Management team on processes and systems to manage and minimise the Trusts exposure to financial risk. Line management responsibilities for key staff in the business and Performance Team and the Directorate EA/PA Team. Lead the Directorate response to procurement opportunities and actively look for new opportunities for the expansion of the business of the Directorate. Lead on a range of service improvement projects across the Directorate and develop policies that support implementation of improved operational processes and systems. Lead on the design and development of programmes to support the delivery of Oxleas priorities, Directorate priorities, NHS targets and other service priorities. Co-ordinate identified work streams through the use of skilled facilitation and project management, to deliver the Trusts and the Directorates service priorities. Provide support and training to managers and front-line staff in the use of effective service improvement techniques and evidence-based approaches to managing change. Lead development of and testing of new ideas and approaches that can support the Directorate deliver improvements. Overall responsibility for the financial management of the Directorate, putting corrective measures in place or identifying, developing and negotiating new income flows where necessary. Manage and maintain financial systems which will enable the Directorates services meet their financial targets. Take appropriate action to ensure that all budgets are properly managed by delegated budget holders. Manage the functions of the Business Office team and oversee the delivery of accurate and timely financial information to support the budgetary and business planning process. Take lead responsibility for the co-ordination of the Directorates financial reporting to external bodies such as SEL and Local Authorities. Leadership Lead on the development of an overall financial management strategy to address key areas of financial risk for the Directorate, working with the Service Director, Clinical Director, Associate Directors, Service Managers and the assigned directorate Senior Finance Manager to ensure that services are delivered within the budget allocation and meet Trust financial cost improvement targets. Lead on the development of detailed plans to deliver CIPs targets and cost pressures and identify potential areas for efficiency and improvements. Lead on the development of a financial reporting process that dovetails with the service performance and clinical information reporting systems to ensure a comprehensive strategic overview is provided to the management team. Take a leadership role in the development of business cases, both to secure new funding sources in order to deliver services, but also in response to tender applications. Lead on complex change management programmes within the Directorate, working across service areas, with clinical teams and managers to improve delivery of services and outcomes for service users. Collaborate with corporate colleagues to develop and improve the use of new technologies to support and increase the productivity of service delivery and procure new services or supplies and ensure appropriate contract monitoring arrangements. Own and manage the directorate Risk Register Health & Safety leadership for Community Mental Health Teams Communication Key working relationships with Directors, Executive, Business Managers in the Organisation, Senior Management Team, corporate support department(s) teams and senior staff including Commissioners, Local Authorities, GPs and also with voluntary organisations

Please see the attached job description and person specification for full details of the duties and responsibilities of the role. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website: https://www.gov.uk/government/organisations/uk-visas-and-immigration From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here: https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants

