Total 102 job vacancies by NHS Jobs

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents please view the attachment/s below.

Please refer to job description for full details: Duties and ResponsibilitiesProviding support to the SWL switchboards and corporate in-boxes.Manage ICB incoming post ensuring that it reaches the correct department.Provide support to ad-hoc meetings as required.Provide assistance to Director and Deputy Director arranging meetings and diary invites as required. Manage a paper and/or electronic filing system for the department, including confidential files and staff files, and ensure that any filing that needs to be archived is labelled and archived accurately. Ensure in all dealings that a positive image of the SWL ICB is projected, and that account is always taken of the political sensitivity, and often very confidential nature, of the work involved. Ensuring that reception is made aware of any external visitors arrival and bringing up and taking down visitors from reception to the 2nd floor. Provide support for arranging maintenance requirements in SWL ICB offices at 120 The Broadway. Raise & receipt purchase requisitions and orders for the department as required.

Develop a clear understanding of all aspects of service delivery and ensure that the business agenda promotes service delivery and improved care for patients. Have responsibility for co-ordinating the strategic planning processes for the Directorate, incorporating all aspects of the business and service delivery agenda. Directing and ensuring the delivery of a number of disparate work streams across clinical teams, in conjunction with the appropriate Service Manager or Professional Lead. Provide formal presentations, on complex financial and service proposals, to Trust wide and Directorate management boards. Manage the Directorates central budget and ensure proactive steps are taken to reduce overall expenditure. Identify and manage procurement opportunities to reduce overall costs of the service, increase productivity and efficiencies and liaise with the corporate procurement process. Provide leadership and management of specific Trust wide programmes of work aimed at delivering a co-ordinated approach to managing resources and minimising risk. Direct and advise the Directorate Senior Management team on processes and systems to manage and minimise the Trusts exposure to financial risk. Line management responsibilities for key staff in the business and Performance Team and the Directorate EA/PA Team. Lead the Directorate response to procurement opportunities and actively look for new opportunities for the expansion of the business of the Directorate. Lead on a range of service improvement projects across the Directorate and develop policies that support implementation of improved operational processes and systems. Lead on the design and development of programmes to support the delivery of Oxleas priorities, Directorate priorities, NHS targets and other service priorities. Co-ordinate identified work streams through the use of skilled facilitation and project management, to deliver the Trusts and the Directorates service priorities. Provide support and training to managers and front-line staff in the use of effective service improvement techniques and evidence-based approaches to managing change. Lead development of and testing of new ideas and approaches that can support the Directorate deliver improvements. Overall responsibility for the financial management of the Directorate, putting corrective measures in place or identifying, developing and negotiating new income flows where necessary. Manage and maintain financial systems which will enable the Directorates services meet their financial targets. Take appropriate action to ensure that all budgets are properly managed by delegated budget holders. Manage the functions of the Business Office team and oversee the delivery of accurate and timely financial information to support the budgetary and business planning process. Take lead responsibility for the co-ordination of the Directorates financial reporting to external bodies such as SEL and Local Authorities. Leadership Lead on the development of an overall financial management strategy to address key areas of financial risk for the Directorate, working with the Service Director, Clinical Director, Associate Directors, Service Managers and the assigned directorate Senior Finance Manager to ensure that services are delivered within the budget allocation and meet Trust financial cost improvement targets. Lead on the development of detailed plans to deliver CIPs targets and cost pressures and identify potential areas for efficiency and improvements. Lead on the development of a financial reporting process that dovetails with the service performance and clinical information reporting systems to ensure a comprehensive strategic overview is provided to the management team. Take a leadership role in the development of business cases, both to secure new funding sources in order to deliver services, but also in response to tender applications. Lead on complex change management programmes within the Directorate, working across service areas, with clinical teams and managers to improve delivery of services and outcomes for service users. Collaborate with corporate colleagues to develop and improve the use of new technologies to support and increase the productivity of service delivery and procure new services or supplies and ensure appropriate contract monitoring arrangements. Own and manage the directorate Risk Register Health & Safety leadership for Community Mental Health Teams Communication Key working relationships with Directors, Executive, Business Managers in the Organisation, Senior Management Team, corporate support department(s) teams and senior staff including Commissioners, Local Authorities, GPs and also with voluntary organisations

