Total 273 front office assistant job vacancies in PR / Media / Communications category in The United States of America

Main Responsibilities:-

1. Documentation and Record-Keeping:

• Prepare reports, proposals and any other written materials required by the Chairman, ensuring accuracy and clarity.
• Ensure all files and documents are kept up to date and easily accessible for the Chairman and relevant departments.

1. Administrative Support

• Assist in coordinating internal and external meetings, including scheduling and preparing agendas.
• Liaise with different departments and states office.
• Maintain confidentiality when handling sensitive company and client information.

1. Social Media Management

• Manage the Chairman’s social media accounts, particularly Facebook and Instagram, ensuring that posts are consistent with the company’s goals and image.

1. Operational and Project Support

• Manage and maintain the Chairman’s task list, prioritizing tasks and following up to ensure timely completion.
• Support the Chairman in coordinating various projects, ensuring deadlines are met and key deliverables are tracked.
• Monitor and report on project progress, alerting the Chairman to any concerns.

7. Event and Travel Coordination

    -   Organize and coordinate travel arrangements for the Chairman, including flights, accommodations and itineraries for client meetings.

Skills and Qualifications:-

-   Proven experience as a Personal Assistant, Executive Assistant or similar role ideally in a NGO environment.

-   Strong organizational and multitasking abilities with attention to detail.

-   Excellent written and verbal communication skills in 3 major languages.

-   Familiarity with managing social media accounts, especially Facebook and Instagram.

-   Ability to handle sensitive and confidential information with discretion.

-   Familiarity with project coordination, and dealing with various stakeholders (government bodies and suppliers & etc)

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Flexible working hours
• Medical insurance

Responsibilities:

• To assist in event planning and implementation from time to time.
• Coordinate with supplier or contractor on event management, equipment hire and organizing event facilities.
• To involve in all related business development activities such as organizing, attending/representative company event, product presentations, marketing material creation and other activities.
• Assist in video editing and post-production after every event/activities.
• To assist in coordinating staffing requirements for every event, liaising with designers on production of marketing tools to promote the event.
• Assist in on-going or ad-hoc or projects from time to time.

Requirements:

• Candidate must possess at least Diploma in Communication Broadcasting or equivalent.
• Male preferred with at least 1 years working experience in Promotion and Marketing, Fresh graduate also encouraged to apply.
• Computer literate and able to converse and write in Bahasa Malaysia, Chinese & English.
• Independent, aggressive & outgoing. Willing to travel outstation.
• Excellent organizational skills, clear communication and attention to details.
• Work well as part of the team ensuring smooth and efficient running of event.
• Full-Time positions available.

Perks & Benefits

• Nearby public transport
• Casual dress code
• Company trips
• Medical insurance
• Yearly Bonus
• Training
• Travelling Allowance
• Meal Allowance
• Medical Claim included dental & optical

主要職責：-

1. 文件和記錄保存：

• 準備主席要求的報告、提案和任何其他書面資料，確保準確性和清晰度。
• 確保所有文件和文件均保持最新狀態，並易於主席和相關部門查閱。

1. 行政支援

• 協助協調內部和外部會議，包括安排和準備議程。
• 與不同部門和州辦公室聯絡。
• 處理敏感的公司和客戶資訊時保持機密。

1. 社群媒體管理

• 管理董事長的社交媒體帳戶，特別是 Facebook 和 Instagram，確保貼文符合公司的目標和形象。

1. 營運和專案支持

• 管理和維護主席的任務清單，確定任務的優先順序並進行跟進，以確保按時完成。
• 支持主席協調各個項目，確保按時完成並追蹤關鍵成果。
• 監控並報告專案進展，提醒主席任何疑慮。

7. 活動和旅行協調

- 組織和協調主席的旅行安排，包括客戶會議的航班、住宿和行程。

技能和資格：-

- 擁有在非政府組織環境中擔任個人助理、行政助理或類似職位的豐富經驗。

- 較強的組織能力和多任務處理能力，注重細節。

- 優秀的書面和口頭溝通能力。

- 熟悉管理社交媒體帳戶，尤其是 Facebook 和 Instagram。

- 能夠謹慎處理敏感和機密資訊。

- 熟悉專案協調以及與各種利害關係人（政府機構和供應商等）打交道

津貼和福利

• 佣金和獎金
• 津貼（旅費、交通費等）
• 彈性的工作時間
• 醫療保險

• Manage staff facilities like the Staff Lounge, Gym, and recreational areas.
• Support Employee Engagement programs including surveys, action plans, and improvement initiatives.
• Assist with organizing Employee Engagement Events.
• Coordinate events from planning (liaising with staff and vendors, creating EDM/social media) to event day activities.
• Collaborate closely with management and line teams.