Communication Play a pivotal role in acting as first point of contact for communications to the Acute Patient Access, Clinical Support Services and Womens Health ICSU leadership team and deal with all such communications appropriately, including exchange of sensitive information. Deal with matters of a highly confidential and sensitive nature which should not be divulged or discussed with other people Respond to all queries, correspondence and telephone calls coming into the office in a timely and professional manner. Initiate action where possible and report progress as appropriate. Employ judgement to ensure that messages and actions are prioritised and brought to the attention of the senior management team with any relevant supporting information. Receive and screen incoming mail, obtaining any relevant background information. On behalf of the Acute Patient Access, Clinical Support Services and Womens Health ICSU Clinical and Operational Directors, prepare/commission draft responses as necessary, identifying appropriate action or referral. Initiate follow up action where necessary. Manage incoming emails, ensuring briefings and follow up actions take place and deadlines met. Effectively manage the diaries of the Acute Patient Access, Clinical Support Services and Womens Health ICSU Clinical and Operational Directors, arranging and prioritising meetings/appointments, as necessary, ensuring the sufficient work/reflective and travel time and establishing and maintaining suitable bring forward systems to ensure that future activities or requirements are not overlooked. Organise conferences/events, including liaising with stakeholders, speakers, sourcing venues, inviting participants and guests and devising and sending details of confirmation of booking and joining instructions etc. Liaise with key stakeholders. Information Management / Administrative / Executive Assistant Support Plan for situations, which are known; and to be able to re-prioritise work to accommodate unexpected situations and interruptions. Monitor project schedules and escalate areas of concern or exception Preparing progress reports. Establish and maintain effective, accurate and where appropriate, confidential filing systems, ensuring files and specific information can be easily retrieved. Undertake specific project work as and when required by the Acute Patient Access, Clinical Support Services and Womens Health ICSU Clinical and Operational Directors. Co-ordinate the rolling programme of performance and development reviews and 1:1 meetings; scheduling meetings and ensuring the Acute Patient Access, Clinical Support Services and Womens Health ICSU Quadrumvirate have the relevant information. Set up appraisals between the Acute Patient Access, Clinical Support Services and Womens Health ICSU Clinical and Operational Directors and Senior Management team. Undertake preparation of committee reports, including collation and copying of information, circulation of papers etc. Prepare and distribute agendas and papers for relevant meetings, in accordance with Trust policies, procedures and timescales. Take, produce and distribute meeting minutes within agreed timescales and associated action trackers. Undertake any other duties as delegated to the post holder by the Acute Patient Access, Clinical Support Services and Womens Health ICSU Clinical and Operational Directors Ensuring all departments keep on top of maintaining good IG compliance. Handling/collating sensitive documents for disciplinary/grievances. Administratively support the process of ensuring policies and SOPs are reviewed and updated within current guideline. Administratively support the preparations and documentation management associated with external accreditation and inspections across the Acute Patient Access, Clinical Support Services and Womens Health ICSU. Office Management Support the proactive management of sickness/absence/annual leave/study leave by providing up to date information to the Acute Patient Access, Clinical Support Services and Womens Health ICSU Clinical and Operational Directors Be the contact for visitors, ensuring a polite, helpful, professional and organised approach directing visitors to the most appropriate person. Work independently on all aspects of the role, managing own workload and exercising maximum autonomy and control whilst recognising when it is appropriate to seek advice or assistance. Maintain a system for tracking and claiming expenses incurred by team members, as delegated. Finance Provide support for Operational director to ensure financial sign off in streamlined including on call, escalated rates, local VCP processes Completing and processing team expenses. Arrange POs/invoices and Waivers for all external contractors whilst ensuring the budget is maintained. Information Technology Optimise IT applications by using effectively all aspects of Microsoft applications to produce accurate and well-presented documentation, presentations etc. Be responsible for maintaining office systems. Updating the Trust intranet and maintain relevant sections on the intranet as and when required. Personal Development To undertake ongoing training and professional development as required for the role, including annual statutory and mandatory training required of all Trust staff. Maintain and evidence continual professional development record.

When you will be working: 37.5 hours per week Monday to Friday Remote working with travel What you will be doing: Deliver individual and team growth targets including revenue and billable hours, home occupancy and bed filling, dependent on division. Drive commercial growth for the Group by identifying, unlocking, cultivating, and growing relationships with funders, clients, charities, providers, and other relevant bodies Deliver and report on clear metrics and KPIs as instructed by the Group Commercial Director and Senior Business Development Manager. Deliver compelling and successful bids that reflect Active Care Group`s expertise and what differentiates us against our competitors whilst addressing Commissioners` requirements. Actively undertake activities to ensure we retain contracts that are in our interest to do so. Participate in Commercial team meetings. Develop a strong understanding of the Group`s care pathways to be best placed to market our services with commissioners and to develop the volume of intra-group referrals. Attend regional/divisional meetings as required. Ensure Group CRM is maintained and up to date at all times. We also want to ensure that individuals with disabilities are provided reasonable facilities to participate in job applications or interviews to perform essential job functions. To support this, we are a Disability Confident committed employer. What to look forward to: 25 days plus bank holidays Car allowance Birthday off Bonus Join the Active Learning Hub and benefit from a wide range of e learning and face to face training and development opportunities Active Reward App giving discounts and savings on your weekly shop Free 24-hour confidential Employee Assistance Programme Helpline & App to support with legal, health, wellbeing, relationship, and consumer advice A Nest Personal Pension account Access to join a Medicash Health Plan for you and your family to save money on everyday health essentials – like going to the dentist or opticians We recognise outstanding Active Behaviours via the Active Awards programme Enhanced Sick & Maternity Pay benefits Refer a Friend Scheme and earn yourself up to £1000 by recommending someone you know ……and, of course, the support and guidance of our qualified clinical and business leadership teams so that you can really develop your career with Active Care Group

Please refer to Job Description and Person Specification for outline of skills, knowledge and experience required.