Please see the attached job description and person specification for full details of the duties and responsibilities of the role. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website: https://www.gov.uk/government/organisations/uk-visas-and-immigration From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here: https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants

Communication Play a pivotal role in acting as first point of contact for communications to the Acute Patient Access, Clinical Support Services and Womens Health ICSU leadership team and deal with all such communications appropriately, including exchange of sensitive information. Deal with matters of a highly confidential and sensitive nature which should not be divulged or discussed with other people Respond to all queries, correspondence and telephone calls coming into the office in a timely and professional manner. Initiate action where possible and report progress as appropriate. Employ judgement to ensure that messages and actions are prioritised and brought to the attention of the senior management team with any relevant supporting information. Receive and screen incoming mail, obtaining any relevant background information. On behalf of the Acute Patient Access, Clinical Support Services and Womens Health ICSU Clinical and Operational Directors, prepare/commission draft responses as necessary, identifying appropriate action or referral. Initiate follow up action where necessary. Manage incoming emails, ensuring briefings and follow up actions take place and deadlines met. Effectively manage the diaries of the Acute Patient Access, Clinical Support Services and Womens Health ICSU Clinical and Operational Directors, arranging and prioritising meetings/appointments, as necessary, ensuring the sufficient work/reflective and travel time and establishing and maintaining suitable bring forward systems to ensure that future activities or requirements are not overlooked. Organise conferences/events, including liaising with stakeholders, speakers, sourcing venues, inviting participants and guests and devising and sending details of confirmation of booking and joining instructions etc. Liaise with key stakeholders. Information Management / Administrative / Executive Assistant Support Plan for situations, which are known; and to be able to re-prioritise work to accommodate unexpected situations and interruptions. Monitor project schedules and escalate areas of concern or exception Preparing progress reports. Establish and maintain effective, accurate and where appropriate, confidential filing systems, ensuring files and specific information can be easily retrieved. Undertake specific project work as and when required by the Acute Patient Access, Clinical Support Services and Womens Health ICSU Clinical and Operational Directors. Co-ordinate the rolling programme of performance and development reviews and 1:1 meetings; scheduling meetings and ensuring the Acute Patient Access, Clinical Support Services and Womens Health ICSU Quadrumvirate have the relevant information. Set up appraisals between the Acute Patient Access, Clinical Support Services and Womens Health ICSU Clinical and Operational Directors and Senior Management team. Undertake preparation of committee reports, including collation and copying of information, circulation of papers etc. Prepare and distribute agendas and papers for relevant meetings, in accordance with Trust policies, procedures and timescales. Take, produce and distribute meeting minutes within agreed timescales and associated action trackers. Undertake any other duties as delegated to the post holder by the Acute Patient Access, Clinical Support Services and Womens Health ICSU Clinical and Operational Directors Ensuring all departments keep on top of maintaining good IG compliance. Handling/collating sensitive documents for disciplinary/grievances. Administratively support the process of ensuring policies and SOPs are reviewed and updated within current guideline. Administratively support the preparations and documentation management associated with external accreditation and inspections across the Acute Patient Access, Clinical Support Services and Womens Health ICSU. Office Management Support the proactive management of sickness/absence/annual leave/study leave by providing up to date information to the Acute Patient Access, Clinical Support Services and Womens Health ICSU Clinical and Operational Directors Be the contact for visitors, ensuring a polite, helpful, professional and organised approach directing visitors to the most appropriate person. Work independently on all aspects of the role, managing own workload and exercising maximum autonomy and control whilst recognising when it is appropriate to seek advice or assistance. Maintain a system for tracking and claiming expenses incurred by team members, as delegated. Finance Provide support for Operational director to ensure financial sign off in streamlined including on call, escalated rates, local VCP processes Completing and processing team expenses. Arrange POs/invoices and Waivers for all external contractors whilst ensuring the budget is maintained. Information Technology Optimise IT applications by using effectively all aspects of Microsoft applications to produce accurate and well-presented documentation, presentations etc. Be responsible for maintaining office systems. Updating the Trust intranet and maintain relevant sections on the intranet as and when required. Personal Development To undertake ongoing training and professional development as required for the role, including annual statutory and mandatory training required of all Trust staff. Maintain and evidence continual professional development record.