Requirements:

• GCE “A” level, Polytechnic Diploma or equivalent.
• Diploma in Business Management / Human Resource / Events

Email: jessiewong@recruitexpress.com.sg

Whatsapp: 96503173

Telegram: @jesswongie

Jessie Wong Yuan Si

Personnel EA License No.: R2197171

Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Guest Relation Officer | 5 Days | Up to $3k | Downtown

5 days Mon to Fri 8am to 6pm
$2800 - $3000

Marina Bay Financial Centre (Downtown MRT)

Job scopes:

• To meet and greet visitors, lead them to appropriate room and do welcome script (covering use of meeting room system, restrooms, fire exits, etc)
• To attend enquires from staff/ courier services and receiving mails (recording & send email reminders)
• To offer the management staff / external guests the choice of beverages available and assist to serve / arrange staff to serve accordingly.
• To check on meeting room set up standards, floral arrangements, and report facility faults
• To provide accurate directions on meeting venues and office locations of various units (must know all facilities, locations, and operating hours)
• To have a list of amenities and facilities in the neighbouring area of CBD including operating hours, telephone numbers, etc
• To assist in the booking of executive meeting rooms
• To provide taxi booking services
• To have emergency guest amenities such as sewing kit, first aid kit, stationery, umbrellas
• To receive feedback from guests or staff on facilities and services
• To assist in overseeing events or VIP meetings at executive conference suite
• To coordinate and manage vendors / caterers onsite providing services to the VIP / executive events
• To assist managing rooms and submit reports on weekly release
• To assist in handling common & executive meeting room enquiries by phone / email / Teams
• To manage common meeting room bookings:

a. To call meeting room user 15 minutes prior to booked period to reconfirm
b. To call meeting room user for rooms left unused 15 minutes after booked period and update the system if no-show, followed by email to remind user on guidelines
c. To send reminders email to users
d. To oversee reconfiguration of meeting room set up
e. To prepare weekly schedules for stewardesses / technicians

Requirements:

• Minimally GCE ‘O’ Level
• Computer skills: Microsoft Outlook, Microsoft Excel, Microsoft Words
• With working experience as customer service executive is a plus

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

Guest Relation Officer | 5 Days | Up to $3k | Downtown

5 days Mon to Fri 8am to 6pm
$2800 - $3000

Marina Bay Financial Centre (Downtown MRT)

Job scopes:

• To meet and greet visitors, lead them to appropriate room and do welcome script (covering use of meeting room system, restrooms, fire exits, etc)
• To attend enquires from staff/ courier services and receiving mails (recording & send email reminders)
• To offer the management staff / external guests the choice of beverages available and assist to serve / arrange staff to serve accordingly.
• To check on meeting room set up standards, floral arrangements, and report facility faults
• To provide accurate directions on meeting venues and office locations of various units (must know all facilities, locations, and operating hours)
• To have a list of amenities and facilities in the neighbouring area of CBD including operating hours, telephone numbers, etc
• To assist in the booking of executive meeting rooms
• To provide taxi booking services
• To have emergency guest amenities such as sewing kit, first aid kit, stationery, umbrellas
• To receive feedback from guests or staff on facilities and services
• To assist in overseeing events or VIP meetings at executive conference suite
• To coordinate and manage vendors / caterers onsite providing services to the VIP / executive events
• To assist managing rooms and submit reports on weekly release
• To assist in handling common & executive meeting room enquiries by phone / email / Teams
• To manage common meeting room bookings:

a. To call meeting room user 15 minutes prior to booked period to reconfirm
b. To call meeting room user for rooms left unused 15 minutes after booked period and update the system if no-show, followed by email to remind user on guidelines
c. To send reminders email to users
d. To oversee reconfiguration of meeting room set up
e. To prepare weekly schedules for stewardesses / technicians

Requirements:

• Minimally GCE ‘O’ Level
• Computer skills: Microsoft Outlook, Microsoft Excel, Microsoft Words
• With working experience as customer service executive is a plus

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

Do you have manufacturing experience, are computer literate and would like to start a skilled career in the print industry?