Please see attached job description for further information about the responsibilities of this role. You can find further details about the role, a letter from the Deputy CFOs and advice on completing your application in the Document to download section.

The post holder provides management support to the CSU. They will have responsibility for the performance of administrative and clerical staff and will ensure that services are delivered within budget to agreed quality standards and in accordance with agreed activity levels. The post holder will also work with members of their CSU and other senior managers in the strategic development of services. This will include strategic and operational business planning and monitoring, and the development of relationships with key internal and external partners. The post holder will ensure the CSU functions as an integral part of the Leeds Teaching Hospitals Trust and that objectives are achieved. The job dimensions are: Devolved responsibility for both pay and non pay budgets in the CSU Responsible for staff who may work Trust-wide across several disciplines and clinical specialties Assist in the performance management of the CSU Line manage administrative, clerical and secretarial staff within the CSU, and take management responsibility for their personal development and performance review Responsible for the procurement of medical and scientific capital equipment Assist in the operational aspects of major service and capital planning, i.e. Acute Services Reconfiguration, Making Leeds Better Contribute to developing and sustaining capacity and capability in the CSU Lead specific project work on behalf of the General Manager Deputise for the General Manager, as directed If successful, the candidate's principal duties and areas of responsibility would be: Actively assists in the development and management of the Waste Reduction Programme to ensure financial balance involving the analysis of both pay and non-pay budgets to identify recurrent savings Makes judgements involving complex facts or situations requiring analysis, interpretation and the comparison of a range of options resulting in differing expert opinions and conflict; e.g. managing clinical risks; agreeing strategies to meet patient access targets, changing working practices Contributes to the service development agenda by identifying and assessing strategic options e.g. service redesign; capacity and demand management; financial planning and quality improvement. Presents proposals to the General Manager to input to the broader strategic debate within the Trust. Understands the whole systems impact liaising with external partners as appropriate Leads the development, monitoring and delivery of business and service plans and processes towards Trust and National policies and targets Manages the integration of a variety of resources to deliver targets/patient pathways the majority of which are ongoing Assists in the development of and monitors activity plans for the CSU, making adjustments as necessary Leads the development of business cases whether for changes to service, new equipment or new posts which impact across the whole organisation Ensures administration processes support efficient patient pathways Participates in the CSU involvement of patients and representative groups in service planning and development. Works in partnership with colleagues and other CSU Teams and external agencies to ensure high quality patient care is delivered within Trust frameworks the Trusts short to medium term objectives are delivered Leads and motivates staff in the delivery of quality patient care across complex clinical and business environments and services Identifies and leads projects to modernise and improve service delivery and patient access Participates appropriately in the investigation of complaints On behalf of the General Manager, leads specific project work. Ensures that all patient and service related policies, including modernisation strategies such as booking and partial booking are implemented Assist with policy development across the organisation relevant to local area e.g. MAJAX, Winter Plan, National Service Frameworks Ensures the local implementation of Trust policies and procedures e.g. People and Corporate Governance, Health and Safety Assists the General Manager in the development and monitoring of Service Level Agreements for services provided by or to other CSUs Manages agreed budgets to ensure the efficient and effective use of such resources and the achievement of all financial targets Recruits and line-manages administrative and clerical staff across the CSU. Provides leadership of these staff and ensures appropriate arrangements are in place to set objectives, monitor performance, agree and review development needs and ensure staff understand and can achieve the required results Assists in disciplinary and grievance matters Identifies information needs and ensures the accuracy and use of information related to patient processes Produces reports and proposals, including spreadsheets, some of which are complex and involve bids for additional funding from Commissioners Supports the General Manager in the interface with PCTs and other commissioners Contributes to Trust wide activities (e.g. Improving Working Lives, External Quality Accreditation, Information Systems Development, Bed Management etc) taking a lead responsibility for selected pieces of work Deputises for the General Manager, as directed Undertakes audit work to facilitate service improvement and collates and presents research results