Please refer to Job Description and Person Specification for outline of skills, knowledge and experience required.

Accountability Accountable to the Partners of the practice, with day to day working and mentoring from the Managing Partners. Main Duties/Key Tasks Human Resources To ensure that the practice is staffed and resourced within budget by persons with appropriate skills, experience and commitment to provide the professional technical, administrative and interpersonal expertise needed. To lead practice recruitment of staff To ensure that all training, development and induction of staff is undertaken in line with practice policies and procedures ensuring excellent customer care. To carry out appraisal and supervision meetings for directly line managed staff and others as appropriate To manage staff leave requests and absence To deal with disciplinary and grievance procedures To keep abreast of employment law and revisions ensuring that the practice meets its statutory obligations Operations and IT To ensure the efficient operational running of the practice IT Systems Ensure the appropriate training of all personnel and users of the Practice IT systems Lead on IT crisis prevention and develop systems to protect security of data. Ensure policies against the misuse of the Internet and emails are updated GDPR and Data Protection To ensure confidentiality of data and conformity to the Data Protection Act and Medical Records and Reports Acts, the Freedom of Information Act and the Caldicott Report. To act as the principal point of contact in relation to all Data Protection matters To review and update all data protection policy with regard to current legislation To ensure staff are fully trained in all data protection matters To manage all data protection breaches in line with legislation Finance Responsible to the Partners for the effective use of Practice finances. Working with the Partners and Practice accountant to plan effective budgetary control, ensuring cost efficiencies, best use of resources and maximisation of profitability. In particular: To lead on the development and preparation of practice financial management systems, reports and business plans for the partners Ensure policies are in place and up to date to protect the Practice against fraud and financial mismanagement. To oversee the the practice achieving national and local targets and standards to optimise income To assimilate payroll information and deal with pensions and partner drawings To ensure that correct monthly claims for payment and billing for services are submitted in good time To ensure there are effective controls of expenditure whilst ensuring necessary investment in resources. To ensure all income-generating opportunities are explored and maximised. To provide regular budgetary and cash flow forecasting to the Partners. To manage the Practice's bank accounts. Ensure correct payment of suppliers and expenses. Ensure appropriate control of the petty cash account. Ensure accurate bookkeeping, monthly bank reconciliations and preparation for the Practices year-end accounts. Regulatory compliance To ensure compliance of CQC requirements within the surgery, supported by relevant practice policies. To manage the process by which the Practice maintains registration under the CQC Support the Partners through any inspection visits from the CQC. Implement and follow up any action or improvements required by the CQC, in order to maintain registration. Ensure that the practice is meeting all statutory and legislative requirements.Health and Safety and Premises To act as the responsible Health and Safety Officer To ensure appropriate risk assessment as required by legislation is carried out To ensure all Health and safety policies are kept up to date and that staff are appropriately trained and adhere to the requirements of policy and legislation To ensure the premises meet all infection control requirements To ensure that the buildings, services and facilities are well maintained and that regular servicing and testing as required by legislation is carried out To advise the partners in making full and effective use of its current premises, equipment and stock.Patient Services To ensure the practice is delivering accessible, equitable and quality patient services To ensure the practice has an effective patient participation group To ensure the practice meets all requirements for patient feedback and management of complaints in keeping with NHS standards To ensure the practice provides accessible information to patients To ensure the practice website is kept up to date with relevant information and in keeping with NHS standardsOther Duties To provide strategic management for the practice and ensure that a long-term plan and risk analysis is carried out and reviewed regularly. To attend appropriate meetings on behalf of the Partners including with relevant stakeholders To ensure that significant event reviews are carried out in an effective manner and learning is embedded into the practice To plan, manage and review all practice policies, systems and procedures ensuring efficient and effective work process Regularly review the organisation and developments within and outside the practice which will impact directly or indirectly. This includes involvement in local and national agencies which formulate and influence primary health care strategy. Ensure the effective and efficient working systems and operational systems within the Practice. Any other tasks as requested by GP Partners