Manpower Print & Packaging Division are currently retained on behalf of one of our prestigious partners, a global, industry leading brand within their field. We are looking to recruit an additional Print Assistant, based at their Sunderland site.

This is a permanent position, offering £13.23ph, working a continental shift pattern: 4 days on 4 days off, 6am-6pm/6pm-6am.

You will assist the lead printer in the general operation of the printing press and provide a positive contribution towards meeting required productivity targets and quality standards. The assistant is also responsible for preparing the press for a job change; ensuring all equipment and materials are ready and available.

Duties will include:

• Unpacking pallets & preparing reels of raw material for press; loading raw materials onto the press unwind unit.
• Assisting the printer to load and unload plate cylinders and anilox rollers to and from the press.
• Maintaining sufficient ink supply at press; monitoring reservoirs throughout production and refilling as required.
• Ensuring spare anilox rollers are clean, fitted with gears and ready for the press.
• Unloading printed work in progress reels from the rewind unit; weighing, strapping / wrapping and labelling work in progress reels ready to be placed into stock.
• Using solvent based cleaning agents to clean various press components.
• Handling of delicate printing plates - stripping plates from cylinders; cleaning & preparing for storage; checking plates for damage or deterioration; reporting any issues to the lead printer.

So, if you tick the above boxes, we encourage you to apply today, and a member of the team will review your details and book in a call at a time convenient to you!

About Us:
Established in 2008 in Singapore, we are a pioneering Korean restaurant group with six restaurants and bars. As we expand rapidly with three new openings next month, we’re seeking creative and motivated individuals to join our team and contribute to our growth.

Position: Social Media Marketing Assistant

Role and Responsibilities:

•⁠ ⁠Manage and grow our social media presence on Instagram and TikTok.

•⁠ ⁠Develop engaging short videos to promote our restaurant brands and campaigns.

•⁠ ⁠Design posters, menus, and other visual content using Canva or Adobe Suite to enhance our brand’s online and in-store experience.

Preferred Skills:

•⁠ ⁠Basic video editing experience.

•⁠ ⁠Familiarity with Canva for simple designs.

•⁠ ⁠Basic knowledge in Adobe Photoshop and Illustrator.

Who We’re Looking For:

Creative and enthusiastic candidates with a passion for design and digital media who want to grow with us as we continue to innovate and expand our brand.

How to Apply:

Please send your resume and portfolio to anna.kkokkonara@gmail.com with the subject line "Social Media Marketing Application – [Your Name]."

We are looking for a Media Assistant, Print Media who performs all tasks involved in the Print News monitoring products. These include scanning, news searching, editing, data entry, and consistently high standards of translation quality. To follow standard work methods and practice safe work habits to ensure production is as efficient and safe as possible, which includes providing a consistently timely delivery and ensuring the products are always at a high standard of quality.

Job Description

• Completion of all works within the timeline and the time parameters is set based on SLA and company target.
• Scanning, news searching, editing, data entry and consistently high standard of translation quality. 
• Ensures high quality and relevancy of translation - translation is clear, concise and free of typographical errors
• Maintain a high level of work quality with zero human error.
• Communicate and escalate any issues with operations, quality or delivery to the Team Leader or Press Manager in a timely manner.
• Reacts effectively & quickly to any technical issues that could impede delivery time.