As part of the interview and assessment process, applicants can expect a values and competency-based interview and Stakeholder panels. Please find included our recruitment pack which includes more information. In addition to the main duties outline for the role, some of the key responsibilities include: Ensure the Board and key stakeholders are notified of any new policy, legislative, regulatory and governance developments that might impact on the Trusts activities. Providing wise counsel and a confidential sound board to the Chief Executive, Chair, and individual Board members and senior leaders on all aspects of Board business and corporate governance including issues of concern. Guiding the Board in the responsible and effective conduct of its role, providing, where appropriate, a discreet, independent, and challenging voice in relation to Board deliberations and decision-making. Overall responsibility for the Trusts corporate governance framework, ensuring there are sound procedures in place both within the Trust, in our working with the South London Mental Health and Community Partnership and Integrated Care System,. Ensure that the Trusts corporate affairs are undertaken to the highest standards of probity and according to statutory and legislative requirements by advising the Chief Executive, Chair and Board members on all corporate governance issues. Provide specialist advice to the Board around all aspects of the Trusts governance agenda to ensure compliance with all statutory and regulatory frameworks and audit frameworks. Lead on the design, development and implementation of the Board Assurance Framework ensuring it is regularly reviewed and updated by Executive Directors so that it adds value and provides assurance to the Board. Lead on the appointment of the Chair, Vice Chair, SID, non-executive directors, CEO, and executive directors are in accordance with best practice. Ensure full secretarial support, advice and follow up action is provided for the Board (including its designated formal committees), ensuring that they run efficiently, effectively and adopt best practice with a constructive relationship between them and the under-pinning governance structure. A full set of responsibilities can be viewed in the Director of Corporate Governance recruitment pack with the job description and person specification attached.

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents please view the attachment/s below.

Please see the attached Job Description for further details on the role, responsibilities and person specification. Secondments Applicants from within the NHS will be offered on a secondment basis only, agreement should be obtained from their employer prior to submitting the application.

Communication/Relationship Skills Communicate procurement policy and technical information to senior managers and directors relating to procurement and responsible areas matters arising in relation to current Procurement regulations and best practice. Promote effective communications between the PPS and staff working within the Partner Trusts, especially clinicians and service managers. Be the key point of contact between the Trust and suppliers, including outsource providers, ensuring relationships are managed in a strategic and coherent manner. Convey highly complex and sensitive information to a range of audiences including clinicians and the public. Business Partners will often face significant barriers which will require significant diplomacy, influencing and negotiation skills. Responsible for high level negotiations and reviews on contracts/issues with external suppliers of goods and services within a specific category or sub category. Responsible for ensuring commercial confidentiality in the context of both the public procurement rules and the Freedom of Information Act, controlling access to, and use of, the information. Responsible for engagement with the Trusts purchasing partners in relevant product or contract steering groups To provide the support for a range of procurement policies and processes. Continued in JD

Corporate communications Corporate responsibility for the development and implementation of the Trusts communications, marketing and engagement strategies, policies and functions. Provide high quality, expert advice on corporate, internal and digital communications to the Chief Executive, Executive Team and Trust Board and to the wider organisation. Managing and developing a proactive, integrated communications, marketing and engagement service spanning public and media relations, internal communications and stakeholder engagement to promote a strong, positive reputation for the Trust. Lead the communication and engagement agenda for the development and delivery of the Trusts service transformation programmes. Support the delivery of the Strategic Aims and Objectives of the Trust and the embedding of our Values across the organisation. Present sensitive and contentious information to stakeholders and potentially hostile audiences in clear and appropriate ways that help to enhance the reputation of the Trust. Lead the development of key publications, including the Trusts Annual Report and information for patients, carers, GPs and the general public. Lead the development and management of the digital and on-line communications, including the Trusts website, staff intranet and social media. Co-ordinate and implement consistent and regular auditing, research and analysis of the effectiveness of communications techniques. Ensure the provision of effective 24/7 communications cover for the Trust.