As part of the interview and assessment process, applicants can expect a values and competency-based interview and Stakeholder panels. Please find included our recruitment pack which includes more information. In addition to the main duties outline for the role, some of the key responsibilities include: Ensure the Board and key stakeholders are notified of any new policy, legislative, regulatory and governance developments that might impact on the Trusts activities. Providing wise counsel and a confidential sound board to the Chief Executive, Chair, and individual Board members and senior leaders on all aspects of Board business and corporate governance including issues of concern. Guiding the Board in the responsible and effective conduct of its role, providing, where appropriate, a discreet, independent, and challenging voice in relation to Board deliberations and decision-making. Overall responsibility for the Trusts corporate governance framework, ensuring there are sound procedures in place both within the Trust, in our working with the South London Mental Health and Community Partnership and Integrated Care System,. Ensure that the Trusts corporate affairs are undertaken to the highest standards of probity and according to statutory and legislative requirements by advising the Chief Executive, Chair and Board members on all corporate governance issues. Provide specialist advice to the Board around all aspects of the Trusts governance agenda to ensure compliance with all statutory and regulatory frameworks and audit frameworks. Lead on the design, development and implementation of the Board Assurance Framework ensuring it is regularly reviewed and updated by Executive Directors so that it adds value and provides assurance to the Board. Lead on the appointment of the Chair, Vice Chair, SID, non-executive directors, CEO, and executive directors are in accordance with best practice. Ensure full secretarial support, advice and follow up action is provided for the Board (including its designated formal committees), ensuring that they run efficiently, effectively and adopt best practice with a constructive relationship between them and the under-pinning governance structure. A full set of responsibilities can be viewed in the Director of Corporate Governance recruitment pack with the job description and person specification attached.

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents please view the attachment/s below.

Please see the attached job description and person specification for full details including main responsibilities

Please see the attached Job Description for further details on the role, responsibilities and person specification. Secondments Applicants from within the NHS will be offered on a secondment basis only, agreement should be obtained from their employer prior to submitting the application.

Communication/Relationship Skills Communicate procurement policy and technical information to senior managers and directors relating to procurement and responsible areas matters arising in relation to current Procurement regulations and best practice. Promote effective communications between the PPS and staff working within the Partner Trusts, especially clinicians and service managers. Be the key point of contact between the Trust and suppliers, including outsource providers, ensuring relationships are managed in a strategic and coherent manner. Convey highly complex and sensitive information to a range of audiences including clinicians and the public. Business Partners will often face significant barriers which will require significant diplomacy, influencing and negotiation skills. Responsible for high level negotiations and reviews on contracts/issues with external suppliers of goods and services within a specific category or sub category. Responsible for ensuring commercial confidentiality in the context of both the public procurement rules and the Freedom of Information Act, controlling access to, and use of, the information. Responsible for engagement with the Trusts purchasing partners in relevant product or contract steering groups To provide the support for a range of procurement policies and processes. Continued in JD

Corporate communications Corporate responsibility for the development and implementation of the Trusts communications, marketing and engagement strategies, policies and functions. Provide high quality, expert advice on corporate, internal and digital communications to the Chief Executive, Executive Team and Trust Board and to the wider organisation. Managing and developing a proactive, integrated communications, marketing and engagement service spanning public and media relations, internal communications and stakeholder engagement to promote a strong, positive reputation for the Trust. Lead the communication and engagement agenda for the development and delivery of the Trusts service transformation programmes. Support the delivery of the Strategic Aims and Objectives of the Trust and the embedding of our Values across the organisation. Present sensitive and contentious information to stakeholders and potentially hostile audiences in clear and appropriate ways that help to enhance the reputation of the Trust. Lead the development of key publications, including the Trusts Annual Report and information for patients, carers, GPs and the general public. Lead the development and management of the digital and on-line communications, including the Trusts website, staff intranet and social media. Co-ordinate and implement consistent and regular auditing, research and analysis of the effectiveness of communications techniques. Ensure the provision of effective 24/7 communications cover for the Trust.