• Tertiary Qualifications are preferred but not essential
• Working arrangement Hybrid (WFH & WFO
• Knowledge in Google Workspace, especially Sheets and Docs
• Has media monitoring experience
• Positive attitude, meticulous, proactive, integrity, enthusiastic and able to work efficiently under minimum supervision
• Fluent in verbal and written English, Malay & Tamil
• Proficiency in Tamil

Job Description

• Industry/ Organization Type: Event/Concert Organisers
• Position Title: Event Sales Assistant
• Working Location: Bukit Batok
• Working Hours: Monday – Friday, 9 am – 6 pm
• Salary Package: Basic Salary $2,500 - $3,000 + OT + Allowances + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Support the event sales team in day-to-day tasks.
• Create documents, reports, and presentations using Microsoft Excel, PowerPoint, and Google Slides.
• Use design tools like Canva and AI platforms such as ChatGPT to enhance event materials.
• Assist in planning and coordinating event logistics.

APPLY NOW!!!

• Proficient in Microsoft Excel, PowerPoint and Google Slides
• Familiar with Canva, AI tools, and ChatGPT
• Be available to work on weekends (Saturday and Sunday) when events are scheduled.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to (at)anradus.com.sg. Please indicate #70291 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your search to maximize your opportunities.

Anradus | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Descriptions

• Promote products and assist customers with their queries
• Provide samples to customers
• Keep the display attractive, tidy and clean
• Replenish stocks at the booth
• Handle Cash and PayNow

Requirements

• Responsible and Trustworthy
• Proactive in approaching customers
• Experience working as a promoter
• Physically fit to move bulky cartons for stock replenishment

Working Hours

• Wednesdays to Fridays: 10am - 3pm
• Saturdays and Sundays: 10am – 6pm
• 13 Nov - 22 Dec 2024 at CBD/ Katong Area

- Promote and manage staff facilities, for example, Staff Lounge, Gym and other staff recreational facilities

- Support the team to drive Employee Engagement programmes including employee engagement survey, pulse survey, action and improvement plans.

- Support the team in Employee Engagement Events

- Keen on running events, comfortable with coordination leading up to events (liaising with fellow staff, vendors, creation of EDM/social media) and actual event day activities

- Work in close collaboration and partnership with management and line departments to achieve short-term and long-terms goals and objectives of organisation and HR.

- Administer and execute HR functions and processes

- Provide administrative support

- Support in organisation events such as staff wellness, process/work improvement review projects etc

Interested applicants please email a copy of your resume to jessiewong@recruitexpress.com.sg

Tele @jesswongie OR WA 96503173

Jessie Wong Yuan Si

Personnel EA License No.: R2197171

Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Overview:

The Printing Assistant is responsible for the preparation of materials such as study resources / worksheets / examinations papers for the school. The candidate plays an important role in supporting the school's operation through assisting in the setup, operation, and maintenance of printing machinery and providing general support.

Roles & Responsibilities:

• In charge of Processing & completing all printing requests from the staff for School Materials and Papers.
• Preparing and verifying documents.
• Tabulating & submission on a monthly basis the amount of printing/meter reading carried out using the machines.
• Managing Printing records and statistics.
• Ordering and replenish the consumables associated with school supplies and printing needs.
• Managing & ordering school inventories and consumables.
• General administration to support Admin Team and adhoc tasks

Requirements:

• Comfortable in operating printing-related machines.
• To display traits such as service oriented attitute.
• The ability to complete tasks within deadlines.

Specifications:

• Contract Basis
• Location: Admiralty, Woodlands
• Working hours: Weekdays, 8am to 5 pm

Job Brief:

The Personal Assistant provides high-level administrative support to an executive or manager, managing schedules, communications, and various administrative tasks to ensure efficient operations.

Job Responsibilities:

• Manage and organize the executive's calendar, ensuring efficient scheduling of meetings, appointments, and travel arrangements.
• Handle incoming and outgoing communications, such as emails, phone calls, and correspondence.
• Prepare, edit, and format documents, presentations, reports, and PowerPoint slides for the Director.
• Coordinate and plan events, meetings, and conferences.
• Maintain confidential files and records with discretion.
• Assist with personal tasks and errands as required.

Job Requirements:

• At least SPM or Diploma in Business / Event or a related field.
• Proven experience in personal assistant.
• Fresh graduates are welcome to apply.
• Good communication skills in English, Mandarin is a plus.
• Team Work, Self-Discipline, Good working attitude, Initiative, Detail oriented, Time management
• Discretion and confidentiality.