Core responsibilities The following responsibilities are generic to all administrative roles within the North Middlesex University Hospital NHS Trust. Develop and provide support in a professional manner for the department. Respond to enquiries in a friendly and courteous manner, resolving issues where possible or escalating to an appropriate team member when required. Communicate effectively and use appropriate interpersonal skills with people both internally and externally, maintaining the professional reputation of the Trust and department at all times. Portraying a professional image, maintaining confidentiality at all times. To continuously contribute to the progression and development of the chosen department through the provision of a high quality service. The post holder will be expected to complete all mandatory training provided. The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. The job holder will carry out any other duties as may be reasonably be required by their line manager. Main Duties and responsibilities Specific to Risk & Governance Business and Administrator Highly motivated and enthusiastic individual to provide and coordinate administrative and secretarial services; including for example the preparation of agendas, minutes and action trackers, taking appropriate follow up action(s) as required. To support the team to ensure compliance with NHS Resolution, Healthcare Safety investigation Branch (HSIB), CQC , particularly in relation to the functioning of the risk register, incident reporting, complaints and claims. Particular focus should also be around lessons learned and changes in practice. To work as part of a team alongside other clerical staff within the department and to be part of a wider multidisciplinary team delivering a high quality service to other staff and patients. Accurately input, retrieve and collate information using departmental and Trust computer systems in a timely way being mindful of data protection at all times. This includes extracting and displaying data stored within the Datix database. Good Knowledge of Microsoft Office (Word, Excel and Powerpoint) and other programming skills to fully utilize the Maternity software systems. To undertake clerical support e.g. photocopying, typing and retrieval of documentation in line with Trust and departmental procedures. To liaise with clinicians to obtain statements and other information required. Respond promptly and efficiently to routine queries referring queries on to other personnel as appropriate. Working with all team members in the collection of information for performance reporting on relevant team projects. Acting as the point of contact for teams, dealing with and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously. To ensure that adequate stocks of stationary are maintained and available, reporting depleted stocks to the appropriate person. Retrieve and process mail, incoming and outgoing telephone calls in accordance with Trust policies, arrange meetings and undertake basic diary management for the Risk Midwives. Liaise with other departments to assist in providing a high quality and efficient service sharing information as appropriate, supporting the Service Manager to improve and develop the service. To report any service or performance shortfalls to the Service Manager and work as part of the team in order to address and resolve any issues. To ensure that confidentiality is strictly adhered to in line with legislation and Trust policies and procedures. Personal and people development Understand own level of responsibility and accountability in relation to team structure. Disseminate lessons learned across the Maternity Department and follow up actions assigned to individuals to ensure that solutions and outcomes are implemented to precipitate positive changes in practice. Quality Contribute to an environment and team dynamics that facilitate smooth running of the Maternity Risk team. Ensuring that all documents uploaded onto the Trusts intranet site (e.g. minutes of meetings / guidelines) are in PDF format. Information processing Develop manage and maintain databases and filing systems for management of information. Ensure information is shared securely both internally and externally and on a need to know basis, in line with the Trust Information Governance guidelines Able to perform basic troubleshooting for databases. Excellent IT skills / proficiency in computerised software to support the requirements of the role Information collection and analysis Identify sources of information for clinical and management queries. Compile data as requested by Maternity Risk Team. Utilise multiple databases for analysis and production of relevant and useful information and reports. Service and project management Conduct administrative tasks efficiently and to a high standard. Coordinate Maternity Risk Team activities including resources and time management. Coordinate multi-disciplinary meetings, taking and distributing minutes. Manage diaries and appointments. Patient/Client care Be polite and courteous at all times Ensure that patient confidentiality is maintained at all times Be non-judgmental when dealing with sensitive issues. Personal Development Attend training in line with Trust and departmental policies. Identify own learning needs and take appropriate measures to enhance knowledge as part of an ongoing personal/professional development. Maintain up to date training and knowledge to effectively move and handle equipment in a safe and effective manner. Foster a good working relationship with staff within and outside of the Trust. Work within employment guidelines and policies. Financial Resources Organise and maintain efficient office systems. Use equipment in an appropriate manner, reporting any faults following the recognised organisational procedure.