Core responsibilities The following responsibilities are generic to all administrative roles within the North Middlesex University Hospital NHS Trust. Develop and provide support in a professional manner for the department. Respond to enquiries in a friendly and courteous manner, resolving issues where possible or escalating to an appropriate team member when required. Communicate effectively and use appropriate interpersonal skills with people both internally and externally, maintaining the professional reputation of the Trust and department at all times. Portraying a professional image, maintaining confidentiality at all times. To continuously contribute to the progression and development of the chosen department through the provision of a high quality service. The post holder will be expected to complete all mandatory training provided. The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. The job holder will carry out any other duties as may be reasonably be required by their line manager. Main Duties and responsibilities Specific to Risk & Governance Business and Administrator Highly motivated and enthusiastic individual to provide and coordinate administrative and secretarial services; including for example the preparation of agendas, minutes and action trackers, taking appropriate follow up action(s) as required. To support the team to ensure compliance with NHS Resolution, Healthcare Safety investigation Branch (HSIB), CQC , particularly in relation to the functioning of the risk register, incident reporting, complaints and claims. Particular focus should also be around lessons learned and changes in practice. To work as part of a team alongside other clerical staff within the department and to be part of a wider multidisciplinary team delivering a high quality service to other staff and patients. Accurately input, retrieve and collate information using departmental and Trust computer systems in a timely way being mindful of data protection at all times. This includes extracting and displaying data stored within the Datix database. Good Knowledge of Microsoft Office (Word, Excel and Powerpoint) and other programming skills to fully utilize the Maternity software systems. To undertake clerical support e.g. photocopying, typing and retrieval of documentation in line with Trust and departmental procedures. To liaise with clinicians to obtain statements and other information required. Respond promptly and efficiently to routine queries referring queries on to other personnel as appropriate. Working with all team members in the collection of information for performance reporting on relevant team projects. Acting as the point of contact for teams, dealing with and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously. To ensure that adequate stocks of stationary are maintained and available, reporting depleted stocks to the appropriate person. Retrieve and process mail, incoming and outgoing telephone calls in accordance with Trust policies, arrange meetings and undertake basic diary management for the Risk Midwives. Liaise with other departments to assist in providing a high quality and efficient service sharing information as appropriate, supporting the Service Manager to improve and develop the service. To report any service or performance shortfalls to the Service Manager and work as part of the team in order to address and resolve any issues. To ensure that confidentiality is strictly adhered to in line with legislation and Trust policies and procedures. Personal and people development Understand own level of responsibility and accountability in relation to team structure. Disseminate lessons learned across the Maternity Department and follow up actions assigned to individuals to ensure that solutions and outcomes are implemented to precipitate positive changes in practice. Quality Contribute to an environment and team dynamics that facilitate smooth running of the Maternity Risk team. Ensuring that all documents uploaded onto the Trusts intranet site (e.g. minutes of meetings / guidelines) are in PDF format. Information processing Develop manage and maintain databases and filing systems for management of information. Ensure information is shared securely both internally and externally and on a need to know basis, in line with the Trust Information Governance guidelines Able to perform basic troubleshooting for databases. Excellent IT skills / proficiency in computerised software to support the requirements of the role Information collection and analysis Identify sources of information for clinical and management queries. Compile data as requested by Maternity Risk Team. Utilise multiple databases for analysis and production of relevant and useful information and reports. Service and project management Conduct administrative tasks efficiently and to a high standard. Coordinate Maternity Risk Team activities including resources and time management. Coordinate multi-disciplinary meetings, taking and distributing minutes. Manage diaries and appointments. Patient/Client care Be polite and courteous at all times Ensure that patient confidentiality is maintained at all times Be non-judgmental when dealing with sensitive issues. Personal Development Attend training in line with Trust and departmental policies. Identify own learning needs and take appropriate measures to enhance knowledge as part of an ongoing personal/professional development. Maintain up to date training and knowledge to effectively move and handle equipment in a safe and effective manner. Foster a good working relationship with staff within and outside of the Trust. Work within employment guidelines and policies. Financial Resources Organise and maintain efficient office systems. Use equipment in an appropriate manner, reporting any faults following the recognised organisational procedure.

DUTIES AND RESPONSIBILITIES The post holder will: Proactively support the Chief Executive Officer in delivering all of their responsibilities across their portfolio of work at the Trust Act as a first point of contact for the Executive team, key stakeholders such as NHS England (both Nationally and Regionally), other Health partners and Local Government, patient/service users, MPs, and Councillors Prioritise incoming issues, correspondence and concerns addressed to the Chair, which will include those of a sensitive and highly confidential nature, determining the appropriate course of action, referral or response Lead on specific pieces of work, projects and workstreams Be responsible for ensuring the Chief Executive Officer is prepared for upcoming meetings and events (for example providing briefing notes, leading on the agenda setting process where needed) Anticipate and identify the Chief Executive Officer's needs and concerns and ensure that appropriate action is taken without requiring their instruction Use a high level of independent judgement to prepare or commission briefings for the Chief Executive Officer on specific topics, including researching/ benchmarking and analysis of information as required Compile information from multiple sources - where material may be conflicting - for analysis and presentation Attend some meetings with the Chief Executive Officer to capture actions and be responsible for subsequent tracking and delivery of such actions Work closely with the Chief Executive Officer's PA to pro-actively manage the Chief Executive Officer's diary to ensure time is effectively prioritised. Keeping them informed and updated on relevant issues, commitments, and responsibilities, prioritising and following up as appropriate Exercise sound judgement, being aware of role boundaries to ensure that key business items and decisions are identified, progressed and followed up accordingly, escalating where needed Provide support to the Trust in any way agreed with the Chief Executive Officer Key Working Relationships Establish and maintain excellent relationships with a broad range of internal and external stakeholders. This will include the Executive teams in various organisations across SEL, the SEL ICB, Local Authorities, patients/ service users, MPs. Councillors Present information and issues - explaining highly complex issues - to a wide variety of internal and external stakeholders, when required Maintain good relationships with key stakeholders to ensure timely and appropriate communication and correspondence Financial and Physical Resources Monitor, validate and authorise invoices using the SBS system for both the Chief Executive Officer and the Deputy Chief Executive Officer Deliver against organisational objectives, achieving quality outcomes, prioritising own workload and working to tight deadlines Continually strive for delivering value for money and greater efficiency Contribute to the financial delivery of the NHS ensuring all business management functions are cost-effective and delivered on time, contributing to business planning process where applicable Contribute to commissioning of goods and services, as required Staff Management If asked, the post holder will be expected to: Line manage allocated staff Continually communicate with staff, helping to clarify goals and activities and the links between these and the wider Trust strategy Recognise, respect, and reward the contributions and achievements of others, valuing difference Act as a team player, investing time to generate a common focus and genuine team spirit Readily share resources to support higher priority work, showing pragmatism and support for the shared goals of the organisation Deal with conflict in a prompt, calm and constructive manner Encourage collaborative team working within own team and across Trust Identify and address team or individual capacity requirements and gaps to delivery to current and future work Identify and develop all talented team members to support succession planning, devoting time to coach, mentor, and develop others Continually seek and act on feedback to evaluate and improve their own teams performance Actively promote diversity and equality of opportunity inside and outside of the organisation Role model the values and behaviours of the organisation Strategy/ Policy and Service Development Undertake regular reviews of systems and processes relating to the Chief Executive Officer to ensure they are fit for purpose, amending where required Draft policies and procedures for own role and wider corporate teams as required, which could impact the wider Trust Other All members of the Trust support team will work on a flexible basis. This may mean that, although the main elements of the job are included within this job description, you are asked to cover other areas of the Teams responsibilities. For example, supporting wider meetings and events across the Trust